Are you an up-and-coming Project Assistant ? Do you have meticulous attention to detail with the ability to multi-task? Do you enjoy seeing a project through from inception to completion? If so, this role could be for you. As Assistant Project Manager you will aid in the running of the project management department taking responsibility for maintaining constructive relationships with a range of internal and external departments. Participating in relevant internal and external working groups, projects, services and initiatives to provide, information, analytical advice and expertise. The development and implementation of data collection to provide accurate and timely data will be essential in this role. Benefits: Salary: 24,000 Free Parking Fully Office based. Company pension Monday-Friday 9:00am to 5:00pm 23-days holiday including 3 for Christmas shutdown Duties: Assisting in the management of Key Accounts Assisting in overseeing a range of projects with different companies Building relationships and liaising with customers Liaising with procurement to ensure required stock levels Liaising with engineers to establish work schedules, including sub-contractors Liaising with after-care engineers to arrange repair visits Liaising with technical and finance departments Preparing kits when required Delivering a high level of customer service Responding to email enquiries Offering technical support when necessary Commissioning vehicles as required Providing feedback to customers Assisting with the retrieval of footage from DVR's when required Experience/Skills required Computer literate, including a proficiency with email and MS Office Professional telephone manner Strong attention to detail Excellent communication and administrative skills Excellent organisation and time management skills with an ability to meet deadlines Ability to work co-operatively and collaboratively with all levels of employees, management and external agencies Ability to act and operate independently Good verbal and written communication skills If this sounds like you, please apply today! KSBirmingham Kelly Services are acting as an Employment Agency in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement. As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
Apr 30, 2024
Full time
Are you an up-and-coming Project Assistant ? Do you have meticulous attention to detail with the ability to multi-task? Do you enjoy seeing a project through from inception to completion? If so, this role could be for you. As Assistant Project Manager you will aid in the running of the project management department taking responsibility for maintaining constructive relationships with a range of internal and external departments. Participating in relevant internal and external working groups, projects, services and initiatives to provide, information, analytical advice and expertise. The development and implementation of data collection to provide accurate and timely data will be essential in this role. Benefits: Salary: 24,000 Free Parking Fully Office based. Company pension Monday-Friday 9:00am to 5:00pm 23-days holiday including 3 for Christmas shutdown Duties: Assisting in the management of Key Accounts Assisting in overseeing a range of projects with different companies Building relationships and liaising with customers Liaising with procurement to ensure required stock levels Liaising with engineers to establish work schedules, including sub-contractors Liaising with after-care engineers to arrange repair visits Liaising with technical and finance departments Preparing kits when required Delivering a high level of customer service Responding to email enquiries Offering technical support when necessary Commissioning vehicles as required Providing feedback to customers Assisting with the retrieval of footage from DVR's when required Experience/Skills required Computer literate, including a proficiency with email and MS Office Professional telephone manner Strong attention to detail Excellent communication and administrative skills Excellent organisation and time management skills with an ability to meet deadlines Ability to work co-operatively and collaboratively with all levels of employees, management and external agencies Ability to act and operate independently Good verbal and written communication skills If this sounds like you, please apply today! KSBirmingham Kelly Services are acting as an Employment Agency in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement. As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
Douglas Scott Legal Recruitment
Worcester, Worcestershire
Commercial Property Legal Secretary Worcester £24,000 - £28,000Full Time - Permanent I'm delighted to be working with a leading Top 100firm in Worcester, who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Legal Secretary to their Commercial Property team in Worcester. Ideally, they would like to recruit a Legal Secretary with experience of working for partners and fee earners in a Commercial Property environment.Based in modern, well-equipped offices, close to local commuter links and with nearby parking, this role would suit an experienced Legal Assistant (1+ year in a similar role), able to commute to Worcester. Duties and responsibilities of the Legal Secretary in Commercial Property: Managing the file opening process for the team Being the first point of contact for clients Being the first point of contact for any administrative and business support requirements for fee earners, anticipating the teams needs where possible Assisting with the preparation of all financial transactions as required Drafting and formatting of letters, documents, and forms Preparing correspondence and documents through audio typing and word-processing Proactive diary management for allocated fee earners A competitive salary is on offer, an excellent holiday package (27 days), pension contribution and training and an exciting bonus scheme. If you are keen to be considered for this Commercial Property Legal Secretary role in Worcester, please apply directly, or call me for a confidential conversation today or send your CV to .
Apr 29, 2024
Full time
Commercial Property Legal Secretary Worcester £24,000 - £28,000Full Time - Permanent I'm delighted to be working with a leading Top 100firm in Worcester, who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Legal Secretary to their Commercial Property team in Worcester. Ideally, they would like to recruit a Legal Secretary with experience of working for partners and fee earners in a Commercial Property environment.Based in modern, well-equipped offices, close to local commuter links and with nearby parking, this role would suit an experienced Legal Assistant (1+ year in a similar role), able to commute to Worcester. Duties and responsibilities of the Legal Secretary in Commercial Property: Managing the file opening process for the team Being the first point of contact for clients Being the first point of contact for any administrative and business support requirements for fee earners, anticipating the teams needs where possible Assisting with the preparation of all financial transactions as required Drafting and formatting of letters, documents, and forms Preparing correspondence and documents through audio typing and word-processing Proactive diary management for allocated fee earners A competitive salary is on offer, an excellent holiday package (27 days), pension contribution and training and an exciting bonus scheme. If you are keen to be considered for this Commercial Property Legal Secretary role in Worcester, please apply directly, or call me for a confidential conversation today or send your CV to .
We are working with a fantastic Independent School in West London, who are recruiting for a temporary Personal Assistant to support the Headmistress. The highly organised and experienced PA to the Headmistress will ensure the smooth running of the school office and providing top-level support to the Headmistress. The successful candidate will be expected to uphold our commitment to safeguarding and promoting the welfare of children and young people. Role: Personal Assistant to Headmistress Duration: 6 weeks with the possibility to go perm Pay: £20 per hour + holiday pay Hours: 8:00-4:30 (PA is expected to arrive at 7:45 to be ready for 8) Location: West London Start date: Monday 15th April Day to day of the role: Provide administrative and secretarial support to the Headmistress, including managing her diary and correspondence. Take minutes at staff meetings and ensure effective communication of outcomes. Deal with incoming communication and redirect or communicate messages internally as necessary. Produce documents and reports for meetings and manage the recruitment process for new staff. Maintain staff files and monitor staff absence, ensuring compliance with Safeguarding and Health & Safety policies. Coordinate the final proofreading and distribution of termly pupil reports. Manage data submission for annual census and organise school photographs. Provide general office assistance, review office systems, and ensure adequate office cover during holiday periods. Attend and assist on Open Days, Open Evenings, and Speech Day. Required Skills & Qualifications: Minimum of 2 years' experience as a PA with strong interpersonal, administrative, organisational, and communication skills. Excellent command of spoken and written English. Educated to at least GCSE level, including English and Mathematics at grade A; A Levels or Honours degree desirable. Highly organised, systematic, resourceful, and able to manage own time and prioritise workload. Typing speed of around 60 words per minute and proficiency in Word, PowerPoint, Excel, Teams, Outlook, and School Management Information Systems. Minute taking experience. Commitment to ongoing professional development. High level of discretion and confidentiality. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. To apply for the PA to Headmistress, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Apr 29, 2024
Full time
