Barchesters operational finance team have a rare opportunity for an Operational Finance Manager to join our established team. This varied role will include providing support and guidance to management teams across the business to ensure company financial, operational, and administrative policies and procedures are adhered to. You will support business improvement though the analysis of operational delivery, identifying systematic failures, shortfalls, and variances in performance, and taking corrective action for process change for continuous improvement. With a rapidly expanding portfolio of care homes and hospitals across the UK, this role is key to ensuring the delivery exceptional service to more than 250 sites across the country.This is a permanent, remote position, with regular travel across the UK. We are offering an impressive rewards and benefits package, including:Competitive starting salaryGenerous annual bonus7,500 car allowance25 days annual leave, plus bank holidaysAbility to work from home Unlimited access to our generous refer a friend scheme, earning up to 500 per referralAccess to a wide range of retail and leisure discounts at big brands and supermarketsFree access to medical specialists, who are available for a second opinion if you need to make a decision with confidenceConfidential and free access to counselling and legal services Required experience and qualifications:Proven experience of leading a multidisciplinary team, ideally in an NHS or private healthcare settingExperience of delivering service improvementAbility to manage changeAbility to builds strong and collaborative relationshipsFull UK driving licence, with the flexibility to travel across the UK Role and responsibilities:Manage a team of Sales Ledger Administrators, Sales Ledger Team Leaders, and Senior Regional AdministratorsEnsure accurate and timely resident billing Direct Sales Ledger Team Leaders and Senior Regional Administrators to support homes Ensure payments received are posted and allocated Oversee credit control across the business, ensuring resources are effectively working together to reduce debt and creditsSupport senior management teams with financial administration issues and address concernsEnsure home based administration teams are appropriately trained, including induction and refresher training Provide development training to managers in respect of understanding their management accounts and financial performanceMaintain information in respect to complaints and debt cases requiring third party legal support.Support the professional development of team membersDevelop reporting for directors to enable them to take appropriate decisions If youd like to use your finance expertise in an organisation that provides the quality care youd expect for your loved ones, this is an empowering and rewarding place to be. Youll have plenty of opportunity to grow your career in a large organisation with a warm and supportive environment. 4400
May 05, 2024
Full time
Barchesters operational finance team have a rare opportunity for an Operational Finance Manager to join our established team. This varied role will include providing support and guidance to management teams across the business to ensure company financial, operational, and administrative policies and procedures are adhered to. You will support business improvement though the analysis of operational delivery, identifying systematic failures, shortfalls, and variances in performance, and taking corrective action for process change for continuous improvement. With a rapidly expanding portfolio of care homes and hospitals across the UK, this role is key to ensuring the delivery exceptional service to more than 250 sites across the country.This is a permanent, remote position, with regular travel across the UK. We are offering an impressive rewards and benefits package, including:Competitive starting salaryGenerous annual bonus7,500 car allowance25 days annual leave, plus bank holidaysAbility to work from home Unlimited access to our generous refer a friend scheme, earning up to 500 per referralAccess to a wide range of retail and leisure discounts at big brands and supermarketsFree access to medical specialists, who are available for a second opinion if you need to make a decision with confidenceConfidential and free access to counselling and legal services Required experience and qualifications:Proven experience of leading a multidisciplinary team, ideally in an NHS or private healthcare settingExperience of delivering service improvementAbility to manage changeAbility to builds strong and collaborative relationshipsFull UK driving licence, with the flexibility to travel across the UK Role and responsibilities:Manage a team of Sales Ledger Administrators, Sales Ledger Team Leaders, and Senior Regional AdministratorsEnsure accurate and timely resident billing Direct Sales Ledger Team Leaders and Senior Regional Administrators to support homes Ensure payments received are posted and allocated Oversee credit control across the business, ensuring resources are effectively working together to reduce debt and creditsSupport senior management teams with financial administration issues and address concernsEnsure home based administration teams are appropriately trained, including induction and refresher training Provide development training to managers in respect of understanding their management accounts and financial performanceMaintain information in respect to complaints and debt cases requiring third party legal support.Support the professional development of team membersDevelop reporting for directors to enable them to take appropriate decisions If youd like to use your finance expertise in an organisation that provides the quality care youd expect for your loved ones, this is an empowering and rewarding place to be. Youll have plenty of opportunity to grow your career in a large organisation with a warm and supportive environment. 4400
We are seeking a highly organised and detail-oriented individual to join our team as an Administrator for this busy care home. The successful candidate will play a crucial role in the efficient operation of our home, ensuring administrative tasks are handled effectively to support the delivery of high-quality care to our residents. This is varied role, and you will have range of responsibilities, including the following.Overseeing the day-to-day administrative functions within the care home, Handle incoming inquiries and correspondence with residents, families, and external parties.Manage billing and invoicing processes.Monitor and reconcile resident financial accounts.Assist in budget preparation and financial reporting.Serve as a point of contact between residents, families, staff, and external stakeholders. We are looking for someone with previous experience in an administrative role, preferably in a healthcare or care home setting. You will have strong organisational and multitasking skills as well as be able to communicate with staff, service users and their families. You will need to be confident in using Microsoft Office and previous experience of basic finance administration including the use of financial systems would be a distinct advantage. In return, you can look forward to a role that offers you the opportunity to make a real difference and to benefit from ongoing training and development - not only so you can do a great job, but to help you build your career with us too. There's also a comprehensive benefits package that includes an employer contributory pension, cash health plan and a range of retail and leisure discounts. As we do our work in Christ's name you must be respectful of our Christian Ethos and be able to work within it. This post requires you to be a member of the Protecting Vulnerable Groups (PVG) Scheme and undertake the necessary vetting checks. You will also be required to be registered with SSSC and it is your professional responsibility to ensure that you meet the standards and criteria for registration. We have a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category If you have any queries regarding this role or our recruitment process, please contact the Recruitment team on .uk Please note: We reserve the right to close this advert prior to the closing date. Therefore, please make sure you complete and submit your application at an early stage.
May 05, 2024
Full time
We are seeking a highly organised and detail-oriented individual to join our team as an Administrator for this busy care home. The successful candidate will play a crucial role in the efficient operation of our home, ensuring administrative tasks are handled effectively to support the delivery of high-quality care to our residents. This is varied role, and you will have range of responsibilities, including the following.Overseeing the day-to-day administrative functions within the care home, Handle incoming inquiries and correspondence with residents, families, and external parties.Manage billing and invoicing processes.Monitor and reconcile resident financial accounts.Assist in budget preparation and financial reporting.Serve as a point of contact between residents, families, staff, and external stakeholders. We are looking for someone with previous experience in an administrative role, preferably in a healthcare or care home setting. You will have strong organisational and multitasking skills as well as be able to communicate with staff, service users and their families. You will need to be confident in using Microsoft Office and previous experience of basic finance administration including the use of financial systems would be a distinct advantage. In return, you can look forward to a role that offers you the opportunity to make a real difference and to benefit from ongoing training and development - not only so you can do a great job, but to help you build your career with us too. There's also a comprehensive benefits package that includes an employer contributory pension, cash health plan and a range of retail and leisure discounts. As we do our work in Christ's name you must be respectful of our Christian Ethos and be able to work within it. This post requires you to be a member of the Protecting Vulnerable Groups (PVG) Scheme and undertake the necessary vetting checks. You will also be required to be registered with SSSC and it is your professional responsibility to ensure that you meet the standards and criteria for registration. We have a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category If you have any queries regarding this role or our recruitment process, please contact the Recruitment team on .uk Please note: We reserve the right to close this advert prior to the closing date. Therefore, please make sure you complete and submit your application at an early stage.
