Progress Co-ordinator Redditch • Permanent • Full Time • £25,100 per annum We are recruiting for a Progress coordinator the purpose of this role will be placing and co-ordinating orders for large-scale front and back of-house projects. The Progress Co-ordinator's day-to-day duties are as follows: Processing new orders and liaising with suppliers and sub-contractors Updating the bespoke in-house system as per company requirements Managing phone calls and emails from clients & Contract Managers Ensuring deadlines are met Maintaining the company asset management for all completed works. Completing any additional internal forms to assist the management team Arranging handover of works from the sales team to order progress to enable a full understanding of the project. The Successful Progress Co-ordinator must have the following skills/experience: Previously worked within an office environment Intermediate Excel skills Excellent organisation skills Able to work on your own initiative and also be part of a team Excellent attention to detail Proactive Good communication skills both written and verbal What s on offer for the successful Progress Co-ordinator? Salary £25,100 per annum Hours Mon-Friday 08.30-17.00 with a 30-minute break Pension Scheme with contributions of 5% being matched by the company Health Cash Plan Enhanced Maternity and Paternity Discounts for online and high street retailers. 25 days holiday with the addition to buy an additional 5 days. Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley. We want your experience with using a recruitment agency to be a good one and will always endeavor to get back to all applicants. You can also contact us on (phone number removed). Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies. Arden Personnel is an equal opportunities employer that welcomes applications from all age groups. We recruit in the following sectors. Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain
Apr 28, 2024
Full time
Progress Co-ordinator Redditch • Permanent • Full Time • £25,100 per annum We are recruiting for a Progress coordinator the purpose of this role will be placing and co-ordinating orders for large-scale front and back of-house projects. The Progress Co-ordinator's day-to-day duties are as follows: Processing new orders and liaising with suppliers and sub-contractors Updating the bespoke in-house system as per company requirements Managing phone calls and emails from clients & Contract Managers Ensuring deadlines are met Maintaining the company asset management for all completed works. Completing any additional internal forms to assist the management team Arranging handover of works from the sales team to order progress to enable a full understanding of the project. The Successful Progress Co-ordinator must have the following skills/experience: Previously worked within an office environment Intermediate Excel skills Excellent organisation skills Able to work on your own initiative and also be part of a team Excellent attention to detail Proactive Good communication skills both written and verbal What s on offer for the successful Progress Co-ordinator? Salary £25,100 per annum Hours Mon-Friday 08.30-17.00 with a 30-minute break Pension Scheme with contributions of 5% being matched by the company Health Cash Plan Enhanced Maternity and Paternity Discounts for online and high street retailers. 25 days holiday with the addition to buy an additional 5 days. Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley. We want your experience with using a recruitment agency to be a good one and will always endeavor to get back to all applicants. You can also contact us on (phone number removed). Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies. Arden Personnel is an equal opportunities employer that welcomes applications from all age groups. We recruit in the following sectors. Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain
This is an exciting opportunity for a French-speaking Executive Assistant, who will provide essential secretarial and business support in a reputable financial services firm. The successful candidate will work closely with a team of professionals, creating an organised and efficient work environment. Client Details This company is a leading player in the financial services sector with a global reach. With a strong team of hundreds of dedicated employees, the company is committed to providing exceptional service to its clients. The company prides itself on its collaborative and supportive work environment. Description Providing comprehensive administrative support to a team of executives Managing complex diaries and arranging meetings Coordinating travel arrangements and itineraries Preparing and editing documents and presentations in French and English Handling sensitive and confidential information with discretion Building and maintaining relationships with key stakeholders Facilitating communication between executives and clients Participating in team projects as required Profile A successful French Speaking Executive Assistant should have: Proficiency in both French and English Experience in a similar role within the financial services sector Excellent organisational and time-management skills Strong communication and interpersonal skills Proficiency in Microsoft Office Suite A proactive and flexible approach to work Job Offer Comprehensive benefits package A supportive and collaborative work environment Opportunities for professional development Located in a vibrant city with excellent transport links We encourage all candidates who believe they could thrive in this role to apply. This is a chance to progress your career in financial services as a French Speaking Executive Assistant.
Apr 28, 2024
Full time
This is an exciting opportunity for a French-speaking Executive Assistant, who will provide essential secretarial and business support in a reputable financial services firm. The successful candidate will work closely with a team of professionals, creating an organised and efficient work environment. Client Details This company is a leading player in the financial services sector with a global reach. With a strong team of hundreds of dedicated employees, the company is committed to providing exceptional service to its clients. The company prides itself on its collaborative and supportive work environment. Description Providing comprehensive administrative support to a team of executives Managing complex diaries and arranging meetings Coordinating travel arrangements and itineraries Preparing and editing documents and presentations in French and English Handling sensitive and confidential information with discretion Building and maintaining relationships with key stakeholders Facilitating communication between executives and clients Participating in team projects as required Profile A successful French Speaking Executive Assistant should have: Proficiency in both French and English Experience in a similar role within the financial services sector Excellent organisational and time-management skills Strong communication and interpersonal skills Proficiency in Microsoft Office Suite A proactive and flexible approach to work Job Offer Comprehensive benefits package A supportive and collaborative work environment Opportunities for professional development Located in a vibrant city with excellent transport links We encourage all candidates who believe they could thrive in this role to apply. This is a chance to progress your career in financial services as a French Speaking Executive Assistant.
Assistant Company Secretary Annual Salary: £58,000 - £65,000 (DOE) Location: Hybrid (minimum 2 days in office) Job Type: Full-time My client is seeking an experienced Assistant Company Secretary to join a prestigious accountancy practice. The ideal candidate will have a minimum of 3 years of experience in a similar role within Financial Services, Retail, or Professional Services. This position offers hybrid working with a minimum of two days in the office. Day-to-day of the role: Ensure that all clients meet their Companies House filing deadlines. Keep statutory books current and accurate. Generate necessary documents for regular Companies House filings. Compose resolutions, forms, and supplementary documents for transactions involving share capital. Perform PSC analysis and keep PSC registers updated. Oversee the registration of UK branches of foreign companies and provide advice on their compliance obligations. Handle the billing process, which includes generating and dispatching invoices for work completed. Required Skills & Qualifications: Minimum of 3 years of experience as an Assistant Company Secretary. Experience within Financial Services, Retail, or Professional Services industries. Strong understanding of Companies House filing requirements and procedures. Proficient in maintaining statutory books and handling share capital transactions. Knowledgeable in PSC requirements and dormant company accounts. Experience in forming UK companies and LLPs, and managing UK establishments of overseas companies. Excellent communication skills and the ability to respond to technical queries effectively. Proficient in billing and invoicing processes. Benefits: Competitive salary based on experience. Hybrid working model allowing flexibility. Discretionary Bonus Opportunity to work within a well-esteemed accountancy practice. Exposure to a diverse client base and complex company secretarial duties. To apply for the Assistant Company Secretary position, please submit your CV!
Apr 27, 2024
Full time
Assistant Company Secretary Annual Salary: £58,000 - £65,000 (DOE) Location: Hybrid (minimum 2 days in office) Job Type: Full-time My client is seeking an experienced Assistant Company Secretary to join a prestigious accountancy practice. The ideal candidate will have a minimum of 3 years of experience in a similar role within Financial Services, Retail, or Professional Services. This position offers hybrid working with a minimum of two days in the office. Day-to-day of the role: Ensure that all clients meet their Companies House filing deadlines. Keep statutory books current and accurate. Generate necessary documents for regular Companies House filings. Compose resolutions, forms, and supplementary documents for transactions involving share capital. Perform PSC analysis and keep PSC registers updated. Oversee the registration of UK branches of foreign companies and provide advice on their compliance obligations. Handle the billing process, which includes generating and dispatching invoices for work completed. Required Skills & Qualifications: Minimum of 3 years of experience as an Assistant Company Secretary. Experience within Financial Services, Retail, or Professional Services industries. Strong understanding of Companies House filing requirements and procedures. Proficient in maintaining statutory books and handling share capital transactions. Knowledgeable in PSC requirements and dormant company accounts. Experience in forming UK companies and LLPs, and managing UK establishments of overseas companies. Excellent communication skills and the ability to respond to technical queries effectively. Proficient in billing and invoicing processes. Benefits: Competitive salary based on experience. Hybrid working model allowing flexibility. Discretionary Bonus Opportunity to work within a well-esteemed accountancy practice. Exposure to a diverse client base and complex company secretarial duties. To apply for the Assistant Company Secretary position, please submit your CV!