We are working with a fantastic Independent School in West London, who are recruiting for a temporary Personal Assistant to support the Headmistress. The highly organised and experienced PA to the Headmistress will ensure the smooth running of the school office and providing top-level support to the Headmistress. The successful candidate will be expected to uphold our commitment to safeguarding and promoting the welfare of children and young people. Role: Personal Assistant to Headmistress Duration: 6 weeks with the possibility to go perm Pay: £20 per hour + holiday pay Hours: 8:00-4:30 (PA is expected to arrive at 7:45 to be ready for 8) Location: West London Start date: Monday 15th April Day to day of the role: Provide administrative and secretarial support to the Headmistress, including managing her diary and correspondence. Take minutes at staff meetings and ensure effective communication of outcomes. Deal with incoming communication and redirect or communicate messages internally as necessary. Produce documents and reports for meetings and manage the recruitment process for new staff. Maintain staff files and monitor staff absence, ensuring compliance with Safeguarding and Health & Safety policies. Coordinate the final proofreading and distribution of termly pupil reports. Manage data submission for annual census and organise school photographs. Provide general office assistance, review office systems, and ensure adequate office cover during holiday periods. Attend and assist on Open Days, Open Evenings, and Speech Day. Required Skills & Qualifications: Minimum of 2 years' experience as a PA with strong interpersonal, administrative, organisational, and communication skills. Excellent command of spoken and written English. Educated to at least GCSE level, including English and Mathematics at grade A; A Levels or Honours degree desirable. Highly organised, systematic, resourceful, and able to manage own time and prioritise workload. Typing speed of around 60 words per minute and proficiency in Word, PowerPoint, Excel, Teams, Outlook, and School Management Information Systems. Minute taking experience. Commitment to ongoing professional development. High level of discretion and confidentiality. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. To apply for the PA to Headmistress, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Location : Head Office, Swiss Cottage, London Salary : £40,000 - £50,000 Hours : 9:30 - 17:30 Reporting To : Company Directors Job Type : Full Time The Company KSEYE Group is an established bridging finance company specialising in the short-term lending markets. Following continued success and sustained growth, the company is now looking to expand it's operations team and is keen to welcome an experienced Executive Assistant to join the expanding team. You will work exclusively with the founding Directors and be at the forefront of business operations. Responsibilities Providing key insights, preparation and valuable data for upcoming Director meeting. This may include creating portfolio documents, pitch decks and organising 'prep sessions' as required. Help to collate management information and useful data for leadership meetings and departmental heads meetings. Manage director level internal CRM systems and Loan Management Systems LMS and databases, exporting reports and collating data into understandable, digestible insights. Active involvement in high profile and potentially confidential projects including funding line acquisition, policy review, organisational review etc. Actively seek out and complete work with the aim to ease the workload burden on company Directors. Working autonomously Organizing (and possibly attending and representing the company) external meetings with clients, borrowers, strategic partners, external providers etc. Manage high volume of meetings and follow up action plans. Anticipate the needs, linked to upcoming projects, tasks or meetings, of the company Directors. Providing high-quality administrative support to leadership team. Ultimately, ensuring you are saving the Directors time in completing admin or compliance tasks. Regularly preparing and editing correspondence, communications, and presentations. Supporting with processing and preparing monthly expense claims. This position will also be split with traditional office management tasks, such as ensuring the office runs smoothly, food and drink levels are regularly replenished, clients and external partners are welcomed into the building and accommodated during their meeting, important documents and equipment are signed for and organized etc. Support with ad hoc project work as and when required. Education & Experience Preferred: At least 3 years' previous experience as an Executive Assistant. Preferred: Previous experience in financial services and/or property. Desired: Holds either a 1st class or 2,1 degree in a relevant subject area. Excellent written and verbal communication skills. Excellent Microsoft Office ability. Ability to work quickly and in a time pressured environment. Strong multitasking, time management and organisation skills. Equal Opportunities KSEYE Group is an equal opportunities employer and is committed to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Apr 29, 2024
Full time
Location : Head Office, Swiss Cottage, London Salary : £40,000 - £50,000 Hours : 9:30 - 17:30 Reporting To : Company Directors Job Type : Full Time The Company KSEYE Group is an established bridging finance company specialising in the short-term lending markets. Following continued success and sustained growth, the company is now looking to expand it's operations team and is keen to welcome an experienced Executive Assistant to join the expanding team. You will work exclusively with the founding Directors and be at the forefront of business operations. Responsibilities Providing key insights, preparation and valuable data for upcoming Director meeting. This may include creating portfolio documents, pitch decks and organising 'prep sessions' as required. Help to collate management information and useful data for leadership meetings and departmental heads meetings. Manage director level internal CRM systems and Loan Management Systems LMS and databases, exporting reports and collating data into understandable, digestible insights. Active involvement in high profile and potentially confidential projects including funding line acquisition, policy review, organisational review etc. Actively seek out and complete work with the aim to ease the workload burden on company Directors. Working autonomously Organizing (and possibly attending and representing the company) external meetings with clients, borrowers, strategic partners, external providers etc. Manage high volume of meetings and follow up action plans. Anticipate the needs, linked to upcoming projects, tasks or meetings, of the company Directors. Providing high-quality administrative support to leadership team. Ultimately, ensuring you are saving the Directors time in completing admin or compliance tasks. Regularly preparing and editing correspondence, communications, and presentations. Supporting with processing and preparing monthly expense claims. This position will also be split with traditional office management tasks, such as ensuring the office runs smoothly, food and drink levels are regularly replenished, clients and external partners are welcomed into the building and accommodated during their meeting, important documents and equipment are signed for and organized etc. Support with ad hoc project work as and when required. Education & Experience Preferred: At least 3 years' previous experience as an Executive Assistant. Preferred: Previous experience in financial services and/or property. Desired: Holds either a 1st class or 2,1 degree in a relevant subject area. Excellent written and verbal communication skills. Excellent Microsoft Office ability. Ability to work quickly and in a time pressured environment. Strong multitasking, time management and organisation skills. Equal Opportunities KSEYE Group is an equal opportunities employer and is committed to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
An exciting opportunity has become available for an experienced Facilities Coordinator to work alongside the Office and Facilities Manager at our client s science solutions company. A friendly, positive attitude and a willingness to contribute towards seamless business operations, is vital to the success of this role and for the greater good of the business. Facilities Coordinator Responsibilities This is a varied role, that involves interaction with employees, guests as well as other external business stakeholders such as contractors and suppliers. You will assist with the office facilities, reception and administrative tasks for other members of staff. The main responsibilities of the role include but are not limited to: Ensuring maintenance works are scheduled, checks are in place and works are logged correctly and updated on a continuous basis. General management of the office facilities alongside the Office & Facilities Manager. Overseeing the management of reception, answering calls, arranging couriers and sorting post. Arranging travel and event bookings for employees. Tracking and ordering office and kitchen consumables. Raising purchase orders and inputting office and facilities invoices, matching on Xero and keeping on top of payment dates to ensure timely payment to suppliers. Coordinating the training log process, scheduling training and refresher sessions where required for applicable employees. Performing HSE site inductions for all new employees, arranging HSE refresher sessions and completing weekly HSE walk arounds the office to identify health and safety risks. Office & Facilities Assistant Rewards As well as working for a great company, with growing success, you can benefit from: 28 days annual leave (plus bank holidays) Pension scheme Onsite parking The Company Our client provides manufacturers equipment within the science sector. Office & Facilities Assistant Experience Previous experience in supporting business activities with facilities and administrative tasks and responsibilities is essential to this role. PLEASE NOTE - applicants without previous facilities coordination or management experience will not be considered. You will be familiar with health and safety requirements and the importance of them in the workplace. You will also have demonstrable experience with raising purchase orders and invoice processing. Organised by nature, you will have a natural ability to multitask, prioritise and meet deadlines with a high level of accuracy. A problem-solver, you like to see things through from start to finish, taking ownership of issues whilst exercising a proactive and logical approach to resolution. You will have a collaborative approach to work and suggest ideas for improvement to help streamline business operations and execution. Excellent written and verbal communication skills. Proficient in the use of Microsoft applications such as Word, Excel, Outlook and Teams. Previous use of Finance packages such as Xero are not essential to the success of this role but are highly advantageous. Location OX11 & OX14 - There is parking on site. Please note, this role requires travel between offices, please only apply if you have a full, clean, UK driving licence and access to a car. This is a full-time role and the working hours are 37.5 per week. Due to the nature of the role, you will be required to work in the office, with the potential to work from home 1 day per week. How to Apply for this Office & Facilities Assistant role Please apply online with an up-to-date CV. Should you have any questions about your application please get in touch with Recruitment Consultant, Jade Lawrence, (url removed) or (phone number removed) There will be a two-stage interview process. After an initial 30 minute video call via TEAMs with the panel, if successful, you will be invited to an in-person interview with the team. Successful candidates will be required to undergo pre-employment vetting checks and must have the right to work in the UK. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
Apr 29, 2024
Full time
