Executive Team Administrator Location: Staines-upon-Thames Salary: 30,500 + Bonus Benefits Include : - Company Pension Scheme (8.6% ER / 4% minimum EE) - Private Healthcare - Dental Insurance - Subsidised Gym membership - Death in Service - Permanent Health Insurance - Potential Bonus 2 x per annum - Annual Private Health Screen - 35 hours per week (Mon - Fri with one hour for lunch) Office Angels Staines are delighted to be partnering with this impressive Technology business with modern offices based in central Staines. If you are an experienced Team Administrator, able to demonstrate experience of working as part of a team to provide comprehensive PA / Administrative support - then we'd love to hear from you! This is a great opportunity to join a fantastic team and play an integral role within this global business, About you: You will be able to demonstrate strong administrative, communication and organisational skills. An aptitude for working with / collating financial information with excellent attention to detail. Be adaptable and able to work independently as well as within a team. Friendly, patient, flexible with a willingness to learn and grow. Some key duties of the role: Financial Project Support: Manage creditor invoicing, supporting the verification and authorisation processes. Interfacing with Accounts Department for payment processing. Accounts Liaison: Collaborate with Accounts Department to ensure timely payment of invoices. Purchase Order Processing System: Assist in new customer/supplier registration process. International Travel Arrangements: Handle all travel bookings, including flights, accommodations, and visas, in accordance with Company Policy. Extensive Diary / Calendar Management: Maintain online calendars for each team. Expenses Administration: Manage online Expense Claim system. Documentation Preparation: Assist in preparing tender documents. General Administration & Compliance: Manage filing systems, arrange couriers, ensure compliance with client tendering portals, coordinate events, maintain staff attendance / HR records. Safety and Compliance Responsibilities: Ensure compliance with OH&S management system and report any issues or hazards. Adhere to corporate policies and programs, participating in training and related activities. Contribute to product and process improvement initiatives. Next Steps To find out more about this exciting opportunity please contact Sylvia White at Office Angels Staines email or call (phone number removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 02, 2024
Full time
Executive Team Administrator Location: Staines-upon-Thames Salary: 30,500 + Bonus Benefits Include : - Company Pension Scheme (8.6% ER / 4% minimum EE) - Private Healthcare - Dental Insurance - Subsidised Gym membership - Death in Service - Permanent Health Insurance - Potential Bonus 2 x per annum - Annual Private Health Screen - 35 hours per week (Mon - Fri with one hour for lunch) Office Angels Staines are delighted to be partnering with this impressive Technology business with modern offices based in central Staines. If you are an experienced Team Administrator, able to demonstrate experience of working as part of a team to provide comprehensive PA / Administrative support - then we'd love to hear from you! This is a great opportunity to join a fantastic team and play an integral role within this global business, About you: You will be able to demonstrate strong administrative, communication and organisational skills. An aptitude for working with / collating financial information with excellent attention to detail. Be adaptable and able to work independently as well as within a team. Friendly, patient, flexible with a willingness to learn and grow. Some key duties of the role: Financial Project Support: Manage creditor invoicing, supporting the verification and authorisation processes. Interfacing with Accounts Department for payment processing. Accounts Liaison: Collaborate with Accounts Department to ensure timely payment of invoices. Purchase Order Processing System: Assist in new customer/supplier registration process. International Travel Arrangements: Handle all travel bookings, including flights, accommodations, and visas, in accordance with Company Policy. Extensive Diary / Calendar Management: Maintain online calendars for each team. Expenses Administration: Manage online Expense Claim system. Documentation Preparation: Assist in preparing tender documents. General Administration & Compliance: Manage filing systems, arrange couriers, ensure compliance with client tendering portals, coordinate events, maintain staff attendance / HR records. Safety and Compliance Responsibilities: Ensure compliance with OH&S management system and report any issues or hazards. Adhere to corporate policies and programs, participating in training and related activities. Contribute to product and process improvement initiatives. Next Steps To find out more about this exciting opportunity please contact Sylvia White at Office Angels Staines email or call (phone number removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Office manager position within a specialist and reputable firm of highly skilled surveyors and technicians, offering a one stop service from consultation to cure for rising damp, condensation & black mould, wet & dry rot, and woodworm They are PCA certified surveyors, and cover work all over South East London, and Kent. They are looking to recruit an office manager/works co-ordinator, who is experienced in admin, as well as having basic construction and building knowledge. If you are an administrator or office manager with construction industry experience, you are the perfect candidate for this role Office Manager Position Overview Administrative Management: Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Human Resources Support: Assist with recruitment and onboarding processes, including posting job ads, scheduling interviews, and preparing employment contracts. Maintain employee records, including attendance, leave, and performance evaluations. Financial Administration: Assist with accounts payable and receivable processes, including invoice processing, expense tracking, and payment reconciliation. Prepare financial reports and budgets as needed, in collaboration with the finance department. Facilities Management: Ensure the cleanliness, safety, and maintenance of the office environment, including equipment and supplies. Coordinate office repairs and maintenance, liaising with vendors and contractors as necessary. Project Support: Provide administrative support to project managers and teams, including organizing meetings, preparing documents, and managing project files. Assist with project documentation and reporting, ensuring accuracy and completeness. Client Communication: Serve as a point of contact for clients, suppliers, and subcontractors, addressing inquiries and resolving issues in a timely and professional manner. Maintain client databases and records, ensuring confidentiality and accuracy of information. Office Manager Position Requirements Bachelors degree in business administration, business management, office management, or related fields are preferred Experience in a construction or building firm is preferred Basic understanding on construction or surveyors is preferred Excellent communication, organisation, interpersonal skills Proficient in Microsoft office and office management software Previous office management, or lead administration experience is essential Office Manager Position Remuneration Salary depending on experience and industry experience. In the 40k region Range of benefits and perks to be discussed Fully office based 9-5pm - can do flexible hours Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy. Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
May 02, 2024
Full time
Office manager position within a specialist and reputable firm of highly skilled surveyors and technicians, offering a one stop service from consultation to cure for rising damp, condensation & black mould, wet & dry rot, and woodworm They are PCA certified surveyors, and cover work all over South East London, and Kent. They are looking to recruit an office manager/works co-ordinator, who is experienced in admin, as well as having basic construction and building knowledge. If you are an administrator or office manager with construction industry experience, you are the perfect candidate for this role Office Manager Position Overview Administrative Management: Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Human Resources Support: Assist with recruitment and onboarding processes, including posting job ads, scheduling interviews, and preparing employment contracts. Maintain employee records, including attendance, leave, and performance evaluations. Financial Administration: Assist with accounts payable and receivable processes, including invoice processing, expense tracking, and payment reconciliation. Prepare financial reports and budgets as needed, in collaboration with the finance department. Facilities Management: Ensure the cleanliness, safety, and maintenance of the office environment, including equipment and supplies. Coordinate office repairs and maintenance, liaising with vendors and contractors as necessary. Project Support: Provide administrative support to project managers and teams, including organizing meetings, preparing documents, and managing project files. Assist with project documentation and reporting, ensuring accuracy and completeness. Client Communication: Serve as a point of contact for clients, suppliers, and subcontractors, addressing inquiries and resolving issues in a timely and professional manner. Maintain client databases and records, ensuring confidentiality and accuracy of information. Office Manager Position Requirements Bachelors degree in business administration, business management, office management, or related fields are preferred Experience in a construction or building firm is preferred Basic understanding on construction or surveyors is preferred Excellent communication, organisation, interpersonal skills Proficient in Microsoft office and office management software Previous office management, or lead administration experience is essential Office Manager Position Remuneration Salary depending on experience and industry experience. In the 40k region Range of benefits and perks to be discussed Fully office based 9-5pm - can do flexible hours Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy. Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
Construction Administrator 28,000 - 32,000 per annum Billericay, Essex Monday-Friday, 9am-5:30pm Are you an organised and proactive individual looking for a new challenge? We are currently seeking a Construction Administrator to join a small and dynamic construction team in Billericay. In this role, you will work alongside one other person, playing a vital part in ensuring the smooth running of the office and supporting the business with their day-to-day activities. If you thrive in a fast-paced environment and enjoy wearing multiple hats, then this could be the perfect opportunity for you! Responsibilities: Take charge of the general running of the office, ensuring everything is organised and efficient. Be the go-to person for organising office supplies, making sure everything is well-stocked. Assist up to 6 Project Managers by promptly responding to their requests for information. Assist with the company website with any ideas on changes. Create company social media pages and maintain these on a regular basis. Assist in the organisation of client events. Manage the holiday schedule, keeping track of everyone's time off and ensuring proper coverage. Oversee the training matrix and arrange training sessions for the site staff. Set up files for new projects, ensuring all necessary documentation is properly organised. Create comprehensive operation and maintenance (O&M) manuals. Keep track of membership renewals on the portal and ensure timely updates. Respond to requests for health and safety information and maintain proper signage. Provide support to the Accounts Manager when needed. Handle incoming and outgoing mail, ensuring efficient distribution. Requirements: Previous experience in a similar office management role, preferably within the construction industry. Excellent organisational and multitasking skills. Strong communication and interpersonal skills. Proficiency in MS Office suite. A proactive and self-motivated attitude. A valid driver's licence. If you're ready to take on this exciting Office Manager role, where you'll have the opportunity to make a real impact and support a fantastic team, apply today! We look forward to hearing from you. Note: This is a permanent, full-time position based in Billericay, Essex. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 02, 2024
Full time
Construction Administrator 28,000 - 32,000 per annum Billericay, Essex Monday-Friday, 9am-5:30pm Are you an organised and proactive individual looking for a new challenge? We are currently seeking a Construction Administrator to join a small and dynamic construction team in Billericay. In this role, you will work alongside one other person, playing a vital part in ensuring the smooth running of the office and supporting the business with their day-to-day activities. If you thrive in a fast-paced environment and enjoy wearing multiple hats, then this could be the perfect opportunity for you! Responsibilities: Take charge of the general running of the office, ensuring everything is organised and efficient. Be the go-to person for organising office supplies, making sure everything is well-stocked. Assist up to 6 Project Managers by promptly responding to their requests for information. Assist with the company website with any ideas on changes. Create company social media pages and maintain these on a regular basis. Assist in the organisation of client events. Manage the holiday schedule, keeping track of everyone's time off and ensuring proper coverage. Oversee the training matrix and arrange training sessions for the site staff. Set up files for new projects, ensuring all necessary documentation is properly organised. Create comprehensive operation and maintenance (O&M) manuals. Keep track of membership renewals on the portal and ensure timely updates. Respond to requests for health and safety information and maintain proper signage. Provide support to the Accounts Manager when needed. Handle incoming and outgoing mail, ensuring efficient distribution. Requirements: Previous experience in a similar office management role, preferably within the construction industry. Excellent organisational and multitasking skills. Strong communication and interpersonal skills. Proficiency in MS Office suite. A proactive and self-motivated attitude. A valid driver's licence. If you're ready to take on this exciting Office Manager role, where you'll have the opportunity to make a real impact and support a fantastic team, apply today! We look forward to hearing from you. Note: This is a permanent, full-time position based in Billericay, Essex. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mission 4 Recruitment
Welwyn Garden City, Hertfordshire
Administrator My client, based in Welwyn Garden City, are looking for an experience administrator with good customer service skills to join their team. This is an ambitious and growing business, and you will become a valued member of the operations and projects team. We are looking for a highly focused individual who is self-motivated with a proactive and customer focused attitude. As well as project work, you will be answering calls and emails and assigning jobs to engineers so confidence using the telephone will be important. Full training will be given so it is more important that you have the drive and the right attitude to succeed in this fast-paced role. Administrator duties include: Answering emails and telephone calls from both customers and internal colleagues Administrating job reports from the field engineers Supporting the Project Team with project work Responding to reactive works in a proactive way and assigning jobs to the engineers Working closely with the account managers to provide a high level of customer service to all accounts Utilising the client's SaaS software packages (Training will be given) Responsibilities of the Administrator: Good level of Excel skills Expertly handle all contact with our customers via telephone and email Deliver an unrivalled customer experience A positive, proactive and customer focused attitude An ability to manage and prioritize your workload in a fast-paced environment Willingness to learn new systems Being able to use your own initiative when completing day to day tasks Excellent time management skills enabling to meet all set deadlines Comfortable Using all Microsoft Office programmes Highly organised Full training will be given, with additional training and career progression for the right candidate. Perks and Benefits Competitive salary with full training Free parking Pension Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy Only candidates who are short listed will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.
