Department Administrator Castle Donington, DerbyshireAre you ready to embark on a career with a company that places both its employees and customers at the heart of everything we do? If you're a motivated, customer-focused individual with a can-do attitude, we want to hear from you.You'll fit in well with us at Medstrom, where we have disrupted the market by providing proven and well-evidenced products and services to our busy customers, helping to make a real difference to both their workload and, crucially, their patients' outcomes.Established in 2010, Medstrom has grown substantially by being patient-focused to become the organisation we are today, whilst maintaining an open culture and ethos. In 2022, Medstrom became an Employee Ownership Trust (EOT), unlike any other company in the industry. This allows each employee to have a vested interest in the company, where we can all contribute to and share in the company's success.We are looking for an enthusiastic Administrator to join our Health & Safety Department at our Head Office in Castle Donington, Leicestershire/Derbyshire.- Salary of £23,000 - £26,000, depending on experience- Annual bonus potential- Contributory pension scheme- 33 days' holiday, inclusive of Bank Holidays- Discounts and cashback on shopping, supermarkets, and holidays as part of our rewards scheme- Salary Sacrifice Schemes, including Cycle to Work- Great training, support and mentorship- Receive a "treat" on your birthday- Be a part of an Employee Ownership Trust (EOT) and the associated benefits of having a stake in the company The Role You will be supporting the Health and Safety Manager with the administrative activities of the department, ensuring the company's Health, Safety and Environmental requirements are compliant.You will support with:- Admin support with audits for the business management systems, including monitoring and co-ordinating compliance documentation- Department induction sessions for new starters and refresher training- Control of the business waste management- Training on processes and policies across the business via Teams- Support the review, creation and issuing of Health & Safety documentation- Prepare and distribute a variety of communications including PowerPoints, minutes, News Posts and ToolBox TalksHours of work: 37.5 per week, Monday - Friday (approx. 8am - 4pm) based at Castle Donington. About You To join us as our Department Administrator, we are looking for:- Minimum of 5 GCSEs Grade 4 (C grade) including Maths and English (or equivalent)- Computer literate, excellent working knowledge of Microsoft Office, knowledge/experience of Visio would be advantageous- An interest in Health, Safety and Environmental aspects would be desirable- Experience of working in a busy administrative role is essential- Possess the ability to communicate at all levels- Confident to be able to present and inspire others- Ability to capture an audience and encourage engagement and interaction of department topics- Full driving licence desirable, as some travel may be requiredIn addition to the salary and related benefits, you will join a company that has grown extensively within the last 5 years and, through our unique ownership model, is continuing to grow, whilst offering great career opportunities for those who are keen to progress.Webrecruit and Medstrom are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Apr 30, 2024
Full time
Department Administrator Castle Donington, DerbyshireAre you ready to embark on a career with a company that places both its employees and customers at the heart of everything we do? If you're a motivated, customer-focused individual with a can-do attitude, we want to hear from you.You'll fit in well with us at Medstrom, where we have disrupted the market by providing proven and well-evidenced products and services to our busy customers, helping to make a real difference to both their workload and, crucially, their patients' outcomes.Established in 2010, Medstrom has grown substantially by being patient-focused to become the organisation we are today, whilst maintaining an open culture and ethos. In 2022, Medstrom became an Employee Ownership Trust (EOT), unlike any other company in the industry. This allows each employee to have a vested interest in the company, where we can all contribute to and share in the company's success.We are looking for an enthusiastic Administrator to join our Health & Safety Department at our Head Office in Castle Donington, Leicestershire/Derbyshire.- Salary of £23,000 - £26,000, depending on experience- Annual bonus potential- Contributory pension scheme- 33 days' holiday, inclusive of Bank Holidays- Discounts and cashback on shopping, supermarkets, and holidays as part of our rewards scheme- Salary Sacrifice Schemes, including Cycle to Work- Great training, support and mentorship- Receive a "treat" on your birthday- Be a part of an Employee Ownership Trust (EOT) and the associated benefits of having a stake in the company The Role You will be supporting the Health and Safety Manager with the administrative activities of the department, ensuring the company's Health, Safety and Environmental requirements are compliant.You will support with:- Admin support with audits for the business management systems, including monitoring and co-ordinating compliance documentation- Department induction sessions for new starters and refresher training- Control of the business waste management- Training on processes and policies across the business via Teams- Support the review, creation and issuing of Health & Safety documentation- Prepare and distribute a variety of communications including PowerPoints, minutes, News Posts and ToolBox TalksHours of work: 37.5 per week, Monday - Friday (approx. 8am - 4pm) based at Castle Donington. About You To join us as our Department Administrator, we are looking for:- Minimum of 5 GCSEs Grade 4 (C grade) including Maths and English (or equivalent)- Computer literate, excellent working knowledge of Microsoft Office, knowledge/experience of Visio would be advantageous- An interest in Health, Safety and Environmental aspects would be desirable- Experience of working in a busy administrative role is essential- Possess the ability to communicate at all levels- Confident to be able to present and inspire others- Ability to capture an audience and encourage engagement and interaction of department topics- Full driving licence desirable, as some travel may be requiredIn addition to the salary and related benefits, you will join a company that has grown extensively within the last 5 years and, through our unique ownership model, is continuing to grow, whilst offering great career opportunities for those who are keen to progress.Webrecruit and Medstrom are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Employment team. This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Employment department. The Role: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Other duties and responsibilities: Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. The Ideal Candidate: A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead. In addition to this: Accurate typing speed of at least 60 words per minute Advanced knowledge and experience of using Software including all Microsoft Office packages Experience of using Practice Management systems Demonstrate solutions-focused working methods Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times Competencies: Excellent verbal and written communication skills Solid Customer Service centric experience and work ethic Proactive Team Player Organised Good interpersonal details with the ability to adapt style and approach Attention to detail and accuracy If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers. Client Services Executive - City of London
Apr 30, 2024
Full time
AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Employment team. This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Employment department. The Role: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Other duties and responsibilities: Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. The Ideal Candidate: A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead. In addition to this: Accurate typing speed of at least 60 words per minute Advanced knowledge and experience of using Software including all Microsoft Office packages Experience of using Practice Management systems Demonstrate solutions-focused working methods Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times Competencies: Excellent verbal and written communication skills Solid Customer Service centric experience and work ethic Proactive Team Player Organised Good interpersonal details with the ability to adapt style and approach Attention to detail and accuracy If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers. Client Services Executive - City of London
Pertemps Dudley West Brom Perms
Kingswinford, West Midlands
We are delighted to be recruiting for an Administrator to support one of our key clients who are based in Kingswinford.The Administrator will be based at Head Office and will provide administrative support to the Industrial Department by providing a comprehensive and professional service as outlined below.Key Responsibilities Provide comprehensive and professional support, oversee diary management, managing appointments, video calls, telephone calls, organization of meetings and travel. Email inbox management, filtering and dealing with issues arising. Send requests to other departments for various information/documents i.e CAD plans etc. Fielding industrial department telephone calls, dealing with enquiries, contractors, suppliers, and progress enquiries as necessary. Mailshots, mail mergers and industrial letter writing. Binding and assembling management reports. Preparing and processing industrial notifications on Horizon. Handle the internal and outgoing post for the Industrial Department. Produce and circulate tenant correspondence and associated documentation. Issue tenant insurance claim forms as and when required. Liaise closely with Asset Managers, contractors, and security on management of the industrial portfolio. Liaise with utilities team on ingoing and outgoing tenants. Taking calls from customers, logging call details and referring to the relevant department / contractor / Asset Manager as necessary. Liaising with Facilities Management and contractors. Updating and maintaining Health and Safety system (Pro-comply). The skills needed are:" Ability to use own initiative." Willing to be proactive in taking on work." Ability to prioritise the variety of workloads on a time critical basis." Flexibility and willingness to take on ad-hoc tasks as the need arises." Positive attitude." GCSE Grade C or above (or equivalent) in English & Math's.In return the company will provide full product support and training and excellent benefits, including 25 days holiday, pension, life Assurance, canteen facilities and a competitive salary.