An exciting opportunity has become available for an experienced Facilities Coordinator to work alongside the Office and Facilities Manager at our client s science solutions company. A friendly, positive attitude and a willingness to contribute towards seamless business operations, is vital to the success of this role and for the greater good of the business. Facilities Coordinator Responsibilities This is a varied role, that involves interaction with employees, guests as well as other external business stakeholders such as contractors and suppliers. You will assist with the office facilities, reception and administrative tasks for other members of staff. The main responsibilities of the role include but are not limited to: Ensuring maintenance works are scheduled, checks are in place and works are logged correctly and updated on a continuous basis. General management of the office facilities alongside the Office & Facilities Manager. Overseeing the management of reception, answering calls, arranging couriers and sorting post. Arranging travel and event bookings for employees. Tracking and ordering office and kitchen consumables. Raising purchase orders and inputting office and facilities invoices, matching on Xero and keeping on top of payment dates to ensure timely payment to suppliers. Coordinating the training log process, scheduling training and refresher sessions where required for applicable employees. Performing HSE site inductions for all new employees, arranging HSE refresher sessions and completing weekly HSE walk arounds the office to identify health and safety risks. Office & Facilities Assistant Rewards As well as working for a great company, with growing success, you can benefit from: 28 days annual leave (plus bank holidays) Pension scheme Onsite parking The Company Our client provides manufacturers equipment within the science sector. Office & Facilities Assistant Experience Previous experience in supporting business activities with facilities and administrative tasks and responsibilities is essential to this role. PLEASE NOTE - applicants without previous facilities coordination or management experience will not be considered. You will be familiar with health and safety requirements and the importance of them in the workplace. You will also have demonstrable experience with raising purchase orders and invoice processing. Organised by nature, you will have a natural ability to multitask, prioritise and meet deadlines with a high level of accuracy. A problem-solver, you like to see things through from start to finish, taking ownership of issues whilst exercising a proactive and logical approach to resolution. You will have a collaborative approach to work and suggest ideas for improvement to help streamline business operations and execution. Excellent written and verbal communication skills. Proficient in the use of Microsoft applications such as Word, Excel, Outlook and Teams. Previous use of Finance packages such as Xero are not essential to the success of this role but are highly advantageous. Location OX11 & OX14 - There is parking on site. Please note, this role requires travel between offices, please only apply if you have a full, clean, UK driving licence and access to a car. This is a full-time role and the working hours are 37.5 per week. Due to the nature of the role, you will be required to work in the office, with the potential to work from home 1 day per week. How to Apply for this Office & Facilities Assistant role Please apply online with an up-to-date CV. Should you have any questions about your application please get in touch with Recruitment Consultant, Jade Lawrence, (url removed) or (phone number removed) There will be a two-stage interview process. After an initial 30 minute video call via TEAMs with the panel, if successful, you will be invited to an in-person interview with the team. Successful candidates will be required to undergo pre-employment vetting checks and must have the right to work in the UK. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
Administration Assistant Location: Hexham Salary: £90-£120 per day Immediate Start An excellent secondary school in Newcastle is looking to appoint an administration assistant to work within a small team. The headteacher would like to hear from candidates that have previous school admin experience or are currently in an administrative role in a different industry but willing to learn. The staff at the school pride themselves on being friendly and supportive making the school feel homely and a real community! The main duties will include: Using school software such as SIMS Answering telephone queries from parents and outside agencies Use Microsoft office to complete tasks Record keeping Administrative tasks completed under the instruction of senior leadership team The ideal candidate will: Be available for work Monday to Friday Be proactive and resilient An enhanced DBS on the update service (or willing to go through the process with ourselves) A fully checkable work history At GSL we are committed to safeguarding and promoting the welfare of children and young people. All our roles are subject to relevant checks and procedures. Our advertised teaching roles relate to real vacancies that exist at our client schools. We offer competitive salaries, paid bi-weekly and a great candidate experience including regular contact from our team and a huge commitment for finding work that you want. In addition to that, we are currently offering £100 for the successful referral of either Teachers or Teaching Assistants. For further information on this role or to apply, please do not hesitate to contact Alex Pounder at GSL Education
Apr 29, 2024
Contractor
Administration Assistant Location: Hexham Salary: £90-£120 per day Immediate Start An excellent secondary school in Newcastle is looking to appoint an administration assistant to work within a small team. The headteacher would like to hear from candidates that have previous school admin experience or are currently in an administrative role in a different industry but willing to learn. The staff at the school pride themselves on being friendly and supportive making the school feel homely and a real community! The main duties will include: Using school software such as SIMS Answering telephone queries from parents and outside agencies Use Microsoft office to complete tasks Record keeping Administrative tasks completed under the instruction of senior leadership team The ideal candidate will: Be available for work Monday to Friday Be proactive and resilient An enhanced DBS on the update service (or willing to go through the process with ourselves) A fully checkable work history At GSL we are committed to safeguarding and promoting the welfare of children and young people. All our roles are subject to relevant checks and procedures. Our advertised teaching roles relate to real vacancies that exist at our client schools. We offer competitive salaries, paid bi-weekly and a great candidate experience including regular contact from our team and a huge commitment for finding work that you want. In addition to that, we are currently offering £100 for the successful referral of either Teachers or Teaching Assistants. For further information on this role or to apply, please do not hesitate to contact Alex Pounder at GSL Education
Office Assistant A fantastic opportunity has arisen for a proactive and enthusiastic individual to join an ambitious and 100% employee-owned practice. Our client is seeking an enthusiastic, committed, and passionate Office Assistant to support the project coordination and administration for their Oxford office. Office Assistant Responsibilities As the Office Assistant some of your main duties will include: Responsible for front of house and supporting project teams with bid and project administration. Organise report production, printing and travel arrangements. Ensure quality management, health and safety compliance and routine checks and certifications are carried out. Support the Office Manager to ensure the delivery of office cleaning contracts and office security/alarms. Support the team to improve ways of working to aid communication, collaboration and efficiency. Coordinate Social and Office events. Carry out Project Administration including attending internal inception meetings, minute taking, report formatting. Office Assistant Rewards As the Office Assistant you will receive excellent benefits including: 24 days holiday, plus bank holiday Vitality health Employee Assistance Programme and a cycle to work scheme A sociable culture with an annual get together Pension scheme Training and career development opportunities Free parking The Company The company's mission is to consistently deliver outstanding projects, which exceed the expectations of their clients. Office Assistant Experience The successful candidate will have proven administrative experience working in an office environment. You must be a confident communicator, self-motivated, driven and adaptable with a flexible approach. The ability to work as part of an effective team, use your initiative, and possess the confidence to take full responsibility for your work. You will also be highly organised and possess a strong eye for detail. With training and further development opportunities on offer, this is a fantastic opportunity for someone seeking a long-term career within a growing organisation. Location A full-time position, based North of Oxford, it is a hybrid working role, with 3 days in the office. Please note that due to the rural location of this office, there is no public transport links to the office and therefore you will need to drive/cycle. Action To be considered for this fantastic opportunity offering long-term career prospects, please apply online or send your CV to (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
Apr 29, 2024
Full time
Office Assistant A fantastic opportunity has arisen for a proactive and enthusiastic individual to join an ambitious and 100% employee-owned practice. Our client is seeking an enthusiastic, committed, and passionate Office Assistant to support the project coordination and administration for their Oxford office. Office Assistant Responsibilities As the Office Assistant some of your main duties will include: Responsible for front of house and supporting project teams with bid and project administration. Organise report production, printing and travel arrangements. Ensure quality management, health and safety compliance and routine checks and certifications are carried out. Support the Office Manager to ensure the delivery of office cleaning contracts and office security/alarms. Support the team to improve ways of working to aid communication, collaboration and efficiency. Coordinate Social and Office events. Carry out Project Administration including attending internal inception meetings, minute taking, report formatting. Office Assistant Rewards As the Office Assistant you will receive excellent benefits including: 24 days holiday, plus bank holiday Vitality health Employee Assistance Programme and a cycle to work scheme A sociable culture with an annual get together Pension scheme Training and career development opportunities Free parking The Company The company's mission is to consistently deliver outstanding projects, which exceed the expectations of their clients. Office Assistant Experience The successful candidate will have proven administrative experience working in an office environment. You must be a confident communicator, self-motivated, driven and adaptable with a flexible approach. The ability to work as part of an effective team, use your initiative, and possess the confidence to take full responsibility for your work. You will also be highly organised and possess a strong eye for detail. With training and further development opportunities on offer, this is a fantastic opportunity for someone seeking a long-term career within a growing organisation. Location A full-time position, based North of Oxford, it is a hybrid working role, with 3 days in the office. Please note that due to the rural location of this office, there is no public transport links to the office and therefore you will need to drive/cycle. Action To be considered for this fantastic opportunity offering long-term career prospects, please apply online or send your CV to (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
