Legacy Strategies are looking for an experienced Team Administrator in the Construction industry to work with our client, North of Slough. Full Time Interim (6 Months) Hybrid As Team Administrator, you will be providing administrative support to senior management team members and their teams, including shared diary management, managing and booking travel within policy and budget, coordinating team meetings and managing small projects to a high standard, within budget and timescales and to ensure the collective team and Directorate is high functioning. Accountabilities Serve as the primary liaison for the senior manager, various departments/teams, and external stakeholders regarding administrative services and procedures, directing inquiries, providing appropriate responses, and ensuring the execution of tasks to a high standard Organise and facilitate departmental team meetings to guarantee efficient operation and achievement of objectives, which includes preparing agendas, compiling responses, documenting minutes and action items Develop and format briefing materials, meeting documents, presentations, and other necessary documentation for senior management and departmental teams as needed Keep the Team, Department, and Directorate records, databases, and systems up-to-date to support the seamless operation of the Directorate and its teams Collect data, generate reports, and update these documents regularly to assist the activities of senior management and various departments/teams Ensure proper filing and maintenance of the document management system for easy access by all team members Monitor all correspondence for senior management, drafting and coordinating responses and actions as necessary Oversee all travel arrangements for senior management and departments/teams, ensuring adherence to policies and budget constraints Offer general and specialised administrative support, including handling specific tasks and leading projects to their conclusion Continuously provide administrative assistance to departments/teams and seek opportunities for improvements to enhance the overall efficiency of the team and Directorate Knowledge, Skills & Experience Proven experience in a similar Team Admin/PA role Proficiency in various administrative functions such as scheduling, booking travel, facilitating meetings, and supporting team administration, particularly using Microsoft Office applications. Skilled in prioritising tasks and managing time effectively amidst competing demands. Confident to in engage with stakeholders at all levels, including senior management and internal teams, ensuring clear and effective communication. Proven ability to work with a diverse range of internal and external parties to coordinate and achieve desired outcomes. Practical experience in utilising Microsoft Office suite for business purposes. Working for our client Temporary to Permanent role for the right candidate Excellent progression opportunities Great employee benefits, including; additional holidays, cash benefit scheme, generous pension, and much more! Work with a forward-thinking company with a focused and driven approach to business! APPLY NOW for immediate consideration!
Apr 29, 2024
Contractor
Legacy Strategies are looking for an experienced Team Administrator in the Construction industry to work with our client, North of Slough. Full Time Interim (6 Months) Hybrid As Team Administrator, you will be providing administrative support to senior management team members and their teams, including shared diary management, managing and booking travel within policy and budget, coordinating team meetings and managing small projects to a high standard, within budget and timescales and to ensure the collective team and Directorate is high functioning. Accountabilities Serve as the primary liaison for the senior manager, various departments/teams, and external stakeholders regarding administrative services and procedures, directing inquiries, providing appropriate responses, and ensuring the execution of tasks to a high standard Organise and facilitate departmental team meetings to guarantee efficient operation and achievement of objectives, which includes preparing agendas, compiling responses, documenting minutes and action items Develop and format briefing materials, meeting documents, presentations, and other necessary documentation for senior management and departmental teams as needed Keep the Team, Department, and Directorate records, databases, and systems up-to-date to support the seamless operation of the Directorate and its teams Collect data, generate reports, and update these documents regularly to assist the activities of senior management and various departments/teams Ensure proper filing and maintenance of the document management system for easy access by all team members Monitor all correspondence for senior management, drafting and coordinating responses and actions as necessary Oversee all travel arrangements for senior management and departments/teams, ensuring adherence to policies and budget constraints Offer general and specialised administrative support, including handling specific tasks and leading projects to their conclusion Continuously provide administrative assistance to departments/teams and seek opportunities for improvements to enhance the overall efficiency of the team and Directorate Knowledge, Skills & Experience Proven experience in a similar Team Admin/PA role Proficiency in various administrative functions such as scheduling, booking travel, facilitating meetings, and supporting team administration, particularly using Microsoft Office applications. Skilled in prioritising tasks and managing time effectively amidst competing demands. Confident to in engage with stakeholders at all levels, including senior management and internal teams, ensuring clear and effective communication. Proven ability to work with a diverse range of internal and external parties to coordinate and achieve desired outcomes. Practical experience in utilising Microsoft Office suite for business purposes. Working for our client Temporary to Permanent role for the right candidate Excellent progression opportunities Great employee benefits, including; additional holidays, cash benefit scheme, generous pension, and much more! Work with a forward-thinking company with a focused and driven approach to business! APPLY NOW for immediate consideration!
We have a fantastic opportunity for a Build Administrator to join our team at Vistry Central Home Counties, at our Broxbourne office. As our Build Administrator you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and developments. This position will entail significant work on numerous computer systems, making it preferable for candidates to possess a strong background in computing, ideally supported by a basic IT qualification. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Educated to GCSE standard or equivalent in Maths and English Experience of working in an office environment with good IT literacy Ideally have an understanding of construction Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook Able to work with a high degree of accuracy Excellent organizational skills and able to prioritise workload to acheive deadlines Ability to communicate with colleagues of varying seniority Be able to work well as part of a team and able to use own initiative when required Willingness to learn and develop skills and knowledge More about the Build Administrator role Collate weekly time sheet data on master spreadsheet, and check all timesheets have been sent to the payroll department within agreed timescales Collate daily labour figures for all sites Process incoming and outgoing post Produce letters, reports, memos as required using Microsoft Office packages Answer the telephone, record and distribute messages accordingly Process and deal with invoices in a timely manner, as instructed by Build Secretary Provide support to all site-based personnel to ensure the smooth running of the developments Order PPE, workwear and stationery items Arrange and support meetings and events, and arrange accommodation as required Maintain an accurate and efficient filing and archive system Assist with administering sickness and holiday absence and report to the payroll department as required Support the Build Secretary in maintaining the department training matrix Be familiar with the Company's health, safety and environmental policy Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
Apr 29, 2024
Full time
We have a fantastic opportunity for a Build Administrator to join our team at Vistry Central Home Counties, at our Broxbourne office. As our Build Administrator you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and developments. This position will entail significant work on numerous computer systems, making it preferable for candidates to possess a strong background in computing, ideally supported by a basic IT qualification. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Educated to GCSE standard or equivalent in Maths and English Experience of working in an office environment with good IT literacy Ideally have an understanding of construction Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook Able to work with a high degree of accuracy Excellent organizational skills and able to prioritise workload to acheive deadlines Ability to communicate with colleagues of varying seniority Be able to work well as part of a team and able to use own initiative when required Willingness to learn and develop skills and knowledge More about the Build Administrator role Collate weekly time sheet data on master spreadsheet, and check all timesheets have been sent to the payroll department within agreed timescales Collate daily labour figures for all sites Process incoming and outgoing post Produce letters, reports, memos as required using Microsoft Office packages Answer the telephone, record and distribute messages accordingly Process and deal with invoices in a timely manner, as instructed by Build Secretary Provide support to all site-based personnel to ensure the smooth running of the developments Order PPE, workwear and stationery items Arrange and support meetings and events, and arrange accommodation as required Maintain an accurate and efficient filing and archive system Assist with administering sickness and holiday absence and report to the payroll department as required Support the Build Secretary in maintaining the department training matrix Be familiar with the Company's health, safety and environmental policy Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