May 02, 2024
Full time
Administrator My client, based in Welwyn Garden City, are looking for an experience administrator with good customer service skills to join their team. This is an ambitious and growing business, and you will become a valued member of the operations and projects team. We are looking for a highly focused individual who is self-motivated with a proactive and customer focused attitude. As well as project work, you will be answering calls and emails and assigning jobs to engineers so confidence using the telephone will be important. Full training will be given so it is more important that you have the drive and the right attitude to succeed in this fast-paced role. Administrator duties include: Answering emails and telephone calls from both customers and internal colleagues Administrating job reports from the field engineers Supporting the Project Team with project work Responding to reactive works in a proactive way and assigning jobs to the engineers Working closely with the account managers to provide a high level of customer service to all accounts Utilising the client's SaaS software packages (Training will be given) Responsibilities of the Administrator: Good level of Excel skills Expertly handle all contact with our customers via telephone and email Deliver an unrivalled customer experience A positive, proactive and customer focused attitude An ability to manage and prioritize your workload in a fast-paced environment Willingness to learn new systems Being able to use your own initiative when completing day to day tasks Excellent time management skills enabling to meet all set deadlines Comfortable Using all Microsoft Office programmes Highly organised Full training will be given, with additional training and career progression for the right candidate. Perks and Benefits Competitive salary with full training Free parking Pension Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy Only candidates who are short listed will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.
IT Support Administrator - 22- 25K - West Yorkshire An established client of ours in the professional services sector are looking for a the IT Administrator to join their internal IT department, on a permanent basis. The successful candidate will provide generalist IT support to the business, and to support the IT Officer with technical related projects. This is an office-based role, so applicants must be within a commutable distance of the area and comfortable working on-site Monday to Friday. The organisation is undergoing an exciting period of growth in addition to digital transformation, so this is a great opportunity to Develop your IT skills further with the IT team. Role Responsibilities: IT Helpdesk duties - providing support on key IT systems - Windows, Office, DMS Typical IT Helpdesk duties including (non-comprehensive) setting up new contracts in SharePoint, setup & deploy IT equipment, upkeep of IT equipment, troubleshoot hardware and software issues and when necessary, work with third parties to report/log/resolve issues, setup fob keys, setup user accounts and profiles, maintain detailed inventory of all IT equipment) Create and maintain IT procedures, manuals, and guides. Assist with managing company telecommunications and mobile system. Participate in other duties as and when required. Azure Comply with all policies and procedures within the company. Carry out all duties with regard to and ensuring equal opportunity. Work with all employees within the company in the fulfilment of our aims. Ensure that you remain compliant with health and safety regulations and accepted safe practice at all times. Report any health and safety issues or contraventions witnessed anywhere within the business to your manager. This is an excellent opportunity for an enthusiastic and passionate IT Support Administrator to join a successful organisation. Interviews are being arranged immediately for this role, so if this is of interest, please apply now for consideration! If you'd like more information about the role, please contact Jasmine Brady for more information on (phone number removed) / email your CV to (url removed) For more information about Senitor and the opportunities we have to offer follow us on Senitor Associates Ltd is acting as an Employment Agency in relation to this vacancy.
May 02, 2024
Full time
IT Support Administrator - 22- 25K - West Yorkshire An established client of ours in the professional services sector are looking for a the IT Administrator to join their internal IT department, on a permanent basis. The successful candidate will provide generalist IT support to the business, and to support the IT Officer with technical related projects. This is an office-based role, so applicants must be within a commutable distance of the area and comfortable working on-site Monday to Friday. The organisation is undergoing an exciting period of growth in addition to digital transformation, so this is a great opportunity to Develop your IT skills further with the IT team. Role Responsibilities: IT Helpdesk duties - providing support on key IT systems - Windows, Office, DMS Typical IT Helpdesk duties including (non-comprehensive) setting up new contracts in SharePoint, setup & deploy IT equipment, upkeep of IT equipment, troubleshoot hardware and software issues and when necessary, work with third parties to report/log/resolve issues, setup fob keys, setup user accounts and profiles, maintain detailed inventory of all IT equipment) Create and maintain IT procedures, manuals, and guides. Assist with managing company telecommunications and mobile system. Participate in other duties as and when required. Azure Comply with all policies and procedures within the company. Carry out all duties with regard to and ensuring equal opportunity. Work with all employees within the company in the fulfilment of our aims. Ensure that you remain compliant with health and safety regulations and accepted safe practice at all times. Report any health and safety issues or contraventions witnessed anywhere within the business to your manager. This is an excellent opportunity for an enthusiastic and passionate IT Support Administrator to join a successful organisation. Interviews are being arranged immediately for this role, so if this is of interest, please apply now for consideration! If you'd like more information about the role, please contact Jasmine Brady for more information on (phone number removed) / email your CV to (url removed) For more information about Senitor and the opportunities we have to offer follow us on Senitor Associates Ltd is acting as an Employment Agency in relation to this vacancy.