Conveyancing Assistant - London Job Title : Conveyancing Assistant Location : City of London Salary : Up to £28,000 per annum About Our Client : Our client is a reputable law firm based in London. They are known for their expertise in residential property and offer professional conveyancing services to a diverse range of clients. With a strong focus on client satisfaction, our client prides themselves on delivering exceptional service and maintaining long-term relationships. Benefits & Perks : Competitive salary package Supportive and collaborative work environment Flexible working options after probationary period Training and professional development programmes Generous holiday allowance Responsibilities : As a Conveyancing Assistant, you will be an integral part of the residential property team, providing administrative support to the fee-earners. Your duties will include : Opening and maintaining client files Ensuring compliance with AML regulations Assisting with administrative tasks related to property exchanges, completion, and post-completion procedures Drafting financial statements and invoices Submitting AP1 and SDLT forms Archiving documents Updating internal and external systems Performing general administration tasks as required Essential (Knowledge, skills, qualifications, experience) : Previous experience in a conveyancing support role Good knowledge of the conveyancing process Strong attention to detail and accuracy Excellent communication and interpersonal skills Proficiency in using relevant IT systems Ability to work well under pressure and prioritise tasks Highly organised with excellent time management skills Desirable (Knowledge, skills, qualifications, experience) : Experience working in a law firm or real estate environment Knowledge of case management software Familiarity with relevant legislation and regulations Technologies : Proficiency in using Microsoft Office Suite (Word, Excel, Outlook) Experience with case management software (desirable) How to apply : If you are a motivated and dedicated individual with previous conveyancing support experience, we would love to hear from you. Please submit your CV . Shortlisted candidates will be contacted for further assessments. Note : This is a generic job advert created by our employment agency. All references to the company or client are placeholders and do not represent any specific organisation. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 29, 2024
Full time
Conveyancing Assistant - London Job Title : Conveyancing Assistant Location : City of London Salary : Up to £28,000 per annum About Our Client : Our client is a reputable law firm based in London. They are known for their expertise in residential property and offer professional conveyancing services to a diverse range of clients. With a strong focus on client satisfaction, our client prides themselves on delivering exceptional service and maintaining long-term relationships. Benefits & Perks : Competitive salary package Supportive and collaborative work environment Flexible working options after probationary period Training and professional development programmes Generous holiday allowance Responsibilities : As a Conveyancing Assistant, you will be an integral part of the residential property team, providing administrative support to the fee-earners. Your duties will include : Opening and maintaining client files Ensuring compliance with AML regulations Assisting with administrative tasks related to property exchanges, completion, and post-completion procedures Drafting financial statements and invoices Submitting AP1 and SDLT forms Archiving documents Updating internal and external systems Performing general administration tasks as required Essential (Knowledge, skills, qualifications, experience) : Previous experience in a conveyancing support role Good knowledge of the conveyancing process Strong attention to detail and accuracy Excellent communication and interpersonal skills Proficiency in using relevant IT systems Ability to work well under pressure and prioritise tasks Highly organised with excellent time management skills Desirable (Knowledge, skills, qualifications, experience) : Experience working in a law firm or real estate environment Knowledge of case management software Familiarity with relevant legislation and regulations Technologies : Proficiency in using Microsoft Office Suite (Word, Excel, Outlook) Experience with case management software (desirable) How to apply : If you are a motivated and dedicated individual with previous conveyancing support experience, we would love to hear from you. Please submit your CV . Shortlisted candidates will be contacted for further assessments. Note : This is a generic job advert created by our employment agency. All references to the company or client are placeholders and do not represent any specific organisation. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
To provide an effective administrative support service to the Business Development Team and keeping detailed and accurate records. To provide a friendly and professional service to clients, prospective clients, colleagues, and visitors. Provide administrative support within the company. Assist in the collation and preparation of quotations and tender returns. Raise invoice advice notes and any relevant pay advice for signature. Manage contracts, including preparation, distribution, and manage return First point of contact for all callers, visitors, and contractors at the site: Ensuring telephone messages are conveyed promptly, accurately, efficiently, courteously and with discretion. Ensuring requests are dealt with promptly and action is taken appropriately. Arranging meetings, ensuring that commitments and competing demands are efficiently managed and future needs anticipated, meeting all business priorities. Ensuring production of documents (for both internal and external circulation) is in line with company quality standards. Ensuring all documents are recorded and handled in line with security and information management guidelines. Skills Required Knowledge of PowerPoint/Presentation packages and MS Office Excellent time management skills and the ability to prioritise work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Good standard of numeracy and literacy - Level 2 English & Maths Full clean driving licence valid in UK Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
Apr 29, 2024
Full time
To provide an effective administrative support service to the Business Development Team and keeping detailed and accurate records. To provide a friendly and professional service to clients, prospective clients, colleagues, and visitors. Provide administrative support within the company. Assist in the collation and preparation of quotations and tender returns. Raise invoice advice notes and any relevant pay advice for signature. Manage contracts, including preparation, distribution, and manage return First point of contact for all callers, visitors, and contractors at the site: Ensuring telephone messages are conveyed promptly, accurately, efficiently, courteously and with discretion. Ensuring requests are dealt with promptly and action is taken appropriately. Arranging meetings, ensuring that commitments and competing demands are efficiently managed and future needs anticipated, meeting all business priorities. Ensuring production of documents (for both internal and external circulation) is in line with company quality standards. Ensuring all documents are recorded and handled in line with security and information management guidelines. Skills Required Knowledge of PowerPoint/Presentation packages and MS Office Excellent time management skills and the ability to prioritise work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Good standard of numeracy and literacy - Level 2 English & Maths Full clean driving licence valid in UK Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
Job Role - Support Assistant Our London based Legal client are recruiting for a Support Assistant to join their thriving team, full time Monday - Friday 40 hours per week. There is a salary on offer of £25000 - £30000. What will you be doing? You will be providing support to Legal secretaries, by completing various tasks to aid them and ensure a smooth running of the office. This will include administrative tasks, PDF amendments, use of BigHand, Assisting to complete high priority tasks before deadlines and more. What skills will you have? You will have excellent IT skills, experience with relevant softwares such as BigHand, knowledge of Microsoft packages, be highly organised and have a keen eye for detail. You will be fast thinking and have wonderful communication skills. What is on offer? On offer are great benefits including 25 days annual leave, pensions, private medical insurance, dental insurance, free eye tests and further benefits, they also have a fantastic long list of Lifestyle benefits. To apply to this role please click apply now
Apr 29, 2024
Full time
Job Role - Support Assistant Our London based Legal client are recruiting for a Support Assistant to join their thriving team, full time Monday - Friday 40 hours per week. There is a salary on offer of £25000 - £30000. What will you be doing? You will be providing support to Legal secretaries, by completing various tasks to aid them and ensure a smooth running of the office. This will include administrative tasks, PDF amendments, use of BigHand, Assisting to complete high priority tasks before deadlines and more. What skills will you have? You will have excellent IT skills, experience with relevant softwares such as BigHand, knowledge of Microsoft packages, be highly organised and have a keen eye for detail. You will be fast thinking and have wonderful communication skills. What is on offer? On offer are great benefits including 25 days annual leave, pensions, private medical insurance, dental insurance, free eye tests and further benefits, they also have a fantastic long list of Lifestyle benefits. To apply to this role please click apply now
Executive Assistant to CEO Horwich 35,392 + Benefits Role Profile Cast UK are looking to recruit an Executive Assistant for our client, who work in the Pharmaceutical Industry. The business is experiencing an exciting period of growth, and as Executive Assistant to the CEO you will have the ability to influence and grow the role as the business expands. Key Responsibilities Manage & proactively maintain CEO's complex calendar scheduling and email account. Act as Secretary to key senior team meetings, including agenda planning; minute taking; and follow up of actions arising. Assist in composing and preparing letters, announcements and other documentation, thank you activity and responses to invitations. Prioritise conflicting responsibilities and needs, helping the CEO apply their time effectively. Liaise on behalf of CEO with senior leadership team, and stakeholders across the business. Processing any holiday requests for the CEO's direct reports using HR system and ensure records are reviewed and maintained. Meeting and greeting visitors at all levels of seniority and external customers and prepare lunch/refreshments. Respond on CEOs behalf, where applicable and if possible Self-generate reports and information for CEO. Receive and manage requests from the accounts team - assist with invoice queries and checking invoices to be authorised. Raising Purchase Orders for approval using internal system (training provided) Manage travel and accommodation requirements for CEO and leadership team. Manage business receipts and initiate monthly expenses claim form. Produce PowerPoint presentations on behalf of CEO. Manage and follow up tasks that are allocated to individual team members including members of the leadership team. Key Skills & Responsibilities Proven experience working as an Executive Assistant to C-suite level. Absolute confidentiality Impeccable verbal & written communication skills, with strong rapport & relationship building skills. Highly organised, ability to prioritise effectively. Attention to detail/accuracy and strong administrative skills, multi-tasking is essential. Energetic and self-reliant with a creative approach to solving problems/clashes of /multiple commitments. Full driving licence. Excellent IT and keyboard skills, and a familiarity with CRM and M365 platforms. Want to recruit a similar role? Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK or to discuss how we can find talent for your business then please visit (url removed)