One of the UK's largest and foremost law firms is currently looking to recruit a Team PA. You'll work closely as part of the Client Services team providing a high standard of secretarial support and high-quality administrative assistance.This is a permanent full-time role, offering a salary of up to £30,000 dependent on experience plus excellent benefits including pension scheme, health insurance, critical illness cover, childcare vouchers, and discounted gym membership. You would be joining one of the most respected law firms in the UK, recently ranked in the Best Workplaces for Wellbeing for Large Organisations 2023.You would be based full-time from the company's Gatwick office initially, however once up and running office attendance could be reduced to 3 days per week if you're looking for more of a hybrid arrangement. The Role You'll be a key member of the team acting as a key point of contact for clients and third parties involved in legal matters, working closely with fee-earners to support them with administrative, secretarial and non-billable tasks as well as providing exceptional client service. Core responsibilities will include - Making sure all team files are in good order and databases are kept up to date - Co-ordinating fee earner diaries - arranging diary appointments, organising meetings- Booking travel arrangements and accommodation - Arranging meetings, booking meeting rooms and video conferences when required- Preparing papers for meetings ahead of meetings in a timely manner, take minutes of meetings The Candidate The Team PA role will suit an adaptable, reliable and self-motived individual with experience providing a high standard of administrative support. Legal assistant/secretarial experience working with experienced fee-earners would be desirable, experience of administration/secretarial experience in various professional environments will be considered. You must have - Time management skills to plan work and meet demanding or conflicting timescales- Strong organisational skills with a keen attention to detail- Enthusiasm, a can-do attitude and willingness to contribute to the team- A flexible 'can do' attitude, responsive to changing environments and tasks, risk aware The Package Salary £28,000 - £30,000 dependent on experience. You'll also get the following benefits with the role:- A huge number of well-being initiatives to encourage positive mental health both in and out of the workplace- Flexible working options to make sure that you're fully supported to work the way that best suits you- Westfield health membership, offering discounted leisure and travel and refunds on medical services The Company The business you'll be working for is one of the largest law firms in the UK, operating out of 14 UK offices with over 2,500 members of staff. They are proud of their values and offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace. Interested? If you think you're right for this Team PA role, then click the 'Apply Now' button, send us your CV and we'll consider you for the first round of interviews.Coburg Banks Limited is acting as an Employment Agency in relation to this vacancy.
Apr 27, 2024
Full time
One of the UK's largest and foremost law firms is currently looking to recruit a Team PA. You'll work closely as part of the Client Services team providing a high standard of secretarial support and high-quality administrative assistance.This is a permanent full-time role, offering a salary of up to £30,000 dependent on experience plus excellent benefits including pension scheme, health insurance, critical illness cover, childcare vouchers, and discounted gym membership. You would be joining one of the most respected law firms in the UK, recently ranked in the Best Workplaces for Wellbeing for Large Organisations 2023.You would be based full-time from the company's Gatwick office initially, however once up and running office attendance could be reduced to 3 days per week if you're looking for more of a hybrid arrangement. The Role You'll be a key member of the team acting as a key point of contact for clients and third parties involved in legal matters, working closely with fee-earners to support them with administrative, secretarial and non-billable tasks as well as providing exceptional client service. Core responsibilities will include - Making sure all team files are in good order and databases are kept up to date - Co-ordinating fee earner diaries - arranging diary appointments, organising meetings- Booking travel arrangements and accommodation - Arranging meetings, booking meeting rooms and video conferences when required- Preparing papers for meetings ahead of meetings in a timely manner, take minutes of meetings The Candidate The Team PA role will suit an adaptable, reliable and self-motived individual with experience providing a high standard of administrative support. Legal assistant/secretarial experience working with experienced fee-earners would be desirable, experience of administration/secretarial experience in various professional environments will be considered. You must have - Time management skills to plan work and meet demanding or conflicting timescales- Strong organisational skills with a keen attention to detail- Enthusiasm, a can-do attitude and willingness to contribute to the team- A flexible 'can do' attitude, responsive to changing environments and tasks, risk aware The Package Salary £28,000 - £30,000 dependent on experience. You'll also get the following benefits with the role:- A huge number of well-being initiatives to encourage positive mental health both in and out of the workplace- Flexible working options to make sure that you're fully supported to work the way that best suits you- Westfield health membership, offering discounted leisure and travel and refunds on medical services The Company The business you'll be working for is one of the largest law firms in the UK, operating out of 14 UK offices with over 2,500 members of staff. They are proud of their values and offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace. Interested? If you think you're right for this Team PA role, then click the 'Apply Now' button, send us your CV and we'll consider you for the first round of interviews.Coburg Banks Limited is acting as an Employment Agency in relation to this vacancy.
One of the UK's largest and foremost law firms is currently looking to recruit a Team PA. You'll work closely as part of the Wills, Trusts & Estate Disputes team providing a high standard of secretarial support and high-quality administrative assistance.This is a permanent full-time role, offering a salary of up to £30,000 dependent on experience plus excellent benefits including pension scheme, health insurance, critical illness cover, childcare vouchers, and discounted gym membership. You would be joining one of the most respected law firms in the UK, recently ranked in the Best Workplaces for Wellbeing for Large Organisations 2023.You would work in a hybrid capacity, 2 days per week from the company's Bristol office, 3 days remote. The Role You'll be a key member of the team acting as a key point of contact for clients and third parties involved in legal matters, working closely with fee-earners to support them with administrative, secretarial and non-billable tasks as well as providing exceptional client service. Core responsibilities will include - Making sure all team files are in good order and databases are kept up to date - Co-ordinating fee earner diaries - arranging diary appointments, organising meetings- Booking travel arrangements and accommodation - Arranging meetings, booking meeting rooms and video conferences when required- Preparing papers for meetings ahead of meetings in a timely manner, take minutes of meetings The Candidate The Team PA role will suit an adaptable, reliable and self-motived individual with experience providing a high standard of administrative support. Legal assistant/secretarial experience working with experienced fee-earners would be desirable, experience of administration/secretarial experience in various professional environments will be considered. You must have - Time management skills to plan work and meet demanding or conflicting timescales- Strong organisational skills with a keen attention to detail- Enthusiasm, a can-do attitude and willingness to contribute to the team- A flexible 'can do' attitude, responsive to changing environments and tasks, risk aware The Package Salary £28,000 - £30,000 dependent on experience. You'll also get the following benefits with the role:- A huge number of well-being initiatives to encourage positive mental health both in and out of the workplace- Flexible working options to make sure that you're fully supported to work the way that best suits you- Westfield health membership, offering discounted leisure and travel and refunds on medical services The Company The business you'll be working for is one of the largest law firms in the UK, operating out of 14 UK offices with over 2,500 members of staff. They are proud of their values and offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace. Interested? If you think you're right for this Team PA role, then click the 'Apply Now' button, send us your CV and we'll consider you for the first round of interviews.Coburg Banks Limited is acting as an Employment Agency in relation to this vacancy.