Apr 30, 2024
Full time
We are delighted to be recruiting for an Administrator to support one of our key clients who are based in Kingswinford.The Administrator will be based at Head Office and will provide administrative support to the Industrial Department by providing a comprehensive and professional service as outlined below.Key Responsibilities Provide comprehensive and professional support, oversee diary management, managing appointments, video calls, telephone calls, organization of meetings and travel. Email inbox management, filtering and dealing with issues arising. Send requests to other departments for various information/documents i.e CAD plans etc. Fielding industrial department telephone calls, dealing with enquiries, contractors, suppliers, and progress enquiries as necessary. Mailshots, mail mergers and industrial letter writing. Binding and assembling management reports. Preparing and processing industrial notifications on Horizon. Handle the internal and outgoing post for the Industrial Department. Produce and circulate tenant correspondence and associated documentation. Issue tenant insurance claim forms as and when required. Liaise closely with Asset Managers, contractors, and security on management of the industrial portfolio. Liaise with utilities team on ingoing and outgoing tenants. Taking calls from customers, logging call details and referring to the relevant department / contractor / Asset Manager as necessary. Liaising with Facilities Management and contractors. Updating and maintaining Health and Safety system (Pro-comply). The skills needed are:" Ability to use own initiative." Willing to be proactive in taking on work." Ability to prioritise the variety of workloads on a time critical basis." Flexibility and willingness to take on ad-hoc tasks as the need arises." Positive attitude." GCSE Grade C or above (or equivalent) in English & Math's.In return the company will provide full product support and training and excellent benefits, including 25 days holiday, pension, life Assurance, canteen facilities and a competitive salary.
Sales Support Administrator (24 hours) Summary £25,000 up to £34,000 per annum (pro rata) - This isn't an ordinary job. This is an extraordinary experience. Offering high quality products at low prices means we shift lots of stock, fast - which keeps our sales admin team very busy. As our newest member you'll put your wide skill set to use as you assist with sales reports, liaise with stores and management, organise training and assessments and a whole lot more. Based in our regional office, you'll love the energy of this fast-paced team, working to tight deadlines while staying positive, proactive and up for new challenges every day. What you'll do Effective Communication (telephone, electronic, physical) between Head Office, Stores, Area Managers and Regional Distribution Centre colleagues Uploading of daily, weekly & monthly reports via various platforms Booking & logging hotel & travel for regional colleagues Order & allocation of store signage, stationery & replacement uniforms Updating & distribution of contact information, meeting calendars, etc What you'll need Outstanding computer/typing skills Excellent organisational skills and the ability to multi-task Confidence communicating with people at all levels Adaptability, initiative and an eye for detail A passion for quality and a friendly, can-do attitude What you'll receive You'll be well rewarded as a key player in the Lidl team. As well as becoming part of a strong, fast-growing business, you'll get great training and real opportunities to build your career. On top of your competitive salary, you'll enjoy 30-35 days' holiday, a pension, plus discounts on all Lidl products and on a range of holidays, days out, cinema tickets and plenty more. We're proud to have a culture and salary structure that promotes both the equality of opportunity, and pay. Please note your employment is conditional upon the Company's receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check. Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.
Apr 30, 2024
Full time
Sales Support Administrator (24 hours) Summary £25,000 up to £34,000 per annum (pro rata) - This isn't an ordinary job. This is an extraordinary experience. Offering high quality products at low prices means we shift lots of stock, fast - which keeps our sales admin team very busy. As our newest member you'll put your wide skill set to use as you assist with sales reports, liaise with stores and management, organise training and assessments and a whole lot more. Based in our regional office, you'll love the energy of this fast-paced team, working to tight deadlines while staying positive, proactive and up for new challenges every day. What you'll do Effective Communication (telephone, electronic, physical) between Head Office, Stores, Area Managers and Regional Distribution Centre colleagues Uploading of daily, weekly & monthly reports via various platforms Booking & logging hotel & travel for regional colleagues Order & allocation of store signage, stationery & replacement uniforms Updating & distribution of contact information, meeting calendars, etc What you'll need Outstanding computer/typing skills Excellent organisational skills and the ability to multi-task Confidence communicating with people at all levels Adaptability, initiative and an eye for detail A passion for quality and a friendly, can-do attitude What you'll receive You'll be well rewarded as a key player in the Lidl team. As well as becoming part of a strong, fast-growing business, you'll get great training and real opportunities to build your career. On top of your competitive salary, you'll enjoy 30-35 days' holiday, a pension, plus discounts on all Lidl products and on a range of holidays, days out, cinema tickets and plenty more. We're proud to have a culture and salary structure that promotes both the equality of opportunity, and pay. Please note your employment is conditional upon the Company's receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check. Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.
This position is responsible for maintaining server systems, staffing the help desk to support users, and assisting with other IT projects. Working in either Stalybridge, Staines or Dumfries, the successful candidate will be part of a team working under the supervision of a knowledgeable and supportive IT Service Manager. This is a 6 month FTC assignment Key Responsibilities Build and repair systems; loads operating systems and software; and troubleshoots hardware, software, and network issues. Perform network setups and terminations Staff a help desk and track help desk requests Assist system users with computer tasks Perform routine preventative maintenance Update IT documentation and schedules Set up, calibrate, troubleshoot, and maintain process/production equipment Work with Operations to develop new processes/procedures to meet business objectives. Administer Security for Computers/Servers/Network equipment and facility NVR/Cameras/Badge access systems. Key Skills/Competencies Strong communication skills both verbal and written Self-starter Advanced knowledge of computer hardware and repair Advanced knowledge of MS Office Suite Ability to work in a team environment Ability to help remote users via phone or remote support app Qualifications Background in IT-related customer service Requires supporting remote sites across UK and Europe regions. Some travel required between sites, full UK driving licence required.
Apr 30, 2024
Full time
This position is responsible for maintaining server systems, staffing the help desk to support users, and assisting with other IT projects. Working in either Stalybridge, Staines or Dumfries, the successful candidate will be part of a team working under the supervision of a knowledgeable and supportive IT Service Manager. This is a 6 month FTC assignment Key Responsibilities Build and repair systems; loads operating systems and software; and troubleshoots hardware, software, and network issues. Perform network setups and terminations Staff a help desk and track help desk requests Assist system users with computer tasks Perform routine preventative maintenance Update IT documentation and schedules Set up, calibrate, troubleshoot, and maintain process/production equipment Work with Operations to develop new processes/procedures to meet business objectives. Administer Security for Computers/Servers/Network equipment and facility NVR/Cameras/Badge access systems. Key Skills/Competencies Strong communication skills both verbal and written Self-starter Advanced knowledge of computer hardware and repair Advanced knowledge of MS Office Suite Ability to work in a team environment Ability to help remote users via phone or remote support app Qualifications Background in IT-related customer service Requires supporting remote sites across UK and Europe regions. Some travel required between sites, full UK driving licence required.