Apr 29, 2024
Full time
Executive Assistant to CEO Horwich 35,392 + Benefits Role Profile Cast UK are looking to recruit an Executive Assistant for our client, who work in the Pharmaceutical Industry. The business is experiencing an exciting period of growth, and as Executive Assistant to the CEO you will have the ability to influence and grow the role as the business expands. Key Responsibilities Manage & proactively maintain CEO's complex calendar scheduling and email account. Act as Secretary to key senior team meetings, including agenda planning; minute taking; and follow up of actions arising. Assist in composing and preparing letters, announcements and other documentation, thank you activity and responses to invitations. Prioritise conflicting responsibilities and needs, helping the CEO apply their time effectively. Liaise on behalf of CEO with senior leadership team, and stakeholders across the business. Processing any holiday requests for the CEO's direct reports using HR system and ensure records are reviewed and maintained. Meeting and greeting visitors at all levels of seniority and external customers and prepare lunch/refreshments. Respond on CEOs behalf, where applicable and if possible Self-generate reports and information for CEO. Receive and manage requests from the accounts team - assist with invoice queries and checking invoices to be authorised. Raising Purchase Orders for approval using internal system (training provided) Manage travel and accommodation requirements for CEO and leadership team. Manage business receipts and initiate monthly expenses claim form. Produce PowerPoint presentations on behalf of CEO. Manage and follow up tasks that are allocated to individual team members including members of the leadership team. Key Skills & Responsibilities Proven experience working as an Executive Assistant to C-suite level. Absolute confidentiality Impeccable verbal & written communication skills, with strong rapport & relationship building skills. Highly organised, ability to prioritise effectively. Attention to detail/accuracy and strong administrative skills, multi-tasking is essential. Energetic and self-reliant with a creative approach to solving problems/clashes of /multiple commitments. Full driving licence. Excellent IT and keyboard skills, and a familiarity with CRM and M365 platforms. Want to recruit a similar role? Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK or to discuss how we can find talent for your business then please visit (url removed)
Floating Executive Assistant - Banking £24.00 per hour Full time - Contract - 6 months rolling contract - Hybrid (4+ days in the office) London - Canary Wharf Is this the role for you: Are you looking for a new and exciting Executive Assistant contract role in the Financial Services industry? Are you available immediately or at short notice? This role requires a professional Assistant to provide a fast and efficient service to a variety of different teams within GCM, providing holiday and backup cover to the Executive Assistants, whilst this is a 6 months temporary floating role, there is potential for this role to become static within the firm. What you will do: As an Executive Assistant in this role, you'll handle various secretarial and administrative tasks, including extensive communication to build and maintain relationships with colleagues and clients worldwide. You'll manage business schedules, arrange meetings and travel, and handle expenses in line with company policies. Additionally, you'll maintain the CRM system, manage events, and handle other tasks as needed. You'll also provide support to bankers outside your team during absences, ensuring smooth coverage and seamless transitions. We seek candidates with strong communication skills and a friendly, outgoing demeanour, able to collaborate effectively with clients and staff across all levels. What you will need: The successful candidate should be an experienced, confident, friendly, outgoing, people-oriented person, able to liaise with clients and staff at all levels. Collaboration and support for team members are essential, alongside effective communication skills and a proactive approach. Ownership of tasks, attention to detail, and discretion in maintaining confidentiality are vital. Proficiency in Microsoft applications, experience with expense processing and online travel booking, as well as familiarity with CRM systems and Zoom, are advantageous. Previous experience in Investment Banking is a plus, with comprehensive training provided for all Morgan Stanley systems and policies. What you will get in return: In return, my client will offer a friendly and supportive working environment based in an amazing office, and the opportunity to work with a dynamic team of professionals in the Financial Services industry where you will continue to grow in experience. Work with Crone Corkill Let's find you that dream job. We're built on our connections, and we believe that at the heart of good recruitment, is people connecting with people on a more human level. We know finding your dream job isn't always easy, but it's worth it. We recruit in these pillars, across a host of industries. Business Support HR, Marketing IT Finance & Banking We're genuine in our drive to help you find a job that suits your needs, skills, and experience
Apr 29, 2024
Contractor
Floating Executive Assistant - Banking £24.00 per hour Full time - Contract - 6 months rolling contract - Hybrid (4+ days in the office) London - Canary Wharf Is this the role for you: Are you looking for a new and exciting Executive Assistant contract role in the Financial Services industry? Are you available immediately or at short notice? This role requires a professional Assistant to provide a fast and efficient service to a variety of different teams within GCM, providing holiday and backup cover to the Executive Assistants, whilst this is a 6 months temporary floating role, there is potential for this role to become static within the firm. What you will do: As an Executive Assistant in this role, you'll handle various secretarial and administrative tasks, including extensive communication to build and maintain relationships with colleagues and clients worldwide. You'll manage business schedules, arrange meetings and travel, and handle expenses in line with company policies. Additionally, you'll maintain the CRM system, manage events, and handle other tasks as needed. You'll also provide support to bankers outside your team during absences, ensuring smooth coverage and seamless transitions. We seek candidates with strong communication skills and a friendly, outgoing demeanour, able to collaborate effectively with clients and staff across all levels. What you will need: The successful candidate should be an experienced, confident, friendly, outgoing, people-oriented person, able to liaise with clients and staff at all levels. Collaboration and support for team members are essential, alongside effective communication skills and a proactive approach. Ownership of tasks, attention to detail, and discretion in maintaining confidentiality are vital. Proficiency in Microsoft applications, experience with expense processing and online travel booking, as well as familiarity with CRM systems and Zoom, are advantageous. Previous experience in Investment Banking is a plus, with comprehensive training provided for all Morgan Stanley systems and policies. What you will get in return: In return, my client will offer a friendly and supportive working environment based in an amazing office, and the opportunity to work with a dynamic team of professionals in the Financial Services industry where you will continue to grow in experience. Work with Crone Corkill Let's find you that dream job. We're built on our connections, and we believe that at the heart of good recruitment, is people connecting with people on a more human level. We know finding your dream job isn't always easy, but it's worth it. We recruit in these pillars, across a host of industries. Business Support HR, Marketing IT Finance & Banking We're genuine in our drive to help you find a job that suits your needs, skills, and experience
We are recruiting for a Personal Assistant on behalf of a professional organisation located in Central London. The successful Personal Assistant will thrive working in a busy and demanding environment. This role is assisting 3 Senior Partners but also offering support to the wider team. You will be providing comprehensive secretarial and administrative support, and would suit a dynamic, self motivated individual who can plan their workload effectively providing a first class support service to the team. You will ideally have previously worked for large corporate firms, where your duties will have included supporting fee-earners. This is a 9 month full time hybrid working role to cover maternity leave. You will be working Monday to Friday and will be required in the office a minimum of 2 days per week, additional days may be needed if the workload dictates. Key Responsibilities: Diary management and organisation of internal/external meetings Preparing monthly fee notes using internal billing system, along with creating fee letters and updating fee schedules where required Arranging internal team training, includes liaising with presenters to find suitable dates, booking rooms and updating the intranet with recordings/slides following the sessions General administration such as: holiday bookings, study leave schedules etc Booking travel and restaurants Assisting multiple executives and their team with all aspects of PA duties Production of written or visual material (such as letters, reports, tenders, presentations) using MS Word, PowerPoint, Excel Helping to organise departmental social events Liaising with other departments as required Skills Required: Enthusiastic individual with experience in a similar role Comfortable working both independently and as part of a team Numerate - knowledge of very basic accountancy would be helpful but not essential Competent across Microsoft Office applications including strong knowledge of Excel, Word, PowerPoint, Outlook, and willing to be trained on in-house systems, house style, billing process, D365 and potentially InDesign as need arises Strong oral and written communication skills, with excellent grammar skills for proofreading and writing correspondence Detail orientated Highly organised and detail orientated personality If you do not hear from a Consultant within 2 week of your application, then unfortunately, on this occasion, you have been unsuccessful.