Apr 27, 2024
Full time
One of the UK's largest and foremost law firms is currently looking to recruit a Team PA. You'll work closely as part of the Wills, Trusts & Estate Disputes team providing a high standard of secretarial support and high-quality administrative assistance.This is a permanent full-time role, offering a salary of up to £30,000 dependent on experience plus excellent benefits including pension scheme, health insurance, critical illness cover, childcare vouchers, and discounted gym membership. You would be joining one of the most respected law firms in the UK, recently ranked in the Best Workplaces for Wellbeing for Large Organisations 2023.You would work in a hybrid capacity, 2 days per week from the company's Bristol office, 3 days remote. The Role You'll be a key member of the team acting as a key point of contact for clients and third parties involved in legal matters, working closely with fee-earners to support them with administrative, secretarial and non-billable tasks as well as providing exceptional client service. Core responsibilities will include - Making sure all team files are in good order and databases are kept up to date - Co-ordinating fee earner diaries - arranging diary appointments, organising meetings- Booking travel arrangements and accommodation - Arranging meetings, booking meeting rooms and video conferences when required- Preparing papers for meetings ahead of meetings in a timely manner, take minutes of meetings The Candidate The Team PA role will suit an adaptable, reliable and self-motived individual with experience providing a high standard of administrative support. Legal assistant/secretarial experience working with experienced fee-earners would be desirable, experience of administration/secretarial experience in various professional environments will be considered. You must have - Time management skills to plan work and meet demanding or conflicting timescales- Strong organisational skills with a keen attention to detail- Enthusiasm, a can-do attitude and willingness to contribute to the team- A flexible 'can do' attitude, responsive to changing environments and tasks, risk aware The Package Salary £28,000 - £30,000 dependent on experience. You'll also get the following benefits with the role:- A huge number of well-being initiatives to encourage positive mental health both in and out of the workplace- Flexible working options to make sure that you're fully supported to work the way that best suits you- Westfield health membership, offering discounted leisure and travel and refunds on medical services The Company The business you'll be working for is one of the largest law firms in the UK, operating out of 14 UK offices with over 2,500 members of staff. They are proud of their values and offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace. Interested? If you think you're right for this Team PA role, then click the 'Apply Now' button, send us your CV and we'll consider you for the first round of interviews.Coburg Banks Limited is acting as an Employment Agency in relation to this vacancy.
Are you looking for a job with excellent future prospects?An exciting opportunity has arisen in Birmingham for an experienced Team Assistant with 6 months to 2 years of experience to join a top Investment Bank as a Team Assistant in a highly dynamic, fast paced environment.If you have Team Assistant or PA experience, and are focused on developing your secretarial career within a world leading global investment bank, this could be the role to offer you just that!Based in there newly built, modern offices with stunning views, you will be initially supporting a team; developing and honing your skills to eventually become a faultless Executive Assistant, supporting at MD level.The firm are keen to hire a bright, proactive candidate who has proven personal assistant or team support experience.The ideal candidate will have at least 6 months to a year of experience as an Administrative Assistant, Team Assistant or Coordinator within professional services, customer service or high-end hospitality.To thrive in this role you will be looking for a corporate environment, will be confident, proactive, thrive under pressure and enjoy a challenge. You will be well presented and client facing in your communication style.Duties: Diary management, meeting arrangements and conference calls, all over time zones. Coordinate international travel (multi-stop) (when appropriate in the future). Writing itineraries Arranging visas Processing monthly expenses Extensive phone coverage Meeting and greeting visitors and guests Covering other Assistants and working as a strong team The successful Team Assistant must have a can-do attitude, strong attention to detail, and have the desire to work in a fast paced environment.A desire to work in an fast moving, international environment, with an interest in Investment Banking, would be beneficial.Initially, a 6 month contract and if you impress, they do have additional opportunities within the company. 5 days in the office.
Apr 27, 2024
Full time
Are you looking for a job with excellent future prospects?An exciting opportunity has arisen in Birmingham for an experienced Team Assistant with 6 months to 2 years of experience to join a top Investment Bank as a Team Assistant in a highly dynamic, fast paced environment.If you have Team Assistant or PA experience, and are focused on developing your secretarial career within a world leading global investment bank, this could be the role to offer you just that!Based in there newly built, modern offices with stunning views, you will be initially supporting a team; developing and honing your skills to eventually become a faultless Executive Assistant, supporting at MD level.The firm are keen to hire a bright, proactive candidate who has proven personal assistant or team support experience.The ideal candidate will have at least 6 months to a year of experience as an Administrative Assistant, Team Assistant or Coordinator within professional services, customer service or high-end hospitality.To thrive in this role you will be looking for a corporate environment, will be confident, proactive, thrive under pressure and enjoy a challenge. You will be well presented and client facing in your communication style.Duties: Diary management, meeting arrangements and conference calls, all over time zones. Coordinate international travel (multi-stop) (when appropriate in the future). Writing itineraries Arranging visas Processing monthly expenses Extensive phone coverage Meeting and greeting visitors and guests Covering other Assistants and working as a strong team The successful Team Assistant must have a can-do attitude, strong attention to detail, and have the desire to work in a fast paced environment.A desire to work in an fast moving, international environment, with an interest in Investment Banking, would be beneficial.Initially, a 6 month contract and if you impress, they do have additional opportunities within the company. 5 days in the office.
Your new company With an impressive portfolio of assets, a leading investment company is looking to appoint a qualified or part-qualified Assistant Company Secretary to join a well-regarded company secretariat team and lead on project work including joint ventures and corporate transactions. Your new role Your new role will be centered around managing various projects and you will be responsible for a range of company secretarial duties including statutory compliance, high quality board support, preparation for board meetings, as well as deputising for other team members. Please note, you will follow a hybrid working pattern where you will be based in the Daresbury office for 2 days a week and remote working for 3 days each week. There may also be some UK travel and occasional overnight stays, although this will be limited and advance notice will be given. What you'll need to succeed You will be a team player with experience of providing high quality board support. You must have working knowledge of governance principles and either be CGi qualified or look to become CGi qualified. As Assistant Company Secretary you will have excellent organisational and interpersonal skills as you will be engaging with senior management and key stakeholders. What you'll get in return You will be offered study support if you are part-way through your qualification and you'll enjoy working in a key role with opportunities to develop your project management skills. There is also an attractive benefits package including bonus, private medical, generous pension contributions and annual leave entitlement. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 27, 2024
Full time
Your new company With an impressive portfolio of assets, a leading investment company is looking to appoint a qualified or part-qualified Assistant Company Secretary to join a well-regarded company secretariat team and lead on project work including joint ventures and corporate transactions. Your new role Your new role will be centered around managing various projects and you will be responsible for a range of company secretarial duties including statutory compliance, high quality board support, preparation for board meetings, as well as deputising for other team members. Please note, you will follow a hybrid working pattern where you will be based in the Daresbury office for 2 days a week and remote working for 3 days each week. There may also be some UK travel and occasional overnight stays, although this will be limited and advance notice will be given. What you'll need to succeed You will be a team player with experience of providing high quality board support. You must have working knowledge of governance principles and either be CGi qualified or look to become CGi qualified. As Assistant Company Secretary you will have excellent organisational and interpersonal skills as you will be engaging with senior management and key stakeholders. What you'll get in return You will be offered study support if you are part-way through your qualification and you'll enjoy working in a key role with opportunities to develop your project management skills. There is also an attractive benefits package including bonus, private medical, generous pension contributions and annual leave entitlement. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