Ernest Gordon Recruitment Limited
Ormskirk, Lancashire
Finance/ Office Administrator (Sage) 22,000 - 27,000 + Bonus + Pension + Progression + Mon - Fri + Other Company Benefits Ormskirk, commutable from Skelmersdale, Southport, Preston, Wigan, Liverpool, St Helens Are you an Office Administrator with experience using Sage 50, looking for a varied days-based role within a family orientated company, where you will play a key role in helping organise and coordinate a friendly and professional tight-knit team? On offer is the opportunity to join a market-leading company who specialise in electrical and mechanical services to a multitude of industries. Due to the increase in demand and the growth of the company, they are looking for an dynamic administrator to hit the ground running. You will have the opportunity to work closely with customers where you will be the primary point of contact for customers who call and visit. You will also coordinate diaries, book meetings, and run the purchase ledger. This is a varied Monday-Friday role where you will liaise closely with senior leadership and receive recognition for helping coordinate diaries and administration responsibilities for a friendly and professional tight-knit team. THE ROLE: Completion of routine clerical, accounting and bookkeeping tasks Office Management and day to day administration Help coordinate the purchase ledger - Advising on payments that need to be made Answering phones and talking to clients THE PERSON: Office Administrator Knowledge of Sage 50/ Sage payroll Looking for a Monday to Friday position Commutable to Ormskirk Reference Number: BBBH13249 Key Words: Office Manager, PA, Personal Assistant, Secretary, Construction, Purchase ledger, Customer service, Sage, Microsoft, Admin, Administrator, Ormskirk, Skelmersdale, Southport, Preston, Wigan, Liverpool, St Helens We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
Apr 27, 2024
Full time
Finance/ Office Administrator (Sage) 22,000 - 27,000 + Bonus + Pension + Progression + Mon - Fri + Other Company Benefits Ormskirk, commutable from Skelmersdale, Southport, Preston, Wigan, Liverpool, St Helens Are you an Office Administrator with experience using Sage 50, looking for a varied days-based role within a family orientated company, where you will play a key role in helping organise and coordinate a friendly and professional tight-knit team? On offer is the opportunity to join a market-leading company who specialise in electrical and mechanical services to a multitude of industries. Due to the increase in demand and the growth of the company, they are looking for an dynamic administrator to hit the ground running. You will have the opportunity to work closely with customers where you will be the primary point of contact for customers who call and visit. You will also coordinate diaries, book meetings, and run the purchase ledger. This is a varied Monday-Friday role where you will liaise closely with senior leadership and receive recognition for helping coordinate diaries and administration responsibilities for a friendly and professional tight-knit team. THE ROLE: Completion of routine clerical, accounting and bookkeeping tasks Office Management and day to day administration Help coordinate the purchase ledger - Advising on payments that need to be made Answering phones and talking to clients THE PERSON: Office Administrator Knowledge of Sage 50/ Sage payroll Looking for a Monday to Friday position Commutable to Ormskirk Reference Number: BBBH13249 Key Words: Office Manager, PA, Personal Assistant, Secretary, Construction, Purchase ledger, Customer service, Sage, Microsoft, Admin, Administrator, Ormskirk, Skelmersdale, Southport, Preston, Wigan, Liverpool, St Helens We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
An entrepreneurial business owner is looking for a Business Support Officer to work closely with him and the rest of the senior team of a property development business (SUMO Developments). You may also have some involvement with the business owner's recruitment company (JAM Recruitment). This role is available on either a part time (min 3 days per week) or full time basis and will be based in Alderley Edge with some local travel and occasional home working. In this role you'll work collaboratively with a variety of functions such as project planning, procurement, site management and finance to ensure the smooth running of all parts of the business. Your priorities will be ever changing so the role will suit somebody who enjoys different challenges every day. In addition, it's essential that you have a good understanding of property development / construction along with experience of a similar role. In this role, you'll receive a salary in the region of 30,000. If you're interested in being considered for this position, please send through your CV ASAP by clicking the "Apply Now" button.
Apr 26, 2024
Full time
An entrepreneurial business owner is looking for a Business Support Officer to work closely with him and the rest of the senior team of a property development business (SUMO Developments). You may also have some involvement with the business owner's recruitment company (JAM Recruitment). This role is available on either a part time (min 3 days per week) or full time basis and will be based in Alderley Edge with some local travel and occasional home working. In this role you'll work collaboratively with a variety of functions such as project planning, procurement, site management and finance to ensure the smooth running of all parts of the business. Your priorities will be ever changing so the role will suit somebody who enjoys different challenges every day. In addition, it's essential that you have a good understanding of property development / construction along with experience of a similar role. In this role, you'll receive a salary in the region of 30,000. If you're interested in being considered for this position, please send through your CV ASAP by clicking the "Apply Now" button.
DOCUMENT CONTROLLER / SITE ADMIN REQUIRED Our client, a well established and reputable construction company who specialise in commercial & industrial construction projects is currently looking for a document controller/ admin support to join their busy, energetic site team near Ashford, Kent. Working full time - 7am-5pm Mon to Thurs/ 7am-3pm Friday. Option to work 10 hour or 8 hour days. Hourly rate 14.75 paid weekly via agency. The successful candidate will be responsible for full administrative support to all management and project team leaders within the organisation, including minutes taking, circulation of notes, maintaining project files, documents and purchase orders. Applicants will be responsible for full review, editing and storing of documentation as requested by senior management and keeping detailed files in specific order for multiple projects for administration purposes. The successful candidate will be a highly organised individual with proven ability to multi-task, work under pressure and meet tight deadlines. As a document controller in this fast paced environment previous experience in a similar role is a huge advantage although highly organised, good communicators that are looking for a fresh challenge are invited to apply for the role. Applicants that have some construction knowledge will be at an advantage although it is not essential. Utilising your industry knowledge, you will be producing quality records, updating and maintaining accurate information for relevant contacts and be involved in general administration duties. Ideally has experience- Dealing with ITP's and quality control. Fire detection/ Fire protection Requirements: Proven work experience as a Document Controller or in a similar role. Strong knowledge of document control procedures and systems. Proficient in using document management software and Microsoft Office Suite. Familiarity with regulatory requirements and quality standards related to document control. Ability to prioritise tasks and meet deadlines High level of integrity and confidentiality. Please apply for this role with a CV or Call us on (phone number removed) Immediate start available (url removed)
Apr 26, 2024
Seasonal
DOCUMENT CONTROLLER / SITE ADMIN REQUIRED Our client, a well established and reputable construction company who specialise in commercial & industrial construction projects is currently looking for a document controller/ admin support to join their busy, energetic site team near Ashford, Kent. Working full time - 7am-5pm Mon to Thurs/ 7am-3pm Friday. Option to work 10 hour or 8 hour days. Hourly rate 14.75 paid weekly via agency. The successful candidate will be responsible for full administrative support to all management and project team leaders within the organisation, including minutes taking, circulation of notes, maintaining project files, documents and purchase orders. Applicants will be responsible for full review, editing and storing of documentation as requested by senior management and keeping detailed files in specific order for multiple projects for administration purposes. The successful candidate will be a highly organised individual with proven ability to multi-task, work under pressure and meet tight deadlines. As a document controller in this fast paced environment previous experience in a similar role is a huge advantage although highly organised, good communicators that are looking for a fresh challenge are invited to apply for the role. Applicants that have some construction knowledge will be at an advantage although it is not essential. Utilising your industry knowledge, you will be producing quality records, updating and maintaining accurate information for relevant contacts and be involved in general administration duties. Ideally has experience- Dealing with ITP's and quality control. Fire detection/ Fire protection Requirements: Proven work experience as a Document Controller or in a similar role. Strong knowledge of document control procedures and systems. Proficient in using document management software and Microsoft Office Suite. Familiarity with regulatory requirements and quality standards related to document control. Ability to prioritise tasks and meet deadlines High level of integrity and confidentiality. Please apply for this role with a CV or Call us on (phone number removed) Immediate start available (url removed)
