Direct Reports: Estates Manager, Operational Finance Lead, Strategic Finance Lead
Main duties and responsibilities:
Directly assist the Chief Executive and the Board on all strategic and tactical financial matters
Discharge strategic financial management and financial control to ensure the long-term financial viability of the Hospice Ltd and Hospice Trading Ltd
As a member of Executive Team to work in partnership with the Board to execute the charity strategy
Clear empowering leadership to ensure effective management, organisation, and delivery of objectives
Close and effective partnership working with the Charity Treasurer
Accountable for the effective working of the Finance and Resources committee and Capital planning group with high calibre support to committee chairs, our Treasurer and Deputy Chair of the Board respectively
Executive attendance and effective contribution at Board, Income Generation Committee, Finance and Resources Committee and the Annual General Meeting
Accountability for digital capability of the Charity to sustain pace and productivity across the organisation
Overall accountability for the capital programme
Director representative on the Hospice Lottery Partnership Board
Accountability for the SIRO, SORP and Charity Commission Guidance and corporate governance with specific reference to financial company secretary functions
Accountability for the collection and processing of financial data to ensure decisions and strategy are informed by accurate integrated information and analysis
Ensure accrual accounting is central to the Trust s finance systems to provide an accurate financial picture
Oversee the financial management and accounting systems and be accountable for all finance and finance-related administration systems
The Hospice of St Francis supports flexible working, paid carers leave and jobshare
Key Accountabilities, Responsibilities & Tasks
Departmental & Role Specifics
Seek out methods and practices to minimise financial risk, cyber security breach and fraud
Support the Board of Trustees in the discharge of their responsibilities for reserves
Accountability for the three year rolling financial plan of the Charity
Manage the cash flow of the Charity, ensuring the Charity meets its liabilities as they fall due and implement the Trust s Savings and Investment Policy and Financial Free Reserves policy.
Co-ordinate the Charity s insurance requirements, liaising with insurance brokers to ensure adequate insurance cover is maintained and ensure claims are dealt with
Accountability for performance to contract and contract review with our external ICT providers
Overall accountability for the hard and soft facilities annual plan and health and safety compliance supported by the Head of Operations
Support the implementation of EPOS and accurate and timely financial information on trading
Undertake benchmarking exercises from time to time to assess value for money.
Disaster prevention planning, review and implement the Charity Business Continuity Plan
Excellent analytical and numeracy skills with accuracy and consistency
Skilled in evaluating performance to contract, constructing tender processes and executing them effectively
Strategic and operational risk management
Prepare and monitor financial reports with explanation of variances, including management accounts and cash flow forecasts
Develop our commercial portfolio, including competitor analysis for market entry
Train and supervise staff to support assurance of adherence to the charity finance policy and procedure
Complete the statutory year-end accounts; manage the audit for the Charity and its trading subsidiary
Reconcile and submit the Charity s Annual Partial Exemption Special Method for VAT recovery
Report to the Trust s Leadership Team and Board on financial matters including explanation of variances, and the financial position of the Trust and its subsidiary and on any issues requiring action.
Ensure rapid counting, receipt and banking of donations to minimise the differences in reporting between two different systems (access dimensions and donorflex) ensuring the Joint Directors of Fundraising and Income Generation Committee have timely and accurate information
Co-ordinate the Board s Finance & Resources committee; agenda, meeting dates, and review of relevant financial policies and the annual audit of accounts
Lead budget and forecasting processes, develop, maintain and update effective procedures and standards on budget, financial control and productivity.
Advise and assist Department Heads and budget holders
Bank reconciliation, Quarterly VAT Submission (Making Tax Digital),
Month-End and Year-End Process
Model the impact of planned pay awards with accountability for annual adjustments
Monthly payroll changes to external Payroll advisors; Auto-enrolment Pension submission and PAYE
Qualifications, Skills, Experience, Knowledge & Approach
Qualified ACA or ACCA accountant
10 years experience in all aspects of accounting/finance for medium sized organisations
Excellent current knowledge of PAYE and VAT
Management responsibility for a finance team
Oversight of IT functions
Completion of accounts and audit information packs and resolution of issues as specified by the Auditors
Presenting and interpreting financial information to a range of stakeholders
Effective financial management and control through delegated budget holders
Leadership of productivity &/or efficiency programmes
Commercial experience at a senior level
Skilled in being able to quickly establish effective relationships at all levels (internal and external) with gravitas and strength.
Skilled in implementing system and business change
Business continuity planning skills
Superior attention to detail, even when working under pressure
Highly competent use of Microsoft Office 365 Suite with particular expertise in Excel
Charity Finance and Governance
Excellent current working knowledge of accounting systems and payroll systems including Access Dimensions
Excellent understanding of unconscious bias in your own practice
Data protection, Information Governance and GDPR
Key Accountabilities, Responsibilities & Tasks
Communication
Creative and approachable leader with gravitas who communicates clearly with colleagues
The ability to inspire others direct reports, at executive team, the wider organisation Board, committee and with supporters, donors and stakeholders
Diplomatic, persuasive with excellent negotiation skills
The ability to speak more than one language relevant to the population served
Internal & External Contacts
Decision Making
Solution focused approach, be ready to listen to others ideas and share our vision for what it means to be Outstanding
Able to get ideas across quickly and effectively and gain relevant buy-in and support
High level organisational and planning skills
Solution focussed approach
High level of personal integrity and honesty
Positivity and highly self-motivated
Effective team player
Mental and Physical Consideration. Working Conditions & Environment
Commitment to the aims and ethos of the Hospice
Strong facilitation skills - able to lead a team through effective idea generation to collation of output from group work
Critical thinking and analytical skills
The ability to work from different locations
Continually strive to improve the business
Development of others to succeed
Keen to develop self within role
Health & Safety
Understand and comply with all Health and Safety, Fire and Infection Control regulations
Complete all mandatory training and ensure compliance of direct reports and contractors
Safeguarding
Act in a manner at all times to safeguard the interests of individual patients/clients and their families and justify public trust and confidence in the Hospice of St Francis