Title: Office Administrator Area of Responsibility: Administrative support Reports to : Operations Manager Contract type: Full-time; Permanent, (subject to successful completion of a probationary period). PLEASE NOTE: Part-time hours may be considered. Salary: From £22,527 per annum pro rata Location : Llanidloes/Home-based, with very occasional travel within the UK. The organisation will offer a hybrid working model for your place of work of both office and home-based working arrangements but, due to the nature of the role, it is anticipated that it would be mostly office based. Hours : 35 hours per week (PLEASE NOTE: Part-time hours may be considered) Working Days : Monday to Friday Holidays : 26 days annual leave (increasing to 28 days after 2 years) plus 8 Bank Holidays (pro rata). The FSC UK office closes between Christmas and New Year and staff are required to use annual leave over this period. Pension: The organisation uses the Government Nest pension scheme with employees contributing 5% and FSC UK contributing 6%. Application Process Please upload your CV and a covering letter, outlining how you meet the criteria stated in the Person Specification and responsibilities of the role here. The deadline for applications for this post is 11:59pm on 19th May 2024. Interviews for this post will be held at the FSC UK Offices in Llanidloes on 30th/31st May 2024. We expect your CV to be honest and accurate. Before offering this post, we will check material facts recorded on your CV and covering letter and take up references. Any role offered is subject to eligibility to work in the UK criteria being met. Introduction to the role: The Forest Stewardship Council (FSC) is an international organisation dedicated to ensuring that forests are managed in a responsible manner across the globe. FSC UK, based in Llanidloes, Powys, is one of the larger FSC national offices. FSC UK is a registered charity responsible for promoting the FSC s aims and objectives throughout the United Kingdom. We are seeking an Office Administrator to provide general administrative support to the organisation, with a particular focus on financial administration. The role requires a methodical and conscientious individual who possesses keen attention to detail. This role will be best suited to a patient and polite individual with good numeracy skills. Experience of book-keeping/financial administration within a small charity or business is desirable but not essential as training will be provided. A willingness to undertake a variety of tasks will be fundamental in contributing to the smooth and efficient running of the FSC UK office. Attention to detail will be paramount to this role, as will be a proven ability to maintain effective working relationships and indeed to enjoy doing so. If you have good administrative skills and a willingness to provide financial administrative support and you want to join a small but ambitious team of people who are dedicated to FSC s mission of Forests For All Forever, then this role may be for you. Main purpose and responsibilities of the role: The Office Administrator reports to the Operations Manager (OM). The purpose of the post is to undertake office and financial administration and to support the work of the wider FSC UK team. The work will include: • assisting in the smooth and efficient running of the FSC UK office • general administrative tasks • basic book-keeping and preparing accounts for the auditors • issuing and payment of invoices • updating cashflows • office administration including dealing with office service providers • recording data • responding to basic phone and email enquiries • following and developing Standard Operating Procedures • supporting FSC UK staff and trustees. Person Specification: Knowledge and Experience Essential Good basic level of education (A level or equivalent) with minimum A -C grade at GCSE (or equivalent) in Maths and English Good understanding of Microsoft Office Administrative/clerical experience Experience of communicating effectively and accurately with different stakeholders both in spoken and written form Desirable Experience of using databases Experience of book-keeping/financial administration Experience of using QuickBooks Skills and Abilities Essential Numerate Attention to detail and ability to undertake and manage accurate recording and reporting of information Effective time management and organisational skills with the ability to prioritise workload An excellent phone manner and ability to remain calm and objective when under pressure A quick learner Ability to work on own initiative but happy to follow instruction and accept guidance Excellent interpersonal skills to maintain good working relationships. Personal attributes Essential A positive attitude towards routine tasks and business administration Able to work as part of a small and dynamic team Patient and polite but firm and assertive where appropriate Friendly and professional manner Able to relate to the mission and values of FSC UK and work towards its strategic objectives Desirable A positive, enthusiastic attitude with an ability to enthuse others Relate to the ethos of responsible sourcing of forest products A good sense of humour TO APPLY PLEASE CLICK THE "APPLY NOW" BUTTON AND YOU WILL BE REDIRECTED TO BEGIN THE APPLICATION PROCES
Apr 30, 2024
Full time
Title: Office Administrator Area of Responsibility: Administrative support Reports to : Operations Manager Contract type: Full-time; Permanent, (subject to successful completion of a probationary period). PLEASE NOTE: Part-time hours may be considered. Salary: From £22,527 per annum pro rata Location : Llanidloes/Home-based, with very occasional travel within the UK. The organisation will offer a hybrid working model for your place of work of both office and home-based working arrangements but, due to the nature of the role, it is anticipated that it would be mostly office based. Hours : 35 hours per week (PLEASE NOTE: Part-time hours may be considered) Working Days : Monday to Friday Holidays : 26 days annual leave (increasing to 28 days after 2 years) plus 8 Bank Holidays (pro rata). The FSC UK office closes between Christmas and New Year and staff are required to use annual leave over this period. Pension: The organisation uses the Government Nest pension scheme with employees contributing 5% and FSC UK contributing 6%. Application Process Please upload your CV and a covering letter, outlining how you meet the criteria stated in the Person Specification and responsibilities of the role here. The deadline for applications for this post is 11:59pm on 19th May 2024. Interviews for this post will be held at the FSC UK Offices in Llanidloes on 30th/31st May 2024. We expect your CV to be honest and accurate. Before offering this post, we will check material facts recorded on your CV and covering letter and take up references. Any role offered is subject to eligibility to work in the UK criteria being met. Introduction to the role: The Forest Stewardship Council (FSC) is an international organisation dedicated to ensuring that forests are managed in a responsible manner across the globe. FSC UK, based in Llanidloes, Powys, is one of the larger FSC national offices. FSC UK is a registered charity responsible for promoting the FSC s aims and objectives throughout the United Kingdom. We are seeking an Office Administrator to provide general administrative support to the organisation, with a particular focus on financial administration. The role requires a methodical and conscientious individual who possesses keen attention to detail. This role will be best suited to a patient and polite individual with good numeracy skills. Experience of book-keeping/financial administration within a small charity or business is desirable but not essential as training will be provided. A willingness to undertake a variety of tasks will be fundamental in contributing to the smooth and efficient running of the FSC UK office. Attention to detail will be paramount to this role, as will be a proven ability to maintain effective working relationships and indeed to enjoy doing so. If you have good administrative skills and a willingness to provide financial administrative support and you want to join a small but ambitious team of people who are dedicated to FSC s mission of Forests For All Forever, then this role may be for you. Main purpose and responsibilities of the role: The Office Administrator reports to the Operations Manager (OM). The purpose of the post is to undertake office and financial administration and to support the work of the wider FSC UK team. The work will include: • assisting in the smooth and efficient running of the FSC UK office • general administrative tasks • basic book-keeping and preparing accounts for the auditors • issuing and payment of invoices • updating cashflows • office administration including dealing with office service providers • recording data • responding to basic phone and email enquiries • following and developing Standard Operating Procedures • supporting FSC UK staff and trustees. Person Specification: Knowledge and Experience Essential Good basic level of education (A level or equivalent) with minimum A -C grade at GCSE (or equivalent) in Maths and English Good understanding of Microsoft Office Administrative/clerical experience Experience of communicating effectively and accurately with different stakeholders both in spoken and written form Desirable Experience of using databases Experience of book-keeping/financial administration Experience of using QuickBooks Skills and Abilities Essential Numerate Attention to detail and ability to undertake and manage accurate recording and reporting of information Effective time management and organisational skills with the ability to prioritise workload An excellent phone manner and ability to remain calm and objective when under pressure A quick learner Ability to work on own initiative but happy to follow instruction and accept guidance Excellent interpersonal skills to maintain good working relationships. Personal attributes Essential A positive attitude towards routine tasks and business administration Able to work as part of a small and dynamic team Patient and polite but firm and assertive where appropriate Friendly and professional manner Able to relate to the mission and values of FSC UK and work towards its strategic objectives Desirable A positive, enthusiastic attitude with an ability to enthuse others Relate to the ethos of responsible sourcing of forest products A good sense of humour TO APPLY PLEASE CLICK THE "APPLY NOW" BUTTON AND YOU WILL BE REDIRECTED TO BEGIN THE APPLICATION PROCES
Part Time Contract Administrator West Clandon, Surrey Are you enthusiastic? Are you organised? Do you have an eye for detail? If you identify with the above, this role was made for you! At Glendale, we have a great new opportunity for a part time contract administrator based in West Clandon. Surrey. And most importantly, you will be joining a company that can offer valuable career prospects and believes in investing in its people. Who are we? Glendale, a winner of BALI Employer of the Year, has revenues of 45 million. Glendale is one of the largest green space management service providers in the UK and specialises in tree care and management, grounds maintenance and landscaping. For more information visit (url removed). We are a green business with "green thinking" at the core of everything we do. We have been at the forefront of green services provision since 1989 and offer innovative solutions for the management and maintenance of the green environment. Who are you? Enthusiastic, competent and motivated with strong communication and organisational skills Conscientious and detail oriented person with a proven track record in administration in order to support the Management Team. Outstanding customer service skills are an essential requirement. Candidates should have knowledge and experience with Microsoft Office or Google Sheets. Full training will be provided for all of Glendale's internal systems. Outstanding customer service skills are an essential requirement. A Glimpse into the Role awaiting You The main area of responsibility will be to provide general office support within all areas of administration to the East and West Regions of Glendale. Duties will include, raising purchase orders and invoicing, inputting of productivity data into a bespoke client database, payroll and personnel administration, equipment issue and maintenance record keeping. 30 Hours a week - flexible working hours between (Apply online only) Monday - Friday What can Glendale offer you? Incremental annual leave Free gym membership for you and a nominated person Employee health cash plan Employee discount portal - discounts on travel bookings, high street vouchers, gift cards, cinema tickets, days out, leisure activities and your day to day spending Cycle to Work scheme Pension Scheme Company sick pay Career progression Training and development Follow us on We are proud to be Equal Opportunity employers and are committed to inclusion and diversity If you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment as interviews will be held throughout the process. Please note that if you have not received correspondence within 21 days then please assume your application has been unsuccessful on this occasion.