Project Director - Tier 1 Consultancy Salary £90,000 - £100,000 + Bonus + Benefits Central London Capstone is currently working on behalf of a pure Project Management consultancy, a true tier 1 player in the arena, who is exceptionally busy within the private-sector development space and requires an experienced Project Director to join their London team. The successful candidate will find themselves working in a dynamic and personable team with great exposure to a variety of high-profile projects and clients. With the knowledge that their people are the heart of their business, my client is regarded as a true leader in the construction arena having built the business with the help of the industry's most specialist project management professionals. The Role The role will be to deliver schemes across sectors including large new build office/cut and curve developments and residential schemes. You will be working with some of London's top developer clients from inception through to completion in a consultancy capacity. Ideally, you will have experience of JCT Design and Build contract form and have acted as a Contract Administrator or Employers agent previously. The role will be client-facing and strong written and verbal communication skills will be required. Experience of managing multiple projects, stakeholders, and numerous moving parts at once is essential. Key Responsibilities Experience delivering construction projects from inception through to completion. Reporting into senior stakeholders. Extensive knowledge of JCT Design & Build contract form Experience working as an Employers Agent or Contract Administrator Good working knowledge of all the main project management concepts, tools and techniques Attributes Ideally you will be degree educated and chartered (MRICS, MCIOB,MAPM,RIBA) Minimum of 8 years' experience working for either a developer, consultancy, or construction company A consultative approach Please contact Charlie Hemmings at Capstone Property Recruitment for further information on or Transparency Notice to Prospective Candidates We process certain personal information about you for our legitimate business interests in order to identify and contact suitable candidates about positions that may be relevant to them. At Capstone Property Recruitment Ltd we respect your Privacy details all of which are set out in our Privacy Policy on our website at .If you don't want to be contacted by us about potential positions that may be of interest to you in the future, then please email our Data Protection Officer at
Apr 26, 2024
Full time
Project Director - Tier 1 Consultancy Salary £90,000 - £100,000 + Bonus + Benefits Central London Capstone is currently working on behalf of a pure Project Management consultancy, a true tier 1 player in the arena, who is exceptionally busy within the private-sector development space and requires an experienced Project Director to join their London team. The successful candidate will find themselves working in a dynamic and personable team with great exposure to a variety of high-profile projects and clients. With the knowledge that their people are the heart of their business, my client is regarded as a true leader in the construction arena having built the business with the help of the industry's most specialist project management professionals. The Role The role will be to deliver schemes across sectors including large new build office/cut and curve developments and residential schemes. You will be working with some of London's top developer clients from inception through to completion in a consultancy capacity. Ideally, you will have experience of JCT Design and Build contract form and have acted as a Contract Administrator or Employers agent previously. The role will be client-facing and strong written and verbal communication skills will be required. Experience of managing multiple projects, stakeholders, and numerous moving parts at once is essential. Key Responsibilities Experience delivering construction projects from inception through to completion. Reporting into senior stakeholders. Extensive knowledge of JCT Design & Build contract form Experience working as an Employers Agent or Contract Administrator Good working knowledge of all the main project management concepts, tools and techniques Attributes Ideally you will be degree educated and chartered (MRICS, MCIOB,MAPM,RIBA) Minimum of 8 years' experience working for either a developer, consultancy, or construction company A consultative approach Please contact Charlie Hemmings at Capstone Property Recruitment for further information on or Transparency Notice to Prospective Candidates We process certain personal information about you for our legitimate business interests in order to identify and contact suitable candidates about positions that may be relevant to them. At Capstone Property Recruitment Ltd we respect your Privacy details all of which are set out in our Privacy Policy on our website at .If you don't want to be contacted by us about potential positions that may be of interest to you in the future, then please email our Data Protection Officer at
Executive Assistant Cheltenham £30,000 - £35,000 Permanent Our client is looking for an organised, executive assistant to support the Operations Director and to play a crucial art in streamlining the business operations. Key Responsibilities Executive Assistant To Manage the Operations Director's diary, organise meetings, run communications on phone, email and messages and prepare essential documents to ensure their day-to-day schedule runs smoothly. To act as the point of contact between the Operations Director and internal/external stakeholders, ensuring clear and effective communication. Assisting in the planning and execution of projects by coordinating with relevant teams and ensuring that all project documentation is up to date. Identify opportunities for process improvements within the operational workflow and assist in implementing these changes to enhance efficiency. Oversee the management of documents and files related to the Operations Director's projects, ensuring that everything is accurately recorded and easily accessible. Organise and coordinate projects, teams and specific customer liaison if required, to assist with logistical aspects needed to meet the company's operational goals. Qualifications & Requirements Executive Assistant Proven experience as a Personal Assistant or in a similar administrative role supporting senior management. Strong organisational and planning skills, with the ability to manage multiple tasks simultaneously. Excellent communication skills, both written and verbal, with the ability to interact professionally with a wide range of stakeholders. Proficiency in Microsoft Office Suite and experience with project management tools. A proactive approach to problem-solving and the ability to work independently. An interest in sustainability and green energy solutions is desirable. For more information on this role, please contact Zoey Bunn on (phone number removed) or send a copy of your CV to (url removed) Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. Candidates who are currently a personal assistant, executive assistant, office coordinator, senior administrator may be suitable for this position For details of other opportunities available within your chosen field please visit our website (url removed) Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
Apr 26, 2024
Full time
Executive Assistant Cheltenham £30,000 - £35,000 Permanent Our client is looking for an organised, executive assistant to support the Operations Director and to play a crucial art in streamlining the business operations. Key Responsibilities Executive Assistant To Manage the Operations Director's diary, organise meetings, run communications on phone, email and messages and prepare essential documents to ensure their day-to-day schedule runs smoothly. To act as the point of contact between the Operations Director and internal/external stakeholders, ensuring clear and effective communication. Assisting in the planning and execution of projects by coordinating with relevant teams and ensuring that all project documentation is up to date. Identify opportunities for process improvements within the operational workflow and assist in implementing these changes to enhance efficiency. Oversee the management of documents and files related to the Operations Director's projects, ensuring that everything is accurately recorded and easily accessible. Organise and coordinate projects, teams and specific customer liaison if required, to assist with logistical aspects needed to meet the company's operational goals. Qualifications & Requirements Executive Assistant Proven experience as a Personal Assistant or in a similar administrative role supporting senior management. Strong organisational and planning skills, with the ability to manage multiple tasks simultaneously. Excellent communication skills, both written and verbal, with the ability to interact professionally with a wide range of stakeholders. Proficiency in Microsoft Office Suite and experience with project management tools. A proactive approach to problem-solving and the ability to work independently. An interest in sustainability and green energy solutions is desirable. For more information on this role, please contact Zoey Bunn on (phone number removed) or send a copy of your CV to (url removed) Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. Candidates who are currently a personal assistant, executive assistant, office coordinator, senior administrator may be suitable for this position For details of other opportunities available within your chosen field please visit our website (url removed) Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