We are looking for an experienced Office Administrator / Business Administrator to join a busy, vibrant engineering consultancy practice near Romsey. The ideal candidate will need strong organisational and administrative skills to help ensure the smooth running of the office, along with excellent communication and problem-solving abilities. The role is very varied and will need someone who is good at multi-tasking, happy to take on additional tasks and has a positive and upbeat working attitude. The candidate must have a good working knowledge of Microsoft software packages. Previous experience of running a small busy office would be advantageous, but this is not essential. This is a full time, office-based role in a semi-rural office setting. Day to day Responsibilities: Managing incoming telephone calls and emails Directing and responding to initial project enquiries Managing several email accounts Management of technical document library Assisting the Finance Manager with purchasing of selected equipment Health and safety management Upkeep and ongoing improvements to policies, handbooks and certificates Organisation of social events, meetings and trips Upkeep and maintenance of the business property, liaising with Landlord Handling all building maintenance queries Ordering supplies and consumables for the smooth running of the office Reviewing and updating physical and electronic document filing Liaising with external IT support Be able to chair meetings and take minutes Assist the QMS Manager with the management of QMS system Identify opportunities for improving office and process efficiency's Reviewing and updating marketing materials Management of office social media streams - website and LinkedIn Preparation of marketing documents and presentations Required skills, experience, and attributes: Excellent communication and interpersonal skills An undergraduate degree in business, management or a complimentary field Ideally have Office Management and Human Resources experience Strong organisational and time management skills, and the ability to prioritise Be self-motivated and able to work on own initiative Must be proficient with full Microsoft Office suite Exceptional attention to detail Dynamic, flexible and resourceful Must have some Marketing experience as will need to do online social media i.e linked in and company website Benefits: Competitive Salary Private Healthcare Provision Company Pension Contributions Company Bonus Scheme 25 Days Annual
May 02, 2024
Full time
We are looking for an experienced Office Administrator / Business Administrator to join a busy, vibrant engineering consultancy practice near Romsey. The ideal candidate will need strong organisational and administrative skills to help ensure the smooth running of the office, along with excellent communication and problem-solving abilities. The role is very varied and will need someone who is good at multi-tasking, happy to take on additional tasks and has a positive and upbeat working attitude. The candidate must have a good working knowledge of Microsoft software packages. Previous experience of running a small busy office would be advantageous, but this is not essential. This is a full time, office-based role in a semi-rural office setting. Day to day Responsibilities: Managing incoming telephone calls and emails Directing and responding to initial project enquiries Managing several email accounts Management of technical document library Assisting the Finance Manager with purchasing of selected equipment Health and safety management Upkeep and ongoing improvements to policies, handbooks and certificates Organisation of social events, meetings and trips Upkeep and maintenance of the business property, liaising with Landlord Handling all building maintenance queries Ordering supplies and consumables for the smooth running of the office Reviewing and updating physical and electronic document filing Liaising with external IT support Be able to chair meetings and take minutes Assist the QMS Manager with the management of QMS system Identify opportunities for improving office and process efficiency's Reviewing and updating marketing materials Management of office social media streams - website and LinkedIn Preparation of marketing documents and presentations Required skills, experience, and attributes: Excellent communication and interpersonal skills An undergraduate degree in business, management or a complimentary field Ideally have Office Management and Human Resources experience Strong organisational and time management skills, and the ability to prioritise Be self-motivated and able to work on own initiative Must be proficient with full Microsoft Office suite Exceptional attention to detail Dynamic, flexible and resourceful Must have some Marketing experience as will need to do online social media i.e linked in and company website Benefits: Competitive Salary Private Healthcare Provision Company Pension Contributions Company Bonus Scheme 25 Days Annual
We have a new opportunity within the nuclear industry for a PROFESSIONAL SERVICES MANAGEMENT INFORMATION & ENABLEMENT OFFICER This role can be based in Risley in Warrington, Preston or Workington in Cumbria and can be worked on a hybrid basis between home and office. The successful Candidate would be responsible for managing and maintaining the framework of policies, procedures, processes and practices within which the functions operate. Leading on the production and analysis of accurate Procurement and Commercial Management Information, derived from multiple sources, for use both internally and externally. Striving for best practice, the post-holder will contribute to a highly effective framework of policies, procedures, processes and practices to support Professional Services in delivering the needs of the business. The post-holder will also take responsibility for ensuring that internal and external communication channels are kept up-to-date with accurate information. MAIN RESPONSIBILITIES Principal Accountabilities: Production of regular, accurate and timely management reporting whilst working on own initiative to validate the data, working to set deadlines: Produce monthly, quarterly, and ad-hoc reporting on category spending, team performance etc. Produce Management Information for submission to DESNZ/BEIS or the Cabinet Office on procurement activity including - Contract Register & Procurement pipeline spend with Small Medium Enterprises and compliance with the UK Government Prompt Payment Policy. Maintenance of the Procurement and Commercial corporate information, ensuring that it is kept up-to-date, relevant and available when required by the organisation and maintained as required by the organisation: Disseminate relevant and accurate information to the organisation to ensure open and effective communication. Design and maintain the Procurement and Commercial Nucleus pages (SharePoint based). Provide support to the Procurement and Supply Chain Management Team in updating, cross-referencing and uploading documents to the Management System. Maintain the Suppliers section of the Company website to ensure that the most up-to-date and relevant information for the supply chain is available at all times. Maintain accurate internal data sources, such as the Workload Planner, Service Level Agreement Database and Contracts Register. Support the Procurement and Commercial teams in undertaking 2nd Line Assurance compliance checks against existing processes: Review existing data sources and standard reports and identify where reporting can be improved and assist in the implementation of improvements. Advise on any other strategic initiatives to make improvements in the business. Support and encourage continuous improvement activities across the Procurement and Commercial functions as well as the wider business: Collaborate with peers around the business to build best practice processes in terms of both data quality and reporting tools. Lead on the mapping of processes in as-is and to-be states, working across functions where applicable to simplify and standardise processes and procedures. Work with the Accounts Payable team and any other relevant functions to streamline purchase-to-pay policies and practices. Advise on any other strategic initiatives to make improvements in the business Contribution to a highly effective framework of policies, procedures, processes and practices by enabling the Procurement and Commercial functions to operate in an efficient and effective way. Proactively facilitate and advise all employees to ensure that all goods, works and services are procured in line with the procedures set out within the Constitution. Understand the main policies, procedures and processes in use by team members at any given time and proactively maintain them in accordance with best practice. Advise and train the team members in the use of the main systems and assume administrator duties in each case. Co-ordinate reporting of KPIs for the Procurement and Commercial functions (including trends over time). THE IDEAL CANDIDATE Essential Significant experience in a similar role in a busy and diverse office environment. Highly proficient in of using Microsoft Office applications, (most importantly Excel, but experience of Outlook, Word, Visio and PowerPoint is key) including analysing and commentating on the outputs. Able to gather data from multiple sources, analyse and produce a range of report types, including: PowerPoint dashboards, pivot tables, macro-enabled spreadsheets etc. A basic understanding of database structure to enable MI automation. The ability to learn and become proficient in using new tools. Good communication skills, both verbal and written, with experience of dealing with correspondence for both internal and external stakeholders. Experience of working with sensitive and confidential material in an impartial and professional manner. Organised and can plan workload to achieve targets. Desirable Criteria Business World - working knowledge of Business World (Agresso) Visio - production of process flow diagrams. Power Query in Excel. An understanding of basic SQL. Microsoft Project - Project Plans. Awareness of public sector procurement. Experience of SharePoint editing. Experience of E-Procurement systems.
May 02, 2024
Contractor
We have a new opportunity within the nuclear industry for a PROFESSIONAL SERVICES MANAGEMENT INFORMATION & ENABLEMENT OFFICER This role can be based in Risley in Warrington, Preston or Workington in Cumbria and can be worked on a hybrid basis between home and office. The successful Candidate would be responsible for managing and maintaining the framework of policies, procedures, processes and practices within which the functions operate. Leading on the production and analysis of accurate Procurement and Commercial Management Information, derived from multiple sources, for use both internally and externally. Striving for best practice, the post-holder will contribute to a highly effective framework of policies, procedures, processes and practices to support Professional Services in delivering the needs of the business. The post-holder will also take responsibility for ensuring that internal and external communication channels are kept up-to-date with accurate information. MAIN RESPONSIBILITIES Principal Accountabilities: Production of regular, accurate and timely management reporting whilst working on own initiative to validate the data, working to set deadlines: Produce monthly, quarterly, and ad-hoc reporting on category spending, team performance etc. Produce Management Information for submission to DESNZ/BEIS or the Cabinet Office on procurement activity including - Contract Register & Procurement pipeline spend with Small Medium Enterprises and compliance with the UK Government Prompt Payment Policy. Maintenance of the Procurement and Commercial corporate information, ensuring that it is kept up-to-date, relevant and available when required by the organisation and maintained as required by the organisation: Disseminate relevant and accurate information to the organisation to ensure open and effective communication. Design and maintain the Procurement and Commercial Nucleus pages (SharePoint based). Provide support to the Procurement and Supply Chain Management Team in updating, cross-referencing and uploading documents to the Management System. Maintain the Suppliers section of the Company website to ensure that the most up-to-date and relevant information for the supply chain is available at all times. Maintain accurate internal data sources, such as the Workload Planner, Service Level Agreement Database and Contracts Register. Support the Procurement and Commercial teams in undertaking 2nd Line Assurance compliance checks against existing processes: Review existing data sources and standard reports and identify where reporting can be improved and assist in the implementation of improvements. Advise on any other strategic initiatives to make improvements in the business. Support and encourage continuous improvement activities across the Procurement and Commercial functions as well as the wider business: Collaborate with peers around the business to build best practice processes in terms of both data quality and reporting tools. Lead on the mapping of processes in as-is and to-be states, working across functions where applicable to simplify and standardise processes and procedures. Work with the Accounts Payable team and any other relevant functions to streamline purchase-to-pay policies and practices. Advise on any other strategic initiatives to make improvements in the business Contribution to a highly effective framework of policies, procedures, processes and practices by enabling the Procurement and Commercial functions to operate in an efficient and effective way. Proactively facilitate and advise all employees to ensure that all goods, works and services are procured in line with the procedures set out within the Constitution. Understand the main policies, procedures and processes in use by team members at any given time and proactively maintain them in accordance with best practice. Advise and train the team members in the use of the main systems and assume administrator duties in each case. Co-ordinate reporting of KPIs for the Procurement and Commercial functions (including trends over time). THE IDEAL CANDIDATE Essential Significant experience in a similar role in a busy and diverse office environment. Highly proficient in of using Microsoft Office applications, (most importantly Excel, but experience of Outlook, Word, Visio and PowerPoint is key) including analysing and commentating on the outputs. Able to gather data from multiple sources, analyse and produce a range of report types, including: PowerPoint dashboards, pivot tables, macro-enabled spreadsheets etc. A basic understanding of database structure to enable MI automation. The ability to learn and become proficient in using new tools. Good communication skills, both verbal and written, with experience of dealing with correspondence for both internal and external stakeholders. Experience of working with sensitive and confidential material in an impartial and professional manner. Organised and can plan workload to achieve targets. Desirable Criteria Business World - working knowledge of Business World (Agresso) Visio - production of process flow diagrams. Power Query in Excel. An understanding of basic SQL. Microsoft Project - Project Plans. Awareness of public sector procurement. Experience of SharePoint editing. Experience of E-Procurement systems.
Pin Point Recruitment
Newton Aycliffe, County Durham
Senior Administrator/Executive Assistant Newton Aycliffe Permanent Full time (40 hours) Based on site Salary £25,000 - £30,000 per annum depending upon experience We are looking for a highly organized and detail-oriented Senior Administrator/Executive Assistant to provide critical administrative and operational support to ensure the smooth running of key client contracts. Additionally, this role will involve generalised accounts responsibilities using Sage and Excel. Role snapshot: Generalised administration support Manage Director s calendar Be first point of contact for the business for Client enquiries Raise annual and monthly invoices and statements Chase overdue balances Complete paying in book and bank records Process purchase invoices Analysis of weekly and monthly sales orders and raising of sales invoices. Ad hoc analysis of sales and margins. Administrative duties cover for holiday absence. Liaise with sales team re process improvements linking to sales invoicing and reporting. Ability to work closely with our Financial Controller Ad hoc reporting and projects as required by the Managing Director Requirements: Excellent IT skills with experience of Sage and Excel Background as either an administrator or accounts generalist Able to work under pressure and using own initiative. Strong communication skills and able to influence people. Attention to detail is essential. A good level of general education to at least GCSE level AAT or similar would be advantageous. Able to work full time, on site (non negotiable). A driving licence and access to own car is an advantage. More details available on application. Only those with suitable background and experience will be contacted for further information.