Are you experienced in purchase ledger, a whizz with accounts payable? Would you rather be busy than bored? If this sounds like you then read on. Reed are working with a leading employer who offer numerous generous benefits, to recruit an experienced Purchase Ledger / Accounts Payable Administrator. Working in a motivated, supportive team, reporting to the Head of Finance, tasks will include, but not be limited to - Posting cheque paymentsManaging with cover payments and bank statementsRecording VAT and direct payments You will liaise with department heads and other employees at all levels so effective communication skills will be vital. Given this is a new post created we are looking for an exceptional applicant. You will be adaptable, able to assist team members when required, self-motivated and ideas orientated. You will need experience of Sage Line 50, and of course appropriate ledger skills, be accurate and methodical. Located in central Ipswich, but with free parking. There are plenty of attractive benefits and a salary on offer to reflect the experience of the successful applicant. Apply immediately or contact Natalie Harden at Reed to learn more
May 04, 2024
Full time
Are you experienced in purchase ledger, a whizz with accounts payable? Would you rather be busy than bored? If this sounds like you then read on. Reed are working with a leading employer who offer numerous generous benefits, to recruit an experienced Purchase Ledger / Accounts Payable Administrator. Working in a motivated, supportive team, reporting to the Head of Finance, tasks will include, but not be limited to - Posting cheque paymentsManaging with cover payments and bank statementsRecording VAT and direct payments You will liaise with department heads and other employees at all levels so effective communication skills will be vital. Given this is a new post created we are looking for an exceptional applicant. You will be adaptable, able to assist team members when required, self-motivated and ideas orientated. You will need experience of Sage Line 50, and of course appropriate ledger skills, be accurate and methodical. Located in central Ipswich, but with free parking. There are plenty of attractive benefits and a salary on offer to reflect the experience of the successful applicant. Apply immediately or contact Natalie Harden at Reed to learn more
Health Case Management Limited (HCML)
Croydon, Surrey
Credit Controller/Billing Assistant Location: Croydon - hybrid working 2 days in the office Salary: £23,000-23,400K per annum plus company benefits Status: Full-time, 12 month FTC Hours: 9.00am - 17:30pm Come and join our dedicated Credit Control team. We have a wealth of experience working across our client accounts and are looking for an effective team player who will be excited to convert our sales into cash. Your responsibility of this role is to manage assigned accounts and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. The focus of this role is to primarily concentrate on the 120 days debt with the objective of reducing this balance to a minimum. About the Role Manage assigned main ledger accounts and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. Manage excel medical and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. Manage and chase payment for all outstanding invoices that have fallen outside our agreed payment terms with clients. Raise and issue invoices to our clients customers for patient liability and excesses. Send via email/load into portal any invoices that require specialized consideration. Chase and liaise with internal departments and case managers to expedite the clearance of queries. Distribution of monthly customer statements and follow-up with customers regarding any queries Code, post, and allocate cash collected in the relevant bank accounts, and PayPal. Code, post, and allocate cheques received. Raise transfer between accounts and ensure correctly posted into financials. Raise remittance requests, especially for our clients payments. Scan and electronically file all our clients statement of accounts. Manage unallocated cash levels across all accounts. Complete write-off requests quarterly for excel medical and QMH. Run end of month reports Complete excel medical bank reconciliation at the end of every month. Cover colleague and manager in their absence, completing all expected work and assisting in queries. Benefits 25 days annual leave Your birthday off 6% company pension contribution Bike to Work Scheme Medicash Health plan Enhanced Maternity/Paternity/Adoption and Shared Parental leave 2 voluntary days per year Long Service Awards Employee Wellbeing Seminars CPD opportunities Professional memberships paid for (role dependent) Essential Skills One year's experience in a Credit Control function in a medium-sized business Experience working in a Finance team Intermediate Excel skills (ability to use vlookups) Experience working with shared Inboxes Strong IT skills including advanced Excel Demonstrable experience working with operational teams to resolve queries. Working with an accounting package and online banking facilities High degree of flexibility and ability to adapt quickly. Can do attitude and team player. Desirable Skills Experience working with Microsoft Dynamics and Business Central Experience within the insurance, healthcare or legal sector We are looking for an enthusiastic, committed and target driven individual with good IT skills to join our team. This role would suit someone who worked as a Finance administrator, Billing administrator, Credit Analyst or Payments handler. About Company HCML was established in 2003 and is a leading service provider in the rehabilitation and case management arena. Providing services to the insurance, corporate and legal sectors, HCML assists injured and ill individuals to recover and return to work or their pre-injury condition. We are passionate about ensuring that everyone who requires rehabilitation in the UK has access to quality, effective, co-ordinated services. We deliver added value to our clients by facilitating both speedy recovery and strong clinical outcomes, including managing appropriate treatment and care. DE&I HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships
May 04, 2024
Full time
Credit Controller/Billing Assistant Location: Croydon - hybrid working 2 days in the office Salary: £23,000-23,400K per annum plus company benefits Status: Full-time, 12 month FTC Hours: 9.00am - 17:30pm Come and join our dedicated Credit Control team. We have a wealth of experience working across our client accounts and are looking for an effective team player who will be excited to convert our sales into cash. Your responsibility of this role is to manage assigned accounts and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. The focus of this role is to primarily concentrate on the 120 days debt with the objective of reducing this balance to a minimum. About the Role Manage assigned main ledger accounts and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. Manage excel medical and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. Manage and chase payment for all outstanding invoices that have fallen outside our agreed payment terms with clients. Raise and issue invoices to our clients customers for patient liability and excesses. Send via email/load into portal any invoices that require specialized consideration. Chase and liaise with internal departments and case managers to expedite the clearance of queries. Distribution of monthly customer statements and follow-up with customers regarding any queries Code, post, and allocate cash collected in the relevant bank accounts, and PayPal. Code, post, and allocate cheques received. Raise transfer between accounts and ensure correctly posted into financials. Raise remittance requests, especially for our clients payments. Scan and electronically file all our clients statement of accounts. Manage unallocated cash levels across all accounts. Complete write-off requests quarterly for excel medical and QMH. Run end of month reports Complete excel medical bank reconciliation at the end of every month. Cover colleague and manager in their absence, completing all expected work and assisting in queries. Benefits 25 days annual leave Your birthday off 6% company pension contribution Bike to Work Scheme Medicash Health plan Enhanced Maternity/Paternity/Adoption and Shared Parental leave 2 voluntary days per year Long Service Awards Employee Wellbeing Seminars CPD opportunities Professional memberships paid for (role dependent) Essential Skills One year's experience in a Credit Control function in a medium-sized business Experience working in a Finance team Intermediate Excel skills (ability to use vlookups) Experience working with shared Inboxes Strong IT skills including advanced Excel Demonstrable experience working with operational teams to resolve queries. Working with an accounting package and online banking facilities High degree of flexibility and ability to adapt quickly. Can do attitude and team player. Desirable Skills Experience working with Microsoft Dynamics and Business Central Experience within the insurance, healthcare or legal sector We are looking for an enthusiastic, committed and target driven individual with good IT skills to join our team. This role would suit someone who worked as a Finance administrator, Billing administrator, Credit Analyst or Payments handler. About Company HCML was established in 2003 and is a leading service provider in the rehabilitation and case management arena. Providing services to the insurance, corporate and legal sectors, HCML assists injured and ill individuals to recover and return to work or their pre-injury condition. We are passionate about ensuring that everyone who requires rehabilitation in the UK has access to quality, effective, co-ordinated services. We deliver added value to our clients by facilitating both speedy recovery and strong clinical outcomes, including managing appropriate treatment and care. DE&I HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships
Are you an experienced Administrator with a strong financial background looking to excel in a challenging and more rewarding position where you can truly make a difference?Administrators at Barchester are a vital part of each homes management team, providing the General Manager with the support they require to ensure the running of a high quality and commercially successful home. Our Administrators are relied upon to ensure income and outgoings are timely, effective, and accurately recorded, so strong commercial acumen is key to this position. You will provide HR advice to your General Manager as well as home-based staff, and supervise junior members of the administration teamHere at Barchester, we work with an open, honest, supportive approach, where quality of care is at the heart of everything we do. As sector leading healthcare experts, we are proud to have the highest quality ratings across our 224 homes and hospitals across the UK. Barchester have proudly been awarded a two-star outstanding rating by Best Companies, ranked 11th in the top 20 Best Health & Social Care Companies to work for and 14th in the Top 25 Best Big Companies to Work For in the UK. NEED TO HAVE Good level of numeracy skillsStrong commercial acumenExperience within credit control, invoice chasing, purchase/sales ledgers, payroll, management accountsAdministration experience Proficient user of Microsoft- specifically Word, Excel and OutlookAAT/NVQ Level 2 in Administration would be beneficial NEED TO DO Support the General Manager to provide accurate financial information to central accounts teamCheck Management Accounts are correct, understand implicationsEnsure aged debt is collected and managed appropriately, encouraging timely payment of client accountsPromote a warm and welcoming environment for residents, families, and Barchester staffEnsure rotas are complete Complete employment checks and payroll for home-based staffDemonstrate a positive and professional attitude both over the telephone and in personSupervise and support the homes administration teamManage safe contents REWARDS AND BENEFITS Unlimited access to our generous refer a friend scheme, earning up to 500 per referralAccess to a wide range of retail and leisure discounts at big brands and supermarketsFree access to medical specialists, who are available for a second opinion if you need it to make a decision with confidenceConfidential and free access to counselling and legal servicesTax code review service, where we will check that you are on the right code and paying the right level of taxOption to join our monthly staff lottery alongside thousands of colleagues across the UK Terms & conditions apply If you would like to use your finance and administrative skills in an organisation that truly values your contribution whilst providing exceptional quality care, Barchester is the place to be. 4400
May 04, 2024
Full time