Job Title: Business Administrator Location: Dewsbury/Harrogate/Leeds Salary: £28,(Apply online only) - £31,(Apply online only) Work Type: Hybrid Essential Requirements: Previous experience in a Business Administration role within the construction industry/working knowledge of Xero. Business Administrator Role: Interaction are delighted to be working with a reputable construction company dedicated to delivering high-quality projects with precision and excellence. With a focus on innovation and client satisfaction, they are looking to welcome a skilled Business Administrator with a background in construction to join their dynamic team. The successful Business Administrator will have a strong understanding of the construction industry. They will have a working knowledge of tender and bid writing, financial management using Xero, and adherence to compliances and company policies. The ideal candidate will play a vital role in supporting our day-to-day operations and ensuring the smooth functioning of various administrative tasks. Business Administrator Responsibilities: Answering phone from clients, supplier and staff Emailing clients/suppliers. Quoting, invoicing, payroll, expense tracking and raising purchase orders through Xero accounts program. Manage day-to-day administrative tasks efficiently to support the operational needs of the construction projects. Assist in the preparation and submission of tenders and bids, ensuring accuracy and compliance with relevant regulations. Maintain a thorough understanding of company policies and procedures, ensuring adherence across all departments. Handle bookkeeping duties including reconciling accounts, managing invoices, and preparing financial reports. Collaborate with internal teams to streamline processes and improve overall efficiency. Maintain organized documentation and records related to projects, contracts, and compliance requirements. Support senior management in various administrative tasks as needed. General administration. Business Administrator Requirements: Previous experience working in a business administration role within the construction industry. Strong understanding of tender and bid writing processes. Familiarity with compliances and regulations relevant to the construction sector. Excellent organizational and time management skills with the ability to prioritize tasks effectively. Attention to detail and accuracy in handling financial data and documentation. Strong communication and interpersonal skills to collaborate effectively with internal teams and external stakeholders. Ability to work independently and pro actively in a fast-paced environment. Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines. Strong communication skills, both verbal and written, with a professional and customer-focused approach. Proficiency in using office software and tools, including Microsoft Office Suite (Word, Excel, Outlook) Experience in Xero navigation and competent in bookkeeping procedures. Understanding of basic HMRC functions including VAT, Corporation Tax and CIS. An understanding to Health and Safety legislation in the workplace. Including RAMS and safety compliance. Familiar with Adobe; editing, exporting and creating PDF files and documents. Personnel management skills. Ability to work independently as well as part of a team, collaborating effectively with colleagues. Comfortable to working reactively with the demands of the business and the directors requirements. Complaint handling experience. An ambition to identify new business opportunities and revenue streams. If you are interested in this Business Administrator role, please submit your CV. For more information, please call (phone number removed) or e-mail (url removed)
Apr 25, 2024
Full time
Job Title: Business Administrator Location: Dewsbury/Harrogate/Leeds Salary: £28,(Apply online only) - £31,(Apply online only) Work Type: Hybrid Essential Requirements: Previous experience in a Business Administration role within the construction industry/working knowledge of Xero. Business Administrator Role: Interaction are delighted to be working with a reputable construction company dedicated to delivering high-quality projects with precision and excellence. With a focus on innovation and client satisfaction, they are looking to welcome a skilled Business Administrator with a background in construction to join their dynamic team. The successful Business Administrator will have a strong understanding of the construction industry. They will have a working knowledge of tender and bid writing, financial management using Xero, and adherence to compliances and company policies. The ideal candidate will play a vital role in supporting our day-to-day operations and ensuring the smooth functioning of various administrative tasks. Business Administrator Responsibilities: Answering phone from clients, supplier and staff Emailing clients/suppliers. Quoting, invoicing, payroll, expense tracking and raising purchase orders through Xero accounts program. Manage day-to-day administrative tasks efficiently to support the operational needs of the construction projects. Assist in the preparation and submission of tenders and bids, ensuring accuracy and compliance with relevant regulations. Maintain a thorough understanding of company policies and procedures, ensuring adherence across all departments. Handle bookkeeping duties including reconciling accounts, managing invoices, and preparing financial reports. Collaborate with internal teams to streamline processes and improve overall efficiency. Maintain organized documentation and records related to projects, contracts, and compliance requirements. Support senior management in various administrative tasks as needed. General administration. Business Administrator Requirements: Previous experience working in a business administration role within the construction industry. Strong understanding of tender and bid writing processes. Familiarity with compliances and regulations relevant to the construction sector. Excellent organizational and time management skills with the ability to prioritize tasks effectively. Attention to detail and accuracy in handling financial data and documentation. Strong communication and interpersonal skills to collaborate effectively with internal teams and external stakeholders. Ability to work independently and pro actively in a fast-paced environment. Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines. Strong communication skills, both verbal and written, with a professional and customer-focused approach. Proficiency in using office software and tools, including Microsoft Office Suite (Word, Excel, Outlook) Experience in Xero navigation and competent in bookkeeping procedures. Understanding of basic HMRC functions including VAT, Corporation Tax and CIS. An understanding to Health and Safety legislation in the workplace. Including RAMS and safety compliance. Familiar with Adobe; editing, exporting and creating PDF files and documents. Personnel management skills. Ability to work independently as well as part of a team, collaborating effectively with colleagues. Comfortable to working reactively with the demands of the business and the directors requirements. Complaint handling experience. An ambition to identify new business opportunities and revenue streams. If you are interested in this Business Administrator role, please submit your CV. For more information, please call (phone number removed) or e-mail (url removed)
The Role: A successful Regional Tool Hire provider are looking for an enthusiastic individual to join an outstanding team. This is a full time, permanent position with no weekend work, working with colleagues to achieve a high standard of service to clients & contractors. We are looking for an enthusiastic Hire Controller to join this leading company. You will ideally have previous experience of working within a Construction Hire / Trade Counter environment, providing construction hire equipment to sites as required. Monday to Friday with no weekend work. Key Responsibilities : As Hire Controller, your job role would include: Building lasting relationships with repeat customers Taking on and off hire calls Organising transport Raising contracts on bespoke IT system Organised, able to prioritise workload Filing / admin tasks Resolve customer queries / complaints Skills: The ideal Hire Controller candidate will have: Previous experience in one or more of the following roles: Hire Administrator; Hire Controller; Senior Hire Controller; Hire Assistant; Hire Manger; Hire Co-Ordinator, Rental Manager, Assistant Manager, Assistant Branch Manager, Trade Counter You will ideally have previous experience within the Construction Equipment / Hire Industry and Customer Service Excellent communication and organisational skills Essential time management and priority planning You must be confident using IT software You need to commit to deliver excellent customer service Benefits: Within the role of Hire Administrator you would receive: Bonus scheme Pension scheme No weekend work Full time permanent position Opportunities for career progression Location: This role would suit someone within these areas: Wembley Neasden Wilesden Brent Cross Kingsbury Harrow Park Royal Perivale Ealing West London Please follow the link if you'd to apply.
Apr 25, 2024
Full time
The Role: A successful Regional Tool Hire provider are looking for an enthusiastic individual to join an outstanding team. This is a full time, permanent position with no weekend work, working with colleagues to achieve a high standard of service to clients & contractors. We are looking for an enthusiastic Hire Controller to join this leading company. You will ideally have previous experience of working within a Construction Hire / Trade Counter environment, providing construction hire equipment to sites as required. Monday to Friday with no weekend work. Key Responsibilities : As Hire Controller, your job role would include: Building lasting relationships with repeat customers Taking on and off hire calls Organising transport Raising contracts on bespoke IT system Organised, able to prioritise workload Filing / admin tasks Resolve customer queries / complaints Skills: The ideal Hire Controller candidate will have: Previous experience in one or more of the following roles: Hire Administrator; Hire Controller; Senior Hire Controller; Hire Assistant; Hire Manger; Hire Co-Ordinator, Rental Manager, Assistant Manager, Assistant Branch Manager, Trade Counter You will ideally have previous experience within the Construction Equipment / Hire Industry and Customer Service Excellent communication and organisational skills Essential time management and priority planning You must be confident using IT software You need to commit to deliver excellent customer service Benefits: Within the role of Hire Administrator you would receive: Bonus scheme Pension scheme No weekend work Full time permanent position Opportunities for career progression Location: This role would suit someone within these areas: Wembley Neasden Wilesden Brent Cross Kingsbury Harrow Park Royal Perivale Ealing West London Please follow the link if you'd to apply.