We're recruiting for an Office Admin Assistant role based in Chesham, offering the chance to join a small but growing team and company who are more than just leaders in their industry, they're part of a larger group and are the highest performing office in the country! They're a company that really take care of their staff and offer fantastic support and training as well as opportunities. This is a full-time role on what is initially a temporary basis on an ongoing basis, but they are very open to hearing from people that would be interested in longer term permanent roles with them too and would like a temp to perm position. If you are serious about wanting to join a team that will train you, support you and offer everything you need to grow and progress, this is a great place to do so! This team operate Monday to Friday, 9am to 5.30pm with an hours lunch, with hybrid working after training and probation (3 days in and 2 days wfh a week). This position would be ideal for someone that has high-quality written skills, computer skills etc., so typically we've seen graduates do well in these roles, but also very interested in speaking to those with office/admin experience. The starting hourly rate for this role is around 12 per hour and if the role was to turn permanent, a starting salary of anywhere between 22k to 25k would be up for negotiation; as well as offering a number of fantastic benefits which include 23 days leave which increases over time, enhanced pension scheme, private health insurance and more, as well as lots of work socials, voucher schemes, employee of the month, foodie clubs and more. What does the day-to-day look like? The key duties of this role will be to assist the administration team with a key role related to the management of incoming communications, this could be phone, email and post, and processing/management of evidence in relation to legal cases. What do we need from you? Due to the nature of the role detailed above, you will need to be articulate, have excellent communication skills and be able to work off your own initiative whilst being a key member of a small team. Attention to detail is a hugely important thing in this role as you're dealing with legal documents daily. Due to the location of the offices, you will ideally be a driver to be able to get to the offices, although there are some good public transport links within Chesham and the surrounding areas. Finally, to be considered you must either have some form of office experience or be a graduate looking to get into an office role. What next? Apply for the role, get in touch with Bobby or Izzy and we are looking to hold interviews asap with the ability to start people as soon as possible Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent and temporary recruitment with areas of expertise including; administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Apr 26, 2024
Seasonal
We're recruiting for an Office Admin Assistant role based in Chesham, offering the chance to join a small but growing team and company who are more than just leaders in their industry, they're part of a larger group and are the highest performing office in the country! They're a company that really take care of their staff and offer fantastic support and training as well as opportunities. This is a full-time role on what is initially a temporary basis on an ongoing basis, but they are very open to hearing from people that would be interested in longer term permanent roles with them too and would like a temp to perm position. If you are serious about wanting to join a team that will train you, support you and offer everything you need to grow and progress, this is a great place to do so! This team operate Monday to Friday, 9am to 5.30pm with an hours lunch, with hybrid working after training and probation (3 days in and 2 days wfh a week). This position would be ideal for someone that has high-quality written skills, computer skills etc., so typically we've seen graduates do well in these roles, but also very interested in speaking to those with office/admin experience. The starting hourly rate for this role is around 12 per hour and if the role was to turn permanent, a starting salary of anywhere between 22k to 25k would be up for negotiation; as well as offering a number of fantastic benefits which include 23 days leave which increases over time, enhanced pension scheme, private health insurance and more, as well as lots of work socials, voucher schemes, employee of the month, foodie clubs and more. What does the day-to-day look like? The key duties of this role will be to assist the administration team with a key role related to the management of incoming communications, this could be phone, email and post, and processing/management of evidence in relation to legal cases. What do we need from you? Due to the nature of the role detailed above, you will need to be articulate, have excellent communication skills and be able to work off your own initiative whilst being a key member of a small team. Attention to detail is a hugely important thing in this role as you're dealing with legal documents daily. Due to the location of the offices, you will ideally be a driver to be able to get to the offices, although there are some good public transport links within Chesham and the surrounding areas. Finally, to be considered you must either have some form of office experience or be a graduate looking to get into an office role. What next? Apply for the role, get in touch with Bobby or Izzy and we are looking to hold interviews asap with the ability to start people as soon as possible Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent and temporary recruitment with areas of expertise including; administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Personal Assistant - IP Administrator Sheffield, South YorkshireWithers & Rogers is one of Europe's largest dedicated intellectual property law firms, with offices across the UK, Paris and Munich. Established more than 130 years ago, we remain as passionate as ever about making intellectual property work to our client's best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.We believe that our patent and trademark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm, known for building trusting relationships. The Role This is a permanent position based in one of our UK offices: Bristol, Sheffield or Warwick. Hybrid working options, including working from home, are available.We are open to both full-time and part-time applications. Please let us know whether you are looking for a full-time or part-time position as well as your preferred working hours during the application process.In this role, your responsibilities will include:- Managing own and team inboxes, processing emails and post (both hard copy and electronic), updating our case management system and acknowledging receipt, where appropriate.- Arranging UK and foreign travel (arranging travel, visas, and accommodation) where needed.- Full secretarial support including all typing of documents including letters, emails, and patent specifications.- Preparation of documents, briefing papers, reports, and presentations.- Managing and submitting expenses for processing.- Accurate and daily maintenance of computerised case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Accounts departments, as well as sister company Withers & Rogers Renewals.- Preparation of official forms for UK, European and other patent applications, and design applications where necessary, including use of online filing software, the payment of official fees and reporting accurately.- Accurate preparation and processing of invoices, using e-billing systems where necessary.- Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.- Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable. About You To join us as a Personal Assistant - IP Administrator, you'll need:- PA or patent administration experience is preferred.- Good communication skills and ability to interact with all levels of internal and external contacts.- Attention to detail and pride in work product.- Ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and be proactive in helping other members of the team. Ability to manage an attorney's emails, judge urgency, and action as required.- Good Microsoft package skills particularly Outlook, Word and Excel (essential), with ideally an understanding of case management systems and experience of following/generating standard procedures and templates for repeat tasks.- The desire to learn and a willingness to become involved.- Ability to work individually and within a team. Your Rewards - Competitive salary- Benefits such as a healthcare cash plan and additional holiday purchase scheme- Flexible working options- Enhanced Parental Leave options- Positive and welcoming work environmentApplications will be reviewed as they are received so early applications are encouraged.We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.If you think you have the skills to succeed, we would love to hear from you.
Apr 26, 2024
Full time
Personal Assistant - IP Administrator Sheffield, South YorkshireWithers & Rogers is one of Europe's largest dedicated intellectual property law firms, with offices across the UK, Paris and Munich. Established more than 130 years ago, we remain as passionate as ever about making intellectual property work to our client's best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.We believe that our patent and trademark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm, known for building trusting relationships. The Role This is a permanent position based in one of our UK offices: Bristol, Sheffield or Warwick. Hybrid working options, including working from home, are available.We are open to both full-time and part-time applications. Please let us know whether you are looking for a full-time or part-time position as well as your preferred working hours during the application process.In this role, your responsibilities will include:- Managing own and team inboxes, processing emails and post (both hard copy and electronic), updating our case management system and acknowledging receipt, where appropriate.- Arranging UK and foreign travel (arranging travel, visas, and accommodation) where needed.- Full secretarial support including all typing of documents including letters, emails, and patent specifications.- Preparation of documents, briefing papers, reports, and presentations.- Managing and submitting expenses for processing.- Accurate and daily maintenance of computerised case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Accounts departments, as well as sister company Withers & Rogers Renewals.- Preparation of official forms for UK, European and other patent applications, and design applications where necessary, including use of online filing software, the payment of official fees and reporting accurately.- Accurate preparation and processing of invoices, using e-billing systems where necessary.- Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.- Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable. About You To join us as a Personal Assistant - IP Administrator, you'll need:- PA or patent administration experience is preferred.- Good communication skills and ability to interact with all levels of internal and external contacts.- Attention to detail and pride in work product.- Ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and be proactive in helping other members of the team. Ability to manage an attorney's emails, judge urgency, and action as required.- Good Microsoft package skills particularly Outlook, Word and Excel (essential), with ideally an understanding of case management systems and experience of following/generating standard procedures and templates for repeat tasks.- The desire to learn and a willingness to become involved.- Ability to work individually and within a team. Your Rewards - Competitive salary- Benefits such as a healthcare cash plan and additional holiday purchase scheme- Flexible working options- Enhanced Parental Leave options- Positive and welcoming work environmentApplications will be reviewed as they are received so early applications are encouraged.We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.If you think you have the skills to succeed, we would love to hear from you.