Are you an experienced Administrator with a strong financial background looking to excel in a challenging and more rewarding position where you can truly make a difference?Administrators at Barchester are a vital part of each homes management team, providing the General Manager with the support they require to ensure the running of a high quality and commercially successful home. Our Administrators are relied upon to ensure income and outgoings are timely, effective, and accurately recorded, so strong commercial acumen is key to this position. You will provide HR advice to your General Manager as well as home-based staff, and supervise junior members of the administration teamHere at Barchester, we work with an open, honest, supportive approach, where quality of care is at the heart of everything we do. As sector leading healthcare experts, we are proud to have the highest quality ratings across our 224 homes and hospitals across the UK. Barchester have proudly been awarded a two-star outstanding rating by Best Companies, ranked 11th in the top 20 Best Health & Social Care Companies to work for and 14th in the Top 25 Best Big Companies to Work For in the UK. NEED TO HAVE Good level of numeracy skillsStrong commercial acumenExperience within credit control, invoice chasing, purchase/sales ledgers, payroll, management accountsAdministration experience Proficient user of Microsoft- specifically Word, Excel and OutlookAAT/NVQ Level 2 in Administration would be beneficial NEED TO DO Support the General Manager to provide accurate financial information to central accounts teamCheck Management Accounts are correct, understand implicationsEnsure aged debt is collected and managed appropriately, encouraging timely payment of client accountsPromote a warm and welcoming environment for residents, families, and Barchester staffEnsure rotas are complete Complete employment checks and payroll for home-based staffDemonstrate a positive and professional attitude both over the telephone and in personSupervise and support the homes administration teamManage safe contents REWARDS AND BENEFITS Unlimited access to our generous refer a friend scheme, earning up to 500 per referralAccess to a wide range of retail and leisure discounts at big brands and supermarketsFree access to medical specialists, who are available for a second opinion if you need it to make a decision with confidenceConfidential and free access to counselling and legal servicesTax code review service, where we will check that you are on the right code and paying the right level of taxOption to join our monthly staff lottery alongside thousands of colleagues across the UK Terms & conditions apply If you would like to use your finance and administrative skills in an organisation that truly values your contribution whilst providing exceptional quality care, Barchester is the place to be. 4400
Office manager position within a specialist and reputable firm of highly skilled surveyors and technicians, offering a one stop service from consultation to cure for rising damp, condensation & black mould, wet & dry rot, and woodworm They are PCA certified surveyors, and cover work all over South East London, and Kent. They are looking to recruit an office manager/works co-ordinator, who is experienced in admin, as well as having basic construction and building knowledge. If you are an administrator or office manager with construction industry experience, you are the perfect candidate for this role Office Manager Position Overview Administrative Management: Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Human Resources Support: Assist with recruitment and onboarding processes, including posting job ads, scheduling interviews, and preparing employment contracts. Maintain employee records, including attendance, leave, and performance evaluations. Financial Administration: Assist with accounts payable and receivable processes, including invoice processing, expense tracking, and payment reconciliation. Prepare financial reports and budgets as needed, in collaboration with the finance department. Facilities Management: Ensure the cleanliness, safety, and maintenance of the office environment, including equipment and supplies. Coordinate office repairs and maintenance, liaising with vendors and contractors as necessary. Project Support: Provide administrative support to project managers and teams, including organizing meetings, preparing documents, and managing project files. Assist with project documentation and reporting, ensuring accuracy and completeness. Client Communication: Serve as a point of contact for clients, suppliers, and subcontractors, addressing inquiries and resolving issues in a timely and professional manner. Maintain client databases and records, ensuring confidentiality and accuracy of information. Office Manager Position Requirements Bachelors degree in business administration, business management, office management, or related fields are preferred Experience in a construction or building firm is preferred Basic understanding on construction or surveyors is preferred Excellent communication, organisation, interpersonal skills Proficient in Microsoft office and office management software Previous office management, or lead administration experience is essential Office Manager Position Remuneration Salary depending on experience and industry experience. In the £40k region Range of benefits and perks to be discussed Fully office based 9-5pm - can do flexible hours Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy. Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
May 04, 2024
Full time
Office manager position within a specialist and reputable firm of highly skilled surveyors and technicians, offering a one stop service from consultation to cure for rising damp, condensation & black mould, wet & dry rot, and woodworm They are PCA certified surveyors, and cover work all over South East London, and Kent. They are looking to recruit an office manager/works co-ordinator, who is experienced in admin, as well as having basic construction and building knowledge. If you are an administrator or office manager with construction industry experience, you are the perfect candidate for this role Office Manager Position Overview Administrative Management: Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Human Resources Support: Assist with recruitment and onboarding processes, including posting job ads, scheduling interviews, and preparing employment contracts. Maintain employee records, including attendance, leave, and performance evaluations. Financial Administration: Assist with accounts payable and receivable processes, including invoice processing, expense tracking, and payment reconciliation. Prepare financial reports and budgets as needed, in collaboration with the finance department. Facilities Management: Ensure the cleanliness, safety, and maintenance of the office environment, including equipment and supplies. Coordinate office repairs and maintenance, liaising with vendors and contractors as necessary. Project Support: Provide administrative support to project managers and teams, including organizing meetings, preparing documents, and managing project files. Assist with project documentation and reporting, ensuring accuracy and completeness. Client Communication: Serve as a point of contact for clients, suppliers, and subcontractors, addressing inquiries and resolving issues in a timely and professional manner. Maintain client databases and records, ensuring confidentiality and accuracy of information. Office Manager Position Requirements Bachelors degree in business administration, business management, office management, or related fields are preferred Experience in a construction or building firm is preferred Basic understanding on construction or surveyors is preferred Excellent communication, organisation, interpersonal skills Proficient in Microsoft office and office management software Previous office management, or lead administration experience is essential Office Manager Position Remuneration Salary depending on experience and industry experience. In the £40k region Range of benefits and perks to be discussed Fully office based 9-5pm - can do flexible hours Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy. Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
£25,000 - £28,000 pa Liverpool/Hybrid The Ideal candidate will be enthusiastic and have a can-do attitude Business Operations Administrator Location: Hybrid/LiverpoolHours: Full-time (35 hours per week) or part-time (please detail when applying) permanent Company : SupplyWell is a young and growing software company which is on a mission to change the future of education employment with our digital platform which connects schools and educators. SupplyWell is a movement towards a healthier, more sustainable educational system. Our mission is to revolutionise how schools manage teacher absences, ensuring that no compromise is made on the quality of education. By focusing on teacher wellbeing, we're creating an environment where educators can thrive, and students can flourish. Our platform isn't just about filling positions; it's about building a community of well-supported, highly qualified teachers and proactive schools. Together, we're saving time, cutting costs, and most importantly, nurturing the future of education. With SupplyWell, every class taught is a step towards a brighter educational future. Job Description: We are seeking an experienced and enthusiastic business support professional to join our team. This varied role encompasses aspects of office management, business administration, human resources and finance and is integral to supporting the business as a whole. Key responsibilities: Business operations and administration: Providing general day to day administrative assistance to the People, Operations & Finance Function; Providing support for the CEO including diary management, administration and minute taking; Office Management tasks, including booking travel and accommodation and overseeing security, access, cleaning and other premises considerations; Responsibility for the IT & Communications (including infrastructure, Wifi, hardware, VOIP and mobile phones) aspects of the business, in conjunction with the IT Managed Service Provider commissioned by the business at any given time; Assisting with the creation and implementation of systems and processes that support the smooth running of the organisation; Supporting continuous review and improvement of systems and processes throughout the business; and Collaboration with all departments of the business to aid efficient processes. Finance:Supporting the accounting and finance function, where required, by: Assisting with the day-to-day financial processing of Sales ledger (order and invoice processing, credit control, allocating income received to customer accounts, sending out regular statements to customers and following up overdue accounts), purchase ledger (Inputting and reconciling Purchase invoices), payroll and bank reconciliation; Maintaining accurate and detailed computerised records in our accounts system Xero; Processing expenses and ensuring records are kept to enable analysis; Overseeing the administration of the Company Private Healthcare scheme and employee membership; and Other finance administration duties as required. HR: Assisting with HR tasks such as recruitment, onboarding, personnel record keeping and contract management; Completing the administration and compliance activities involved with the New Starter, Leaver and Employee Change processes; Assisting with creating and updating HR and company policies and procedures/other employee documents; Assisting with Employee wellbeing initiatives, including employee benefit schemes and satisfaction surveys; Assisting with employee engagement activities; Working with employees on learning and development initiatives and managing and maintaining training records; and Responsibility for the health and welfare considerations of employees, paying particular attention to the health and safety aspects of employee health conditions, disability and allergy, first aid and mental health first aid and PEEPs. Attributes: A good all round, organised administrator; Professional and confident in working with colleagues and customers; Able to work proactively and independently; Experience of finance and human resources administration would be useful; Digitally Literate with expertise in using Microsoft Word, Excel, PowerPoint. Additional information: Pension scheme, 25 days holiday plus your birthday, plus bank holidays, hybrid working, EAP scheme and learning and development opportunities. ReCulture endeavour to be outstanding as a diverse and inclusive employer and are fully committed to present the best candidates for the role irrespective of background. We are keen to help our clients develop workforce representation from currently under-represented groups, including Black, Asian and Minority Ethnic (BAME) communities; Lesbian, Gay, Bi and Trans (LGBT) people and those living with physical, mental and/or sensory disability. If you need any additional information or support with your application, please contact Olly - /
May 04, 2024
Full time