Are you an administrator looking for a new job? How about an exciting role working on a military estate in support of our Army customers? You ll get to support the performance of vital parts of the contract on the estate. Join a great team at Aspire Defence Services As a Performance Administrator your core responsibility is to support the Performance Analysts and Senior Performance Analyst in investigation of contractual non-conformances to ascertain if performance or unavailability non-compliance has occurred. You ll need to be able to respond to record barack damage incident reports, taking ownership of the log, pricing reports and communication between the GMT and Estates teams. This also includes daily updating of non-conformance reports (NCRs) on IFS, and the Performance and Unavailability Monitoring System data. To be successful in this role, you should have relevant and demonstrable experience within an FM/ PFI environment and experience of performance monitoring for large site-based operations, preferably within the service, construction, or FM industry. You should also have strong interpersonal, communication, organisational and planning skills. This also includes being able to work under pressure, follow company process and procedures and build effective relationships across teams But first, meet the team With a 35-year contract, making soldiers lives better is at the heart of everything we do at Aspire Defence Services. Seriously, picture a heart (the real one) and imagine how hard it works to keep the body running, making sure every part gets exactly what it needs to thrive. That s our mission; to deliver a modern, fully serviced, flexible working environment for soldiers. And just as the heart needs certain parts to keep the body alive, we need the dedication and commitment of our people to support our customers. We deliver a broad range of services for one-third of the British Army living and working on our patch, and we're proud of the work we do. We re all about nurturing great teams, and our award-winning safety and wellbeing initiatives are built on keeping an eye out for one another and having a good work-life balance. In addition to being part of our team, you ll also get 25 days annual leave plus bank holidays, as well as the option to buy and sell holiday Contributory Company Pension Plan matched up to 6%, plus individual life assurance A shopping discounts scheme Employee assistance and health and wellbeing check ins Reward and recognition to celebrate outstanding achievements Free on-site parking Ready to join the team? You must have a qualification in Office Administration and advanced knowledge of Excel and Microsoft Word. Proven experience in Office or Commercial Administration is also essential. Salary: Up to £26,638 dependent on skills and experience Location: Tidworth/Bulford Please note: Our garrisons are tobacco free working environments. As part of this role, you will be required to obtain security clearance prior to starting with us. ADSL has a legal responsibility to ensure that all its employees have the right to live and work in the UK. If you are invited to an interview, you will be asked to bring with you original copies of documentation that provides evidence of your right to live and work in the UK. Applicants needing skilled worker sponsorship may not be suitable for this post due to the immediacy of the appointment. If you are made an offer of employment, this will be subject to ADSL verifying that you are eligible to work in the UK before you start work. We are an equal opportunities employer and do not discriminate against protected characteristics. We guarantee that candidates will be given the same consideration and will pass through our established procedures. Please note, this vacancy may close early if we receive a high volume of applications.
Apr 25, 2024
Full time
Are you an administrator looking for a new job? How about an exciting role working on a military estate in support of our Army customers? You ll get to support the performance of vital parts of the contract on the estate. Join a great team at Aspire Defence Services As a Performance Administrator your core responsibility is to support the Performance Analysts and Senior Performance Analyst in investigation of contractual non-conformances to ascertain if performance or unavailability non-compliance has occurred. You ll need to be able to respond to record barack damage incident reports, taking ownership of the log, pricing reports and communication between the GMT and Estates teams. This also includes daily updating of non-conformance reports (NCRs) on IFS, and the Performance and Unavailability Monitoring System data. To be successful in this role, you should have relevant and demonstrable experience within an FM/ PFI environment and experience of performance monitoring for large site-based operations, preferably within the service, construction, or FM industry. You should also have strong interpersonal, communication, organisational and planning skills. This also includes being able to work under pressure, follow company process and procedures and build effective relationships across teams But first, meet the team With a 35-year contract, making soldiers lives better is at the heart of everything we do at Aspire Defence Services. Seriously, picture a heart (the real one) and imagine how hard it works to keep the body running, making sure every part gets exactly what it needs to thrive. That s our mission; to deliver a modern, fully serviced, flexible working environment for soldiers. And just as the heart needs certain parts to keep the body alive, we need the dedication and commitment of our people to support our customers. We deliver a broad range of services for one-third of the British Army living and working on our patch, and we're proud of the work we do. We re all about nurturing great teams, and our award-winning safety and wellbeing initiatives are built on keeping an eye out for one another and having a good work-life balance. In addition to being part of our team, you ll also get 25 days annual leave plus bank holidays, as well as the option to buy and sell holiday Contributory Company Pension Plan matched up to 6%, plus individual life assurance A shopping discounts scheme Employee assistance and health and wellbeing check ins Reward and recognition to celebrate outstanding achievements Free on-site parking Ready to join the team? You must have a qualification in Office Administration and advanced knowledge of Excel and Microsoft Word. Proven experience in Office or Commercial Administration is also essential. Salary: Up to £26,638 dependent on skills and experience Location: Tidworth/Bulford Please note: Our garrisons are tobacco free working environments. As part of this role, you will be required to obtain security clearance prior to starting with us. ADSL has a legal responsibility to ensure that all its employees have the right to live and work in the UK. If you are invited to an interview, you will be asked to bring with you original copies of documentation that provides evidence of your right to live and work in the UK. Applicants needing skilled worker sponsorship may not be suitable for this post due to the immediacy of the appointment. If you are made an offer of employment, this will be subject to ADSL verifying that you are eligible to work in the UK before you start work. We are an equal opportunities employer and do not discriminate against protected characteristics. We guarantee that candidates will be given the same consideration and will pass through our established procedures. Please note, this vacancy may close early if we receive a high volume of applications.