Apr 30, 2024
Full time
Part Time Contract Administrator West Clandon, Surrey Are you enthusiastic? Are you organised? Do you have an eye for detail? If you identify with the above, this role was made for you! At Glendale, we have a great new opportunity for a part time contract administrator based in West Clandon. Surrey. And most importantly, you will be joining a company that can offer valuable career prospects and believes in investing in its people. Who are we? Glendale, a winner of BALI Employer of the Year, has revenues of 45 million. Glendale is one of the largest green space management service providers in the UK and specialises in tree care and management, grounds maintenance and landscaping. For more information visit (url removed). We are a green business with "green thinking" at the core of everything we do. We have been at the forefront of green services provision since 1989 and offer innovative solutions for the management and maintenance of the green environment. Who are you? Enthusiastic, competent and motivated with strong communication and organisational skills Conscientious and detail oriented person with a proven track record in administration in order to support the Management Team. Outstanding customer service skills are an essential requirement. Candidates should have knowledge and experience with Microsoft Office or Google Sheets. Full training will be provided for all of Glendale's internal systems. Outstanding customer service skills are an essential requirement. A Glimpse into the Role awaiting You The main area of responsibility will be to provide general office support within all areas of administration to the East and West Regions of Glendale. Duties will include, raising purchase orders and invoicing, inputting of productivity data into a bespoke client database, payroll and personnel administration, equipment issue and maintenance record keeping. 30 Hours a week - flexible working hours between (Apply online only) Monday - Friday What can Glendale offer you? Incremental annual leave Free gym membership for you and a nominated person Employee health cash plan Employee discount portal - discounts on travel bookings, high street vouchers, gift cards, cinema tickets, days out, leisure activities and your day to day spending Cycle to Work scheme Pension Scheme Company sick pay Career progression Training and development Follow us on We are proud to be Equal Opportunity employers and are committed to inclusion and diversity If you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment as interviews will be held throughout the process. Please note that if you have not received correspondence within 21 days then please assume your application has been unsuccessful on this occasion.
Product Administrator This successful specialist travel company operate a diverse range of holidays and school trips to worldwide destinations. They are looking for a Product Administrator to join their successful School Travel department to maintain, check and prepare product information being loaded into the in-house system on an initial 6 month contract. Rewarded with a salary of 26k, Monday to Friday 9 to 5, hybrid working and range of benefits including discounted travel. Immediate start available. Product Administrator - Role & Responsibilities: Interpret data and information from suppliers and transfer details onto internal systems Prepare commercial rate agreements, contract loading documents, and check contracts loaded by other colleagues for accuracy Assist with maintaining product information in the CMS and internal product manuals Check data for discrepancies, resolving issues or return to relevant colleagues for resolution Provide first-line product-related support to front line sales and service teams troubleshooting issues and finding solutions Assist finance department with invoicing queries Challenging processes and procedures to improve efficiency in the department Product Administrator - Skills & Experience Required: Proven data entry / administrative experience gained within the travel industry (preferred) Passion for travel Excellent organisation skills with the ability to manage and prioritise workload High degree of flexibility and ability to meet deadlines Strong attention to detail with exceptional accuracy skills and attention to detail Good level of numeracy and excellent spoken and written English Experienced with of Office365 Product Administrator - Key Benefits: Salary 26k Initial 6 month fixed term contract Monday to Friday 9 to 5 Hybrid working with 2 days in modern Surrey office Social events To apply for the role of Product Administrator please respond to this advert or email your cv to (url removed). Don't keep a good thing to yourself We grow our business through referrals, so please don't keep us to yourself. If you think we're doing a good job and know of someone who would benefit from our services, please pass on their name and number to me and I promise we will follow it up. Many thanks. C&M Travel Recruitment is acting as an Employment Agency in relation to this vacancy. We are committed to equality of opportunity for all candidates. For more opportunities, please visit (url removed)
Apr 30, 2024
Contractor
Product Administrator This successful specialist travel company operate a diverse range of holidays and school trips to worldwide destinations. They are looking for a Product Administrator to join their successful School Travel department to maintain, check and prepare product information being loaded into the in-house system on an initial 6 month contract. Rewarded with a salary of 26k, Monday to Friday 9 to 5, hybrid working and range of benefits including discounted travel. Immediate start available. Product Administrator - Role & Responsibilities: Interpret data and information from suppliers and transfer details onto internal systems Prepare commercial rate agreements, contract loading documents, and check contracts loaded by other colleagues for accuracy Assist with maintaining product information in the CMS and internal product manuals Check data for discrepancies, resolving issues or return to relevant colleagues for resolution Provide first-line product-related support to front line sales and service teams troubleshooting issues and finding solutions Assist finance department with invoicing queries Challenging processes and procedures to improve efficiency in the department Product Administrator - Skills & Experience Required: Proven data entry / administrative experience gained within the travel industry (preferred) Passion for travel Excellent organisation skills with the ability to manage and prioritise workload High degree of flexibility and ability to meet deadlines Strong attention to detail with exceptional accuracy skills and attention to detail Good level of numeracy and excellent spoken and written English Experienced with of Office365 Product Administrator - Key Benefits: Salary 26k Initial 6 month fixed term contract Monday to Friday 9 to 5 Hybrid working with 2 days in modern Surrey office Social events To apply for the role of Product Administrator please respond to this advert or email your cv to (url removed). Don't keep a good thing to yourself We grow our business through referrals, so please don't keep us to yourself. If you think we're doing a good job and know of someone who would benefit from our services, please pass on their name and number to me and I promise we will follow it up. Many thanks. C&M Travel Recruitment is acting as an Employment Agency in relation to this vacancy. We are committed to equality of opportunity for all candidates. For more opportunities, please visit (url removed)
Sales Support Administrator (24 hours) Summary £25,000 up to £34,000 per annum (pro rata) - This isn't an ordinary job. This is an extraordinary experience. Offering high quality products at low prices means we shift lots of stock, fast - which keeps our sales admin team very busy. As our newest member you'll put your wide skill set to use as you assist with sales reports, liaise with stores and management, organise training and assessments and a whole lot more. Based in our regional office, you'll love the energy of this fast-paced team, working to tight deadlines while staying positive, proactive and up for new challenges every day. What you'll do Effective Communication (telephone, electronic, physical) between Head Office, Stores, Area Managers and Regional Distribution Centre colleagues Uploading of daily, weekly & monthly reports via various platforms Booking & logging hotel & travel for regional colleagues Order & allocation of store signage, stationery & replacement uniforms Updating & distribution of contact information, meeting calendars, etc What you'll need Outstanding computer/typing skills Excellent organisational skills and the ability to multi-task Confidence communicating with people at all levels Adaptability, initiative and an eye for detail A passion for quality and a friendly, can-do attitude What you'll receive You'll be well rewarded as a key player in the Lidl team. As well as becoming part of a strong, fast-growing business, you'll get great training and real opportunities to build your career. On top of your competitive salary, you'll enjoy 30-35 days' holiday, a pension, plus discounts on all Lidl products and on a range of holidays, days out, cinema tickets and plenty more. We're proud to have a culture and salary structure that promotes both the equality of opportunity, and pay. Please note your employment is conditional upon the Company's receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check. Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.
Apr 30, 2024
Full time
Sales Support Administrator (24 hours) Summary £25,000 up to £34,000 per annum (pro rata) - This isn't an ordinary job. This is an extraordinary experience. Offering high quality products at low prices means we shift lots of stock, fast - which keeps our sales admin team very busy. As our newest member you'll put your wide skill set to use as you assist with sales reports, liaise with stores and management, organise training and assessments and a whole lot more. Based in our regional office, you'll love the energy of this fast-paced team, working to tight deadlines while staying positive, proactive and up for new challenges every day. What you'll do Effective Communication (telephone, electronic, physical) between Head Office, Stores, Area Managers and Regional Distribution Centre colleagues Uploading of daily, weekly & monthly reports via various platforms Booking & logging hotel & travel for regional colleagues Order & allocation of store signage, stationery & replacement uniforms Updating & distribution of contact information, meeting calendars, etc What you'll need Outstanding computer/typing skills Excellent organisational skills and the ability to multi-task Confidence communicating with people at all levels Adaptability, initiative and an eye for detail A passion for quality and a friendly, can-do attitude What you'll receive You'll be well rewarded as a key player in the Lidl team. As well as becoming part of a strong, fast-growing business, you'll get great training and real opportunities to build your career. On top of your competitive salary, you'll enjoy 30-35 days' holiday, a pension, plus discounts on all Lidl products and on a range of holidays, days out, cinema tickets and plenty more. We're proud to have a culture and salary structure that promotes both the equality of opportunity, and pay. Please note your employment is conditional upon the Company's receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check. Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.
Sales Support Administrator - Warrington Reporting to the Trade and Contract Managers, and General Manager. About the client: My client is the market leader in their sector with a global reach with over 420 showrooms. 116 those being in the UK, You would be working out of their Warrington showroom providing full support to the trade and sales teams within the business. Key Responsibilities: Generate and process sales leads Handle customer inquiries and issues Assist in sales planning and goal tracking Coordinate appointments and travel arrangements Provide administrative support to the sales team Liaise with other departments as needed Estimator Support: Prepare cost estimates for contracts Maintain client relationships Follow company standards for estimations Submit proposals and financial documents Additional Duties: Manage sales data and reports Review accounts and opportunities regularly Support office operations and events Assist in commercial presentations and product updates Requirements: Excellent communication skills Strong attention to detail Ability to prioritise and solve problems Proficiency in PC skills, SAP or Salesforce is a plus but not compulsory Deadline-oriented and able to multitask Education and Experience: Good numerical and written literacy Previous experience in sales support or administration is preferred If you think you would be a good fit for this role please apply today and we shall be in contact within 24 hours. This role is looking to be filled immediately.