£25,000 - £28,000 pa Liverpool/Hybrid The Ideal candidate will be enthusiastic and have a can-do attitude Business Operations Administrator Location: Hybrid/LiverpoolHours: Full-time (35 hours per week) or part-time (please detail when applying) permanent Company : SupplyWell is a young and growing software company which is on a mission to change the future of education employment with our digital platform which connects schools and educators. SupplyWell is a movement towards a healthier, more sustainable educational system. Our mission is to revolutionise how schools manage teacher absences, ensuring that no compromise is made on the quality of education. By focusing on teacher wellbeing, we're creating an environment where educators can thrive, and students can flourish. Our platform isn't just about filling positions; it's about building a community of well-supported, highly qualified teachers and proactive schools. Together, we're saving time, cutting costs, and most importantly, nurturing the future of education. With SupplyWell, every class taught is a step towards a brighter educational future. Job Description: We are seeking an experienced and enthusiastic business support professional to join our team. This varied role encompasses aspects of office management, business administration, human resources and finance and is integral to supporting the business as a whole. Key responsibilities: Business operations and administration: Providing general day to day administrative assistance to the People, Operations & Finance Function; Providing support for the CEO including diary management, administration and minute taking; Office Management tasks, including booking travel and accommodation and overseeing security, access, cleaning and other premises considerations; Responsibility for the IT & Communications (including infrastructure, Wifi, hardware, VOIP and mobile phones) aspects of the business, in conjunction with the IT Managed Service Provider commissioned by the business at any given time; Assisting with the creation and implementation of systems and processes that support the smooth running of the organisation; Supporting continuous review and improvement of systems and processes throughout the business; and Collaboration with all departments of the business to aid efficient processes. Finance:Supporting the accounting and finance function, where required, by: Assisting with the day-to-day financial processing of Sales ledger (order and invoice processing, credit control, allocating income received to customer accounts, sending out regular statements to customers and following up overdue accounts), purchase ledger (Inputting and reconciling Purchase invoices), payroll and bank reconciliation; Maintaining accurate and detailed computerised records in our accounts system Xero; Processing expenses and ensuring records are kept to enable analysis; Overseeing the administration of the Company Private Healthcare scheme and employee membership; and Other finance administration duties as required. HR: Assisting with HR tasks such as recruitment, onboarding, personnel record keeping and contract management; Completing the administration and compliance activities involved with the New Starter, Leaver and Employee Change processes; Assisting with creating and updating HR and company policies and procedures/other employee documents; Assisting with Employee wellbeing initiatives, including employee benefit schemes and satisfaction surveys; Assisting with employee engagement activities; Working with employees on learning and development initiatives and managing and maintaining training records; and Responsibility for the health and welfare considerations of employees, paying particular attention to the health and safety aspects of employee health conditions, disability and allergy, first aid and mental health first aid and PEEPs. Attributes: A good all round, organised administrator; Professional and confident in working with colleagues and customers; Able to work proactively and independently; Experience of finance and human resources administration would be useful; Digitally Literate with expertise in using Microsoft Word, Excel, PowerPoint. Additional information: Pension scheme, 25 days holiday plus your birthday, plus bank holidays, hybrid working, EAP scheme and learning and development opportunities. ReCulture endeavour to be outstanding as a diverse and inclusive employer and are fully committed to present the best candidates for the role irrespective of background. We are keen to help our clients develop workforce representation from currently under-represented groups, including Black, Asian and Minority Ethnic (BAME) communities; Lesbian, Gay, Bi and Trans (LGBT) people and those living with physical, mental and/or sensory disability. If you need any additional information or support with your application, please contact Olly - /
Our client has been established for over 35 years and is looking for an office administrator to join their team. They retail all types of industrial saws and manufacture bandsaw blades for wood and metal cutting. Main Duties Report to the Office Manager Sales/Finance/Office Administration Spare parts and Service Administration Accounts Payable and Receivable Deliveries bookings with haulier Purchase/sale of spare parts supplies to our customers Purchase/sale of bandsaw blades to our customers Dealing with telephone enquiries Dealing with email enquiries Qualification's Skills and Experience Proficient in Microsoft Office applications Sage Line 50 experience preferred but not essential Administration/finance support experience required Adaptable and articulate Good eye for details Local to Crowborough TN6 preferred but not essential A-Level or equivalent (required) Training given: Full training and development in all key areas of mechanical engineering Finance training where required Learn about all of the clients' machines and parts Sales training Develop your product knowledge and sales skills Customer service and learn how to service customers The opportunity to learn from trusted, experienced engineers. Company benefits: 20 days holiday plus bank holiday, rising to 25 days over a period of time. Monday to Friday -8.30am to 5pm (4pm Friday) Profit related bonus eligible after completion of probation Sales Bonus (potentially estimated at £100 to £200 per month extra) We will try to respond to reply to all applications. If, however you have not heard from us within 7 days you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements advertised by CDH Recruitment Limited
May 04, 2024
Full time
Our client has been established for over 35 years and is looking for an office administrator to join their team. They retail all types of industrial saws and manufacture bandsaw blades for wood and metal cutting. Main Duties Report to the Office Manager Sales/Finance/Office Administration Spare parts and Service Administration Accounts Payable and Receivable Deliveries bookings with haulier Purchase/sale of spare parts supplies to our customers Purchase/sale of bandsaw blades to our customers Dealing with telephone enquiries Dealing with email enquiries Qualification's Skills and Experience Proficient in Microsoft Office applications Sage Line 50 experience preferred but not essential Administration/finance support experience required Adaptable and articulate Good eye for details Local to Crowborough TN6 preferred but not essential A-Level or equivalent (required) Training given: Full training and development in all key areas of mechanical engineering Finance training where required Learn about all of the clients' machines and parts Sales training Develop your product knowledge and sales skills Customer service and learn how to service customers The opportunity to learn from trusted, experienced engineers. Company benefits: 20 days holiday plus bank holiday, rising to 25 days over a period of time. Monday to Friday -8.30am to 5pm (4pm Friday) Profit related bonus eligible after completion of probation Sales Bonus (potentially estimated at £100 to £200 per month extra) We will try to respond to reply to all applications. If, however you have not heard from us within 7 days you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements advertised by CDH Recruitment Limited
Accounts Administrator 13.50 per hour Eastbourne, office based Our client is seeking an Accounts Administrator to join their family run business. This role is to start immediately and is a temporary-permanent position. The ideal candidate will possess strong attention to detail and the ability to thrive in a fast-paced environment, supporting the Finance team. The position is full time 37.5 hours per week, however candidates with suitable skills who are seeking part time hours are encouraged to apply. Responsibilities To assist the Group Finance Manager in the day to day operations of the Accounts and Personnel Departments Assist with the day-to-day provision of the finance function Preparation of debtor invoices Preparation and posting of Cashbooks into computerised accounts system Monthly reconciliation of bank accounts Input of income and expenditure into computerised accounting system Process supplier payments as instructed Regular preparation of petty cash accounts Preparation and processing of Expenses Claim Reconciling and processing Credit Card Statements Credit control duties Reconcile and Prepare Banking Prepare and send post Update and populate various spreadsheets and other reports as necessary To assist as required with the preparation and administration of weekly sales Assist in the reconciliation of each sale and produce reports as necessary Review HPI and obtain outstanding clearances Deal with vehicle vendors and purchasers as necessary Produce and send reports as necessary Prepare invoices as necessary Process payments as necessary Administrative support Answer telephone enquires and liaise with relevant staff Maintain the filing system for the finance department Word-process documents and correspondence and operate computer software and other technology, as appropriate If you have the skills and experience for this position, please 'APPLY' today. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
May 03, 2024
Seasonal
Accounts Administrator 13.50 per hour Eastbourne, office based Our client is seeking an Accounts Administrator to join their family run business. This role is to start immediately and is a temporary-permanent position. The ideal candidate will possess strong attention to detail and the ability to thrive in a fast-paced environment, supporting the Finance team. The position is full time 37.5 hours per week, however candidates with suitable skills who are seeking part time hours are encouraged to apply. Responsibilities To assist the Group Finance Manager in the day to day operations of the Accounts and Personnel Departments Assist with the day-to-day provision of the finance function Preparation of debtor invoices Preparation and posting of Cashbooks into computerised accounts system Monthly reconciliation of bank accounts Input of income and expenditure into computerised accounting system Process supplier payments as instructed Regular preparation of petty cash accounts Preparation and processing of Expenses Claim Reconciling and processing Credit Card Statements Credit control duties Reconcile and Prepare Banking Prepare and send post Update and populate various spreadsheets and other reports as necessary To assist as required with the preparation and administration of weekly sales Assist in the reconciliation of each sale and produce reports as necessary Review HPI and obtain outstanding clearances Deal with vehicle vendors and purchasers as necessary Produce and send reports as necessary Prepare invoices as necessary Process payments as necessary Administrative support Answer telephone enquires and liaise with relevant staff Maintain the filing system for the finance department Word-process documents and correspondence and operate computer software and other technology, as appropriate If you have the skills and experience for this position, please 'APPLY' today. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Randstad Construction & Property
St. Albans, Hertfordshire
Are you looking for an Administrator position in Construction? A Tier One Main Contractor is looking for a Project Administrator to work for them In St Albans / Hemel Hempstead! MUST be able to drive to Hemel Hempstead. Equivalent to 27,300 salary! Freelance position due to finish in October. Paid weekly! Description: Looking for a Project Administrator overarching responsibility of the Administrator is to provide effective, high quality administrative support to the project's Engineering team. The project administrator has the responsibility of ensuring that the administrative activities within their remit run efficiently. The role includes: maintaining document registers; arranging & minuting technical meetings; liaising with field library & the document control centre; supporting technical admin checks; using SharePoint to manage records and other Document Control systems; and providing general administrative support to the engineering team. Responsibilities: Typing up letters and reports Printing and photocopying Ordering office supplies Liaising with suppliers and contractors Liaising with staff in other departments, e.g. finance, HR Arranging travel and accommodation for Senior staff Checking timesheets for discrepancies and send the hours to the accounts team for payment Manage on and off hire of plant and machinery Processing daily task briefings Issue Purchase Orders Book new starters on to site inductions Assist new starters with induction paperwork Manage an observation tracker and training matrix Upload information ,extract reports, issue cards and register fingerprints using the system Requirements Minimum of 2 years of experience in Administration Excellent written and verbal communication skills Strong interpersonal skills and ability to work collaboratively with teams Attention to detail and ability to accurately maintain records Proficient in Microsoft Office Suite and related software. Please apply if this is something you are interested in! Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