Senior Planner / Construction Planner Full Time Permanent Location: Coalville / Hybrid Working 3 days office / 2 days WFH Hours: Monday to Friday 37.5 Hours Per Week / 8.30am to 5.00pm Basic Salary: £29,000.00 to £34,000.00 Per Annum inclusive of yearly Bonus, Benefits: Mobile Phone, Laptop, Professional Modern Office Culture, 32 Days Annual Leave Entitlement Incl Bank Holidays, Free Car Parking, Private Medical, Annual £250 Share bonus, Employee discounts, Gym Membership, x2 Paid Volunteering days to a charity of your choice and Hybrid Working Our client is a highly established and profitable company with a huge presence across the UK. They have gone from strength to strength and experienced organic growth with now having a National presence across the UK. Due to further growth plans, they are seeking an enthusiastic, hard-working Senior Planner / Construction Planner to join their professional Planning Team as a Senior Planner on a Full Time Permanent basis. Senior Planner / Construction Planner role: Plan and Schedule work for Installations across the UK via internal software and system Present documentation and paperwork undertake relevant work onsite. Investigate and provide customer solutions to queries and complaints. Organise and plan diary ensuring effective diary and time management as a Senior Planner / Construction Planner Undertake Finance and Invoicing duties for all scheduled and complete work. Liaise with Clients over the telephone providing a world class customer service. Follow up scheduled work ensuring relevant charges are applied as a Senior Planner / Construction Planner Handle inbound telephone calls and emails appropriately. Maintain internal database as a Senior Planner / Construction Planner Liaise with internal and external stake holders in scheduling jobs. Work effectively under pressure within a fast-paced environment Maintain and book in regular service Intervals for tools and equipment. Update and manage in house processes and procedures as a Senior Planner / Construction Planner Other ad hoc office-based duties as and when required as a Senior Planner / Construction Planner Senior Planner / Construction Planner Benefits: Hybrid working with 2 days in the office based on Coalville. 24 Days Annual Leave PLUS Bank Holidays Mobile Phone, Laptop, and great brand to work for. Private Medical Annual £250 Share bonus Employee discounts Gym Membership x2 Paid Volunteering days to a charity of your choice. Ongoing Training and Support Senior Planner / Construction Planner Candidate: A minimum of 2 Years plus experience as a Planning Administrator, Planning Coordinator, OR Scheduler is ESSENTIAL for this role. Background in Construction would be advantageous. Highly competent of using all Microsoft office packages such as Microsoft Excel Good written and verbal communication skills with a can do attitude. Ability to remain calm within a highly pressured environment. Initiative-taking and ability to work on your own initiative as a Scheduling Manager
Apr 25, 2024
Full time
Senior Planner / Construction Planner Full Time Permanent Location: Coalville / Hybrid Working 3 days office / 2 days WFH Hours: Monday to Friday 37.5 Hours Per Week / 8.30am to 5.00pm Basic Salary: £29,000.00 to £34,000.00 Per Annum inclusive of yearly Bonus, Benefits: Mobile Phone, Laptop, Professional Modern Office Culture, 32 Days Annual Leave Entitlement Incl Bank Holidays, Free Car Parking, Private Medical, Annual £250 Share bonus, Employee discounts, Gym Membership, x2 Paid Volunteering days to a charity of your choice and Hybrid Working Our client is a highly established and profitable company with a huge presence across the UK. They have gone from strength to strength and experienced organic growth with now having a National presence across the UK. Due to further growth plans, they are seeking an enthusiastic, hard-working Senior Planner / Construction Planner to join their professional Planning Team as a Senior Planner on a Full Time Permanent basis. Senior Planner / Construction Planner role: Plan and Schedule work for Installations across the UK via internal software and system Present documentation and paperwork undertake relevant work onsite. Investigate and provide customer solutions to queries and complaints. Organise and plan diary ensuring effective diary and time management as a Senior Planner / Construction Planner Undertake Finance and Invoicing duties for all scheduled and complete work. Liaise with Clients over the telephone providing a world class customer service. Follow up scheduled work ensuring relevant charges are applied as a Senior Planner / Construction Planner Handle inbound telephone calls and emails appropriately. Maintain internal database as a Senior Planner / Construction Planner Liaise with internal and external stake holders in scheduling jobs. Work effectively under pressure within a fast-paced environment Maintain and book in regular service Intervals for tools and equipment. Update and manage in house processes and procedures as a Senior Planner / Construction Planner Other ad hoc office-based duties as and when required as a Senior Planner / Construction Planner Senior Planner / Construction Planner Benefits: Hybrid working with 2 days in the office based on Coalville. 24 Days Annual Leave PLUS Bank Holidays Mobile Phone, Laptop, and great brand to work for. Private Medical Annual £250 Share bonus Employee discounts Gym Membership x2 Paid Volunteering days to a charity of your choice. Ongoing Training and Support Senior Planner / Construction Planner Candidate: A minimum of 2 Years plus experience as a Planning Administrator, Planning Coordinator, OR Scheduler is ESSENTIAL for this role. Background in Construction would be advantageous. Highly competent of using all Microsoft office packages such as Microsoft Excel Good written and verbal communication skills with a can do attitude. Ability to remain calm within a highly pressured environment. Initiative-taking and ability to work on your own initiative as a Scheduling Manager
Bennett and Game Recruitment LTD
Stratford-upon-avon, Warwickshire
Job Profile for Office Administrator (Part Time) - SW(phone number removed) Our client, a construction support business specialising in providing hardwood timber access mats for both sale and hire throughout the UK, are seeking a Part-time, Office Administrator to join them in their Stratford-upon-Avon branch, due to continued growth. The Office Administrator will be responsible for; processing sales and hires, answering telephone enquiries, supporting the sales team, assisting with accounts and purchasing good as required. This is an excellent opportunity to join a fast-paced, growing company in a varied role with good long-term prospects. Office Administrator Position Salary & Benefits Salary: 12 - 15 per hour DOE Part time role Monday - Friday 10:30am - 2pm (slight negotiation can be discussed) Discretionary bonus (paid every year so far, circa 10%) Pension Scheme Office based position 25 days holiday per annum + Bank Holidays (pro rata for parttime working) Location: Stratford-upon- Avon (office based) Senior Office Administrator Position Overview Answering the telephone and email enquiries General administration work Sales and Operations work - taking enquiries, following up on quotations, processing orders, after-sales service Logistics - arranging deliveries and collections with the haulage companies and booking in with clients Liaising - Communicate with suppliers and transport companies, communicate with customers keeping them informed as necessary Purchasing - ordering of goods and services as and when required Office - ensuring health & safety standards are met at all times and a clean office environment is maintained Senior Office Administrator Position Requirements Ability to perform senior administrative duties and ability to work alone Sage 50 experience is essential Must be willing to be office based Excellent PC skills, competent in Microsoft Word, Excel, Outlook Sage Line 50, CRM systems Ideally have prior experience in a tool hire, builders' merchant or construction environment Based local to the office Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy. Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
Apr 24, 2024
Full time
Job Profile for Office Administrator (Part Time) - SW(phone number removed) Our client, a construction support business specialising in providing hardwood timber access mats for both sale and hire throughout the UK, are seeking a Part-time, Office Administrator to join them in their Stratford-upon-Avon branch, due to continued growth. The Office Administrator will be responsible for; processing sales and hires, answering telephone enquiries, supporting the sales team, assisting with accounts and purchasing good as required. This is an excellent opportunity to join a fast-paced, growing company in a varied role with good long-term prospects. Office Administrator Position Salary & Benefits Salary: 12 - 15 per hour DOE Part time role Monday - Friday 10:30am - 2pm (slight negotiation can be discussed) Discretionary bonus (paid every year so far, circa 10%) Pension Scheme Office based position 25 days holiday per annum + Bank Holidays (pro rata for parttime working) Location: Stratford-upon- Avon (office based) Senior Office Administrator Position Overview Answering the telephone and email enquiries General administration work Sales and Operations work - taking enquiries, following up on quotations, processing orders, after-sales service Logistics - arranging deliveries and collections with the haulage companies and booking in with clients Liaising - Communicate with suppliers and transport companies, communicate with customers keeping them informed as necessary Purchasing - ordering of goods and services as and when required Office - ensuring health & safety standards are met at all times and a clean office environment is maintained Senior Office Administrator Position Requirements Ability to perform senior administrative duties and ability to work alone Sage 50 experience is essential Must be willing to be office based Excellent PC skills, competent in Microsoft Word, Excel, Outlook Sage Line 50, CRM systems Ideally have prior experience in a tool hire, builders' merchant or construction environment Based local to the office Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy. Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