Apr 29, 2024
Contractor
We are recruiting for a Personal Assistant on behalf of a professional organisation located in Central London. The successful Personal Assistant will thrive working in a busy and demanding environment. This role is assisting 3 Senior Partners but also offering support to the wider team. You will be providing comprehensive secretarial and administrative support, and would suit a dynamic, self motivated individual who can plan their workload effectively providing a first class support service to the team. You will ideally have previously worked for large corporate firms, where your duties will have included supporting fee-earners. This is a 9 month full time hybrid working role to cover maternity leave. You will be working Monday to Friday and will be required in the office a minimum of 2 days per week, additional days may be needed if the workload dictates. Key Responsibilities: Diary management and organisation of internal/external meetings Preparing monthly fee notes using internal billing system, along with creating fee letters and updating fee schedules where required Arranging internal team training, includes liaising with presenters to find suitable dates, booking rooms and updating the intranet with recordings/slides following the sessions General administration such as: holiday bookings, study leave schedules etc Booking travel and restaurants Assisting multiple executives and their team with all aspects of PA duties Production of written or visual material (such as letters, reports, tenders, presentations) using MS Word, PowerPoint, Excel Helping to organise departmental social events Liaising with other departments as required Skills Required: Enthusiastic individual with experience in a similar role Comfortable working both independently and as part of a team Numerate - knowledge of very basic accountancy would be helpful but not essential Competent across Microsoft Office applications including strong knowledge of Excel, Word, PowerPoint, Outlook, and willing to be trained on in-house systems, house style, billing process, D365 and potentially InDesign as need arises Strong oral and written communication skills, with excellent grammar skills for proofreading and writing correspondence Detail orientated Highly organised and detail orientated personality If you do not hear from a Consultant within 2 week of your application, then unfortunately, on this occasion, you have been unsuccessful.
We've got a great opportunity for a full- time long term temp role within Ashford Kent, to join a fast-paced office, working as part of the admin team. About The Role: 1. Border Inspection Coordination: Coordinate administrative tasks related to Border Control Post (BCP) activities, ensuring compliance with regulatory requirements. Manage schedules for inspections, consulting with BCP teams and relevant authorities. Function as the primary interface between drivers and onsite operations. Efficiently manage the booking-in process on the PINC system. Provide necessary authorization on the PINC system for drivers to exit the site. Allocate appropriate sheds and bays to incoming drivers. Oversee the post-inspection process to ensure compliance. Ensure all relevant information is accurately recorded and cleared down from systems. Ensure a systematic clearing of all data and systems post-inspection. 2. Front of House Reception: Greet and assist visitors, ensuring a positive and professional first impression at the BCP. Manage the front desk, handling inquiries, and directing individuals to the appropriate departments. 3. Coordination and Liaison: Interface with traffic marshals to facilitate smooth traffic flow. Collaborate with K&N to ensure seamless operations. Liaise with inspection authorities to coordinate inspection processes. Communicate effectively with HMRC to address any regulatory requirements. 4. Record Keeping: Maintain accurate and up-to-date records of BCP activities, including inspections, seizures, and compliance reports. 5. Communication with Border Agencies: Facilitate effective communication between the BCP and other agencies involved in border security. Ensure timely and accurate dissemination of information related to inspections at BCP. 6. Policy Implementation and Compliance: Assist in implementing and enforcing BCP policies and procedures, where applicable. Stay informed about changes in BCP regulations and ensure adherence to relevant policies. 7. Cross-Departmental Collaboration for Emergency Response: Coordinate administrative aspects of emergency response plans at the BCP. Collaborate with different departments to ensure a coordinated and efficient response during emergencies. 8. Team Collaboration: Collaborate with colleagues to achieve operational excellence. Support other front-of-house staff in handling their responsibilities as needed. 9. Qualification and Experience: Previous experience in front of house and administrative roles. Familiarity with governmental or public sector administrative procedures. Basic IT literacy required. Competencies: Attention to Detail Time Management Problem-Solving Teamwork and Collaboration Adaptability Integrity and Professionalism Understanding of BCP Processes Emergency Response Coordination . If you are interested in this position, please apply below
Apr 29, 2024
Seasonal
We've got a great opportunity for a full- time long term temp role within Ashford Kent, to join a fast-paced office, working as part of the admin team. About The Role: 1. Border Inspection Coordination: Coordinate administrative tasks related to Border Control Post (BCP) activities, ensuring compliance with regulatory requirements. Manage schedules for inspections, consulting with BCP teams and relevant authorities. Function as the primary interface between drivers and onsite operations. Efficiently manage the booking-in process on the PINC system. Provide necessary authorization on the PINC system for drivers to exit the site. Allocate appropriate sheds and bays to incoming drivers. Oversee the post-inspection process to ensure compliance. Ensure all relevant information is accurately recorded and cleared down from systems. Ensure a systematic clearing of all data and systems post-inspection. 2. Front of House Reception: Greet and assist visitors, ensuring a positive and professional first impression at the BCP. Manage the front desk, handling inquiries, and directing individuals to the appropriate departments. 3. Coordination and Liaison: Interface with traffic marshals to facilitate smooth traffic flow. Collaborate with K&N to ensure seamless operations. Liaise with inspection authorities to coordinate inspection processes. Communicate effectively with HMRC to address any regulatory requirements. 4. Record Keeping: Maintain accurate and up-to-date records of BCP activities, including inspections, seizures, and compliance reports. 5. Communication with Border Agencies: Facilitate effective communication between the BCP and other agencies involved in border security. Ensure timely and accurate dissemination of information related to inspections at BCP. 6. Policy Implementation and Compliance: Assist in implementing and enforcing BCP policies and procedures, where applicable. Stay informed about changes in BCP regulations and ensure adherence to relevant policies. 7. Cross-Departmental Collaboration for Emergency Response: Coordinate administrative aspects of emergency response plans at the BCP. Collaborate with different departments to ensure a coordinated and efficient response during emergencies. 8. Team Collaboration: Collaborate with colleagues to achieve operational excellence. Support other front-of-house staff in handling their responsibilities as needed. 9. Qualification and Experience: Previous experience in front of house and administrative roles. Familiarity with governmental or public sector administrative procedures. Basic IT literacy required. Competencies: Attention to Detail Time Management Problem-Solving Teamwork and Collaboration Adaptability Integrity and Professionalism Understanding of BCP Processes Emergency Response Coordination . If you are interested in this position, please apply below
Deichmann Shoes UK
Market Harborough, Leicestershire
Based in Market Harborough, Deichmann Shoes is the UK subsidiary of the largest footwear retailer in Europe and are currently looking to recruit a full time Buying Assistant to join our busy Head Office team. Liaising with customers and suppliers, the successful candidate will complete a variety of administrative activities with a particular focus on order processing, stock intake & sample management. Ideal candidate: The role is varied and would suit an individual who is keen, flexible and motivated to work in a Head Office retail setting. Whilst previous buying experience is not essential applicants must be able to demonstrate that they have an eye for detail, are highly organised and can prioritise their workload in order to meet deadlines. Ideally must be able to drive and be willing to travel sometimes for work purposes. Key activities: Administer the sample confirmation process for the respective product area Men's and sports. Raise and review product orders Maintain the range room, ensuring it is up to date, well organized and correct samples are on display Responsible for monitoring confirmation samples and follow up when not received Monitor arrival of deliveries, operating a reminder and follow up system General administration associated with the buying function Liaising with suppliers along with the Buyer on products Supervising respective product area in the Buyers absence Maintaining details of the e-shop styles up to date on the computer system and organizing styles for e-shop photography Personal characteristics: Educated to GCSE level or equivalent and/or have worked at this level Have effective organisational skills with the ability to work to tight deadlines whilst maintaining attention to detail Have good IT skills including Microsoft Word Package (Excel and Power point) Ability to work effectively on own and as part of a team Have excellent interpersonal and communication skills necessary to develop key working relationships Be able to manage conflicting issues & demands Self motivated and enthusiastic with ability to take a flexible approach to resolving work related issues Demonstrate previous experience and/or knowledge of current fashion trends & activites in design, fashion & culture This is a great opportunity to join a highly reputable expanding stable retail business on the high street and online and develop a career in Buying. If you feel, you have the relevant skills and experience to carry out this role please apply today.