May 02, 2024
Full time
Senior Administrator/Executive Assistant Newton Aycliffe Permanent Full time (40 hours) Based on site Salary £25,000 - £30,000 per annum depending upon experience We are looking for a highly organized and detail-oriented Senior Administrator/Executive Assistant to provide critical administrative and operational support to ensure the smooth running of key client contracts. Additionally, this role will involve generalised accounts responsibilities using Sage and Excel. Role snapshot: Generalised administration support Manage Director s calendar Be first point of contact for the business for Client enquiries Raise annual and monthly invoices and statements Chase overdue balances Complete paying in book and bank records Process purchase invoices Analysis of weekly and monthly sales orders and raising of sales invoices. Ad hoc analysis of sales and margins. Administrative duties cover for holiday absence. Liaise with sales team re process improvements linking to sales invoicing and reporting. Ability to work closely with our Financial Controller Ad hoc reporting and projects as required by the Managing Director Requirements: Excellent IT skills with experience of Sage and Excel Background as either an administrator or accounts generalist Able to work under pressure and using own initiative. Strong communication skills and able to influence people. Attention to detail is essential. A good level of general education to at least GCSE level AAT or similar would be advantageous. Able to work full time, on site (non negotiable). A driving licence and access to own car is an advantage. More details available on application. Only those with suitable background and experience will be contacted for further information.
Are you looking to go back into Aviation! A Subcontractor is looking for a Site Administrator to work for them at Heathrow Airport! This is a permanent position. Location: Heathrow airport. MUST be able to get to Heathrow easily. Offering: 30,00 - 35,000 + travel. Description: Looking for a Site Administrator overarching responsibility of the Administrator is to provide effective, high quality administrative support to the project's Engineering team. The project administrator has the responsibility of ensuring that the administrative activities within their remit run efficiently. The role includes: maintaining document registers; arranging & minuting technical meetings; liaising with field library & the document control centre; supporting technical admin checks; using SharePoint to manage records and other Document Control systems; and providing general administrative support to the engineering team. Responsibilities: Typing up letters and reports Printing and photocopying Ordering office supplies Liaising with suppliers and contractors Liaising with staff in other departments, e.g. finance, HR Arranging travel and accommodation for Senior staff Checking timesheets for discrepancies and send the hours to the accounts team for payment Manage on and off hire of plant and machinery Processing daily task briefings Issue Purchase Orders Book new starters on to site inductions Assist new starters with induction paperwork Manage an observation tracker and training matrix Upload information ,extract reports, issue cards and register fingerprints using the system Requirements Minimum of 2 years of experience in Administration in Aviation Excellent written and verbal communication skills Strong interpersonal skills and ability to work collaboratively with teams Attention to detail and ability to accurately maintain records Proficient in Microsoft Office Suite and related software. Please apply if this is something you are interested in! Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
May 02, 2024
Full time
Are you looking to go back into Aviation! A Subcontractor is looking for a Site Administrator to work for them at Heathrow Airport! This is a permanent position. Location: Heathrow airport. MUST be able to get to Heathrow easily. Offering: 30,00 - 35,000 + travel. Description: Looking for a Site Administrator overarching responsibility of the Administrator is to provide effective, high quality administrative support to the project's Engineering team. The project administrator has the responsibility of ensuring that the administrative activities within their remit run efficiently. The role includes: maintaining document registers; arranging & minuting technical meetings; liaising with field library & the document control centre; supporting technical admin checks; using SharePoint to manage records and other Document Control systems; and providing general administrative support to the engineering team. Responsibilities: Typing up letters and reports Printing and photocopying Ordering office supplies Liaising with suppliers and contractors Liaising with staff in other departments, e.g. finance, HR Arranging travel and accommodation for Senior staff Checking timesheets for discrepancies and send the hours to the accounts team for payment Manage on and off hire of plant and machinery Processing daily task briefings Issue Purchase Orders Book new starters on to site inductions Assist new starters with induction paperwork Manage an observation tracker and training matrix Upload information ,extract reports, issue cards and register fingerprints using the system Requirements Minimum of 2 years of experience in Administration in Aviation Excellent written and verbal communication skills Strong interpersonal skills and ability to work collaboratively with teams Attention to detail and ability to accurately maintain records Proficient in Microsoft Office Suite and related software. Please apply if this is something you are interested in! Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Admin Assistant ( with marketing ) 25-28k depending on experience Hybrid role 1-2 days in the office My client is seeking a hardworking and detail-oriented individual with a keen interest in marketing to join the team as an Administrator. This role will primarily support the administrative functions across two businesses within our startup, with a particular focus on marketing activities. The ideal candidate will thrive in a fast-paced environment, possess excellent organisational skills, and demonstrate a proactive approach to their work. Support in the delivery of multi-channel marketing campaigns (Paid & Organic). Create and manage content across the company's websites and social media accounts (LinkedIn). Assistance with email marketing (Newsletter) and PR. Produce marketing materials such as brochures, flyers, and website content using Canva. Assist with event planning, including lead generation, and event marketing to drive attendance and assist with on-site event management. Assist with the development and execution of marketing strategies to promote the brand and increase reach (Paid & Organic). Research relevant PR publications and assist in developing relationships with press contacts and securing PR opportunities. Assist with the creation of content, including promotional marketing materials, content for podcasts, digital series and for our website. Manage the YEA social media accounts (LinkedIn, TikTok, Instagram & YouTube) Assist with the planning and execution of events. Assist with CRM setup and routine updates. Skills Excellent organisation and project management skills with the ability to multi-task to a high standard to meet strict deadlines Excellent communication and stakeholder management skills Creative with an eagle eye for detail - spelling and grammar are key Works well in a team and on their own, with an ability to manage and prioritise their own workload CRM experience and use of emailing platforms desired Proactive as well as responsive Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
May 02, 2024
Full time
Admin Assistant ( with marketing ) 25-28k depending on experience Hybrid role 1-2 days in the office My client is seeking a hardworking and detail-oriented individual with a keen interest in marketing to join the team as an Administrator. This role will primarily support the administrative functions across two businesses within our startup, with a particular focus on marketing activities. The ideal candidate will thrive in a fast-paced environment, possess excellent organisational skills, and demonstrate a proactive approach to their work. Support in the delivery of multi-channel marketing campaigns (Paid & Organic). Create and manage content across the company's websites and social media accounts (LinkedIn). Assistance with email marketing (Newsletter) and PR. Produce marketing materials such as brochures, flyers, and website content using Canva. Assist with event planning, including lead generation, and event marketing to drive attendance and assist with on-site event management. Assist with the development and execution of marketing strategies to promote the brand and increase reach (Paid & Organic). Research relevant PR publications and assist in developing relationships with press contacts and securing PR opportunities. Assist with the creation of content, including promotional marketing materials, content for podcasts, digital series and for our website. Manage the YEA social media accounts (LinkedIn, TikTok, Instagram & YouTube) Assist with the planning and execution of events. Assist with CRM setup and routine updates. Skills Excellent organisation and project management skills with the ability to multi-task to a high standard to meet strict deadlines Excellent communication and stakeholder management skills Creative with an eagle eye for detail - spelling and grammar are key Works well in a team and on their own, with an ability to manage and prioritise their own workload CRM experience and use of emailing platforms desired Proactive as well as responsive Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
A highly profitable SME with a turnover of £6.5m, based near Doncaster Airport, are looking to expand the business further. Due to continued growth, there is now a need for a PA/Administrator to come on board to support the growing team . A new and exciting role in Doncaster perfect for a multi skilled Office Manager looking for their next role! Are you an experienced Office Manager and an all-rounder looking for a new opportunity? Due to continued growth, there is now a need for highly skilled Office Manager to come on board and take ownership of a number of the day to day duties in order to support the directors and ensure business continuity. This dynamic role is the backbone of the business providing support to the directors to free up their time to focus on the business's clients and continued growth. Alongside this, there are a number of side projects to which a driving force will be required whilst assisting in areas of the business such as office management, PA duties, Customer Service, HR & accounts. Candidates must have a proven background of working as an Office Manager with organisational and administration skills as part of their core competence. The ideal candidate must demonstrate a high level of competence, a hands on approachable personality, the ability to self-motivate and a unique drive to solve problems. Managing the smooth operation of the administration office on a day-to-day basis Office Management and maintenance Implementing and maintaining procedures/office administrative systems Organising meetings and arranging appointments Ordering stationery and equipment Greeting customers at reception, answering telephone calls and queries Dealing with correspondence, complaints and queries Organising induction programmes for new employees Ensuring that health and safety policies and audits are up to date Handling staff recruitment and appraisals Supporting with HR duties Keeping personnel records Taking minutes at meetings Skills and experience required: Office management experience is essential Basic knowledge of HR Experience of implementing new policies and procedures Ability to multitask and experience in dealing with a demanding role and high-level workload Ability to prioritize work and manage time effectively and be proactive Excellent Organisational skills Communication skills the ability to communicate well at all levels Self-motivated Ability to maintain a high level of discretion, confidentiality and Professionalism Benefits included: Additionally, the role will provide support to the busy customer service team when required. Working hours: 40 hours per week 9.00 am - 5.30 pm with flexibility around start times and finish times. Benefits included: 22 days + bank holidays Free parking Excellent salary Auto-enrolment pension Company events
May 02, 2024
Full time