Senior Administrator Birmingham, England DUTIES - Oversee and manage the daily operations of the office- Supervise and provide guidance to office staff- Coordinate and schedule appointments, meetings, and events- Maintain office supplies and equipment inventory- Handle incoming and outgoing correspondence- Manage filing systems and ensure proper documentation- Assist with human resources tasks, such as onboarding new employees and maintaining employee records- Handle phone calls and inquiries with professionalism and excellent phone etiquette- Perform general clerical duties, including data entry, photocopying, and scanning documents- Utilize QuickBooks for bookkeeping tasks, such as invoicing and expense tracking SKILLS - Strong organizational skills with the ability to prioritize tasks effectively- Excellent communication skills, both written and verbal- Experience in team management and supervising staff members- Proficient in using QuickBooks for bookkeeping purposes- Knowledge of general office procedures and administrative tasks- Ability to maintain confidentiality and handle sensitive information with discretion- Strong attention to detail and accuracy in work- Proficient in using office software applications (e.g., Microsoft Office Suite)- Basic understanding of human resources practices and procedures This is an exciting opportunity for an experienced Senior Administrator to join our team. We offer competitive compensation, a supportive work environment, and opportunities for professional growth. If you have the required skills and qualifications, we would love to hear from you. Please note that only shortlisted candidates will be contacted for an interview. Job Type: Full-time Salary: From £25,000.00 per year Benefits: Company pension Free parking On-site parking Schedule: Monday to Friday Ability to Commute: Birmingham (required) Ability to Relocate: Birmingham: Relocate before starting work (required)
Apr 24, 2024
Full time
Senior Administrator Birmingham, England DUTIES - Oversee and manage the daily operations of the office- Supervise and provide guidance to office staff- Coordinate and schedule appointments, meetings, and events- Maintain office supplies and equipment inventory- Handle incoming and outgoing correspondence- Manage filing systems and ensure proper documentation- Assist with human resources tasks, such as onboarding new employees and maintaining employee records- Handle phone calls and inquiries with professionalism and excellent phone etiquette- Perform general clerical duties, including data entry, photocopying, and scanning documents- Utilize QuickBooks for bookkeeping tasks, such as invoicing and expense tracking SKILLS - Strong organizational skills with the ability to prioritize tasks effectively- Excellent communication skills, both written and verbal- Experience in team management and supervising staff members- Proficient in using QuickBooks for bookkeeping purposes- Knowledge of general office procedures and administrative tasks- Ability to maintain confidentiality and handle sensitive information with discretion- Strong attention to detail and accuracy in work- Proficient in using office software applications (e.g., Microsoft Office Suite)- Basic understanding of human resources practices and procedures This is an exciting opportunity for an experienced Senior Administrator to join our team. We offer competitive compensation, a supportive work environment, and opportunities for professional growth. If you have the required skills and qualifications, we would love to hear from you. Please note that only shortlisted candidates will be contacted for an interview. Job Type: Full-time Salary: From £25,000.00 per year Benefits: Company pension Free parking On-site parking Schedule: Monday to Friday Ability to Commute: Birmingham (required) Ability to Relocate: Birmingham: Relocate before starting work (required)
Senior Compliance Administrator (Construction) Chelmsford, Essex Do you have previous compliance, auditing or accreditation experience within the construction sector? Are you looking for that next step in your career? Bigger company? Career progression? An exciting opportunity has arisen to work for a leading construction company based near Chelmsford. Due to the continued growth of this company, they're now looking to recruit a Senior level Administrator. You will be reporting to their HR Manager / Compliance Manager. The Role: Assist with completion and review of personal accident and incident report forms, including reporting to the appropriate organisation if required i.e. HSE, Insurance Company Assist with answering the telephone and reception duties Administration for audit / accreditation preparation, including gathering evidence, review of standards, collating audit files, management of QMS forms, online profiles and portals, assistance with external auditors Review and update of Company generic Risk Assessments Weekly timesheet review, logging sickness and holiday, updating and chasing relevant paperwork Assistance in booking of training when required CITB administration, ensuring grants and funding are applied for and training logged Chasing of required weekly / monthly paperwork i.e. Supervisor site inspection records, Point of work risk assessments, Toolbox talks - review, log and file Administration on plant equipment including arranging calibration, servicing, renewal of ESIS and LOLER documentation Assisting with the onboarding process including carrying out inductions, ordering IT requirements, PPE issue, issue of DSE assessment HR Administration support including, creating induction packs, archiving personnel files, annual leave requests, roll out of company appraisal system, note taking during hearings. Log and report sickness / absence / Return to Work forms Maintaining and issuing of policies & procedures Diary management Assist with facilities Management i.e external IT / Telecoms support where required Organisation of team corporate events Assistance to Compliance Manager / Director as required General ad-hoc duties as required Other such reasonable duties as instructed by the manager/director The Candidate: GCSE/NVQ You MUST have previous construction experience Previous compliance / auditing experience / ISO standards experience (within construction) Knowledge of basic HR procedures would be beneficial aComputer literate in Microsoft office applications (Word, Outlook, Excel) Hours of Work: Monday - Friday 8:30am - 5pm Benefits: Pension 28 days holiday (inc BH) Free Parking / Beautiful Location Subsidised Kitchen Corporate Team Events Ongoing Training / Career Progression
Apr 23, 2024
Full time
Senior Compliance Administrator (Construction) Chelmsford, Essex Do you have previous compliance, auditing or accreditation experience within the construction sector? Are you looking for that next step in your career? Bigger company? Career progression? An exciting opportunity has arisen to work for a leading construction company based near Chelmsford. Due to the continued growth of this company, they're now looking to recruit a Senior level Administrator. You will be reporting to their HR Manager / Compliance Manager. The Role: Assist with completion and review of personal accident and incident report forms, including reporting to the appropriate organisation if required i.e. HSE, Insurance Company Assist with answering the telephone and reception duties Administration for audit / accreditation preparation, including gathering evidence, review of standards, collating audit files, management of QMS forms, online profiles and portals, assistance with external auditors Review and update of Company generic Risk Assessments Weekly timesheet review, logging sickness and holiday, updating and chasing relevant paperwork Assistance in booking of training when required CITB administration, ensuring grants and funding are applied for and training logged Chasing of required weekly / monthly paperwork i.e. Supervisor site inspection records, Point of work risk assessments, Toolbox talks - review, log and file Administration on plant equipment including arranging calibration, servicing, renewal of ESIS and LOLER documentation Assisting with the onboarding process including carrying out inductions, ordering IT requirements, PPE issue, issue of DSE assessment HR Administration support including, creating induction packs, archiving personnel files, annual leave requests, roll out of company appraisal system, note taking during hearings. Log and report sickness / absence / Return to Work forms Maintaining and issuing of policies & procedures Diary management Assist with facilities Management i.e external IT / Telecoms support where required Organisation of team corporate events Assistance to Compliance Manager / Director as required General ad-hoc duties as required Other such reasonable duties as instructed by the manager/director The Candidate: GCSE/NVQ You MUST have previous construction experience Previous compliance / auditing experience / ISO standards experience (within construction) Knowledge of basic HR procedures would be beneficial aComputer literate in Microsoft office applications (Word, Outlook, Excel) Hours of Work: Monday - Friday 8:30am - 5pm Benefits: Pension 28 days holiday (inc BH) Free Parking / Beautiful Location Subsidised Kitchen Corporate Team Events Ongoing Training / Career Progression