May 03, 2024
Contractor
Are you looking for an Administrator position in Construction? A Tier One Main Contractor is looking for a Project Administrator to work for them In St Albans / Hemel Hempstead! MUST be able to drive to Hemel Hempstead. Equivalent to 27,300 salary! Freelance position due to finish in October. Paid weekly! Description: Looking for a Project Administrator overarching responsibility of the Administrator is to provide effective, high quality administrative support to the project's Engineering team. The project administrator has the responsibility of ensuring that the administrative activities within their remit run efficiently. The role includes: maintaining document registers; arranging & minuting technical meetings; liaising with field library & the document control centre; supporting technical admin checks; using SharePoint to manage records and other Document Control systems; and providing general administrative support to the engineering team. Responsibilities: Typing up letters and reports Printing and photocopying Ordering office supplies Liaising with suppliers and contractors Liaising with staff in other departments, e.g. finance, HR Arranging travel and accommodation for Senior staff Checking timesheets for discrepancies and send the hours to the accounts team for payment Manage on and off hire of plant and machinery Processing daily task briefings Issue Purchase Orders Book new starters on to site inductions Assist new starters with induction paperwork Manage an observation tracker and training matrix Upload information ,extract reports, issue cards and register fingerprints using the system Requirements Minimum of 2 years of experience in Administration Excellent written and verbal communication skills Strong interpersonal skills and ability to work collaboratively with teams Attention to detail and ability to accurately maintain records Proficient in Microsoft Office Suite and related software. Please apply if this is something you are interested in! Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
IT Sales Administrator Potterne, Devizes Full Time; although part time & school hours options available £25,000 per annum Oakford is a substantial Cloud and Managed IT Service Provider supplying technical services from our bases in Wiltshire and Dorset. We are looking for a number of friendly new faces to join our growing team of 70 professionals. We are among the Elite in our industry and pride ourselves on our integrity, knowledge and experience. We have a great reputation and are consistently growing our business and we have seen no impact from the current economic climate. We are already the largest provider of services in this geography but are looking to improve our support and relationships with these accounts while growing more business in the area. The successful candidate will work with a high degree of autonomy within a small team. While self-sufficient, the candidate will need to be aware of the skills of other team members and use them when required, while at the same time being available to assist in his or her area of greatest expertise when requested to do so by other team members. We offer great opportunities to learn new skills and with our sound growth the prospects for career advancement are excellent. The Sales Administrator role works closely with the Sales, Project, Production and Finance teams to be the central point of contact for quotes, sales order processing and delivery schedules for both internal colleagues and customers. The primary purpose of the role is to manage the full internal sales process on behalf of the sales team and to be the first point of contact for sales order queries, passing specialist queries to the right person and/or requesting and collating the required information to respond directly. Are you the right person for the job? In order to apply for this role, you must have the following experience A commercial awareness of the benefits of common business technologies is expected knowing how to spot opportunities and pass them to account management for handling Excellent communication skills, suitable for talking with customers from all levels of an organisation, are essential Experience with Microsoft Word and Excel as well as research via the Internet Confident use of email communication via Microsoft Outlook A positive, happy and confident approach to work What will your role look like? Help to maintain a mutually beneficial and positive working relationship with customers Provide a slick and informative sales order process for both colleagues and customers to experience Work with the business development manager to ensure the company is completing profitable business transactions Conduct regular market research for competitive products Work closely with the Oakford finance team and suppliers to ensure the correct delivery expectations are set for clients and colleagues Be a positive first point of contact for all sales, delivery and return enquiries from customers and colleagues. Maintain ownership of any challenges, keeping customers informed throughout the resolution process. Manage schedules of consultants Manage contract renewals with customers Assist with the organisation of internal and client projects What can you expect in return? 24 days paid holiday + Bank Holidays (rising with length of service) Onsite fitness suite Childcare, eyecare and cycle to work scheme Perk scheme Employment anniversary awards Company funded social events Laptop and mobile phone Company contributory pension scheme What s next? It s easy! Click APPLY now! We can t wait to hear from you! Your data will be handled in line with GDPR.
May 03, 2024
Full time
IT Sales Administrator Potterne, Devizes Full Time; although part time & school hours options available £25,000 per annum Oakford is a substantial Cloud and Managed IT Service Provider supplying technical services from our bases in Wiltshire and Dorset. We are looking for a number of friendly new faces to join our growing team of 70 professionals. We are among the Elite in our industry and pride ourselves on our integrity, knowledge and experience. We have a great reputation and are consistently growing our business and we have seen no impact from the current economic climate. We are already the largest provider of services in this geography but are looking to improve our support and relationships with these accounts while growing more business in the area. The successful candidate will work with a high degree of autonomy within a small team. While self-sufficient, the candidate will need to be aware of the skills of other team members and use them when required, while at the same time being available to assist in his or her area of greatest expertise when requested to do so by other team members. We offer great opportunities to learn new skills and with our sound growth the prospects for career advancement are excellent. The Sales Administrator role works closely with the Sales, Project, Production and Finance teams to be the central point of contact for quotes, sales order processing and delivery schedules for both internal colleagues and customers. The primary purpose of the role is to manage the full internal sales process on behalf of the sales team and to be the first point of contact for sales order queries, passing specialist queries to the right person and/or requesting and collating the required information to respond directly. Are you the right person for the job? In order to apply for this role, you must have the following experience A commercial awareness of the benefits of common business technologies is expected knowing how to spot opportunities and pass them to account management for handling Excellent communication skills, suitable for talking with customers from all levels of an organisation, are essential Experience with Microsoft Word and Excel as well as research via the Internet Confident use of email communication via Microsoft Outlook A positive, happy and confident approach to work What will your role look like? Help to maintain a mutually beneficial and positive working relationship with customers Provide a slick and informative sales order process for both colleagues and customers to experience Work with the business development manager to ensure the company is completing profitable business transactions Conduct regular market research for competitive products Work closely with the Oakford finance team and suppliers to ensure the correct delivery expectations are set for clients and colleagues Be a positive first point of contact for all sales, delivery and return enquiries from customers and colleagues. Maintain ownership of any challenges, keeping customers informed throughout the resolution process. Manage schedules of consultants Manage contract renewals with customers Assist with the organisation of internal and client projects What can you expect in return? 24 days paid holiday + Bank Holidays (rising with length of service) Onsite fitness suite Childcare, eyecare and cycle to work scheme Perk scheme Employment anniversary awards Company funded social events Laptop and mobile phone Company contributory pension scheme What s next? It s easy! Click APPLY now! We can t wait to hear from you! Your data will be handled in line with GDPR.
Our client is a small business based in Trentham, due to their success, they are expanding and are seeking a Warehouse Administrator to join their team. This role will be working with the Warehouse Manager and supporting them with admin tasks. This company works across the UK, so you will assist in ensuring goods leave on time and get sent to customers across the UK. This role will also deal with customers and transport companies a very diverse role. J ob Description for the Warehouse Administrator role: Support the Warehouse Manager with administrative tasks Booking goods in and out and keeping stock sheets up to date Dealing with stock queries Booking transport and dealing with transport enquiries Sending out invoices to transport companies Dealing with any anomalies within delivery consignments Producing work orders and delivery notes For the Warehouse Administrator role, it would be good to see candidates with the following : Strong admin experience A good team player Someone who can work in a smaller team and help out where needed Good MS Office skills Someone who can work in a busy environment Multi-tasker Hours: Monday Friday 9:00 am 5:00 pm Salary: £ 24,000 Per Annum This role is commutable from Stone, Trentham, Stoke on Trent, Newcastle under Lyme, Cheadle, Uttoxeter The role would suit candidates with the following experience: Logistics admin, Logistics Coordinator, Despatch Administrator Brampton Recruitment is an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.
May 03, 2024
Full time
Our client is a small business based in Trentham, due to their success, they are expanding and are seeking a Warehouse Administrator to join their team. This role will be working with the Warehouse Manager and supporting them with admin tasks. This company works across the UK, so you will assist in ensuring goods leave on time and get sent to customers across the UK. This role will also deal with customers and transport companies a very diverse role. J ob Description for the Warehouse Administrator role: Support the Warehouse Manager with administrative tasks Booking goods in and out and keeping stock sheets up to date Dealing with stock queries Booking transport and dealing with transport enquiries Sending out invoices to transport companies Dealing with any anomalies within delivery consignments Producing work orders and delivery notes For the Warehouse Administrator role, it would be good to see candidates with the following : Strong admin experience A good team player Someone who can work in a smaller team and help out where needed Good MS Office skills Someone who can work in a busy environment Multi-tasker Hours: Monday Friday 9:00 am 5:00 pm Salary: £ 24,000 Per Annum This role is commutable from Stone, Trentham, Stoke on Trent, Newcastle under Lyme, Cheadle, Uttoxeter The role would suit candidates with the following experience: Logistics admin, Logistics Coordinator, Despatch Administrator Brampton Recruitment is an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.