A highly profitable SME with a turnover of £6.5m, based near Doncaster Airport, are looking to expand the business further. Due to continued growth, there is now a need for a PA/Administrator to come on board to support the growing team . A new and exciting role in Doncaster perfect for a multi skilled Office Manager looking for their next role! Are you an experienced Office Manager and an all-rounder looking for a new opportunity? Due to continued growth, there is now a need for highly skilled Office Manager to come on board and take ownership of a number of the day to day duties in order to support the directors and ensure business continuity. This dynamic role is the backbone of the business providing support to the directors to free up their time to focus on the business's clients and continued growth. Alongside this, there are a number of side projects to which a driving force will be required whilst assisting in areas of the business such as office management, PA duties, Customer Service, HR & accounts. Candidates must have a proven background of working as an Office Manager with organisational and administration skills as part of their core competence. The ideal candidate must demonstrate a high level of competence, a hands on approachable personality, the ability to self-motivate and a unique drive to solve problems. Managing the smooth operation of the administration office on a day-to-day basis Office Management and maintenance Implementing and maintaining procedures/office administrative systems Organising meetings and arranging appointments Ordering stationery and equipment Greeting customers at reception, answering telephone calls and queries Dealing with correspondence, complaints and queries Organising induction programmes for new employees Ensuring that health and safety policies and audits are up to date Handling staff recruitment and appraisals Supporting with HR duties Keeping personnel records Taking minutes at meetings Skills and experience required: Office management experience is essential Basic knowledge of HR Experience of implementing new policies and procedures Ability to multitask and experience in dealing with a demanding role and high-level workload Ability to prioritize work and manage time effectively and be proactive Excellent Organisational skills Communication skills the ability to communicate well at all levels Self-motivated Ability to maintain a high level of discretion, confidentiality and Professionalism Benefits included: Additionally, the role will provide support to the busy customer service team when required. Working hours: 40 hours per week 9.00 am - 5.30 pm with flexibility around start times and finish times. Benefits included: 22 days + bank holidays Free parking Excellent salary Auto-enrolment pension Company events
Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation. Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom since 1903. We have hundreds of respected and supported employees committed to doing the right thing for our customers and colleagues. Canada Life UK is transforming to create a more customer-focused business by providing our customers with expertise on financial and tax planning, offering home finance and annuities propositions, and providing collective fund solutions to third party customers. Job Purpose To assist the Team Leader in the accurate management and processing of bank, stock and control account reconciliations and custody checking in line with agreed parameters and timescales. To act as support for the Administrators within Financial Operations and deputise for the Finance Team Leaders in agreed areas of responsibility Key Accountabilities Perform daily reconciliation processes within agreed parameters for bank, stock and control accounts as defined within Finance. Control and create reports within the reconciliations function to improve efficiency around the business. To report details of any ongoing complex outstanding queries to the Team Leader or Team Manager, as appropriate. To liaise with other departments, banks, custodians or fund managers as appropriate on any complex reconciliation differences to find a resolution and clear outstanding items. To ensure that all trades are accurately custody checked within agreed service standards. To assist others within the Finance Team in the event of holidays/sickness/high workloads to ensure deadlines are achieved and Service Standards are met. To provide reasonable assurance to management that controls are operating effectively, in line with internal procedures and requirements (such as ICOFR) and External Regulatory requirements. This may include liaison with audit when requested by the Team Leader. Identify improvements and document procedural updates within Financial Operations processes. Assist in projects and prepare ad hoc reports as and when required Benefits of working at Canada Life We believe in recognising and rewarding our people, so we offer a competitive salary and benefits package that's regularly reviewed. As a Canada Life UK colleague, you'll receive a competitive salary and comprehensive reward package including a generous pension and bonus scheme, along with, income protection, private medical insurance and life assurance. We have a fantastic number of other benefits and support services as well as regular personal and professional development. How we work at Canada Life Our culture is unique and incredibly important to us. We care about doing the right thing for our people, customers and community and helping others to build better futures. Our blueprint behaviours shape and influence how we work, and are central to the relationships we have with others. Every day we are encouraged to be more curious, own the outcome, face into things together and find a way forward. We want colleagues to have rewarding careers with us so we invest in the development of our people, technology and workplaces. That's why we offer a range of training, flexible working and opportunities to grow and develop. Diversity and inclusion Building an inclusive workplace with a diverse workforce where everyone can feel they belong and achieve their potential regardless of gender, ethnicity or any other characteristic is a key commitment for us. We are proud of the progress we're making in DEI, and we continue for it to be a significant focus. "At Canada Life we believe in the power of great people from different backgrounds, experiences and perspectives coming together to build better futures. Emerging talent is crucial to our growth and creating an environment that continues to inspire us all." Nick Harding, Chief People Officer, Canada Life UK We appreciate that everyone has different work and life responsibilities. We're happy to discuss flexible working arrangements, including part time, for any of our roles should this be a requirement for. JBRP1_UKTJ
May 02, 2024
Full time
Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation. Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom since 1903. We have hundreds of respected and supported employees committed to doing the right thing for our customers and colleagues. Canada Life UK is transforming to create a more customer-focused business by providing our customers with expertise on financial and tax planning, offering home finance and annuities propositions, and providing collective fund solutions to third party customers. Job Purpose To assist the Team Leader in the accurate management and processing of bank, stock and control account reconciliations and custody checking in line with agreed parameters and timescales. To act as support for the Administrators within Financial Operations and deputise for the Finance Team Leaders in agreed areas of responsibility Key Accountabilities Perform daily reconciliation processes within agreed parameters for bank, stock and control accounts as defined within Finance. Control and create reports within the reconciliations function to improve efficiency around the business. To report details of any ongoing complex outstanding queries to the Team Leader or Team Manager, as appropriate. To liaise with other departments, banks, custodians or fund managers as appropriate on any complex reconciliation differences to find a resolution and clear outstanding items. To ensure that all trades are accurately custody checked within agreed service standards. To assist others within the Finance Team in the event of holidays/sickness/high workloads to ensure deadlines are achieved and Service Standards are met. To provide reasonable assurance to management that controls are operating effectively, in line with internal procedures and requirements (such as ICOFR) and External Regulatory requirements. This may include liaison with audit when requested by the Team Leader. Identify improvements and document procedural updates within Financial Operations processes. Assist in projects and prepare ad hoc reports as and when required Benefits of working at Canada Life We believe in recognising and rewarding our people, so we offer a competitive salary and benefits package that's regularly reviewed. As a Canada Life UK colleague, you'll receive a competitive salary and comprehensive reward package including a generous pension and bonus scheme, along with, income protection, private medical insurance and life assurance. We have a fantastic number of other benefits and support services as well as regular personal and professional development. How we work at Canada Life Our culture is unique and incredibly important to us. We care about doing the right thing for our people, customers and community and helping others to build better futures. Our blueprint behaviours shape and influence how we work, and are central to the relationships we have with others. Every day we are encouraged to be more curious, own the outcome, face into things together and find a way forward. We want colleagues to have rewarding careers with us so we invest in the development of our people, technology and workplaces. That's why we offer a range of training, flexible working and opportunities to grow and develop. Diversity and inclusion Building an inclusive workplace with a diverse workforce where everyone can feel they belong and achieve their potential regardless of gender, ethnicity or any other characteristic is a key commitment for us. We are proud of the progress we're making in DEI, and we continue for it to be a significant focus. "At Canada Life we believe in the power of great people from different backgrounds, experiences and perspectives coming together to build better futures. Emerging talent is crucial to our growth and creating an environment that continues to inspire us all." Nick Harding, Chief People Officer, Canada Life UK We appreciate that everyone has different work and life responsibilities. We're happy to discuss flexible working arrangements, including part time, for any of our roles should this be a requirement for. JBRP1_UKTJ
WHAT YOU'LL DO Position Overview This role sits within the L-A-B Accounting and Operations team and reports directly to the Senior Finance Manager. The primary responsibility will be the day-to-day management of Finance Operations in L-A-B system (London - Amsterdam - Brussels) which includes Source to Pay (S2P), Travel and Expenses (T&E), Corporate card processes, regulatory reporting and other ad hoc finance operation matters. Amongst other tasks, the Finance Operations Manager will also be responsible for the oversight of Senior Advisor program for L-A-B System. The core objective of this role is to efficiently manage these functions and provide insightful reporting with advanced analytics to ensure delivery of high-quality services that meets the needs of the Finance leadership team and other stakeholders. What will you do Main duties will involve: Oversee all aspects of the S2P, T&E and Corporate card processes. Work closely with the In-house shared service team (GFOS AP, T&E and R2R) teams providing first point of contact for complex issue escalation and resolution. Perform regular transactions and reporting audits to ensure compliance with the Purchasing and T&E policies. Conduct advanced analytical and investigative review/reconciliations of transactions to ensure accurate, timely and insightful reporting to support decision-making. Design compelling analytical reporting tool that draws insights and provides insightful reporting to finance senior leadership team. Review the weekly payment run batches and proposals (domestic and international) prior to payment release. Lead standardisation and re-design of the operation processes within L-A-B and GFOS teams following the implementation of Coupa and SAP ERP. Provide training on expenses policy including inductions for new joiners. Ensure efficient month and year-end closing in line with the Global Accounting timetable and Finance minimum standards. Oversee the administration of all aspects for the Senior Advisor program as L-A-B office senior contact- close engagement with the senior advisor regional team, the induction of senior advisors, escalation, maintenance of relevant policies and information deck and approval of senior advisor invoices. Management of the American Express corporate card's programmes i.e. the corporate travel account, corporate cards and Vpayment cards via Coupa. This includes acting as the programme administrator and having oversight of the account set up, user management and reporting. Contribute to the finance future finance transformation journey to team more effectively and advance our capabilities, skills and expertise in the area of finance operations. Continuous process improvement and sharing of best practice. Embedding risk management into the financial operations team ensuring adequate systems of internal controls (segregation of duties, reconciliations, check AP balances and oversight). Ensures the key controls within the operation processes are efficient and fit for purpose in compliance with BCG finance minimum standards and cash management policies. Enhance internal controls, continuously seeking to reengineer local operation process to obtain efficiencies, manage risk, reduce costs and leading improvements as required. Ensuring appropriate policies and procedures are in place and monitored and global policies are adhered to and kept up to date. Have direct line management of the Financial Operations team: Build, manage, coach and develop direct team. Act as a mentor and coach to the wider L-A-B Finance team. Support during sickness and holidays to ensure smooth overall running of L-A-B Operations functions. Create an encouraging, supporting and stimulating work environment for all finance staff. Being an active change manager in all global finance initiative and working towards establishing effective and efficient relationship with any global service delivery hub that is created. YOU'RE GOOD AT Understanding of the consulting business, and the nature of work we do with clients. High proficiency in all standard software and ERP (Excel, Powerpoint, Word, Oracle, S4hana etc). A 'can do' attitude, creative problem-solving skills and tenacity to find solutions. Forward-looking, pioneering and entrepreneurial thinking. Having excellent project management skills to ensure timely closure of actions etc. Strong business judgment and business analytical skills. Strong investigative and strategic analytical capabilities. Excellent numeracy skills with an ability to spot inaccuracies. Telling a story using analytical models and presentation of data clearly and creatively. Ability to use extensive business processes knowledge and context to draw insights. Identifying KPIs and financial /non-financial metrics to inform business performance. Stakeholder management with ability to work positively and collaboratively with others. Clear and concise communication. Demonstrating good judgement and independent critical thinking in resolution of complex issues. Performing role with highest level of integrity and ability to handle confidential information. Well organized, with strong ability to plan and ability to manage a number of initiatives in parallel. Professional, impartial and independent attitude. High degree of integrity. Strong commitment to confidentiality. Attributes Flexibility to work in an environment that has short-term shifts in priorities to meet a diverse customer base Customer focused/service oriented Professional/confident manner Commitment to get the job done and ability to work to tight deadlines Good team player, motivator, and coach Self -driven, acts upon needs than upon request Strong interpersonal and communication skills Ability to lead a wide range of people and personalities YOU BRING (EXPERIENCE & QUALIFICATIONS) You have successfully operated in a matrixed environment with a track record of influencing change within that setting. You will also understand professional services to empathies with a dynamic in highly instinctual and fast paced environments. Educated to bachelor's degree or equivalent. Advanced knowledge of Accounts Payable, T&E and corporate card sub-processes. 