People Coordinator

Temporary People Coordinator - Creative / Tech industry

Are you passionate about supporting people in a dynamic and creative environment? Office Angels West End are seeking a proactive and detail-oriented People Coordinator to join an innovative organisation that specialises in creating pioneering software for the creative industries across Digital Design, Media, and Entertainment.

Start date: ASAP

Duration: Ongoing temp / possible permanent role

Salary: 36,000 - 38,000 DOE

Location: Oxford Circus

Role: Hybrid 2 days a week in the office and 3 days from home

About the Role:

As a People Coordinator, you will be the first point of contact for all general People queries from the global team, spanning EMEA, APAC, and North America. Reporting to the People Manager, you will play a pivotal role in ensuring an outstanding customer-first service, managing all administration related to our people, systems, and processes efficiently and accurately. You will also contribute significantly to our high-priority project of 2025: embedding our brand new HRIS, Bob.

Key Responsibilities:

• Be the Go-To Person: Respond to general People queries in a timely and friendly manner while managing the People Inbox.
• Maintain Systems: Keep our People systems (Hi Bob, UKG, Confluence, Culture Amp) updated, conducting regular audits to ensure data integrity and compliance with GDPR.
• Manage Processes: Own processes related to payroll, onboarding, and offboarding. Ensure new starter paperwork is processed smoothly.
• Document Generation: Create essential documents throughout the employee lifecycle, including employment contracts and leave documentation.
• Monitor Employee Information: Ensure the right to work process is followed and maintain accurate records of visa statuses.
• Coordinate Benefits: Manage benefit memberships for new starters and employee changes while liaising with brokers.
• Support Cyclical Processes: Contribute to annual compensation and benefit reviews across various locations.
• Oversee Time-Off Plans: Monitor and manage employee time off requests, ensuring policies are applied fairly.
• Continuous Improvement: Own the optimisation of Bob, identifying pain points, gathering feedback, and implementing streamlined processes.

Who You Are:

• Experience Matters: Prior experience in a high-volume administrative role, ideally using Hi Bob.
• Detail-Oriented: Highly organised with exceptional attention to detail.
• Team Player: Thrive in a collaborative, ambitious, and projects-focused environment.
• Process Enthusiast: Passionate about systems, processes, and People Operations, eager to create structure and improve workflows.
• Confidentiality is Key: High regard for accuracy and confidentiality in handling sensitive People data.
• Curious & Resourceful: Proactive in solving problems and delivering tasks, comfortable navigating ambiguity.
• Strong Communicator: Excellent written and verbal communication skills.
• Tech-Savvy: Good knowledge of Microsoft Office and Google Suite, especially Excel.

Why Join Us?

We believe in creating an inclusive environment that values diverse perspectives. Our goal is to ensure every individual feels safe and empowered to be themselves. We are committed to learning, listening, and taking action to foster trust within our community.

If you're ready to make an impact and be part of a vibrant team, we would love to hear from you!

Apply Now!

Please email your CV to: (url removed)

This is a temporary full-time position with a fantastic opportunity to grow in the creative tech/media industry. Let's shape the future together!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.