Executive Assistant/Administrator Up to £40,000 DOE Location - Northwest London Full-Time, Permanent Office based Is this the role for you: Seeking a dynamic individual for an exciting Executive Assistant/Administrator opportunity for a Wellness company based in Northwest London? We are actively seeking a proactive Executive Assistant/Administrator to join our clients forward-thinking team. What you will do: Embark on a captivating journey as Executive Assistant/Administrator, where you orchestrate a symphony of tasks. Your mission: deliver impeccable administrative and secretarial assistance to esteemed board members, from the CEO to the Senior Vice-President. Dive into drafting and proofreading documents, orchestrating travel logistics, and mastering the art of screening calls and organising meetings, among other pivotal administrative responsibilities. What you will need: We seek a collaborative team player adept at communication skills. Attention to detail and composure under pressure are essential. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant/Administrator support, we would like to hear from you. Apply now for consideration.
Apr 26, 2024
Full time
Executive Assistant/Administrator Up to £40,000 DOE Location - Northwest London Full-Time, Permanent Office based Is this the role for you: Seeking a dynamic individual for an exciting Executive Assistant/Administrator opportunity for a Wellness company based in Northwest London? We are actively seeking a proactive Executive Assistant/Administrator to join our clients forward-thinking team. What you will do: Embark on a captivating journey as Executive Assistant/Administrator, where you orchestrate a symphony of tasks. Your mission: deliver impeccable administrative and secretarial assistance to esteemed board members, from the CEO to the Senior Vice-President. Dive into drafting and proofreading documents, orchestrating travel logistics, and mastering the art of screening calls and organising meetings, among other pivotal administrative responsibilities. What you will need: We seek a collaborative team player adept at communication skills. Attention to detail and composure under pressure are essential. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant/Administrator support, we would like to hear from you. Apply now for consideration.
Are you an Assistant who is looking to work with an international company with a massive presence in London? An Assistant opportunity has arisen for you to be a part of a fast-paced and collaborative environment. This role will give you the chance to develop, hone your secretarial skills, taking them to the next level, whilst also surrounded by highly ambitious individuals.As an Executive Team Assistant, an efficient operation is needed when managing the senior management team including the MDs, Partners, Associates and Analysts. You will be client facing in your communication, highly organised and one step ahead. It is vital that you have supported with diary management, international travel and coordinating meetings across multiple time zones. It is essential to have this experience in order to be considered for this role. The firm is looking for an outgoing, personable and confident Team Assistant who is happy to support the team with everything that is required. You will have an opportunity to experience different working styles and people within the division. You will 3 - 5 years of experience as a Team Assistant within professional services or ideally, the investment sector. Duties will include, but not limited to: Coordinating complex internal and external meetings for a large team of people Arranging international travel arrangements and processing related expense reports Liaising and communication with senior leadership team and stakeholders Supporting in general administrative duties, ad-hoc projects or group events Requirements: You must have 3 years or more as an Assistant. Excellent communication, organisational skills and attention to detail. Note: This position is a 12-month role with the possibility of extension based on performance and business needs. If you are looking for a unique opportunity to work at the heart of one of the world's top investment firms, then apply now!
Apr 26, 2024
Full time
Are you an Assistant who is looking to work with an international company with a massive presence in London? An Assistant opportunity has arisen for you to be a part of a fast-paced and collaborative environment. This role will give you the chance to develop, hone your secretarial skills, taking them to the next level, whilst also surrounded by highly ambitious individuals.As an Executive Team Assistant, an efficient operation is needed when managing the senior management team including the MDs, Partners, Associates and Analysts. You will be client facing in your communication, highly organised and one step ahead. It is vital that you have supported with diary management, international travel and coordinating meetings across multiple time zones. It is essential to have this experience in order to be considered for this role. The firm is looking for an outgoing, personable and confident Team Assistant who is happy to support the team with everything that is required. You will have an opportunity to experience different working styles and people within the division. You will 3 - 5 years of experience as a Team Assistant within professional services or ideally, the investment sector. Duties will include, but not limited to: Coordinating complex internal and external meetings for a large team of people Arranging international travel arrangements and processing related expense reports Liaising and communication with senior leadership team and stakeholders Supporting in general administrative duties, ad-hoc projects or group events Requirements: You must have 3 years or more as an Assistant. Excellent communication, organisational skills and attention to detail. Note: This position is a 12-month role with the possibility of extension based on performance and business needs. If you are looking for a unique opportunity to work at the heart of one of the world's top investment firms, then apply now!
Purpose of the Job This is a split role, supporting 2 members of the Tech & Services Leadership Team and reports to the Executive Assistant to the MD of Tech & Services. Absence cover support required for other Senior PA's company Directors. Enabling the Leadership Teams of your Directors to function harmoniously through the preparation of meeting agendas and papers; ensuring pre-read material is circulated in a timely manner and tracking actions. Assisting the team with IT queries and troubleshooting and championing agile methods of working to promote efficiency and enable the team to focus their time most effectively. Providing first-class, proactive support to 2 Directors in their day-to-day duties which includes but is not limited to: complex and ever-changing diary management; full inbox management; extensive travel arrangements with detailed itineraries; creation of documents and reports across Word, Excel and PowerPoint; processing expenses. Maintain and support various systems used by the team to monitor budgets, performance and observance of protocols and processes. Actively engage with the team to identify new systems to be created, and improvements required. Event planning by organising away days and events for the teams. Whats Needed - A-levels or equivalent secretarial, or foundation degree qualifications Minimum 3 years' Senior PA experience supporting at Senior Management/ Director level Travel -travel will be required to attend meetings and events requiring overnight stays. Flexibility - flexibility on work schedule may be required at times.
Apr 26, 2024
Full time
Purpose of the Job This is a split role, supporting 2 members of the Tech & Services Leadership Team and reports to the Executive Assistant to the MD of Tech & Services. Absence cover support required for other Senior PA's company Directors. Enabling the Leadership Teams of your Directors to function harmoniously through the preparation of meeting agendas and papers; ensuring pre-read material is circulated in a timely manner and tracking actions. Assisting the team with IT queries and troubleshooting and championing agile methods of working to promote efficiency and enable the team to focus their time most effectively. Providing first-class, proactive support to 2 Directors in their day-to-day duties which includes but is not limited to: complex and ever-changing diary management; full inbox management; extensive travel arrangements with detailed itineraries; creation of documents and reports across Word, Excel and PowerPoint; processing expenses. Maintain and support various systems used by the team to monitor budgets, performance and observance of protocols and processes. Actively engage with the team to identify new systems to be created, and improvements required. Event planning by organising away days and events for the teams. Whats Needed - A-levels or equivalent secretarial, or foundation degree qualifications Minimum 3 years' Senior PA experience supporting at Senior Management/ Director level Travel -travel will be required to attend meetings and events requiring overnight stays. Flexibility - flexibility on work schedule may be required at times.