Apr 29, 2024
Full time
Based in Market Harborough, Deichmann Shoes is the UK subsidiary of the largest footwear retailer in Europe and are currently looking to recruit a full time Buying Assistant to join our busy Head Office team. Liaising with customers and suppliers, the successful candidate will complete a variety of administrative activities with a particular focus on order processing, stock intake & sample management. Ideal candidate: The role is varied and would suit an individual who is keen, flexible and motivated to work in a Head Office retail setting. Whilst previous buying experience is not essential applicants must be able to demonstrate that they have an eye for detail, are highly organised and can prioritise their workload in order to meet deadlines. Ideally must be able to drive and be willing to travel sometimes for work purposes. Key activities: Administer the sample confirmation process for the respective product area Men's and sports. Raise and review product orders Maintain the range room, ensuring it is up to date, well organized and correct samples are on display Responsible for monitoring confirmation samples and follow up when not received Monitor arrival of deliveries, operating a reminder and follow up system General administration associated with the buying function Liaising with suppliers along with the Buyer on products Supervising respective product area in the Buyers absence Maintaining details of the e-shop styles up to date on the computer system and organizing styles for e-shop photography Personal characteristics: Educated to GCSE level or equivalent and/or have worked at this level Have effective organisational skills with the ability to work to tight deadlines whilst maintaining attention to detail Have good IT skills including Microsoft Word Package (Excel and Power point) Ability to work effectively on own and as part of a team Have excellent interpersonal and communication skills necessary to develop key working relationships Be able to manage conflicting issues & demands Self motivated and enthusiastic with ability to take a flexible approach to resolving work related issues Demonstrate previous experience and/or knowledge of current fashion trends & activites in design, fashion & culture This is a great opportunity to join a highly reputable expanding stable retail business on the high street and online and develop a career in Buying. If you feel, you have the relevant skills and experience to carry out this role please apply today.
Executive Assistant/ EA 6 month FTC Location: Portsmouth Salary: £30,000 to £35,00 per annum Dynamite Recruitment are working alongside a well-established company based in Portsmouth. Due to company expansion they are looking for an experienced and proactive Executive Assistant to support the director This is a busy position which will require an EA / PA who has been used to supporting senior managers. As an EA / Executive you will be responsible for the following tasks: Be the first point of contact for all incoming and outgoing correspondence between and on behalf of a board of Directors this will include phone, email, post etc. Ensuring strong relationships with external partners are made. Co-ordination of the Directors diaries sending reminders to ensure deadline and meetings aren t forgotten, to book venues, flights, meeting rooms, accommodation as necessary To arrange meetings and appointments Take notes at meetings (both on and off site) and provide follow-up action, as and where required Support with the delivery of business- wide administration projects. Create and organise documents, reports and presentations to support directors Handle ad hoc projects, research and manage as required As an Executive Assistant you will have/be: Previous extensive PA/EA experience supporting multiple colleagues, ideally at Director level The ability to multi-task and work well in a pressurised environment Be extremely organised with excellent time management and communication skills An effective listener who is able to seek clarity and explanations regarding deadlines and priority tasks A pro-active mindset with the ability to anticipate needs and recognise potential problems before they arise. The ability to build rapport and communicate with people at all levels Possess first class IT and administrative skills To be considered for this position please submit your CV Immediately or call Sabrina/Fran on (phone number removed)
Apr 29, 2024
Contractor
Executive Assistant/ EA 6 month FTC Location: Portsmouth Salary: £30,000 to £35,00 per annum Dynamite Recruitment are working alongside a well-established company based in Portsmouth. Due to company expansion they are looking for an experienced and proactive Executive Assistant to support the director This is a busy position which will require an EA / PA who has been used to supporting senior managers. As an EA / Executive you will be responsible for the following tasks: Be the first point of contact for all incoming and outgoing correspondence between and on behalf of a board of Directors this will include phone, email, post etc. Ensuring strong relationships with external partners are made. Co-ordination of the Directors diaries sending reminders to ensure deadline and meetings aren t forgotten, to book venues, flights, meeting rooms, accommodation as necessary To arrange meetings and appointments Take notes at meetings (both on and off site) and provide follow-up action, as and where required Support with the delivery of business- wide administration projects. Create and organise documents, reports and presentations to support directors Handle ad hoc projects, research and manage as required As an Executive Assistant you will have/be: Previous extensive PA/EA experience supporting multiple colleagues, ideally at Director level The ability to multi-task and work well in a pressurised environment Be extremely organised with excellent time management and communication skills An effective listener who is able to seek clarity and explanations regarding deadlines and priority tasks A pro-active mindset with the ability to anticipate needs and recognise potential problems before they arise. The ability to build rapport and communicate with people at all levels Possess first class IT and administrative skills To be considered for this position please submit your CV Immediately or call Sabrina/Fran on (phone number removed)
Working With Us The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve. We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve. As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff. Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris. To discover more about our culture, ethos and what it is like to work here, visit the Why Work For Us page to learn more. Main Areas of Responsibility Your responsibilities will include: Managing the IT Team's electronic diary, assessing priority of appointments and reallocation as necessary Processing correspondence Screening calls, enquiries and requests, and dealing with them when appropriate Assisting in researching and following up with action on matters which fall within the team's responsibility Managing arrangements for meetings Liaising effectively with internal divisions/departments and external organisations Advising the IT Senior Leadership Team of impending work deadlines for both internal and external commitments Ensuring appropriate systems and processes are developed and maintained Ensuring smooth flow of information, including action monitoring to achieve deadlines and project milestones Effectively planning and coordinating corporate training events, evaluation workshops and conferences Providing a confidential and efficient filing system for the team Maintaining up-to-date knowledge of and advising on HR processes and procedures Assisting with raising Purchase Orders and obtaining quotes Ensuring that all hardware, software and services purchased meet specifications and are in budget The role is based at our head office, five minutes' walk from East Croydon station, but some travel to academies may be required. What We are Looking For We would like to hear from you if you have: Confident communication skills with the ability to be calm, clear and precise Enthusiasm and self motivation, with a can-do attitude and a strong commitment to delivering results on time and to a high quality in a fast paced environment Outstanding time management, planning and organisational skills A proven track record of balancing priorities and working to strict timescales Flexibility and adaptability, with the ability to handle the various pressures and demands associated with this customer focussed IT department The ability to react quickly and effectively to issues and opportunities. Previous secretarial or generalist administrative experience at senior management level Experience in diary management and arranging / supporting events Exceptional networking capabilities and be able to anticipate and solve challenging logistical and practical problems In-depth knowledge and experience of Microsoft Office and other desktop products Proven track record in working to strict timescales and of working with staff at all levels Applying for this Position If you would like to discuss the opportunity further, or if you have any questions, please contact us via email to arrange a conversation. Before applying please ensure you download the job pack from our careers website, this will help with completing your application. Please note that we only accept applications submitted online before the closing date. When applying, you will have the option to import your CV or use a LinkedIn profile which will auto populate the online application. A reminder to check your junk mail for our email communications and add us to your safe senders list to ensure all future email communication is received.