Apr 30, 2024
Full time
Sales Support Administrator - Warrington Reporting to the Trade and Contract Managers, and General Manager. About the client: My client is the market leader in their sector with a global reach with over 420 showrooms. 116 those being in the UK, You would be working out of their Warrington showroom providing full support to the trade and sales teams within the business. Key Responsibilities: Generate and process sales leads Handle customer inquiries and issues Assist in sales planning and goal tracking Coordinate appointments and travel arrangements Provide administrative support to the sales team Liaise with other departments as needed Estimator Support: Prepare cost estimates for contracts Maintain client relationships Follow company standards for estimations Submit proposals and financial documents Additional Duties: Manage sales data and reports Review accounts and opportunities regularly Support office operations and events Assist in commercial presentations and product updates Requirements: Excellent communication skills Strong attention to detail Ability to prioritise and solve problems Proficiency in PC skills, SAP or Salesforce is a plus but not compulsory Deadline-oriented and able to multitask Education and Experience: Good numerical and written literacy Previous experience in sales support or administration is preferred If you think you would be a good fit for this role please apply today and we shall be in contact within 24 hours. This role is looking to be filled immediately.
Are you looking to work in a fast paced, luxury environment supporting a friendly team with administration? Our client are a premium spirits merchant, who are looking for a dedicated Business Administrator who is reliable, organised and is able to work in a fast paced environment. Apply now to find out more! JOB TITLE: Business Administrator JOB TYPE: Permanent, Full Time (Hybrid working) SALARY: 25,000 - 32,000 COMPANY TYPE: Luxury Beverages LOCATION: Angel CULTURE: Friendly, supportive ,collaborative, hardworking, fast paced, busy, great office environment! BENEFITS: 25 days annual leave, generous bonus, training and development, high pension scheme, great office culture, fun events and incentive, staff discounts, regular tasting sessions with our Master of Wine and more! About the role: Supporting the area managers with a wide variety of administration and coordination tasks Checking and coordinating that retail shops are legally compliant Coordinating training across the business and managing a learning management system Support the Area Managers with day to day retail queries Being a key point of contact for coordinating activity across the retail estate Preparation of sales quotations using Excel and PowerPoint Helping specifying products that meet client's needs Liaising with clients and answering queries and questions Learning about suppliers and understanding how to specify their products Developing product knowledge Reviewing and resolving client/ customer queries via telephone and email Attending meetings with the team and clients to talk through business projects Building relationships with clients and suppliers On an ad hoc basis, supporting the trade and buying departments, along with the customer service team Experience, knowledge and skills required: Dedicated administrator with experience supporting a busy team Time management and prioritisation skills Excellent communication skills, both written and spoken Good knowledge of Microsoft Office products / Google forms Attention to detail Ability to work under pressure Confident telephone manner Please note, you must be happy to travel 1 day per week to visit stores About you: Quick learner! Confident and friendly Able to build, manage and influence relationships Strong team player Hardworking and trustworthy Independent Thrives on working in a fast-paced environment Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 30, 2024
Full time
Are you looking to work in a fast paced, luxury environment supporting a friendly team with administration? Our client are a premium spirits merchant, who are looking for a dedicated Business Administrator who is reliable, organised and is able to work in a fast paced environment. Apply now to find out more! JOB TITLE: Business Administrator JOB TYPE: Permanent, Full Time (Hybrid working) SALARY: 25,000 - 32,000 COMPANY TYPE: Luxury Beverages LOCATION: Angel CULTURE: Friendly, supportive ,collaborative, hardworking, fast paced, busy, great office environment! BENEFITS: 25 days annual leave, generous bonus, training and development, high pension scheme, great office culture, fun events and incentive, staff discounts, regular tasting sessions with our Master of Wine and more! About the role: Supporting the area managers with a wide variety of administration and coordination tasks Checking and coordinating that retail shops are legally compliant Coordinating training across the business and managing a learning management system Support the Area Managers with day to day retail queries Being a key point of contact for coordinating activity across the retail estate Preparation of sales quotations using Excel and PowerPoint Helping specifying products that meet client's needs Liaising with clients and answering queries and questions Learning about suppliers and understanding how to specify their products Developing product knowledge Reviewing and resolving client/ customer queries via telephone and email Attending meetings with the team and clients to talk through business projects Building relationships with clients and suppliers On an ad hoc basis, supporting the trade and buying departments, along with the customer service team Experience, knowledge and skills required: Dedicated administrator with experience supporting a busy team Time management and prioritisation skills Excellent communication skills, both written and spoken Good knowledge of Microsoft Office products / Google forms Attention to detail Ability to work under pressure Confident telephone manner Please note, you must be happy to travel 1 day per week to visit stores About you: Quick learner! Confident and friendly Able to build, manage and influence relationships Strong team player Hardworking and trustworthy Independent Thrives on working in a fast-paced environment Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Our client is a global manufacturing business based in South Tyneside, who are looking to recruit a Factory Administrator. This is a fixed term, full time position until the end of December 2024. Hours of work are Monday to Thursday, 8am to 5pm with a 30-minute unpaid lunch break, and Friday 8am to 1pm. The purpose of the role is to provide secretarial support to the Senior Management Team as well as general administrative support to the factory. Duties will include but are not limited to: Management of main switchboard. Booking conferences, accommodation and travel for Managers and employees of the business. Production of working instructions, amending documents, copy typing, scanning, and maintaining the online documentation quality system. Providing secretarial support to the GM and senior managers by producing presentation and taking minutes at meetings. Organising occupational health appointments and diary for HR department. Providing administrative support to the HR department for various weekly and monthly tasks, and on spec for employee letters and notices. Suitable applicants should be able to demonstrate the following: Minimum of 1 years experience in a similar role ideally within a manufacturing environment. Excellent team working skills, with a flexible approach. Excellent communication skills, with the ability to adapt to various levels and deal with conflicting situations, confidently and professionally. Excellent organisational skills, with the ability to prioritise and plan and meet targets. Problem solving skills are required, as well as an ability to communicate issues and corrective actions to management. IT literate; familiar with MS Office Applications (e.g., Word, Excel, PowerPoint, Outlook) and ERP systems.
Apr 30, 2024
Full time
Our client is a global manufacturing business based in South Tyneside, who are looking to recruit a Factory Administrator. This is a fixed term, full time position until the end of December 2024. Hours of work are Monday to Thursday, 8am to 5pm with a 30-minute unpaid lunch break, and Friday 8am to 1pm. The purpose of the role is to provide secretarial support to the Senior Management Team as well as general administrative support to the factory. Duties will include but are not limited to: Management of main switchboard. Booking conferences, accommodation and travel for Managers and employees of the business. Production of working instructions, amending documents, copy typing, scanning, and maintaining the online documentation quality system. Providing secretarial support to the GM and senior managers by producing presentation and taking minutes at meetings. Organising occupational health appointments and diary for HR department. Providing administrative support to the HR department for various weekly and monthly tasks, and on spec for employee letters and notices. Suitable applicants should be able to demonstrate the following: Minimum of 1 years experience in a similar role ideally within a manufacturing environment. Excellent team working skills, with a flexible approach. Excellent communication skills, with the ability to adapt to various levels and deal with conflicting situations, confidently and professionally. Excellent organisational skills, with the ability to prioritise and plan and meet targets. Problem solving skills are required, as well as an ability to communicate issues and corrective actions to management. IT literate; familiar with MS Office Applications (e.g., Word, Excel, PowerPoint, Outlook) and ERP systems.