Think Specialist Recruitment
St. Albans, Hertfordshire
Think Specialist Recruitment are delighted to be working with a leading organisation based on the outskirts of St Albans. This company operate within an exciting industry, and have a position that would suit someone who is looking to start their career, or maybe has a little bit of administration experience. This opportunity will come with full training, the suitable candidate will be willing to learn, have good communication skills, and be a good team player. The company are based on the outskirts of St Albans, so the successful candidate will need to drive due to location. Salary - 22,500 Hours - Monday - Friday - Office based Some of the duties will include: Place purchase orders with factories Communicating between customers and factories with regards to purchase orders Assisting the Buying and Stock Controller with stock management and reporting Assist with analysing stock levels, ensuring they meet the needs of the business Assist with creating and issuing stock and buying reports Assist with product line creation Dealing with third party warehouse as required Coordinating with the US Buying team Other ad-hoc administrative duties as required The suitable candidate: 1 year experience within administration is desirable Good communication skills High level of attention to detail Excellent organisational skills Good numeracy skills Must drive due to location Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support
Apr 26, 2024
Full time
Think Specialist Recruitment are delighted to be working with a leading organisation based on the outskirts of St Albans. This company operate within an exciting industry, and have a position that would suit someone who is looking to start their career, or maybe has a little bit of administration experience. This opportunity will come with full training, the suitable candidate will be willing to learn, have good communication skills, and be a good team player. The company are based on the outskirts of St Albans, so the successful candidate will need to drive due to location. Salary - 22,500 Hours - Monday - Friday - Office based Some of the duties will include: Place purchase orders with factories Communicating between customers and factories with regards to purchase orders Assisting the Buying and Stock Controller with stock management and reporting Assist with analysing stock levels, ensuring they meet the needs of the business Assist with creating and issuing stock and buying reports Assist with product line creation Dealing with third party warehouse as required Coordinating with the US Buying team Other ad-hoc administrative duties as required The suitable candidate: 1 year experience within administration is desirable Good communication skills High level of attention to detail Excellent organisational skills Good numeracy skills Must drive due to location Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support
Trainee Legal Secretary Job Title: Trainee Legal Secretary - (Part-Time Possible) Salary: Up to 21,000 per annum plus Healthcare, Pension, and Insurance Benefits Location: Central/Southern Dorset (Offices across Dorset) Our Award-Winning, Legal 500 client is seeking a committed Trainee Legal Assistant to empower their Private Client department. They have a real passion for the proactive development and support of their staff and pride themselves on being a truly ethical employer. Your hard work and loyalty will be rewarded through forms of an impressive benefits package; with staff discounts and free parking all to add to the offer. Opportunities around flexible working are open to discussion where possible, to help the right candidate to work in a way that best suits their needs, i.e.; caring demands, etc. Ultimately, a successful candidate should be a reliable and devoted person, looking for an opportunity to take their first steps in Law, to get stuck in, learn and grow, with a company who are dedicated to supporting you along your career journey with them. Essential Experience/Skills Required: Previous experience in another Office based role (Legal or Non-Legal as full training will be provided) IT Proficiency/Computer Literate Excellent Communication Skills Desirable Experience Required: Be able to demonstrate good organisational skills and time management. Previous experience working in a Secretarial capacity. Experience in drafting documents and legal research Responsibilities Include: Communicating with clients face to face and on the telephone (You will need good telephone manner and inter-personal skills Keeping the files on the Case Management System up to date Assisting the Fee Earners in an administrative capacity Dealing with files and ensuring they are well ordered and comply with firm and departmental procedures. If you feel your experience can fulfil this role and you are interested in working for a fantastic company, then please apply with a recent copy of your CV or send it directly to (url removed) Office Environment, Trainee Secretary, Private Client, Trainee Legal Assistant, Administrative, Trainee Legal Secretary Acorn by Synergie acts as an employment agency for permanent recruitment.
Apr 26, 2024
Full time
Trainee Legal Secretary Job Title: Trainee Legal Secretary - (Part-Time Possible) Salary: Up to 21,000 per annum plus Healthcare, Pension, and Insurance Benefits Location: Central/Southern Dorset (Offices across Dorset) Our Award-Winning, Legal 500 client is seeking a committed Trainee Legal Assistant to empower their Private Client department. They have a real passion for the proactive development and support of their staff and pride themselves on being a truly ethical employer. Your hard work and loyalty will be rewarded through forms of an impressive benefits package; with staff discounts and free parking all to add to the offer. Opportunities around flexible working are open to discussion where possible, to help the right candidate to work in a way that best suits their needs, i.e.; caring demands, etc. Ultimately, a successful candidate should be a reliable and devoted person, looking for an opportunity to take their first steps in Law, to get stuck in, learn and grow, with a company who are dedicated to supporting you along your career journey with them. Essential Experience/Skills Required: Previous experience in another Office based role (Legal or Non-Legal as full training will be provided) IT Proficiency/Computer Literate Excellent Communication Skills Desirable Experience Required: Be able to demonstrate good organisational skills and time management. Previous experience working in a Secretarial capacity. Experience in drafting documents and legal research Responsibilities Include: Communicating with clients face to face and on the telephone (You will need good telephone manner and inter-personal skills Keeping the files on the Case Management System up to date Assisting the Fee Earners in an administrative capacity Dealing with files and ensuring they are well ordered and comply with firm and departmental procedures. If you feel your experience can fulfil this role and you are interested in working for a fantastic company, then please apply with a recent copy of your CV or send it directly to (url removed) Office Environment, Trainee Secretary, Private Client, Trainee Legal Assistant, Administrative, Trainee Legal Secretary Acorn by Synergie acts as an employment agency for permanent recruitment.
The Sureserve Group of businesses, renowned for leading the market in compliance and energy services across the UK, employs over 3,200 individuals across more than 20 offices. As part of the continuous expansion, Aaron Services, a distinguished component of The Sureserve Group known for its expertise in heating and hot water solutions over the last 35 years, is seeking to recruit an Administrative Professional to enhance our operational capabilities. We are in search of a highly organised and efficient Administrator to join our spirited Safety, Health, Environment &Quality team. Overview of Role: The Administrator will play a crucial role within our Safety, Health, Quailty & Environment team, focusing on supporting day-to-day operations, managing communications between resident liaison teams & tenants, and ensuring organizational effectiveness. This is an exciting opportunity for someone wishing to progress within a Health & Safety, or Quality career. Whilst the role will be based out of our Stowmarket central Support Centre, there will also bethe requirement to visit our other sites across the business, as well as the opportunity on occasionto work from home. Key Responsibilities: Coordinate office activities to secure efficiency and compliance to company policies. Manage agendas, arrange meetings and appointments and provide reminders. Create and update records and databases with personnel, financial, and other data. Accurate data entry of tenant details Submit timely reports and prepare presentations/proposals as assigned. Support staff with various tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.). Some travel to other sites will be required to support the SHEQ team with the induction processes. Required Attributes & Requirements: Proven experience as an office administrator, office assistant or relevant role. Outstanding communication and interpersonal abilities. Excellent organizational and leadership skills. Familiarity with office management procedures and basic accounting principles. High degree of attention to detail and problem-solving skills. Qualifications in secretarial studies will be an advantage. You will be required to visit multiple sites, therefore a driving license would be beneficial. What We Offer: Employee wellbeing programme, occupational health support, telephone support- counselling for staff. Service level awarded annual leave Enhanced Maternity & Paternity Packages Dental/Healthcare cash plan Cycle to Work Scheme Electric Vehicle Leasing Scheme Gender & Equality Working Group Sureserve Academy- a platform for development, career progression Employee Voice Programme Social activities for all of our teams Sureserve Legends- celebrating the fantastic ways in which our employees live our values. The Sureserve Group is committed to equal opportunities, supporting diversity and inclusion, and ensuring all employees have the opportunity to achieve their potential. We believe in fostering a positive workplace culture, where everyone feels valued and respected. Apply Today If you believe you have the necessary skills and qualifications, we eagerly await your application. Join us in our mission to deliver excellence across the UK. Successful candidates will be required to provide proof of their eligibility to work in the UK and may be subject to DBS checks as part of our recruitment process. JBRP1_UKTJ