Our client, located on the outskirts of Grantham are seeking a Temporary HR & Payroll Assistant for a minimum term of three months, with a view to either extend the assignment or to be taken on permanently. As the HR and Payroll Administrator, you'll be apart of a busy finance and administration team. You will be responsible for driving the HR and payroll admin functions in a small but busy office that deals with several companies and is constantly adapting to new demands. To be successful, candidates should be:- - Professional - Polite - Attentive and comfortable working both on their own and as a team member. - They should always be prepared and responsive, willing to meet each challenge directly. - You will be comfortable with computers, general office tasks, and excel at both verbal and written communication. - Most importantly you should have a genuine desire to meet the needs of others. - Have their own means of transport due to location of premises. HR and Payroll Administrator Responsibilities: - Maintain and update HR records and employee files to ensure accurate records are kept at all times and that all filing is in order - Co-ordinate employee starter and leaver process - Prepare and issue offer packages - Conduct induction programmes for new starters as required - Prepare and process weekly and monthly payrolls for all staff - Update holiday and sickness records and monitor on a monthly basis - Act as the first point of contact for all day-to-day HR and payroll queries and adhoc requests via telephone, email and face-to-face, both internally and externally - Handling office tasks, managing filing for accounts, generating reports, as required, assisting with the accounts department and some data input - Using computers, especially Excel and Word to generate reports, transcribe minutes from meetings and other administrative duties - Maintain polite and professional communication via phone, e-mail, and mail - Anticipate the needs of others in order to ensure their seamless and positive experience - Assist in and promote health and safety policies and procedures Administrative Assistant Requirements: - Ideally prior HR and payroll experience - Proficiency with Microsoft Excel - Prior health and safety experience is desirable - Basic accounts experience is useful - Excellent computer skills and experience with Excel, Word and Outlook - Attention to detail - Desire to be proactive and create a positive experience for others This vacancy is immediately available, however the right candidate is certainly desired. Working Hours will be 09:00 - 17:30 Monday to Friday (flexibility available for the right candidate in regards to both hours and days of work - minimum of 4 days a week) offered with a remuneration up to 30,000. To register your interest, please send your CV and covering letter to Oliver Parks quoting J9675. Reflect Recruitment Group are acting as the Employment Business under the Employment Agencies Act 1973.
May 03, 2024
Seasonal
Our client, located on the outskirts of Grantham are seeking a Temporary HR & Payroll Assistant for a minimum term of three months, with a view to either extend the assignment or to be taken on permanently. As the HR and Payroll Administrator, you'll be apart of a busy finance and administration team. You will be responsible for driving the HR and payroll admin functions in a small but busy office that deals with several companies and is constantly adapting to new demands. To be successful, candidates should be:- - Professional - Polite - Attentive and comfortable working both on their own and as a team member. - They should always be prepared and responsive, willing to meet each challenge directly. - You will be comfortable with computers, general office tasks, and excel at both verbal and written communication. - Most importantly you should have a genuine desire to meet the needs of others. - Have their own means of transport due to location of premises. HR and Payroll Administrator Responsibilities: - Maintain and update HR records and employee files to ensure accurate records are kept at all times and that all filing is in order - Co-ordinate employee starter and leaver process - Prepare and issue offer packages - Conduct induction programmes for new starters as required - Prepare and process weekly and monthly payrolls for all staff - Update holiday and sickness records and monitor on a monthly basis - Act as the first point of contact for all day-to-day HR and payroll queries and adhoc requests via telephone, email and face-to-face, both internally and externally - Handling office tasks, managing filing for accounts, generating reports, as required, assisting with the accounts department and some data input - Using computers, especially Excel and Word to generate reports, transcribe minutes from meetings and other administrative duties - Maintain polite and professional communication via phone, e-mail, and mail - Anticipate the needs of others in order to ensure their seamless and positive experience - Assist in and promote health and safety policies and procedures Administrative Assistant Requirements: - Ideally prior HR and payroll experience - Proficiency with Microsoft Excel - Prior health and safety experience is desirable - Basic accounts experience is useful - Excellent computer skills and experience with Excel, Word and Outlook - Attention to detail - Desire to be proactive and create a positive experience for others This vacancy is immediately available, however the right candidate is certainly desired. Working Hours will be 09:00 - 17:30 Monday to Friday (flexibility available for the right candidate in regards to both hours and days of work - minimum of 4 days a week) offered with a remuneration up to 30,000. To register your interest, please send your CV and covering letter to Oliver Parks quoting J9675. Reflect Recruitment Group are acting as the Employment Business under the Employment Agencies Act 1973.
The role: Part Time Administrator Hours: Tuesday, Wednesday, Thursday - 20 hours per week - flexible hours. Location: Corby Salary: 25k pr We are currently recruiting for a part time Administrative Assistant to work in the Finance Department. General responsibilities are to provide support to a small and friendly team. The role is located in Corby and is 100% office based. Excellent communication, numeracy and computer skills are essential. Training on job specific applications will be provided. Specific Responsibilities Respond to email enquiries via email Respond and action enquiries from members and other customers via phone Post duties, including receiving incoming and sending out post daily Preparing daily lists and ensuring delivery documentation has been logged. Creating new customer accounts from application forms. Inputting purchase invoices and checking supplier invoices for month end cut off. Filing documentation. Liaising with other departments as required. Assisting with other ad hoc duties, as required The Candidate At least 2 years experience in administration Strong communication skills Computer literate This is initially a 12 month contract but is a potential of leading to permanent employment.
May 03, 2024
Contractor
The role: Part Time Administrator Hours: Tuesday, Wednesday, Thursday - 20 hours per week - flexible hours. Location: Corby Salary: 25k pr We are currently recruiting for a part time Administrative Assistant to work in the Finance Department. General responsibilities are to provide support to a small and friendly team. The role is located in Corby and is 100% office based. Excellent communication, numeracy and computer skills are essential. Training on job specific applications will be provided. Specific Responsibilities Respond to email enquiries via email Respond and action enquiries from members and other customers via phone Post duties, including receiving incoming and sending out post daily Preparing daily lists and ensuring delivery documentation has been logged. Creating new customer accounts from application forms. Inputting purchase invoices and checking supplier invoices for month end cut off. Filing documentation. Liaising with other departments as required. Assisting with other ad hoc duties, as required The Candidate At least 2 years experience in administration Strong communication skills Computer literate This is initially a 12 month contract but is a potential of leading to permanent employment.
Office Administrator • Stratford upon Avon • Permanent • Part Time • £13-15 per hour Our client, based in Stratford upon Avon, is seeking a part time administrator due to expansion. This role is to work in their Accounts department. This is a part time position working upto 20 hours per week. Hours are flexible but based around the hours of 10-2, Monday to Friday. The Office Administrator's day to day duties are as follows: Answering the telephone and email enquiries Taking enquiries, processing orders/payments, after-sales service Updating deliveries and inputting on sage, organising import/export documentation, liaising with suppliers Invoicing (sage line 50) taking payments, setting up new credit accounts, checking supplier invoices/statements, inputting of invoices on Sage 50, customer payments inputting on Sage 50, credit control and other general accounts administration duties Communicate with suppliers and transport companies, communicate with customers keeping them informed as necessary Supporting the MD and General Manager in various administration work as and when required The Office Administrator must have the following skills/experience: Ability to perform senior administrative duties Excellent PC skills, Sage 50, in Microsoft Word, Excel, Outlook Fast and accurate data entry skills with attention to detail Excellent written & verbal communication skills including ability to communicate at all levels Managing time effectively and efficiently, to maximise activity levels, whilst prioritising the workload Flexible approach, fast thinking & acting, open to change and willing to learn and apply new skills To be highly self-motivated and be driven by outstanding performance Ability to take on the responsibility of being a key member of the team, taking full ownership of the role To Go the extra mile for the business, the team and the customer What s on offer for the successful Office Administrator? Competitive Salary of upto £15 per hour & annual Bonus (performance/profit-related) Pension Scheme 25 days holiday per annum based on full time hours (pro-rated for part time hours accordingly depending on the actual hours) + Bank Holidays if they fall on a day that s worked (some holidays to be used during Christmas shutdown) Part time role Monday Friday 10.30am 2.00pm (may be more hours during holiday cover) Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley. We want your experience with using a recruitment agency to be a good one and will always endeavour to get back to all applicants. You can also contact us on (phone number removed). Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies. Arden Personnel is an equal opportunities employer that welcomes applications from all age groups. We recruit in the following sectors. Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain.
May 03, 2024
Full time
Office Administrator • Stratford upon Avon • Permanent • Part Time • £13-15 per hour Our client, based in Stratford upon Avon, is seeking a part time administrator due to expansion. This role is to work in their Accounts department. This is a part time position working upto 20 hours per week. Hours are flexible but based around the hours of 10-2, Monday to Friday. The Office Administrator's day to day duties are as follows: Answering the telephone and email enquiries Taking enquiries, processing orders/payments, after-sales service Updating deliveries and inputting on sage, organising import/export documentation, liaising with suppliers Invoicing (sage line 50) taking payments, setting up new credit accounts, checking supplier invoices/statements, inputting of invoices on Sage 50, customer payments inputting on Sage 50, credit control and other general accounts administration duties Communicate with suppliers and transport companies, communicate with customers keeping them informed as necessary Supporting the MD and General Manager in various administration work as and when required The Office Administrator must have the following skills/experience: Ability to perform senior administrative duties Excellent PC skills, Sage 50, in Microsoft Word, Excel, Outlook Fast and accurate data entry skills with attention to detail Excellent written & verbal communication skills including ability to communicate at all levels Managing time effectively and efficiently, to maximise activity levels, whilst prioritising the workload Flexible approach, fast thinking & acting, open to change and willing to learn and apply new skills To be highly self-motivated and be driven by outstanding performance Ability to take on the responsibility of being a key member of the team, taking full ownership of the role To Go the extra mile for the business, the team and the customer What s on offer for the successful Office Administrator? Competitive Salary of upto £15 per hour & annual Bonus (performance/profit-related) Pension Scheme 25 days holiday per annum based on full time hours (pro-rated for part time hours accordingly depending on the actual hours) + Bank Holidays if they fall on a day that s worked (some holidays to be used during Christmas shutdown) Part time role Monday Friday 10.30am 2.00pm (may be more hours during holiday cover) Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley. We want your experience with using a recruitment agency to be a good one and will always endeavour to get back to all applicants. You can also contact us on (phone number removed). Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies. Arden Personnel is an equal opportunities employer that welcomes applications from all age groups. We recruit in the following sectors. Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain.