Account Management Administrator Based in Hampton Hill. Salary: up to £23,000Full time, permanent office-based position We are currently recruiting for an Account Management Administrator to work within a friendly team based in Thames Ditton. This is an ideal role for an organised candidate who enjoys administration. Person Specification : Administration skills and experience Ability to deliver high levels of customer service and client satisfaction whilst managing client expectation Ability to produce accurate work to tight deadlines under pressure Excellent communication skills - both written and verbal communications Previous experience within the automotive or fleet management sector would be a distinct advantage The ability to work autonomously and as part of a team successfully Highly proficient in MS Office Ability to problem solve and think outside the box Effective time management and work prioritisation Positive, proactive and flexible outlook with high levels of integrity and empathy Enthusiastic, tenacious and hardworking Highly professional with excellent self-presentation standards A full driving licence is desirable Key Responsibilities: To ensure that the administration tasks of the account management function are completed accurately and within agreed timescales. Ensuring all activities are undertaken in accordance with work instructions and quality procedures Prepare and send packs to the relevant client prior to delivery To assist the Account Executive and Account Manager monitoring and managing Client services and insurance reminders Assist in the preparation of contract review presentation documentation To produce client related reports and manage client administration To administer and report on the company To undertake tasks and administration relating to the products and filing of documents As per request, prepare and send overseas travel documentation to the relevant customer To process daily invoicing efficiently & accurately ensuring information is correct & profit margins maintained
Apr 29, 2024
Full time
Account Management Administrator Based in Hampton Hill. Salary: up to £23,000Full time, permanent office-based position We are currently recruiting for an Account Management Administrator to work within a friendly team based in Thames Ditton. This is an ideal role for an organised candidate who enjoys administration. Person Specification : Administration skills and experience Ability to deliver high levels of customer service and client satisfaction whilst managing client expectation Ability to produce accurate work to tight deadlines under pressure Excellent communication skills - both written and verbal communications Previous experience within the automotive or fleet management sector would be a distinct advantage The ability to work autonomously and as part of a team successfully Highly proficient in MS Office Ability to problem solve and think outside the box Effective time management and work prioritisation Positive, proactive and flexible outlook with high levels of integrity and empathy Enthusiastic, tenacious and hardworking Highly professional with excellent self-presentation standards A full driving licence is desirable Key Responsibilities: To ensure that the administration tasks of the account management function are completed accurately and within agreed timescales. Ensuring all activities are undertaken in accordance with work instructions and quality procedures Prepare and send packs to the relevant client prior to delivery To assist the Account Executive and Account Manager monitoring and managing Client services and insurance reminders Assist in the preparation of contract review presentation documentation To produce client related reports and manage client administration To administer and report on the company To undertake tasks and administration relating to the products and filing of documents As per request, prepare and send overseas travel documentation to the relevant customer To process daily invoicing efficiently & accurately ensuring information is correct & profit margins maintained
Are you a master at juggling schedules and ensuring smooth operations? We're seeking a talented Diary Planner to support our dedicated team of Health & Safety Consultants. Your role will be crucial in coordinating appointments, optimizing travel routes, and maximizing productivity across the board. Day to Day Confirmed scheduling of consultants' diaries four weeks ahead, aligning with targets set by the Regional Manager. Prioritize critical health & safety visits and ensure efficient backfilling to optimize productivity. Utilize geographical planning to minimize travel time for consultants. Confirm all appointments by close of business every Wednesday for the week ahead. Collaborate with the Team Leader to review schedules and provide feedback on high-mileage appointments. Proactively backfill canceled appointments and reschedule them for the next available date. Coordinate consultant availability, holidays, training, and birthdays to prevent scheduling conflicts. Act as a liaison between consultants and management, escalating any scheduling issues as needed. YOU? Strong negotiation skills to coordinate appointments effectively. Ability to multitask and prioritize tasks efficiently. Proficient in problem-solving to address scheduling conflicts. Excellent customer service skills to interact with clients professionally. Geographical awareness to optimize travel routes. Ability to maintain and build internal relationships with team members. If you're ready to take on a dynamic role where every day brings new challenges and opportunities, apply now to become our next Diary Planner! P(phone number removed)CC INDMANJ
Apr 29, 2024
Full time
Are you a master at juggling schedules and ensuring smooth operations? We're seeking a talented Diary Planner to support our dedicated team of Health & Safety Consultants. Your role will be crucial in coordinating appointments, optimizing travel routes, and maximizing productivity across the board. Day to Day Confirmed scheduling of consultants' diaries four weeks ahead, aligning with targets set by the Regional Manager. Prioritize critical health & safety visits and ensure efficient backfilling to optimize productivity. Utilize geographical planning to minimize travel time for consultants. Confirm all appointments by close of business every Wednesday for the week ahead. Collaborate with the Team Leader to review schedules and provide feedback on high-mileage appointments. Proactively backfill canceled appointments and reschedule them for the next available date. Coordinate consultant availability, holidays, training, and birthdays to prevent scheduling conflicts. Act as a liaison between consultants and management, escalating any scheduling issues as needed. YOU? Strong negotiation skills to coordinate appointments effectively. Ability to multitask and prioritize tasks efficiently. Proficient in problem-solving to address scheduling conflicts. Excellent customer service skills to interact with clients professionally. Geographical awareness to optimize travel routes. Ability to maintain and build internal relationships with team members. If you're ready to take on a dynamic role where every day brings new challenges and opportunities, apply now to become our next Diary Planner! P(phone number removed)CC INDMANJ
Part-time Administrator required to join an award-winning consultancy who provided advice on pensions, investments, insurance, energy, health analytics and employee benefit to nearly one quarter of the FTSE250 and half of the FTSE100 firms. Working within a team of over 1000 across the UK, this is a great opportunity to work with a company who really invest and appreciate their staff. Offering amazing benefits, an inclusive environment, the opportunity to upskill and learn, a long with lots of fun socials and hybrid working, this truly is a great place to work. Supporting the Pensions Admin Team, they are looking for someone with some office admin experience, but personality and the ability to muck in and learn is key. The role will be working 3 days per week / 21 hours - and you must be available to work on Thursdays and Fridays. Daily duties to include: Answering client helplines where you will be required to perform security checks prior to assisting with queries, or taking change of details by telephone in connection with an individual case Opening and scanning of post each day; scanning it to the workflow system and distributing to team members Updating and reconciling postal logs Retrieving archive files on a daily basis, scanning the required case history to the workflow system Provide regular support in the scanning of documentation in line with the departmental paperless policy Supporting the departments daily printing needs with individual cases Supporting bulk print and mailout exercises in accordance with internal deadlines Monitoring of the team's mailbox, including the allocation of work to the workflow system Updating the Portal post log with any submissions received to the mailbox Monitoring our Pension Enquires box, forwarding on the emails to the relevant teams Assisting the Pensions Administration department in the production or amendment of written or visual material (such as letters, trustee meeting packs, reports, memos and presentations) Updating of member records on the Pension Administration system and Member Portal. Creating correspondence with agreed member updates such as change of address, surnames, title, forenames, date of birth, date of marriage and expression of wishes in line with service level agreements Administration and ownership of ad hoc tasks such as certificate returns, member Identification forms, banking and member satisfaction in accordance with service level agreements Support ad hoc requests from the client administration teams such as the booking of internal meetings, including the arrangement of invites, room and ordering of lunches. Issue and update of calendar invites and make travel arrangements. Processing of any unidentified post, returned post and reporting appropriately in accordance with GDPR Update and inform the team leader and others on the current state of all work in progress and outstanding work
Apr 29, 2024
Full time
Part-time Administrator required to join an award-winning consultancy who provided advice on pensions, investments, insurance, energy, health analytics and employee benefit to nearly one quarter of the FTSE250 and half of the FTSE100 firms. Working within a team of over 1000 across the UK, this is a great opportunity to work with a company who really invest and appreciate their staff. Offering amazing benefits, an inclusive environment, the opportunity to upskill and learn, a long with lots of fun socials and hybrid working, this truly is a great place to work. Supporting the Pensions Admin Team, they are looking for someone with some office admin experience, but personality and the ability to muck in and learn is key. The role will be working 3 days per week / 21 hours - and you must be available to work on Thursdays and Fridays. Daily duties to include: Answering client helplines where you will be required to perform security checks prior to assisting with queries, or taking change of details by telephone in connection with an individual case Opening and scanning of post each day; scanning it to the workflow system and distributing to team members Updating and reconciling postal logs Retrieving archive files on a daily basis, scanning the required case history to the workflow system Provide regular support in the scanning of documentation in line with the departmental paperless policy Supporting the departments daily printing needs with individual cases Supporting bulk print and mailout exercises in accordance with internal deadlines Monitoring of the team's mailbox, including the allocation of work to the workflow system Updating the Portal post log with any submissions received to the mailbox Monitoring our Pension Enquires box, forwarding on the emails to the relevant teams Assisting the Pensions Administration department in the production or amendment of written or visual material (such as letters, trustee meeting packs, reports, memos and presentations) Updating of member records on the Pension Administration system and Member Portal. Creating correspondence with agreed member updates such as change of address, surnames, title, forenames, date of birth, date of marriage and expression of wishes in line with service level agreements Administration and ownership of ad hoc tasks such as certificate returns, member Identification forms, banking and member satisfaction in accordance with service level agreements Support ad hoc requests from the client administration teams such as the booking of internal meetings, including the arrangement of invites, room and ordering of lunches. Issue and update of calendar invites and make travel arrangements. Processing of any unidentified post, returned post and reporting appropriately in accordance with GDPR Update and inform the team leader and others on the current state of all work in progress and outstanding work
Are you an experienced administrator with exceptionally strong customer service skills and ideally previous experience in an account management related environment? Do you have strong all round IT skills to include high levels of proficiency in Microsoft products? Do you live locally to the Kingston area and interested in joining an expanding and ambitious company ? Our client is a dedicated independent services company a specialist in vehicle management and they have fantastic new offices in Hampton. This well established and forward thinking organisation currently has a unique opportunity for an experienced administrator to join them as an Account Management Administrator to join their highly professional and friendly back office team & carry out a varied and challenging role. As the Account Management Administrator you will have a very varied role within these areas to include but not limited to production of driver packs, insurance reminders, presentation of essential contract documents and reports as well as the following:- Monitoring and manage client MOT/Service/vehicle recall and insurance reminders Manage client driver fines administration Administer and update customer toll accounts Taxing of vehicles and logging and filing of fleet V5 documents. Prepare and send overseas travel documentation Process daily rental invoicing Rectify imported invoicing discrepancies Produce and action daily hire reports Produce and action weekly driver reports to ensure continued GDPR compliance. Process department post General administrative duties including processing mail (received & sent) when required, and maintaining scanning filing system. Applications for this role are particularly invited from customer focused candidates with previous administration experience in this or a similar industry sector who are looking for a local permanent role with prospects Interested? If you are a strong team player with first class organisational & communication skills & have previous experience in a similar role and/or in the fleet management industry then we would like to hear from you.