Apr 26, 2024
Full time
The Sureserve Group of businesses, renowned for leading the market in compliance and energy services across the UK, employs over 3,200 individuals across more than 20 offices. As part of the continuous expansion, Aaron Services, a distinguished component of The Sureserve Group known for its expertise in heating and hot water solutions over the last 35 years, is seeking to recruit an Administrative Professional to enhance our operational capabilities. We are in search of a highly organised and efficient Administrator to join our spirited Safety, Health, Environment &Quality team. Overview of Role: The Administrator will play a crucial role within our Safety, Health, Quailty & Environment team, focusing on supporting day-to-day operations, managing communications between resident liaison teams & tenants, and ensuring organizational effectiveness. This is an exciting opportunity for someone wishing to progress within a Health & Safety, or Quality career. Whilst the role will be based out of our Stowmarket central Support Centre, there will also bethe requirement to visit our other sites across the business, as well as the opportunity on occasionto work from home. Key Responsibilities: Coordinate office activities to secure efficiency and compliance to company policies. Manage agendas, arrange meetings and appointments and provide reminders. Create and update records and databases with personnel, financial, and other data. Accurate data entry of tenant details Submit timely reports and prepare presentations/proposals as assigned. Support staff with various tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.). Some travel to other sites will be required to support the SHEQ team with the induction processes. Required Attributes & Requirements: Proven experience as an office administrator, office assistant or relevant role. Outstanding communication and interpersonal abilities. Excellent organizational and leadership skills. Familiarity with office management procedures and basic accounting principles. High degree of attention to detail and problem-solving skills. Qualifications in secretarial studies will be an advantage. You will be required to visit multiple sites, therefore a driving license would be beneficial. What We Offer: Employee wellbeing programme, occupational health support, telephone support- counselling for staff. Service level awarded annual leave Enhanced Maternity & Paternity Packages Dental/Healthcare cash plan Cycle to Work Scheme Electric Vehicle Leasing Scheme Gender & Equality Working Group Sureserve Academy- a platform for development, career progression Employee Voice Programme Social activities for all of our teams Sureserve Legends- celebrating the fantastic ways in which our employees live our values. The Sureserve Group is committed to equal opportunities, supporting diversity and inclusion, and ensuring all employees have the opportunity to achieve their potential. We believe in fostering a positive workplace culture, where everyone feels valued and respected. Apply Today If you believe you have the necessary skills and qualifications, we eagerly await your application. Join us in our mission to deliver excellence across the UK. Successful candidates will be required to provide proof of their eligibility to work in the UK and may be subject to DBS checks as part of our recruitment process. JBRP1_UKTJ
Executive Assistant Stockport 28 - 32K DOE My client is a non for profit organisation who are currently looking for an experienced Executive Assistant to the Board. The successful candidate will be supporting and provide an efficient administrative and secretarial service to the Chair and trustees whilst maintaining a high level of confidentiality. Key responsibilities required for the Executive Assistant include; Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising internal and external meetings Managing room bookings, refreshments, travel arrangements and payment of expenses. Prepare agendas for Board Meetings Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Organising the Annual General Meeting and events. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. Key skills required for the Executive Assistant include; Excellent communication skills Be proactive and be able to work using your own initiative Well organised and able to prioritise busy workloads Maintain a high level of confidentiality Excellent accuracy and attention to detail. Good IT skills including MS Word, Excel and Outlook Executive Assistant Stockport Area 28- 30K Permanent Opportunity We are looking for someone with experience gained in a similar role. Experience of working for a charity or in a social care or public service organisation would be helpful. Please note - due to the number of applications we receive we are only able to contact those candidates that are successfully shortlisted for the position. If you do not hear from us within 48 hours of your application then unfortunately you have been unsuccessful. By submitting your application, you agree and accept to our privacy policy which can be found on the Gibson Hollyhomes website
Apr 26, 2024
Full time
Executive Assistant Stockport 28 - 32K DOE My client is a non for profit organisation who are currently looking for an experienced Executive Assistant to the Board. The successful candidate will be supporting and provide an efficient administrative and secretarial service to the Chair and trustees whilst maintaining a high level of confidentiality. Key responsibilities required for the Executive Assistant include; Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising internal and external meetings Managing room bookings, refreshments, travel arrangements and payment of expenses. Prepare agendas for Board Meetings Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Organising the Annual General Meeting and events. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. Key skills required for the Executive Assistant include; Excellent communication skills Be proactive and be able to work using your own initiative Well organised and able to prioritise busy workloads Maintain a high level of confidentiality Excellent accuracy and attention to detail. Good IT skills including MS Word, Excel and Outlook Executive Assistant Stockport Area 28- 30K Permanent Opportunity We are looking for someone with experience gained in a similar role. Experience of working for a charity or in a social care or public service organisation would be helpful. Please note - due to the number of applications we receive we are only able to contact those candidates that are successfully shortlisted for the position. If you do not hear from us within 48 hours of your application then unfortunately you have been unsuccessful. By submitting your application, you agree and accept to our privacy policy which can be found on the Gibson Hollyhomes website
ADMIN ASSISTANT Job Responsibilities: To assist my clients Milton Keynes team in helping to grow the firm, the duties you will carry out are: Online filing of Personal and Corporation tax returns and submitting accounts. Compiling e-mails to clients. Company Secretarial processing, including confirmation statements, share transfers etc. Typing letters, reports and documents, including mail merges. Dealing with incoming/outgoing post. Managing diaries. Dealing with general filing and administrative tasks, including document scanning and onboarding clients. Onboarding of clients. Taking overflow calls. Ideally you will have the following skills: Good IT skills, especially in Microsoft packages. Be thorough, precise, produce accurate work to meet deadlines. Be able to work under pressure in busy times. Have excellent organisational skills and have experience of working in a professional, fast paced, office environment. Have good inter-personal skills, working well with colleagues and clients. Company Secretarial and Personal Tax would be advantageous. Accountancy/legal secretarial background preferred. BENEFITS AND EMPLOYMENT DETAILS • Full time role - Monday to Friday. • Remuneration will be dependent on experience and qualifications. • Right to Work in the UK required. The package will include: • Annual Christmas Bonus equivalent to 1 week's salary. • Salary Sacrifice Pension Scheme all staff are auto enrolled. (Employer: 5%; Employee:3%) subject to eligibility. • Private Medical Insurance following completion of 3 months service (this is a taxable benefit). • Death in Service scheme cover (4x salary). • Group Income Protection Scheme (non-contributory) following completion of 3 months service. • Annual Leave will be 25 days per annum (pro rata). 3 days are normally taken at Christmas/New Year.
Apr 26, 2024
Full time
ADMIN ASSISTANT Job Responsibilities: To assist my clients Milton Keynes team in helping to grow the firm, the duties you will carry out are: Online filing of Personal and Corporation tax returns and submitting accounts. Compiling e-mails to clients. Company Secretarial processing, including confirmation statements, share transfers etc. Typing letters, reports and documents, including mail merges. Dealing with incoming/outgoing post. Managing diaries. Dealing with general filing and administrative tasks, including document scanning and onboarding clients. Onboarding of clients. Taking overflow calls. Ideally you will have the following skills: Good IT skills, especially in Microsoft packages. Be thorough, precise, produce accurate work to meet deadlines. Be able to work under pressure in busy times. Have excellent organisational skills and have experience of working in a professional, fast paced, office environment. Have good inter-personal skills, working well with colleagues and clients. Company Secretarial and Personal Tax would be advantageous. Accountancy/legal secretarial background preferred. BENEFITS AND EMPLOYMENT DETAILS • Full time role - Monday to Friday. • Remuneration will be dependent on experience and qualifications. • Right to Work in the UK required. The package will include: • Annual Christmas Bonus equivalent to 1 week's salary. • Salary Sacrifice Pension Scheme all staff are auto enrolled. (Employer: 5%; Employee:3%) subject to eligibility. • Private Medical Insurance following completion of 3 months service (this is a taxable benefit). • Death in Service scheme cover (4x salary). • Group Income Protection Scheme (non-contributory) following completion of 3 months service. • Annual Leave will be 25 days per annum (pro rata). 3 days are normally taken at Christmas/New Year.
