Assistant Property Manager - Part Time

Assistant Property Manager - Part Time
Salary: Between £16,200 and £21,600 per annum gross (£27,000 FTE)
Contract: Permanent role

Working hours: Between 22.50 and 30 hours per week, depending on the candidate, Mon to Fri - between the hours of 9 am - 5 pm, Occasional flexibility needed

Location: Bristol-based in Three buildings- Streamline (BS4 3EH), Brunswick Court (BS2 8PE) & St Paul's Learning Centre (BS2 8XJ)

Interviews: Application deadline on Sunday, 19 October
Interviews starting week beginning 27 October

About Ethical Property

Founded 25 years ago, the Ethical Property Company provides affordable workspaces to charities, community groups, campaigns and social businesses working for a fairer and more sustainable society. From humble beginnings, the company has grown steadily and now owns or manages 17 centres across the UK providing office, retail and conference space to over 1,000 social change organisations. Flexible leasing arrangements provide our tenants with long-term security and working alongside like-minded organisations offers them influence-enhancing networking opportunities.

The company has some 100 staff based in our properties in London, Oxford, Bristol, Cardiff, Edinburgh, Sheffield, Bath, Brighton, and Manchester. Our centres are managed to minimise energy use, waste, car travel, and the use of harmful materials while offering tenants modern, affordable, and flexible space managed transparently and supportively.

A unique opportunity has arisen for a practical and organised person to work for one of the UK's leading social businesses. The role is line managed by the Centre Manager for Bristol, with an additional reporting line to the Centre Manager at St Paul's Learning Centre and will involve hands-on property maintenance and related administration work at our buildings in Bristol.

The Post

The Assistant Property Manager is part of the South-West team. You will be based mainly in three buildings: Streamline, Brunswick Court, and St Paul's Learning Centre.

You will report to the Property Manager for the Bristol cluster and the Centre Manager for St Paul's Learning Centre. You will network with other colleagues across the Company, including those based in our head office in Oxford, and will participate in team meetings and training.

Your main duties will involve:
Carrying out basic weekly inspections of properties, including testing of fire systems and procedures and other routine tasks, keeping a clear and accurate record and reporting any issues to the Property Manager
Assisting the Property Manager in ensuring the buildings are safe, pleasant, accessible and that the services are functioning
Assisting the Property Manager in planning and organising routine maintenance of building plant, fabric and systems
Assisting the Property Manager in engaging and managing contractors
Being the main point of contact for tenants' queries in relation to maintenance, establishing and maintaining excellent communication with tenants to ensure their satisfaction with the buildings and services
Carrying out small repairs which do not require specialist training both for the communal areas and for individual tenants
Checking on stocks of cleaning materials, light bulbs, recycling supplies etc, preparing orders and keeping an accurate record on the purchase order sheet
Tidying communal areas and arranging furniture in meeting rooms
Changing communal light bulbs
Carrying out some cleaning and porter duties
Ensuring waste and recycling are managed efficiently within the centres
Other areas in which you will be required to work include;
Collecting regular data for the head office (such as meter readings)
Providing information to the Property Manager for recharges to tenants and to help with credit control
Attending and contributing to meetings of the cluster's property management team
Making suggestions on how to improve management and delivery of maintenance and services to tenants and improve the company's social and environmental objectives
Assisting the IT department with setting up and managing phone systems and simple computer networks
Any other reasonable task commensurate with the role

You will maintain a professional standard of presentation and communication with colleagues and tenants at all times.

Person Specification

This busy, demanding and 'hands-on' role will require an organised, enthusiastic, confident and a problem solver. You will need:

Previous experience of working in a similar role - for example as a maintenance officer in the public or private property sector, or a school caretaker
To be trustworthy and able to establish a good rapport with tenants and team members
To be able to prioritise your work, multitask and remain flexible
To be able to act quickly and effectively, often on own initiative and sometimes under pressure
Basic DIY skills and experience
To be committed to providing a good service to our tenants
To be a good communicator, both orally and in writing
To be comfortable using Microsoft Office software, including Excel
To be able to work successfully both independently and in a team
To be committed to social and environmental issues

Benefits include 25 days holiday entitlement, in addition to all public bank holidays. We offer a 3% to 7% company contribution to a pension, life insurance, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits.

Click Apply to be emailed information about how to complete your application.