5+ years' experience in finance operations role. Operating as part of a leadership team within professional services, partnership or similar matrix organisation. Operational and technical experience in general accounting, Accounts Payable / Procure-to-Pay/Source-to-Pay and T &E. Working with outsource or in-house shared services for transactional processes. Excellent analytical capabilities including data visualisation, trend analysis and data science skills. Demonstrate ability to work effectively in an international environment with people at all organisation levels by establishing positive and productive stakeholder relationships. Proficient with accounting systems and ERPs. Accounting knowledge and qualification would be considered as an advantage. Please note this position is not restricted solely to the responsibilities listed above and that the job scope and responsibilities are subject to change YOU'LL WORK WITH Internal stakeholders within both consulting and functional teams from local, system and global levels. These stakeholders will include Colleagues within L-A-B including senior directors and MDPs Finance colleagues in L-A-B and the GFOS teams in Delhi Other functional teams (Global Procurement, Risk, IT and Ops teams) Global and regional teams (Finance, PSG and Senior Advisor program teams) External stakeholders: External auditors 3rd party suppliers
May 02, 2024
Full time
WHAT YOU'LL DO Position Overview This role sits within the L-A-B Accounting and Operations team and reports directly to the Senior Finance Manager. The primary responsibility will be the day-to-day management of Finance Operations in L-A-B system (London - Amsterdam - Brussels) which includes Source to Pay (S2P), Travel and Expenses (T&E), Corporate card processes, regulatory reporting and other ad hoc finance operation matters. Amongst other tasks, the Finance Operations Manager will also be responsible for the oversight of Senior Advisor program for L-A-B System. The core objective of this role is to efficiently manage these functions and provide insightful reporting with advanced analytics to ensure delivery of high-quality services that meets the needs of the Finance leadership team and other stakeholders. What will you do Main duties will involve: Oversee all aspects of the S2P, T&E and Corporate card processes. Work closely with the In-house shared service team (GFOS AP, T&E and R2R) teams providing first point of contact for complex issue escalation and resolution. Perform regular transactions and reporting audits to ensure compliance with the Purchasing and T&E policies. Conduct advanced analytical and investigative review/reconciliations of transactions to ensure accurate, timely and insightful reporting to support decision-making. Design compelling analytical reporting tool that draws insights and provides insightful reporting to finance senior leadership team. Review the weekly payment run batches and proposals (domestic and international) prior to payment release. Lead standardisation and re-design of the operation processes within L-A-B and GFOS teams following the implementation of Coupa and SAP ERP. Provide training on expenses policy including inductions for new joiners. Ensure efficient month and year-end closing in line with the Global Accounting timetable and Finance minimum standards. Oversee the administration of all aspects for the Senior Advisor program as L-A-B office senior contact- close engagement with the senior advisor regional team, the induction of senior advisors, escalation, maintenance of relevant policies and information deck and approval of senior advisor invoices. Management of the American Express corporate card's programmes i.e. the corporate travel account, corporate cards and Vpayment cards via Coupa. This includes acting as the programme administrator and having oversight of the account set up, user management and reporting. Contribute to the finance future finance transformation journey to team more effectively and advance our capabilities, skills and expertise in the area of finance operations. Continuous process improvement and sharing of best practice. Embedding risk management into the financial operations team ensuring adequate systems of internal controls (segregation of duties, reconciliations, check AP balances and oversight). Ensures the key controls within the operation processes are efficient and fit for purpose in compliance with BCG finance minimum standards and cash management policies. Enhance internal controls, continuously seeking to reengineer local operation process to obtain efficiencies, manage risk, reduce costs and leading improvements as required. Ensuring appropriate policies and procedures are in place and monitored and global policies are adhered to and kept up to date. Have direct line management of the Financial Operations team: Build, manage, coach and develop direct team. Act as a mentor and coach to the wider L-A-B Finance team. Support during sickness and holidays to ensure smooth overall running of L-A-B Operations functions. Create an encouraging, supporting and stimulating work environment for all finance staff. Being an active change manager in all global finance initiative and working towards establishing effective and efficient relationship with any global service delivery hub that is created. YOU'RE GOOD AT Understanding of the consulting business, and the nature of work we do with clients. High proficiency in all standard software and ERP (Excel, Powerpoint, Word, Oracle, S4hana etc). A 'can do' attitude, creative problem-solving skills and tenacity to find solutions. Forward-looking, pioneering and entrepreneurial thinking. Having excellent project management skills to ensure timely closure of actions etc. Strong business judgment and business analytical skills. Strong investigative and strategic analytical capabilities. Excellent numeracy skills with an ability to spot inaccuracies. Telling a story using analytical models and presentation of data clearly and creatively. Ability to use extensive business processes knowledge and context to draw insights. Identifying KPIs and financial /non-financial metrics to inform business performance. Stakeholder management with ability to work positively and collaboratively with others. Clear and concise communication. Demonstrating good judgement and independent critical thinking in resolution of complex issues. Performing role with highest level of integrity and ability to handle confidential information. Well organized, with strong ability to plan and ability to manage a number of initiatives in parallel. Professional, impartial and independent attitude. High degree of integrity. Strong commitment to confidentiality. Attributes Flexibility to work in an environment that has short-term shifts in priorities to meet a diverse customer base Customer focused/service oriented Professional/confident manner Commitment to get the job done and ability to work to tight deadlines Good team player, motivator, and coach Self -driven, acts upon needs than upon request Strong interpersonal and communication skills Ability to lead a wide range of people and personalities YOU BRING (EXPERIENCE & QUALIFICATIONS) You have successfully operated in a matrixed environment with a track record of influencing change within that setting. You will also understand professional services to empathies with a dynamic in highly instinctual and fast paced environments. Educated to bachelor's degree or equivalent. Advanced knowledge of Accounts Payable, T&E and corporate card sub-processes. 5+ years' experience in finance operations role. Operating as part of a leadership team within professional services, partnership or similar matrix organisation. Operational and technical experience in general accounting, Accounts Payable / Procure-to-Pay/Source-to-Pay and T &E. Working with outsource or in-house shared services for transactional processes. Excellent analytical capabilities including data visualisation, trend analysis and data science skills. Demonstrate ability to work effectively in an international environment with people at all organisation levels by establishing positive and productive stakeholder relationships. Proficient with accounting systems and ERPs. Accounting knowledge and qualification would be considered as an advantage. Please note this position is not restricted solely to the responsibilities listed above and that the job scope and responsibilities are subject to change YOU'LL WORK WITH Internal stakeholders within both consulting and functional teams from local, system and global levels. These stakeholders will include Colleagues within L-A-B including senior directors and MDPs Finance colleagues in L-A-B and the GFOS teams in Delhi Other functional teams (Global Procurement, Risk, IT and Ops teams) Global and regional teams (Finance, PSG and Senior Advisor program teams) External stakeholders: External auditors 3rd party suppliers
Accounts Administrator - Entry-Level Temporary Role in Tenterden Are you a recent graduate or currently pursuing an accountancy qualification? We have an exciting opportunity for an Accounts Administrator to join a forward-thinking team on a temporary basis in Tenterden. This role is perfect for individuals looking to kick-start their career in finance. Job Overview: As an Accounts Administrator, you will play a supportive role within the finance department, assisting with daily accounting tasks and contributing to the smooth operation of the team. This temporary position is an excellent chance to gain valuable industry experience and develop your skills in a practical setting. Key Responsibilities: Assist with basic accounting duties and financial processes. Support the team with data entry and record-keeping. Help maintain accurate financial records and documentation. Participate in ad-hoc projects and tasks as required. Candidate Profile: No prior working experience is required for this role. However, candidates should possess or be working towards a degree in accountancy or a related field. We are looking for motivated individuals with a keen interest in finance and a willingness to learn and grow professionally, who can commit to an office based role. What We Offer: A stepping stone into the world of finance and accountancy. An environment that supports learning and professional development. A chance to apply academic knowledge to real-world scenarios. If you are eager to embark on a career in finance and meet the educational criteria, we encourage you to apply for this Accounts Administrator role. Join us in Tenterden and take the first step towards a rewarding career in accountancy!
May 02, 2024
Full time
Accounts Administrator - Entry-Level Temporary Role in Tenterden Are you a recent graduate or currently pursuing an accountancy qualification? We have an exciting opportunity for an Accounts Administrator to join a forward-thinking team on a temporary basis in Tenterden. This role is perfect for individuals looking to kick-start their career in finance. Job Overview: As an Accounts Administrator, you will play a supportive role within the finance department, assisting with daily accounting tasks and contributing to the smooth operation of the team. This temporary position is an excellent chance to gain valuable industry experience and develop your skills in a practical setting. Key Responsibilities: Assist with basic accounting duties and financial processes. Support the team with data entry and record-keeping. Help maintain accurate financial records and documentation. Participate in ad-hoc projects and tasks as required. Candidate Profile: No prior working experience is required for this role. However, candidates should possess or be working towards a degree in accountancy or a related field. We are looking for motivated individuals with a keen interest in finance and a willingness to learn and grow professionally, who can commit to an office based role. What We Offer: A stepping stone into the world of finance and accountancy. An environment that supports learning and professional development. A chance to apply academic knowledge to real-world scenarios. If you are eager to embark on a career in finance and meet the educational criteria, we encourage you to apply for this Accounts Administrator role. Join us in Tenterden and take the first step towards a rewarding career in accountancy!