Apr 29, 2024
Full time
Working With Us The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve. We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve. As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff. Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris. To discover more about our culture, ethos and what it is like to work here, visit the Why Work For Us page to learn more. Main Areas of Responsibility Your responsibilities will include: Managing the IT Team's electronic diary, assessing priority of appointments and reallocation as necessary Processing correspondence Screening calls, enquiries and requests, and dealing with them when appropriate Assisting in researching and following up with action on matters which fall within the team's responsibility Managing arrangements for meetings Liaising effectively with internal divisions/departments and external organisations Advising the IT Senior Leadership Team of impending work deadlines for both internal and external commitments Ensuring appropriate systems and processes are developed and maintained Ensuring smooth flow of information, including action monitoring to achieve deadlines and project milestones Effectively planning and coordinating corporate training events, evaluation workshops and conferences Providing a confidential and efficient filing system for the team Maintaining up-to-date knowledge of and advising on HR processes and procedures Assisting with raising Purchase Orders and obtaining quotes Ensuring that all hardware, software and services purchased meet specifications and are in budget The role is based at our head office, five minutes' walk from East Croydon station, but some travel to academies may be required. What We are Looking For We would like to hear from you if you have: Confident communication skills with the ability to be calm, clear and precise Enthusiasm and self motivation, with a can-do attitude and a strong commitment to delivering results on time and to a high quality in a fast paced environment Outstanding time management, planning and organisational skills A proven track record of balancing priorities and working to strict timescales Flexibility and adaptability, with the ability to handle the various pressures and demands associated with this customer focussed IT department The ability to react quickly and effectively to issues and opportunities. Previous secretarial or generalist administrative experience at senior management level Experience in diary management and arranging / supporting events Exceptional networking capabilities and be able to anticipate and solve challenging logistical and practical problems In-depth knowledge and experience of Microsoft Office and other desktop products Proven track record in working to strict timescales and of working with staff at all levels Applying for this Position If you would like to discuss the opportunity further, or if you have any questions, please contact us via email to arrange a conversation. Before applying please ensure you download the job pack from our careers website, this will help with completing your application. Please note that we only accept applications submitted online before the closing date. When applying, you will have the option to import your CV or use a LinkedIn profile which will auto populate the online application. A reminder to check your junk mail for our email communications and add us to your safe senders list to ensure all future email communication is received.
Fluent German Team Secretary/Assistant £38,000 - £40,000City The successful candidate MUST be fluent in German, both written, spoken and reading, with proven experience in a Team Assistant role. A fantastic opportunity for an experienced Team Assistant/Secretary to join a global Investment Bank based in the City.This role is supporting their fast-paced, reactive Investment Banking team with diary management, travel, and admin support. The Role: Diary management and travel organisation, arranging meetings and conference calls, booking restaurants/taxis, etc; Preparing itineraries, agendas and any documentation needed; Organising and logging client meetings via purpose-built database/roadshow system; General administrative duties: taking calls; relaying client messages accurately processing expenses; updating team calendars and absence management system; Printing/binding documentation and marketing material as required; Helping with general meeting arrangements: room bookings; room set-ups; lunch set-ups. Essential requirements: Proven experience as a Team Assistant within Professional Services Fluent in German with business level english Proficient in MS Office and Outlook Excellent communication skills Organised and proactive with strong attention to detail Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective ce of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No:
Apr 29, 2024
Full time
Fluent German Team Secretary/Assistant £38,000 - £40,000City The successful candidate MUST be fluent in German, both written, spoken and reading, with proven experience in a Team Assistant role. A fantastic opportunity for an experienced Team Assistant/Secretary to join a global Investment Bank based in the City.This role is supporting their fast-paced, reactive Investment Banking team with diary management, travel, and admin support. The Role: Diary management and travel organisation, arranging meetings and conference calls, booking restaurants/taxis, etc; Preparing itineraries, agendas and any documentation needed; Organising and logging client meetings via purpose-built database/roadshow system; General administrative duties: taking calls; relaying client messages accurately processing expenses; updating team calendars and absence management system; Printing/binding documentation and marketing material as required; Helping with general meeting arrangements: room bookings; room set-ups; lunch set-ups. Essential requirements: Proven experience as a Team Assistant within Professional Services Fluent in German with business level english Proficient in MS Office and Outlook Excellent communication skills Organised and proactive with strong attention to detail Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective ce of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No:
Talented People Solutions Commercial Ltd
Worthing, Sussex
We are seeking a highly organized and detail-oriented Trade Assistant to join one of our clients in Worthing. The Trade Assistant will provide support to the trade department by assisting with various tasks and ensuring smooth operations. This is an excellent opportunity for someone who is looking to gain experience in the trade industry and grow their career. Job Responsibilities - Assist with inventory management, including receiving, organizing, and tracking stock - Prepare and package products for shipment within the warehouse - Collaborate with team members to ensure timely completion of projects - Provide administrative support such as data entry, filing, and document preparation - Assist with customer inquiries and provide exceptional customer service - Upsell products and services to customers when appropriate - Communicate effectively with team members and customers to ensure clear understanding of tasks and requirements Job requirements - Own transport to get to and from work is essential and driving licence is desirable - Basic math skills for inventory management and calculations - Excellent phone etiquette and communication skills If you are a motivated individual with strong organizational skills and a passion for the trade industry, we encourage you to apply. This is an exciting opportunity to join a dynamic team and contribute to the success of our trade department.
Apr 29, 2024
Full time
We are seeking a highly organized and detail-oriented Trade Assistant to join one of our clients in Worthing. The Trade Assistant will provide support to the trade department by assisting with various tasks and ensuring smooth operations. This is an excellent opportunity for someone who is looking to gain experience in the trade industry and grow their career. Job Responsibilities - Assist with inventory management, including receiving, organizing, and tracking stock - Prepare and package products for shipment within the warehouse - Collaborate with team members to ensure timely completion of projects - Provide administrative support such as data entry, filing, and document preparation - Assist with customer inquiries and provide exceptional customer service - Upsell products and services to customers when appropriate - Communicate effectively with team members and customers to ensure clear understanding of tasks and requirements Job requirements - Own transport to get to and from work is essential and driving licence is desirable - Basic math skills for inventory management and calculations - Excellent phone etiquette and communication skills If you are a motivated individual with strong organizational skills and a passion for the trade industry, we encourage you to apply. This is an exciting opportunity to join a dynamic team and contribute to the success of our trade department.
Are you a conveyancing assistant, legal secretary or equivalent based in Coventry looking to take the next step in your career? My client is a giant within the conveyancing field for the West Midlands and Warwickshire regions and is currently seeking a conveyancing assistant to work directly alongside a fee earner at its Coventry office. On offer is a chance for real progression - as my client is always looking to promote from within, discounted legal fees, a generous bonus scheme for all staff based on individual targets, a health cash-plan and a lively social events calendar. You would be assisting a fee earner in all aspects of the conveyancing process with duties including but not limited to - opening and closing files, land registry matters, diary management, taking initial client enquiries and general administrative duties. You will have a good base of knowledge in residential conveyancing, possess high levels of speed and accuracy as well as having an excellent phone manner and a keen eye for detail. If you are a conveyancing assistant, legal secretary or equivalent based in Coventry looking to take the next step in your career with a firm offering excellent progression opportunities apply online today or contact Toby Ryan at G2 Legal Recruitment. Please note, the salary brackets are meant as a guide. Prior experience will be taken into account.
Apr 29, 2024
Full time
Are you a conveyancing assistant, legal secretary or equivalent based in Coventry looking to take the next step in your career? My client is a giant within the conveyancing field for the West Midlands and Warwickshire regions and is currently seeking a conveyancing assistant to work directly alongside a fee earner at its Coventry office. On offer is a chance for real progression - as my client is always looking to promote from within, discounted legal fees, a generous bonus scheme for all staff based on individual targets, a health cash-plan and a lively social events calendar. You would be assisting a fee earner in all aspects of the conveyancing process with duties including but not limited to - opening and closing files, land registry matters, diary management, taking initial client enquiries and general administrative duties. You will have a good base of knowledge in residential conveyancing, possess high levels of speed and accuracy as well as having an excellent phone manner and a keen eye for detail. If you are a conveyancing assistant, legal secretary or equivalent based in Coventry looking to take the next step in your career with a firm offering excellent progression opportunities apply online today or contact Toby Ryan at G2 Legal Recruitment. Please note, the salary brackets are meant as a guide. Prior experience will be taken into account.