Apr 29, 2024
Full time
Are you an experienced administrator with exceptionally strong customer service skills and ideally previous experience in an account management related environment? Do you have strong all round IT skills to include high levels of proficiency in Microsoft products? Do you live locally to the Kingston area and interested in joining an expanding and ambitious company ? Our client is a dedicated independent services company a specialist in vehicle management and they have fantastic new offices in Hampton. This well established and forward thinking organisation currently has a unique opportunity for an experienced administrator to join them as an Account Management Administrator to join their highly professional and friendly back office team & carry out a varied and challenging role. As the Account Management Administrator you will have a very varied role within these areas to include but not limited to production of driver packs, insurance reminders, presentation of essential contract documents and reports as well as the following:- Monitoring and manage client MOT/Service/vehicle recall and insurance reminders Manage client driver fines administration Administer and update customer toll accounts Taxing of vehicles and logging and filing of fleet V5 documents. Prepare and send overseas travel documentation Process daily rental invoicing Rectify imported invoicing discrepancies Produce and action daily hire reports Produce and action weekly driver reports to ensure continued GDPR compliance. Process department post General administrative duties including processing mail (received & sent) when required, and maintaining scanning filing system. Applications for this role are particularly invited from customer focused candidates with previous administration experience in this or a similar industry sector who are looking for a local permanent role with prospects Interested? If you are a strong team player with first class organisational & communication skills & have previous experience in a similar role and/or in the fleet management industry then we would like to hear from you.
Permanent Hybrid Role 25000 Onsite Gym & Cafe This is a great opportunity for those individuals who are looking to kick start or continue a career with an incredibly successful business who are not only a leader in their field but the best at what they do. This business is now looking to hire an additional team player to be part of their continued success. We are keen to hear from you if you enjoy structure and routine in your daily workload, we are keen to hear from you if love everything data related from analysing, forecasting, identifying trends and patterns and finding solutions. Full training will be provided in order for you to succeed in this role along with being welcomed into a highly successful business, huge emphasis will be placed on team work and career development with many opportunities being presented to you in the future. Typical Tasks will include; Accurate allocation of stock to relevant stores using internal systems Provide commercial recommendations on national supply figures Analyse data to ensure trends and forecasts are taken into consideration Commit supplies in timely fashion to enable production and distribution schedules to be positively impacted Delivery of retail and title level KPI's If you have had exposure to working in the following areas it is an advantage although not essential. Inventory/ Stock Management Finance Logistics Demand Planner Merchandise Processor In return you will be offered an extremely generous benefits package, a supportive and upbeat working environment in a very modern office. Benefits 25 days holiday plus bank holidays Private Health Care Dental and Travel insurance Tech schemes High Street Vouchers Volunteering charity days Free, treats, snacks and drinks Onsite gym & Cafe Plus lots more Short listing begins immediately! Huntress does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. PLEASE NOTE! You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. We are acting as a Recruitment Business in relation to this role.
Apr 29, 2024
Full time
Permanent Hybrid Role 25000 Onsite Gym & Cafe This is a great opportunity for those individuals who are looking to kick start or continue a career with an incredibly successful business who are not only a leader in their field but the best at what they do. This business is now looking to hire an additional team player to be part of their continued success. We are keen to hear from you if you enjoy structure and routine in your daily workload, we are keen to hear from you if love everything data related from analysing, forecasting, identifying trends and patterns and finding solutions. Full training will be provided in order for you to succeed in this role along with being welcomed into a highly successful business, huge emphasis will be placed on team work and career development with many opportunities being presented to you in the future. Typical Tasks will include; Accurate allocation of stock to relevant stores using internal systems Provide commercial recommendations on national supply figures Analyse data to ensure trends and forecasts are taken into consideration Commit supplies in timely fashion to enable production and distribution schedules to be positively impacted Delivery of retail and title level KPI's If you have had exposure to working in the following areas it is an advantage although not essential. Inventory/ Stock Management Finance Logistics Demand Planner Merchandise Processor In return you will be offered an extremely generous benefits package, a supportive and upbeat working environment in a very modern office. Benefits 25 days holiday plus bank holidays Private Health Care Dental and Travel insurance Tech schemes High Street Vouchers Volunteering charity days Free, treats, snacks and drinks Onsite gym & Cafe Plus lots more Short listing begins immediately! Huntress does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. PLEASE NOTE! You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. We are acting as a Recruitment Business in relation to this role.
Pyramid8 are currently working for an interesting opportunity as an Administration Coordinator to support various departments from HR, Health & Safety and Finance. They are looking for an enthusiastic and highly organized individual who can work as a team or autonomously. Overview To support all areas of the business in terms of administration and office support. You will co-ordinate all necessary functions to ensure that all areas of the business are supported accordingly. Working for a fast-paced growing organisation with a prestigious office in the heart of Leeds City Centre. They deliver solutions to help retail organisations plan and gain the best out of the products they provide. Reporting to the Operations Manager you will on a variety of administration tasks supporting the overall day-to-day running of the business. Key competencies Plans thoroughly tasks, times and responsibilities Ability to organize information effectively Is able to deal with many things at once Has a positive can do approach to work To be methodical and follow appropriate processes, policies and procedures. Ability to plan tasks, times and responsibilities in order to meet both internal and external customer requirements. Promote excellence in customer service. Build and maintain good internal and external working relationships. Ensure written communication is clear and accurate, in line with the job requirements. Main Duties Management and co-ordination of HR Onboarding for new employees Management of online holiday system Management of employee expenses system Ensuring personnel records are kept up to date Developing HR processes Health and safety administration and co-ordination to ensure compliance and accurate record keeping. Keeping of general company records including: Phone lists Car schedules Employee Lists etc. Management of telecommunications to include both landlines and mobile phones. Managing and renewing contracts as required. Arrangement of all travel bookings such as flights, hotels and car hire in the most cost effective way. To co-ordinate internal and external meetings and arrange catering as required. Upkeep of company insurance policies and claim reporting/handling Upkeep of premises including co-ordination of general maintenance and cleaning. Ordering of all office supplies such as stationery, canteen & cleaning supplies etc. Any other duties deemed to be within your abilities.
Apr 29, 2024
Full time
Pyramid8 are currently working for an interesting opportunity as an Administration Coordinator to support various departments from HR, Health & Safety and Finance. They are looking for an enthusiastic and highly organized individual who can work as a team or autonomously. Overview To support all areas of the business in terms of administration and office support. You will co-ordinate all necessary functions to ensure that all areas of the business are supported accordingly. Working for a fast-paced growing organisation with a prestigious office in the heart of Leeds City Centre. They deliver solutions to help retail organisations plan and gain the best out of the products they provide. Reporting to the Operations Manager you will on a variety of administration tasks supporting the overall day-to-day running of the business. Key competencies Plans thoroughly tasks, times and responsibilities Ability to organize information effectively Is able to deal with many things at once Has a positive can do approach to work To be methodical and follow appropriate processes, policies and procedures. Ability to plan tasks, times and responsibilities in order to meet both internal and external customer requirements. Promote excellence in customer service. Build and maintain good internal and external working relationships. Ensure written communication is clear and accurate, in line with the job requirements. Main Duties Management and co-ordination of HR Onboarding for new employees Management of online holiday system Management of employee expenses system Ensuring personnel records are kept up to date Developing HR processes Health and safety administration and co-ordination to ensure compliance and accurate record keeping. Keeping of general company records including: Phone lists Car schedules Employee Lists etc. Management of telecommunications to include both landlines and mobile phones. Managing and renewing contracts as required. Arrangement of all travel bookings such as flights, hotels and car hire in the most cost effective way. To co-ordinate internal and external meetings and arrange catering as required. Upkeep of company insurance policies and claim reporting/handling Upkeep of premises including co-ordination of general maintenance and cleaning. Ordering of all office supplies such as stationery, canteen & cleaning supplies etc. Any other duties deemed to be within your abilities.