We are recruiting for a part time customer Service Advisor to be part of a small friendly team handling customer enquiries and dealing with the day-to-day challenges of working in a service orientated manufacturing environment. Would you like to work for a well-established, reputable company? Are you available for an immediate start? Job Title: Sales Administrator/Customer Service Advisor Location: Redditch Hours: Part Time 20-25 hours per week (over 5 days Mon-Fri) Mornings / School Hours Immediate Start! Main duties: Sales order processing and order verification. Setting up of new drawings for production. Setting up of new items in ERP system. Setting up of new Customer accounts. Liaising with the finance department regarding payment terms, invoices, credit limits. Progressing and expediting of customer requirements. Investigation and resolution of both internal & external delivery performance concerns. Raising of credit notes and arranging returns. Customer liaison - dealing with commercial issues, customer enquiries/complaints via phone and emails. Participating in the organisation of sales and customer service meetings. Preparing and providing KPI data to the commercial team as and when required. To carry out any other reasonable tasks required The ideal candidate for this role will : Be competent with Microsoft Office packages and experienced in the use of production computer systems. Be an effective communicator with good demonstrable experience of Microsoft Office suite. Working knowledge of sales order processing, inventory control and manufacturing systems. Be numerate and literate with good communication skills. Be conscientious and possess excellent attention to details Adopt a structured and organised approach with proactive work ethic. Be able to work to deadlines in a diligent, methodical, and accurate manner. Be self-motivated and capable of achieving set objectives Be fluent in English Language, both written and verbal - additional language such as French and German would be advantageous. Don't miss out on this exciting opportunity to join a leading manufacturing organisation and make a significant impact with your administration/customer service skills! If you are interested, please apply online, or call Adecco on (phone number removed) Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 03, 2024
Full time
We are recruiting for a part time customer Service Advisor to be part of a small friendly team handling customer enquiries and dealing with the day-to-day challenges of working in a service orientated manufacturing environment. Would you like to work for a well-established, reputable company? Are you available for an immediate start? Job Title: Sales Administrator/Customer Service Advisor Location: Redditch Hours: Part Time 20-25 hours per week (over 5 days Mon-Fri) Mornings / School Hours Immediate Start! Main duties: Sales order processing and order verification. Setting up of new drawings for production. Setting up of new items in ERP system. Setting up of new Customer accounts. Liaising with the finance department regarding payment terms, invoices, credit limits. Progressing and expediting of customer requirements. Investigation and resolution of both internal & external delivery performance concerns. Raising of credit notes and arranging returns. Customer liaison - dealing with commercial issues, customer enquiries/complaints via phone and emails. Participating in the organisation of sales and customer service meetings. Preparing and providing KPI data to the commercial team as and when required. To carry out any other reasonable tasks required The ideal candidate for this role will : Be competent with Microsoft Office packages and experienced in the use of production computer systems. Be an effective communicator with good demonstrable experience of Microsoft Office suite. Working knowledge of sales order processing, inventory control and manufacturing systems. Be numerate and literate with good communication skills. Be conscientious and possess excellent attention to details Adopt a structured and organised approach with proactive work ethic. Be able to work to deadlines in a diligent, methodical, and accurate manner. Be self-motivated and capable of achieving set objectives Be fluent in English Language, both written and verbal - additional language such as French and German would be advantageous. Don't miss out on this exciting opportunity to join a leading manufacturing organisation and make a significant impact with your administration/customer service skills! If you are interested, please apply online, or call Adecco on (phone number removed) Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Service Advisor VacancyRef OC17633Salary - Up to £33,500 basic + bonus OTE £45,000 (team and individual performance bonus up to £1k per month)Hours - Monday - Friday, 8am - 6pm, NO WEEKENDSOn site parking We have a new vacancy for a Service Advisor for my client's main dealership in Kentish Town. Excellent opportunity for a Service Advisor to join a high-performing team. This role suits a Service Advisor looking for a long-term role. Company benefits Company Pension Performance Bonus Company Benefits Scheme Long Service Holiday Reward Enhanced Maternity Policy Share Save Options Your Birthday Off Service Advisor Role:Will be to meet and greet customers bringing their vehicles to the car dealership for scheduled & non-scheduled servicing and repairs.Support the aftersales function and the various staff members in the department such as junior service advisers, and workshop controllers & assist the service manager in the day-to-day running of a busy after-sales department.Upselling any existing products to new and existing customers. Service Advisor Requirements:Minimum 1 year's customer service experience in the Automotive Industry.Knowledge of Kerridge or Pinnacle would be advantageous.Full UK Driving License. Consultant - Yvonne MartinOctane RecruitmentINDAS Octane Recruitment are a leading Recruitment agency specialising in Automotive, Motor trade, Engineering, OEM and various related industries.We are recruiting across the UK for Service, Aftersales and Parts - Service Advisor, Warranty Advisor, Warranty Administrator, Aftersales Advisor, Service Team Manager, Senior Service Advisor, Service Manager, Aftersales Manager, Parts Advisor, Parts Administrator, Parts Supervisor, Parts Managers Octane Recruitment cover a variety of different sectors including Technical, Mechanical, Engineering, Sales, Service, Aftersales, Bodyshop, Fleet & Rental Management, Accounts, Finance, Marketing, & Payroll, Managerial, Logistics, Parts, Administration, Call Centre / Contact Centre, Senior Appointments, Head Office Positions and Confidential Appointments.
May 03, 2024
Full time
Service Advisor VacancyRef OC17633Salary - Up to £33,500 basic + bonus OTE £45,000 (team and individual performance bonus up to £1k per month)Hours - Monday - Friday, 8am - 6pm, NO WEEKENDSOn site parking We have a new vacancy for a Service Advisor for my client's main dealership in Kentish Town. Excellent opportunity for a Service Advisor to join a high-performing team. This role suits a Service Advisor looking for a long-term role. Company benefits Company Pension Performance Bonus Company Benefits Scheme Long Service Holiday Reward Enhanced Maternity Policy Share Save Options Your Birthday Off Service Advisor Role:Will be to meet and greet customers bringing their vehicles to the car dealership for scheduled & non-scheduled servicing and repairs.Support the aftersales function and the various staff members in the department such as junior service advisers, and workshop controllers & assist the service manager in the day-to-day running of a busy after-sales department.Upselling any existing products to new and existing customers. Service Advisor Requirements:Minimum 1 year's customer service experience in the Automotive Industry.Knowledge of Kerridge or Pinnacle would be advantageous.Full UK Driving License. Consultant - Yvonne MartinOctane RecruitmentINDAS Octane Recruitment are a leading Recruitment agency specialising in Automotive, Motor trade, Engineering, OEM and various related industries.We are recruiting across the UK for Service, Aftersales and Parts - Service Advisor, Warranty Advisor, Warranty Administrator, Aftersales Advisor, Service Team Manager, Senior Service Advisor, Service Manager, Aftersales Manager, Parts Advisor, Parts Administrator, Parts Supervisor, Parts Managers Octane Recruitment cover a variety of different sectors including Technical, Mechanical, Engineering, Sales, Service, Aftersales, Bodyshop, Fleet & Rental Management, Accounts, Finance, Marketing, & Payroll, Managerial, Logistics, Parts, Administration, Call Centre / Contact Centre, Senior Appointments, Head Office Positions and Confidential Appointments.