Role Overview proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally. Our immediate requirement is for an experienced Document Controller to be a key part of our Egham team, representing proAV, taking full responsibility for assist with the smooth running of projects using multiple document control sites. You will be helping various departments within the engineering side of the business to gather any documentation that is needed as well as uploading the completed documents to the upload portals. Document control experience is essential. This is an exciting and demanding role, which provides an opportunity for a self-motivated and well organised team player to make a significant impact in a crucial part of the business. This is an exciting opportunity for an exceptional, experienced Document Controller to join an established operation with scope to drive and enhance the service at every opportunity. Experince and seniority of the position will be reflected by the remuneration and benefits package. Key Responsibilities Uploading and downloading Documents to and from the Document control site. (Drawings, Technical Submittals, Operation and maintenance manuals (O&M's), Progress Reports, H&S documentation etc) Ensuring the protocol document is given to all relevant parties Downloading the templates to be used for each project Maintain document trackers and ensure these are up to date Efficient use of various document control sites (Aconex, Procore, Project+, 4Projects, Collabor8Online, ASite & Sharepoint). Strong knowledge in Aconex is required as this is the main portal, but must also be familiar in other sites. Be companies Org Administrator which allows you to create Aconex accounts for proAV employees. Liaise with the external document controller if superseding documents are required and dealing with all enquiries. Desirable skills A working knowledge of Document Control Systems and procedures, A good standard of computer skill including Microsoft packages, Excellent aural and written communication skills Diligent and accurate approach, Excellent organisational skills, Keen eye for detail, Ability to cope under pressure and multi-task, Team player Equality, Diversity & Inclusion proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other's differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work-life balance through our family friendly policies and practices. We encourage all to apply.
May 02, 2024
Full time
Role Overview proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally. Our immediate requirement is for an experienced Document Controller to be a key part of our Egham team, representing proAV, taking full responsibility for assist with the smooth running of projects using multiple document control sites. You will be helping various departments within the engineering side of the business to gather any documentation that is needed as well as uploading the completed documents to the upload portals. Document control experience is essential. This is an exciting and demanding role, which provides an opportunity for a self-motivated and well organised team player to make a significant impact in a crucial part of the business. This is an exciting opportunity for an exceptional, experienced Document Controller to join an established operation with scope to drive and enhance the service at every opportunity. Experince and seniority of the position will be reflected by the remuneration and benefits package. Key Responsibilities Uploading and downloading Documents to and from the Document control site. (Drawings, Technical Submittals, Operation and maintenance manuals (O&M's), Progress Reports, H&S documentation etc) Ensuring the protocol document is given to all relevant parties Downloading the templates to be used for each project Maintain document trackers and ensure these are up to date Efficient use of various document control sites (Aconex, Procore, Project+, 4Projects, Collabor8Online, ASite & Sharepoint). Strong knowledge in Aconex is required as this is the main portal, but must also be familiar in other sites. Be companies Org Administrator which allows you to create Aconex accounts for proAV employees. Liaise with the external document controller if superseding documents are required and dealing with all enquiries. Desirable skills A working knowledge of Document Control Systems and procedures, A good standard of computer skill including Microsoft packages, Excellent aural and written communication skills Diligent and accurate approach, Excellent organisational skills, Keen eye for detail, Ability to cope under pressure and multi-task, Team player Equality, Diversity & Inclusion proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other's differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work-life balance through our family friendly policies and practices. We encourage all to apply.
Pricing Administrator - Full time - Wetherby Annual Salary: Competitive (to be discussed) Location: Wetherby Job Type: Full-time with flexible home working options We are seeking a Pricing Administrator to join our leading distribution company. The role will initially focus on managing and updating Customer price agreements for the major national accounts. This position is based in Wetherby, offering some flexibility to work from home. Day-to-day of the role: Learn and manage the special price agreements module in the group's system. Update national major customer agreements as per the Account Managers' requirements. Plan ahead for updates in collaboration with Account Managers, which may arise from new projects, manufacturer price increases, or changes to discount and rebate structures. Document processes and provide ad hoc support to the Finance Team in analytical, business intelligence, and administrative tasks. Provide cover for updating supplier price lists and managing new product code requests. Engage in continuous improvement of processes and systems. Required Skills & Qualifications: You will be able to demonstrate the following skills. Numerate with excellent attention to detail. Confident in using MS Excel and learning new in-house systems. Strong problem-solving skills. Ability to communicate effectively with people at all levels. Experience and/or understanding of the construction/ distribution industry is advantageous. Benefits: Competitive company pension scheme. Employee discount program. Free and on-site parking. Life assurance plan. Bonus scheme with potential for yearly bonuses. 23 days holiday entitlement, plus bank holidays. Working Hours: 37.5 hours per week, Monday to Friday. Day shift with no weekend work required. Please apply today
May 02, 2024
Full time
Pricing Administrator - Full time - Wetherby Annual Salary: Competitive (to be discussed) Location: Wetherby Job Type: Full-time with flexible home working options We are seeking a Pricing Administrator to join our leading distribution company. The role will initially focus on managing and updating Customer price agreements for the major national accounts. This position is based in Wetherby, offering some flexibility to work from home. Day-to-day of the role: Learn and manage the special price agreements module in the group's system. Update national major customer agreements as per the Account Managers' requirements. Plan ahead for updates in collaboration with Account Managers, which may arise from new projects, manufacturer price increases, or changes to discount and rebate structures. Document processes and provide ad hoc support to the Finance Team in analytical, business intelligence, and administrative tasks. Provide cover for updating supplier price lists and managing new product code requests. Engage in continuous improvement of processes and systems. Required Skills & Qualifications: You will be able to demonstrate the following skills. Numerate with excellent attention to detail. Confident in using MS Excel and learning new in-house systems. Strong problem-solving skills. Ability to communicate effectively with people at all levels. Experience and/or understanding of the construction/ distribution industry is advantageous. Benefits: Competitive company pension scheme. Employee discount program. Free and on-site parking. Life assurance plan. Bonus scheme with potential for yearly bonuses. 23 days holiday entitlement, plus bank holidays. Working Hours: 37.5 hours per week, Monday to Friday. Day shift with no weekend work required. Please apply today
Sales Administrator - Full time - Wetherby Annual Salary: Competitive (to be discussed) Location: Wetherby Job Type: Full-time with flexible home working options We are seeking a Sales Administrator to join our leading distribution company. The role will initially focus on managing and updating Customer price agreements for the major national accounts. This position is based in Wetherby, offering some flexibility to work from home. Day-to-day of the role: Learn and manage the special price agreements module in the group's system. Update national major customer agreements as per the Account Managers' requirements. Plan ahead for updates in collaboration with Account Managers, which may arise from new projects, manufacturer price increases, or changes to discount and rebate structures. Document processes and provide ad hoc support to the Finance Team in analytical, business intelligence, and administrative tasks. Provide cover for updating supplier price lists and managing new product code requests. Engage in continuous improvement of processes and systems. Required Skills & Qualifications: You will be able to demonstrate the following skills. Numerate with excellent attention to detail. Confident in using MS Excel and learning new in-house systems. Strong problem-solving skills. Ability to communicate effectively with people at all levels. Experience and/or understanding of the construction/ distribution industry is advantageous. Benefits: Competitive company pension scheme. Employee discount program. Free and on-site parking. Life assurance plan. Bonus scheme with potential for yearly bonuses. 23 days holiday entitlement, plus bank holidays. Working Hours: 37.5 hours per week, Monday to Friday. Day shift with no weekend work required. Please apply today
May 02, 2024
Full time
Sales Administrator - Full time - Wetherby Annual Salary: Competitive (to be discussed) Location: Wetherby Job Type: Full-time with flexible home working options We are seeking a Sales Administrator to join our leading distribution company. The role will initially focus on managing and updating Customer price agreements for the major national accounts. This position is based in Wetherby, offering some flexibility to work from home. Day-to-day of the role: Learn and manage the special price agreements module in the group's system. Update national major customer agreements as per the Account Managers' requirements. Plan ahead for updates in collaboration with Account Managers, which may arise from new projects, manufacturer price increases, or changes to discount and rebate structures. Document processes and provide ad hoc support to the Finance Team in analytical, business intelligence, and administrative tasks. Provide cover for updating supplier price lists and managing new product code requests. Engage in continuous improvement of processes and systems. Required Skills & Qualifications: You will be able to demonstrate the following skills. Numerate with excellent attention to detail. Confident in using MS Excel and learning new in-house systems. Strong problem-solving skills. Ability to communicate effectively with people at all levels. Experience and/or understanding of the construction/ distribution industry is advantageous. Benefits: Competitive company pension scheme. Employee discount program. Free and on-site parking. Life assurance plan. Bonus scheme with potential for yearly bonuses. 23 days holiday entitlement, plus bank holidays. Working Hours: 37.5 hours per week, Monday to Friday. Day shift with no weekend work required. Please apply today
Business Administrator - Full time - Wetherby Annual Salary: Competitive (to be discussed) Location: Wetherby Job Type: Full-time with flexible home working options We are seeking a Business Administrator to join our leading distribution company. The role will initially focus on managing and updating Customer price agreements for the major national accounts. This position is based in Wetherby, offering some flexibility to work from home. Day-to-day of the role: Learn and manage the special price agreements module in the group's system. Update national major customer agreements as per the Account Managers' requirements. Plan ahead for updates in collaboration with Account Managers, which may arise from new projects, manufacturer price increases, or changes to discount and rebate structures. Document processes and provide ad hoc support to the Finance Team in analytical, business intelligence, and administrative tasks. Provide cover for updating supplier price lists and managing new product code requests. Engage in continuous improvement of processes and systems. Required Skills & Qualifications: You will be able to demonstrate the following skills. Numerate with excellent attention to detail. Confident in using MS Excel and learning new in-house systems. Strong problem-solving skills. Ability to communicate effectively with people at all levels. Experience and/or understanding of the construction/ distribution industry is advantageous. Benefits: Competitive company pension scheme. Employee discount program. Free and on-site parking. Life assurance plan. Bonus scheme with potential for yearly bonuses. 23 days holiday entitlement, plus bank holidays. Working Hours: 37.5 hours per week, Monday to Friday. Day shift with no weekend work required. Please apply today