We are looking for an experienced PA to join this exciting luxury brand, providing PA support to their dynamic team. Based in the heart of the West End. This is an important hire within the business with great potential to develop the role and make it your own. So if you are high energy, hardworking and confident with a real love for working for a luxury brand. Extensive travel coordination for MD, directors, brand ambassadors and media partners. Flights, cars, trains, restaurants, hotels, itineraries Event coordinating: Christmas party, monthly socials, assistance with product launch parties and popups General office admin: welcoming visitors, coordinating meetings, room booking, ordering office/kitchen stock, doing expenses for MD Building management: keeping track of contractors and repairs. Research/presentation: researching and compiling information for senior management and directors from anything to do with company cars, travel options, gifts, venues, PR coverage, etc Greeting clients, visitors and vendors Sorting and distribution incoming mail and dispatching external mail each day Arranging meetings, reserving rooms and managing refreshments Providing assistance to the Marketing team at events and in all areas of administration support Typing correspondence and meeting notes among other documents Conducting research and compiling data Photocopying and scanning documents Covering reception duties when necessary Maintaining stocks of stationery and refreshment supplies anticipating work requirements Maintaining accurate records of visitors to the office Liaising with office cleaner company for the building Encouraging staff to adhere to Health and Safety requirements. This opportunity is being advertised by the Office Angels West End team. Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly. If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion. Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 29, 2024
Full time
We are looking for an experienced PA to join this exciting luxury brand, providing PA support to their dynamic team. Based in the heart of the West End. This is an important hire within the business with great potential to develop the role and make it your own. So if you are high energy, hardworking and confident with a real love for working for a luxury brand. Extensive travel coordination for MD, directors, brand ambassadors and media partners. Flights, cars, trains, restaurants, hotels, itineraries Event coordinating: Christmas party, monthly socials, assistance with product launch parties and popups General office admin: welcoming visitors, coordinating meetings, room booking, ordering office/kitchen stock, doing expenses for MD Building management: keeping track of contractors and repairs. Research/presentation: researching and compiling information for senior management and directors from anything to do with company cars, travel options, gifts, venues, PR coverage, etc Greeting clients, visitors and vendors Sorting and distribution incoming mail and dispatching external mail each day Arranging meetings, reserving rooms and managing refreshments Providing assistance to the Marketing team at events and in all areas of administration support Typing correspondence and meeting notes among other documents Conducting research and compiling data Photocopying and scanning documents Covering reception duties when necessary Maintaining stocks of stationery and refreshment supplies anticipating work requirements Maintaining accurate records of visitors to the office Liaising with office cleaner company for the building Encouraging staff to adhere to Health and Safety requirements. This opportunity is being advertised by the Office Angels West End team. Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly. If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion. Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
OFFICE ADMINISTRATOR Select Solutions is looking for an Office Administrator to join the team on a full-time basis. Based: Glasgow Salary Range: 26,000 per annum (dependent on experience). About Select Solutions: For over 25 years, Select Solutions have provided security systems and highly trained staff where needed most. We are a family-run business, in addition to being a market leader in Security CCTV and Services, Events and Labour Provision. We operate primarily across the following five markets: Security Events Labour Waking Watch Property Services Across these markets we have a growing list of satisfied customers across the country, who we assist in protecting their assets with our construction security solutions, corporate security officers, and void property security. Your Role: The Office Administrator holds a crucial position in facilitating the seamless operation of our business. Reporting to the General Manager and providing support to the Select management team, this role encompasses diverse administrative tasks essential for the smooth functioning of our office. Exceptional organizational skills, multitasking capabilities, and meticulous attention to detail are essential attributes for success in this role. Key Responsibilities Office Operations Coordination: Coordinate and oversee office operations to ensure efficiency and productivity. Prepare site packs and maintain SharePoint for effective document management. Monitor phones and serving as the primary contact for relevant staff. Administrative Support: Assist with various clerical tasks, including filing, data entry, and document preparation. Manage company correspondence, including emails, letters, and packages. Ensure accuracy in data input and maintain records through precise minute-taking during meetings. Perform data entry tasks, updating client records, CRM database, and SharePoint files while ensuring compliance with financial requirements. Manage inventory of office supplies, including stationery and multimedia equipment, to support smooth operations. Communication and Relationship Management: Handle incoming telephone calls, redirecting them as needed and providing prompt, professional responses. Cultivate and sustain positive relationships with staff, clients, and suppliers through effective communication and exceptional customer service. Meetings and Events Organization: Organize meetings, schedule appointments, manage agendas, take minutes, and follow up on action items. Coordinate hospitality, travel arrangements, and company events. Financial and Reporting Support: Assist with quoting, managing NJNs (New Job Numbers), and maintaining sales reports. Utilize timesheets for tracking employee hours and managing procurement needs. Social Media Management: Oversee all social media activities, including LinkedIn postings managed through AI technology. Schedule and publish posts on social media channels, ensuring consistency in messaging and branding. Monitor social media channels for comments, messages, and mentions, responding promptly and appropriately. As a fair and ethical employer, in accordance with guidelines taken from the 2010 Equality Act, Select Solutions is committed to promoting equal opportunities for all, irrespective of colour, race, religion or belief, ethnic or national origin, gender, marital/civil partnership status, sexuality, disability or age.
Apr 29, 2024
Full time
OFFICE ADMINISTRATOR Select Solutions is looking for an Office Administrator to join the team on a full-time basis. Based: Glasgow Salary Range: 26,000 per annum (dependent on experience). About Select Solutions: For over 25 years, Select Solutions have provided security systems and highly trained staff where needed most. We are a family-run business, in addition to being a market leader in Security CCTV and Services, Events and Labour Provision. We operate primarily across the following five markets: Security Events Labour Waking Watch Property Services Across these markets we have a growing list of satisfied customers across the country, who we assist in protecting their assets with our construction security solutions, corporate security officers, and void property security. Your Role: The Office Administrator holds a crucial position in facilitating the seamless operation of our business. Reporting to the General Manager and providing support to the Select management team, this role encompasses diverse administrative tasks essential for the smooth functioning of our office. Exceptional organizational skills, multitasking capabilities, and meticulous attention to detail are essential attributes for success in this role. Key Responsibilities Office Operations Coordination: Coordinate and oversee office operations to ensure efficiency and productivity. Prepare site packs and maintain SharePoint for effective document management. Monitor phones and serving as the primary contact for relevant staff. Administrative Support: Assist with various clerical tasks, including filing, data entry, and document preparation. Manage company correspondence, including emails, letters, and packages. Ensure accuracy in data input and maintain records through precise minute-taking during meetings. Perform data entry tasks, updating client records, CRM database, and SharePoint files while ensuring compliance with financial requirements. Manage inventory of office supplies, including stationery and multimedia equipment, to support smooth operations. Communication and Relationship Management: Handle incoming telephone calls, redirecting them as needed and providing prompt, professional responses. Cultivate and sustain positive relationships with staff, clients, and suppliers through effective communication and exceptional customer service. Meetings and Events Organization: Organize meetings, schedule appointments, manage agendas, take minutes, and follow up on action items. Coordinate hospitality, travel arrangements, and company events. Financial and Reporting Support: Assist with quoting, managing NJNs (New Job Numbers), and maintaining sales reports. Utilize timesheets for tracking employee hours and managing procurement needs. Social Media Management: Oversee all social media activities, including LinkedIn postings managed through AI technology. Schedule and publish posts on social media channels, ensuring consistency in messaging and branding. Monitor social media channels for comments, messages, and mentions, responding promptly and appropriately. As a fair and ethical employer, in accordance with guidelines taken from the 2010 Equality Act, Select Solutions is committed to promoting equal opportunities for all, irrespective of colour, race, religion or belief, ethnic or national origin, gender, marital/civil partnership status, sexuality, disability or age.