Office manager position within a specialist and reputable firm of highly skilled surveyors and technicians, offering a one stop service from consultation to cure for rising damp, condensation & black mould, wet & dry rot, and woodworm They are PCA certified surveyors, and cover work all over South East London, and Kent. They are looking to recruit an office manager/works co-ordinator, who is experienced in admin, as well as having basic construction and building knowledge. If you are an administrator or office manager with construction industry experience, you are the perfect candidate for this role Office Manager Position Overview Administrative Management: Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Human Resources Support: Assist with recruitment and onboarding processes, including posting job ads, scheduling interviews, and preparing employment contracts. Maintain employee records, including attendance, leave, and performance evaluations. Financial Administration: Assist with accounts payable and receivable processes, including invoice processing, expense tracking, and payment reconciliation. Prepare financial reports and budgets as needed, in collaboration with the finance department. Facilities Management: Ensure the cleanliness, safety, and maintenance of the office environment, including equipment and supplies. Coordinate office repairs and maintenance, liaising with vendors and contractors as necessary. Project Support: Provide administrative support to project managers and teams, including organizing meetings, preparing documents, and managing project files. Assist with project documentation and reporting, ensuring accuracy and completeness. Client Communication: Serve as a point of contact for clients, suppliers, and subcontractors, addressing inquiries and resolving issues in a timely and professional manner. Maintain client databases and records, ensuring confidentiality and accuracy of information. Office Manager Position Requirements Bachelors degree in business administration, business management, office management, or related fields are preferred Experience in a construction or building firm is preferred Basic understanding on construction or surveyors is preferred Excellent communication, organisation, interpersonal skills Proficient in Microsoft office and office management software Previous office management, or lead administration experience is essential Office Manager Position Remuneration Salary depending on experience and industry experience. In the 40k region Range of benefits and perks to be discussed Fully office based 9-5pm - can do flexible hours Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy. Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
May 02, 2024
Full time
Office manager position within a specialist and reputable firm of highly skilled surveyors and technicians, offering a one stop service from consultation to cure for rising damp, condensation & black mould, wet & dry rot, and woodworm They are PCA certified surveyors, and cover work all over South East London, and Kent. They are looking to recruit an office manager/works co-ordinator, who is experienced in admin, as well as having basic construction and building knowledge. If you are an administrator or office manager with construction industry experience, you are the perfect candidate for this role Office Manager Position Overview Administrative Management: Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Human Resources Support: Assist with recruitment and onboarding processes, including posting job ads, scheduling interviews, and preparing employment contracts. Maintain employee records, including attendance, leave, and performance evaluations. Financial Administration: Assist with accounts payable and receivable processes, including invoice processing, expense tracking, and payment reconciliation. Prepare financial reports and budgets as needed, in collaboration with the finance department. Facilities Management: Ensure the cleanliness, safety, and maintenance of the office environment, including equipment and supplies. Coordinate office repairs and maintenance, liaising with vendors and contractors as necessary. Project Support: Provide administrative support to project managers and teams, including organizing meetings, preparing documents, and managing project files. Assist with project documentation and reporting, ensuring accuracy and completeness. Client Communication: Serve as a point of contact for clients, suppliers, and subcontractors, addressing inquiries and resolving issues in a timely and professional manner. Maintain client databases and records, ensuring confidentiality and accuracy of information. Office Manager Position Requirements Bachelors degree in business administration, business management, office management, or related fields are preferred Experience in a construction or building firm is preferred Basic understanding on construction or surveyors is preferred Excellent communication, organisation, interpersonal skills Proficient in Microsoft office and office management software Previous office management, or lead administration experience is essential Office Manager Position Remuneration Salary depending on experience and industry experience. In the 40k region Range of benefits and perks to be discussed Fully office based 9-5pm - can do flexible hours Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy. Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
We are seeking a part-time Legal Secretary to join our 'Business and Organisations' team - supporting our lawyers across the division in areas that include Employment, Company and Commercial. The role is based from our modern offices in Chandlers Ford (near Southampton), which offers great open plan working and an on-site staff restaurant/coffee shop. The role is offered on a 21 hour per week basis (reference to a 35 hour per week full-time equivalent). We are ideally seeking an individual 5 days per week, and consequently the role might suit an individual seeking shorter working days or 'school hours' to fit around other commitments. We are flexible regarding the exact working pattern, so an earlier start or a later finish or 'school hours' can be considered. This is an opportunity working as part of a small team comprised of several administrative assistants, and a small number of legal secretaries. This team provides comprehensive support to our solicitors, partners and Clients. The team structure allows people to build long-lasting and strong working relationships with their colleagues, and enables good support for each of the team to ensure an even distribution of workload. This is a varied role and as such, you'll be involved in helping the team achieve excellent outcomes for our Clients through: File management - assisting the administrators in the proper opening and closing Client accounts and assisting with the necessary legal checks including AML (anti-money laundering). Collating and retaining accurate records and logs of Client information. Document drafting - creation of letters from written or audio notes/dictation, ensuring accurately typed and formatted to a high standard Client communication - assisting Clients directly by phone, in writing by post and email Diary management - supporting ensuring that client and internal team members diaries are organized and up to date Accounts - assisting with the timely billing of clients, in conjunction with our finance team Marketing - being directly involved in the set up of marketing campaigns in conjunction with the marketing team, including events and other marketing related activities General administration - helping with general administration and assisting our teams deliver outstanding client service Why join us? We are trying to create the best regional law firm to work for. We are a career firm, and care as much about your career as you do. We offer excellent opportunities for personal development and this role offers the breadth of activity to really help individuals to learn new skills. What we Look For We are seeking an individual with previous secretarial experience gained in a law firm. You'll have great communication skills, strong attention to detail and an eagerness to help others. You'll have experience of working with dictation tools, case management software and be familiar with legal working practices. We are a friendly team, and look for people who enjoy working with others. You'll have great attention to detail, good Microsoft Outlook and Word skills, and enjoy client communication (by both phone and email). If you have this experience and are seeking to join a growing, fun and professional law firm - we'd strongly encourage you to apply.
May 02, 2024
Full time
We are seeking a part-time Legal Secretary to join our 'Business and Organisations' team - supporting our lawyers across the division in areas that include Employment, Company and Commercial. The role is based from our modern offices in Chandlers Ford (near Southampton), which offers great open plan working and an on-site staff restaurant/coffee shop. The role is offered on a 21 hour per week basis (reference to a 35 hour per week full-time equivalent). We are ideally seeking an individual 5 days per week, and consequently the role might suit an individual seeking shorter working days or 'school hours' to fit around other commitments. We are flexible regarding the exact working pattern, so an earlier start or a later finish or 'school hours' can be considered. This is an opportunity working as part of a small team comprised of several administrative assistants, and a small number of legal secretaries. This team provides comprehensive support to our solicitors, partners and Clients. The team structure allows people to build long-lasting and strong working relationships with their colleagues, and enables good support for each of the team to ensure an even distribution of workload. This is a varied role and as such, you'll be involved in helping the team achieve excellent outcomes for our Clients through: File management - assisting the administrators in the proper opening and closing Client accounts and assisting with the necessary legal checks including AML (anti-money laundering). Collating and retaining accurate records and logs of Client information. Document drafting - creation of letters from written or audio notes/dictation, ensuring accurately typed and formatted to a high standard Client communication - assisting Clients directly by phone, in writing by post and email Diary management - supporting ensuring that client and internal team members diaries are organized and up to date Accounts - assisting with the timely billing of clients, in conjunction with our finance team Marketing - being directly involved in the set up of marketing campaigns in conjunction with the marketing team, including events and other marketing related activities General administration - helping with general administration and assisting our teams deliver outstanding client service Why join us? We are trying to create the best regional law firm to work for. We are a career firm, and care as much about your career as you do. We offer excellent opportunities for personal development and this role offers the breadth of activity to really help individuals to learn new skills. What we Look For We are seeking an individual with previous secretarial experience gained in a law firm. You'll have great communication skills, strong attention to detail and an eagerness to help others. You'll have experience of working with dictation tools, case management software and be familiar with legal working practices. We are a friendly team, and look for people who enjoy working with others. You'll have great attention to detail, good Microsoft Outlook and Word skills, and enjoy client communication (by both phone and email). If you have this experience and are seeking to join a growing, fun and professional law firm - we'd strongly encourage you to apply.
Overview: As a Finance Administrator, you'll play a pivotal role in providing comprehensive administrative support to the Credit Control department. Your responsibilities will span various tasks including credit control, managing credit queries, cash chasing, invoice processing, reception duties, and hospitality for visitors. Responsibilities: Manage customer documentation, including credit account status checks and sending works instructions to the factory and confirmations to customers via email. Handle photocopying, emailing, and filing of works instructions to the factory. Verify and process transport invoices. Prepare monthly scrap invoices. Print manuals as needed. Coordinate stationery requisitions. Assist with overflow telephone calls during peak times when the Receptionist is occupied. Support the Credit Controller/Secretary during busy periods. Cover and assist the Credit Controller in processing orders, conducting credit checks, preparing invoices, and maintaining stoppage of goods and Debtors List. This includes cash chasing and credit note preparation. Provide reception coverage during holidays, absences, and lunch breaks. Tasks include invoice preparation, CMR chasing, and general administrative duties. Perform any other duties as required by the team. Requirements: Previous experience in an accounts office, particularly in credit control, is essential. Strong communication skills, both verbal and written. Proficiency in Outlook, Excel, and preferably Sage 200. Confident in engaging with people, both face to face a
May 02, 2024
Full time
Overview: As a Finance Administrator, you'll play a pivotal role in providing comprehensive administrative support to the Credit Control department. Your responsibilities will span various tasks including credit control, managing credit queries, cash chasing, invoice processing, reception duties, and hospitality for visitors. Responsibilities: Manage customer documentation, including credit account status checks and sending works instructions to the factory and confirmations to customers via email. Handle photocopying, emailing, and filing of works instructions to the factory. Verify and process transport invoices. Prepare monthly scrap invoices. Print manuals as needed. Coordinate stationery requisitions. Assist with overflow telephone calls during peak times when the Receptionist is occupied. Support the Credit Controller/Secretary during busy periods. Cover and assist the Credit Controller in processing orders, conducting credit checks, preparing invoices, and maintaining stoppage of goods and Debtors List. This includes cash chasing and credit note preparation. Provide reception coverage during holidays, absences, and lunch breaks. Tasks include invoice preparation, CMR chasing, and general administrative duties. Perform any other duties as required by the team. Requirements: Previous experience in an accounts office, particularly in credit control, is essential. Strong communication skills, both verbal and written. Proficiency in Outlook, Excel, and preferably Sage 200. Confident in engaging with people, both face to face a