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of Edinburgh. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
Apr 26, 2024
Seasonal
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of Edinburgh. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
Executive Secretary Ayrshire On-going temporary role £33k per annum Pertemps are working with a prestigious organisation who are looking for an Executive Assistant to join them on a temporary basis. This role will be supporting the board of directors with extensive diary management, travel requirements and administration duties. Due to the nature of the role it is essential that you can work at pace and have the ability to handle sensitive data.The ideal candidate must have strong administration experience, be able to use a variety of systems, be able to work under pressure and have strong communication and organisational skills. This role will be based fully on site, hours of work are 8-5 Monday to Thursday with an early finish on a Friday. If you are immediately available and have previous experience in an EA role then I want to hear from you! Key Responsibilities: Perform front of house reception activities including but not limited to directing telephone calls to the relevant Spirit employees, assisting with external courier and mail activities, and providing general assistance to enquiries from multiple sources. Manage Outlook diary and email, responding/taking action and forward on to relevant personnel where necessary. Use own initiative to manage incoming requirements from Customers and suppliers. Manage remotely, as required, diaries and appointments of travelling clients. Meeting organisation, including booking conference facilities, preparing Agendas, taking actions and circulating/progressing as required. Book UK and overseas travel in line with company travel policy. Maintain adequate inventory of office suppliers via approved suppliers. Act as a main point of contact for day to day issues at office, including booking visitors in via security, ordering working lunches and ensuring the smooth running of the office in general. Process monthly expenses on behalf of the SLC Members ensuring accurate records are kept. Where required, supervise junior team members and ensure training and development plans are in place and performance is managed. Compile weekly reports in Excel and PowerPoint formats for Senior Leadership Council Reviews. Organise and prepare monthly CSR meeting and review pack. Maintain holiday planner and weekly whereabouts for exec team. Produce minutes, reports etc. from handwritten drafts, audio or shorthand as and when required and ensure distribution in a timely manner. Assist other secretaries as and when required. Candidate Requirements: HNC/HND or vocational qualification, or equivalent experience. Extensive previous secretarial and administrative experience. Must be able to work under pressure and handle confidential matters with discretion and to tight deadlines. Good organisational and time management skills Self-driven, professional approach with a "can do" attitude to daily administrative tasks. Excellent interpersonal skills and a team working attitude The ability to work on your own initiative Exceptional oral, written and presentational skills Attention to detail Pertemps acts as both an employment business and an employment agency
Apr 26, 2024
Full time
Executive Secretary Ayrshire On-going temporary role £33k per annum Pertemps are working with a prestigious organisation who are looking for an Executive Assistant to join them on a temporary basis. This role will be supporting the board of directors with extensive diary management, travel requirements and administration duties. Due to the nature of the role it is essential that you can work at pace and have the ability to handle sensitive data.The ideal candidate must have strong administration experience, be able to use a variety of systems, be able to work under pressure and have strong communication and organisational skills. This role will be based fully on site, hours of work are 8-5 Monday to Thursday with an early finish on a Friday. If you are immediately available and have previous experience in an EA role then I want to hear from you! Key Responsibilities: Perform front of house reception activities including but not limited to directing telephone calls to the relevant Spirit employees, assisting with external courier and mail activities, and providing general assistance to enquiries from multiple sources. Manage Outlook diary and email, responding/taking action and forward on to relevant personnel where necessary. Use own initiative to manage incoming requirements from Customers and suppliers. Manage remotely, as required, diaries and appointments of travelling clients. Meeting organisation, including booking conference facilities, preparing Agendas, taking actions and circulating/progressing as required. Book UK and overseas travel in line with company travel policy. Maintain adequate inventory of office suppliers via approved suppliers. Act as a main point of contact for day to day issues at office, including booking visitors in via security, ordering working lunches and ensuring the smooth running of the office in general. Process monthly expenses on behalf of the SLC Members ensuring accurate records are kept. Where required, supervise junior team members and ensure training and development plans are in place and performance is managed. Compile weekly reports in Excel and PowerPoint formats for Senior Leadership Council Reviews. Organise and prepare monthly CSR meeting and review pack. Maintain holiday planner and weekly whereabouts for exec team. Produce minutes, reports etc. from handwritten drafts, audio or shorthand as and when required and ensure distribution in a timely manner. Assist other secretaries as and when required. Candidate Requirements: HNC/HND or vocational qualification, or equivalent experience. Extensive previous secretarial and administrative experience. Must be able to work under pressure and handle confidential matters with discretion and to tight deadlines. Good organisational and time management skills Self-driven, professional approach with a "can do" attitude to daily administrative tasks. Excellent interpersonal skills and a team working attitude The ability to work on your own initiative Exceptional oral, written and presentational skills Attention to detail Pertemps acts as both an employment business and an employment agency
Executive Assistant - Banking £24.00 per hour Full time - Contract - 6 months rolling contract - Hybrid (4+ days in the office) London - Canary Wharf Is this the role for you: Are you looking for a new and exciting Executive Assistant contract role in the Financial Services industry? Are you available immediately or at short notice? Have you got experience assisting multiple bankers within a fast paced environment? We are seeking a highly motivated and organised Executive Assistant to provide efficient services to senior investment bankers within a fast paced environment. What you will do: As an Executive Assistant you'll undertake a variety of secretarial and administrative tasks to support internal colleagues and external clients, fostering relationships domestically and internationally. This includes managing diaries with exclusive control, arranging internal and external meetings, and handling travel arrangements and expenses within company policy. Provide phone cover and support to Bankers outside of designated team when other members of the your team are out of the office. You'll also maintain the in-house CRM system, coordinate events, and manage any ad hoc tasks or projects as needed. With a proactive approach, you'll thrive in a fast-paced environment where priorities may shift rapidly. What you will need: The successful candidate should be personable, skilled at interacting with clients and colleagues of all levels. Able to operate various Microsoft applications and online tools while maintaining confidentiality. Experience in expense processing using Concur, travel booking, CRM systems, and platforms like Zoom is beneficial. While prior exposure to Investment Banking, especially in Corporate Finance or M&A Advisory, is preferred. What you will get in return: In return, my client will offer a friendly and supportive working environment based in an amazing office, and the opportunity to work with a dynamic team of professionals in the Financial Services industry where you will continue to grow in experience. Work with Crone Corkill Let's find you that dream job. We're built on our connections, and we believe that at the heart of good recruitment, is people connecting with people on a more human level. We know finding your dream job isn't always easy, but it's worth it. We recruit in these pillars, across a host of industries. Business Support HR, Marketing IT Finance & Banking We're genuine in our drive to help you find a job that suits your needs, skills, and experience.
Apr 26, 2024
Contractor
Executive Assistant - Banking £24.00 per hour Full time - Contract - 6 months rolling contract - Hybrid (4+ days in the office) London - Canary Wharf Is this the role for you: Are you looking for a new and exciting Executive Assistant contract role in the Financial Services industry? Are you available immediately or at short notice? Have you got experience assisting multiple bankers within a fast paced environment? We are seeking a highly motivated and organised Executive Assistant to provide efficient services to senior investment bankers within a fast paced environment. What you will do: As an Executive Assistant you'll undertake a variety of secretarial and administrative tasks to support internal colleagues and external clients, fostering relationships domestically and internationally. This includes managing diaries with exclusive control, arranging internal and external meetings, and handling travel arrangements and expenses within company policy. Provide phone cover and support to Bankers outside of designated team when other members of the your team are out of the office. You'll also maintain the in-house CRM system, coordinate events, and manage any ad hoc tasks or projects as needed. With a proactive approach, you'll thrive in a fast-paced environment where priorities may shift rapidly. What you will need: The successful candidate should be personable, skilled at interacting with clients and colleagues of all levels. Able to operate various Microsoft applications and online tools while maintaining confidentiality. Experience in expense processing using Concur, travel booking, CRM systems, and platforms like Zoom is beneficial. While prior exposure to Investment Banking, especially in Corporate Finance or M&A Advisory, is preferred. What you will get in return: In return, my client will offer a friendly and supportive working environment based in an amazing office, and the opportunity to work with a dynamic team of professionals in the Financial Services industry where you will continue to grow in experience. Work with Crone Corkill Let's find you that dream job. We're built on our connections, and we believe that at the heart of good recruitment, is people connecting with people on a more human level. We know finding your dream job isn't always easy, but it's worth it. We recruit in these pillars, across a host of industries. Business Support HR, Marketing IT Finance & Banking We're genuine in our drive to help you find a job that suits your needs, skills, and experience.