May 02, 2024
Full time
Business Administrator - Full time - Wetherby Annual Salary: Competitive (to be discussed) Location: Wetherby Job Type: Full-time with flexible home working options We are seeking a Business Administrator to join our leading distribution company. The role will initially focus on managing and updating Customer price agreements for the major national accounts. This position is based in Wetherby, offering some flexibility to work from home. Day-to-day of the role: Learn and manage the special price agreements module in the group's system. Update national major customer agreements as per the Account Managers' requirements. Plan ahead for updates in collaboration with Account Managers, which may arise from new projects, manufacturer price increases, or changes to discount and rebate structures. Document processes and provide ad hoc support to the Finance Team in analytical, business intelligence, and administrative tasks. Provide cover for updating supplier price lists and managing new product code requests. Engage in continuous improvement of processes and systems. Required Skills & Qualifications: You will be able to demonstrate the following skills. Numerate with excellent attention to detail. Confident in using MS Excel and learning new in-house systems. Strong problem-solving skills. Ability to communicate effectively with people at all levels. Experience and/or understanding of the construction/ distribution industry is advantageous. Benefits: Competitive company pension scheme. Employee discount program. Free and on-site parking. Life assurance plan. Bonus scheme with potential for yearly bonuses. 23 days holiday entitlement, plus bank holidays. Working Hours: 37.5 hours per week, Monday to Friday. Day shift with no weekend work required. Please apply today
Sales Administrator - Chandlers Ford - £26,000-£27,000 - on site full time Monday to Friday We are excited to be working with a well known global brand who have offices based in Chandlers Ford, and they are looking to add to their small and friendly team. This role is incredibly varied, and no two days are the same, so you will need to be meticulously organised and ideally have experience within a similar role. The Sales Administrator duties include: Assisting Managers to produce quotes and supply customers with information via email Following up quotations and processing customer orders, and then place them with suppliers Update and open client accounts with head office and suppliers Process invoices and chase for payments and retention fees Collate and provide relevant paperwork for main contractors such as company policies and certification Use accounting system to produce invoices, monitor project costings and manage stock Arrange and track shipments globally Book travel arrangements, hotels and hire vehicles Produce delivery notes, commercial invoices, and book courier deliveries in accordance with any import or export conditions Compile and monitor weekly sales reports as well as month end reports Skills and Experience Experience working in a sales administration role, with the ability to work under your own direction to manage your time and prioritise workload and tasks Excellent organisation and administration skills, with a methodical approach to work plus outstanding attention to detail and excellent communication skills Proficient in Microsoft Office Suite Working knowledge of Adobe Acrobat and using an ERP system for invoicing, purchase orders, stock control and deliveries Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
May 01, 2024
Full time
Sales Administrator - Chandlers Ford - £26,000-£27,000 - on site full time Monday to Friday We are excited to be working with a well known global brand who have offices based in Chandlers Ford, and they are looking to add to their small and friendly team. This role is incredibly varied, and no two days are the same, so you will need to be meticulously organised and ideally have experience within a similar role. The Sales Administrator duties include: Assisting Managers to produce quotes and supply customers with information via email Following up quotations and processing customer orders, and then place them with suppliers Update and open client accounts with head office and suppliers Process invoices and chase for payments and retention fees Collate and provide relevant paperwork for main contractors such as company policies and certification Use accounting system to produce invoices, monitor project costings and manage stock Arrange and track shipments globally Book travel arrangements, hotels and hire vehicles Produce delivery notes, commercial invoices, and book courier deliveries in accordance with any import or export conditions Compile and monitor weekly sales reports as well as month end reports Skills and Experience Experience working in a sales administration role, with the ability to work under your own direction to manage your time and prioritise workload and tasks Excellent organisation and administration skills, with a methodical approach to work plus outstanding attention to detail and excellent communication skills Proficient in Microsoft Office Suite Working knowledge of Adobe Acrobat and using an ERP system for invoicing, purchase orders, stock control and deliveries Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
MSite has an exciting opportunity for a Sales Administrator to join our Team working Liverpool . You will join us on a full time, permanent basis and in return, you will receive a competitive salary of £25,000 - £27,000 per annum DOE plus benefits. We are an extraordinary technology brand looking for extraordinary people. From humble beginnings, MSite has risen to become a global leader, providing state-of-the-art digital identity solutions to some of world's most demanding workplaces. Our customers, including major construction companies, expect an unparalleled level of innovation and quality from our products and services. From our employees, we expect commitment, trust and imagination to be your driving forces. In return, you can expect to play a key role in our story and join a dynamic market leader at a crucial stage of its development. At MSite, you can expect more. About the role: As a Sales Administrator it is your responsibility to support the customer journey, actively supporting Account Managers by reducing their administration overhead. You must ensure clear communication between key external and internal contacts. The role requires new customer qualification, ensuring key information is captured, that any follow-up information sourced, with the correct processing undertaken - either passing the opportunity to Sales or providing direct quotations. Key responsibilities also extend to supporting the Account Managers with Pipeline Management, Forecasting, quotations, processing purchase orders, project handovers and general customer management ensuring that responses are provided in a timely manner. The Sales Administrator should seek to proactively manage processes ensuring that best practices are followed and strive to provide customer excellence at all times and at every touch point. Key responsibilities as our Sales Administrator: Providing support in managing the Salesforce (CRM) accounts for the Account Managers, this will include preparing quotes, processing POs, handovers, pipeline management, and forecasting Responding to in-bound customer opportunities - capturing essential customer requirements, and chasing for information from customers to ensure accurate qualification can take place In line with process following qualification escalating opportunities to Sales ensuring comprehensive handover of requirement, or to undertake proposal directly in line with customers stated requirements Pro-actively following-up on all leads submitted to ensure the client is in receipt of the proposal, to ascertain interest and obtain feedback Providing proactive administrative support e.g. document preparation, travel bookings, etc. Providing exceptional customer service on behalf of the Account Managers when requesting pipeline updates and dealing with customer queries Reviewing of internal reports from e.g. Data Team, Finance Team etc Arranging internal Account Meetings, collating data, coordinating with other departments, attending meetings, taking minutes, capturing, and distributing of actions Representing Account Managers in internal meetings when the Account Manager is unavailable due to site visits or annual leave Providing ad hoc support to Sales Administration Manager Our ideal Sales Administrator will have: Proven experience in a Sales Administration or PA role Prior use of Salesforce CRM package or similar Strong Excel skills including creating tables/pivot tables Proven experience in Pipeline Management/Forecasting Enthusiastic, energetic and proactive approach Customer centricity and responsiveness Confident communicator Outgoing and friendly. Good at building relationships with customers and colleagues at all levels Excellent organisation/prioritisation skills with a varied and diverse workload Ability to produce accurate work to tight deadlines Good eye for detail Self-motivated and resilient Professional, discreet and confidential approach to all activities Methodical / logical approach to tasks Flexible and adaptable Must be comfortable in making phone calls and engaging customers If you feel you have the necessary skills and experience to be successful in this Sales Administrator role click 'apply' today. We'd love to hear from you!
May 01, 2024
Full time
MSite has an exciting opportunity for a Sales Administrator to join our Team working Liverpool . You will join us on a full time, permanent basis and in return, you will receive a competitive salary of £25,000 - £27,000 per annum DOE plus benefits. We are an extraordinary technology brand looking for extraordinary people. From humble beginnings, MSite has risen to become a global leader, providing state-of-the-art digital identity solutions to some of world's most demanding workplaces. Our customers, including major construction companies, expect an unparalleled level of innovation and quality from our products and services. From our employees, we expect commitment, trust and imagination to be your driving forces. In return, you can expect to play a key role in our story and join a dynamic market leader at a crucial stage of its development. At MSite, you can expect more. About the role: As a Sales Administrator it is your responsibility to support the customer journey, actively supporting Account Managers by reducing their administration overhead. You must ensure clear communication between key external and internal contacts. The role requires new customer qualification, ensuring key information is captured, that any follow-up information sourced, with the correct processing undertaken - either passing the opportunity to Sales or providing direct quotations. Key responsibilities also extend to supporting the Account Managers with Pipeline Management, Forecasting, quotations, processing purchase orders, project handovers and general customer management ensuring that responses are provided in a timely manner. The Sales Administrator should seek to proactively manage processes ensuring that best practices are followed and strive to provide customer excellence at all times and at every touch point. Key responsibilities as our Sales Administrator: Providing support in managing the Salesforce (CRM) accounts for the Account Managers, this will include preparing quotes, processing POs, handovers, pipeline management, and forecasting Responding to in-bound customer opportunities - capturing essential customer requirements, and chasing for information from customers to ensure accurate qualification can take place In line with process following qualification escalating opportunities to Sales ensuring comprehensive handover of requirement, or to undertake proposal directly in line with customers stated requirements Pro-actively following-up on all leads submitted to ensure the client is in receipt of the proposal, to ascertain interest and obtain feedback Providing proactive administrative support e.g. document preparation, travel bookings, etc. Providing exceptional customer service on behalf of the Account Managers when requesting pipeline updates and dealing with customer queries Reviewing of internal reports from e.g. Data Team, Finance Team etc Arranging internal Account Meetings, collating data, coordinating with other departments, attending meetings, taking minutes, capturing, and distributing of actions Representing Account Managers in internal meetings when the Account Manager is unavailable due to site visits or annual leave Providing ad hoc support to Sales Administration Manager Our ideal Sales Administrator will have: Proven experience in a Sales Administration or PA role Prior use of Salesforce CRM package or similar Strong Excel skills including creating tables/pivot tables Proven experience in Pipeline Management/Forecasting Enthusiastic, energetic and proactive approach Customer centricity and responsiveness Confident communicator Outgoing and friendly. Good at building relationships with customers and colleagues at all levels Excellent organisation/prioritisation skills with a varied and diverse workload Ability to produce accurate work to tight deadlines Good eye for detail Self-motivated and resilient Professional, discreet and confidential approach to all activities Methodical / logical approach to tasks Flexible and adaptable Must be comfortable in making phone calls and engaging customers If you feel you have the necessary skills and experience to be successful in this Sales Administrator role click 'apply' today. We'd love to hear from you!