Role overview ID: Entity: Vistry Region: Vistry Central Home Counties Department: Build Contract Type: Permanent - Full Time Job Location: Broxbourne, Hertfordshire Date Posted: 11.04.2024 We have a fantastic opportunity for a Build Administrator to join our team at Vistry Central Home Counties, at our Broxbourne office. As our Build Administrator you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and developments. This position will entail significant work on numerous computer systems, making it preferable for candidates to possess a strong background in computing, ideally supported by a basic IT qualification. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Educated to GCSE standard or equivalent in Maths and English Experience of working in an office environment with good IT literacy Ideally have an understanding of construction Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook Able to work with a high degree of accuracy Excellent organizational skills and able to prioritise workload to acheive deadlines Ability to communicate with colleagues of varying seniority Be able to work well as part of a team and able to use own initiative when required Willingness to learn and develop skills and knowledge More about the Build Administrator role Collate weekly time sheet data on master spreadsheet, and check all timesheets have been sent to the payroll department within agreed timescales Collate daily labour figures for all sites Process incoming and outgoing post Produce letters, reports, memos as required using Microsoft Office packages Answer the telephone, record and distribute messages accordingly Process and deal with invoices in a timely manner, as instructed by Build Secretary Provide support to all site-based personnel to ensure the smooth running of the developments Order PPE, workwear and stationery items Arrange and support meetings and events, and arrange accommodation as required Maintain an accurate and efficient filing and archive system Assist with administering sickness and holiday absence and report to the payroll department as required Support the Build Secretary in maintaining the department training matrix Be familiar with the Company's health, safety and environmental policy Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
Apr 18, 2024
Full time
Role overview ID: Entity: Vistry Region: Vistry Central Home Counties Department: Build Contract Type: Permanent - Full Time Job Location: Broxbourne, Hertfordshire Date Posted: 11.04.2024 We have a fantastic opportunity for a Build Administrator to join our team at Vistry Central Home Counties, at our Broxbourne office. As our Build Administrator you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and developments. This position will entail significant work on numerous computer systems, making it preferable for candidates to possess a strong background in computing, ideally supported by a basic IT qualification. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Educated to GCSE standard or equivalent in Maths and English Experience of working in an office environment with good IT literacy Ideally have an understanding of construction Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook Able to work with a high degree of accuracy Excellent organizational skills and able to prioritise workload to acheive deadlines Ability to communicate with colleagues of varying seniority Be able to work well as part of a team and able to use own initiative when required Willingness to learn and develop skills and knowledge More about the Build Administrator role Collate weekly time sheet data on master spreadsheet, and check all timesheets have been sent to the payroll department within agreed timescales Collate daily labour figures for all sites Process incoming and outgoing post Produce letters, reports, memos as required using Microsoft Office packages Answer the telephone, record and distribute messages accordingly Process and deal with invoices in a timely manner, as instructed by Build Secretary Provide support to all site-based personnel to ensure the smooth running of the developments Order PPE, workwear and stationery items Arrange and support meetings and events, and arrange accommodation as required Maintain an accurate and efficient filing and archive system Assist with administering sickness and holiday absence and report to the payroll department as required Support the Build Secretary in maintaining the department training matrix Be familiar with the Company's health, safety and environmental policy Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
Candidate Source - TEAM
Huntingdon, Cambridgeshire
A growing business is looking for a Maintenance Coordinator to ensure the fleet remains complaint in line with Operator License regulations, DVSA guidance and company policy. This is with particular/primary emphasis to ensure that all vehicles and trailers, including hired vehicles and trailers, are kept in a fit and serviceable condition. You will ensure that the business maintain full electronic records for a 15-month to date period for all safety inspections and repairs to vehicles. As Maintenance Coordinator, you will: Ensure a report has been received for every vehicle in service that day. Change vehicle status to 'not in-use' or VOR where vehicles are unmanned or off the road. Contact drivers of any vehicles, for whom have not received pre-use defect reports. Record this event on spreadsheet to monitor repeat offenders. Confirm all vehicles attended the previous days bookings and that all work was completed Contact each external workshop the morning after day of booking and confirm that each job was completed. Email internal workshop the morning after day of booking to confirm that each job was completed. Re-book any 'no show' or incomplete jobs - report any such instances to senior management, Upload all previous days non-R2C workshops maintenance documentation to the on-line portal and complete the job in the system. Confirm previous days inspections completed in the Maintenance Planner Audit. Print all previous days PMI reports and review/ensure: that all key information is correct, vehicles have been declared roadworthy (incl. any safety related defects have been repaired prior to release) PMI records are passed to the Transport Manager for auditing Any defect bookings recorded as rectified on a PMI job sheet are changed to completed. Ensure defects rectified are signed off in line with DVSA rectification guidelines. R2C (user) workshops complete each job sheet Non-R2C workshops/suppliers confirm completion of the job, and the system is updated accordingly. Non-safety faults - comments are added to describe work undertaken and job is closed by the administrator. Safety faults - correspondence form workshop confirming that the job has been completed with appropriate details must be attached to the job sheet and then the job is closed by the maintenance administrator. Undertake regular (daily) audits to ensure that all PMI records have been uploaded to the system. Record keeping and collating of maintenance and legal documentation and records. General administration relating to the company's assets. We are looking for a Maintenance Coordinator who has the following skills and experiences: Previous experience within an administrative role, working in a fast-paced environment. Practical logistics and fleet management experience Compliance and H&S knowledge including regulatory requirements. Experience of working in a commercial construction orientated environment To apply for this role as Maintenance Coordinator, please click apply online and upload an updated copy of your CV.Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.
Sep 18, 2022
Full time
A growing business is looking for a Maintenance Coordinator to ensure the fleet remains complaint in line with Operator License regulations, DVSA guidance and company policy. This is with particular/primary emphasis to ensure that all vehicles and trailers, including hired vehicles and trailers, are kept in a fit and serviceable condition. You will ensure that the business maintain full electronic records for a 15-month to date period for all safety inspections and repairs to vehicles. As Maintenance Coordinator, you will: Ensure a report has been received for every vehicle in service that day. Change vehicle status to 'not in-use' or VOR where vehicles are unmanned or off the road. Contact drivers of any vehicles, for whom have not received pre-use defect reports. Record this event on spreadsheet to monitor repeat offenders. Confirm all vehicles attended the previous days bookings and that all work was completed Contact each external workshop the morning after day of booking and confirm that each job was completed. Email internal workshop the morning after day of booking to confirm that each job was completed. Re-book any 'no show' or incomplete jobs - report any such instances to senior management, Upload all previous days non-R2C workshops maintenance documentation to the on-line portal and complete the job in the system. Confirm previous days inspections completed in the Maintenance Planner Audit. Print all previous days PMI reports and review/ensure: that all key information is correct, vehicles have been declared roadworthy (incl. any safety related defects have been repaired prior to release) PMI records are passed to the Transport Manager for auditing Any defect bookings recorded as rectified on a PMI job sheet are changed to completed. Ensure defects rectified are signed off in line with DVSA rectification guidelines. R2C (user) workshops complete each job sheet Non-R2C workshops/suppliers confirm completion of the job, and the system is updated accordingly. Non-safety faults - comments are added to describe work undertaken and job is closed by the administrator. Safety faults - correspondence form workshop confirming that the job has been completed with appropriate details must be attached to the job sheet and then the job is closed by the maintenance administrator. Undertake regular (daily) audits to ensure that all PMI records have been uploaded to the system. Record keeping and collating of maintenance and legal documentation and records. General administration relating to the company's assets. We are looking for a Maintenance Coordinator who has the following skills and experiences: Previous experience within an administrative role, working in a fast-paced environment. Practical logistics and fleet management experience Compliance and H&S knowledge including regulatory requirements. Experience of working in a commercial construction orientated environment To apply for this role as Maintenance Coordinator, please click apply online and upload an updated copy of your CV.Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.