Purpose of the Role The Technical Services team is responsible for the delivery of a safe and well-maintained shopping Centre, by ensuring that the building, equipment, machinery, and aesthetics are fully maintained and operational through the use of planned, reactive, and cost-effective engineering and maintenance. The department will ensure all records and reports relating to the shopping Centre are kept up-to-date and analysed to identify opportunities for service improvements. A key component to the department is to enhance the brand and overall profitability of the asset by achieving performance targets and other business plan objectives.? Key Responsibilities Collate and check all routine invoices and approve within agreed limits Issue purchase orders for non-routine expenditure.? In collaboration with the Business Support Manager ensure effective management of the service charge budget for the current year and planning/forecast for future years including the FMR Check void units on a regular basis having regard for state of repair and Health, Safety and Fire statutory compliance Host external visits as required Provide direct support to the General Manager as part of the senior leadership team, including participation in the Duty Management rota, including weekends and Bank Holidays Engineering and Maintenance Manage the maintenance and repair of the building and services, fabric, plant machinery, equipment and peripheral areas of the scheme.? Manage the mechanical, electrical and fabric contractors for the shopping centre, ensuring high standards are met through regular reviews, audits and setting clear objectives. Make recommendations to ensure optimum efficiency through regular reviews of key performance indicators.? Ensure regular inspections of the building, services and equipment are undertaken to determine the safety, optimum frequency for planned and periodic maintenance with indication of faults and provision of costs for budgetary purposes.? Responsible for managing the procurement and control of all parts and materials used by the Technical Services Contract team Manage the Technical Services department budgets ensuring correct costs attributed to service charge and car parks delivering these in line with the Business Plan.? Manage the preparation and updating of maintenance records including asset register, operating and maintenance manuals and record drawings via the electronic document storage system.? Ensure the Technical Services department meet relevant legislation and complies with internal policies and procedures and that all projects are completed to contracted standards.? Assist occupiers in the event of an emergency breakdown or malfunction which affects the safety of other retailers, the shopping centre and customers.? Build and maintain effective working relationships with employees throughout the centre, occupiers, contractors, key contacts in the local community and key emergency services.? Ensure effective operational communication including meetings, handovers and reporting.? Collaborate with all other departments including operations, retail liaison, marketing and business support. Work closely with Marketing and commercialisation to understand the requirements for events, activities and on mall retailing. Retail Delivery Support the client with all retail delivery projects, ensuring standards of quality are met and centre processes and procedures adhered to. Project management to include design, scope, communication, time and risk to close out representing Highcross in all project meetings as required. Manage the onsite retail delivery process for all incoming occupiers, Ensuring the correct processes and procedures are followed.? Health and Safety Ensure that all activities comply with relevant legislation e.g. Fire Regularity Reform Act, Health & Safety at Work Act, Data Protection Act etc.? Lead in the management of the health and safety management system, complying with all policies and procedures.? Staff Welfare and Development? Line management responsibilities Technical services coordinator Health& Safety and Compliance coordinator Complete regular performance reviews with all direct reports? Identify those with potential to develop and be stretched. Ensure succession and PDPs are in place. Additional Responsibilities: Attend any training and development courses as necessary. Adhere to all company policies and procedures. Undertake operational management responsibilities as necessary Undertake any other reasonable duties as required to meet the needs of the Centre. The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation. Skills, Knowledge and Experience ONC / HNC Engineering Qualification or equivalent? H&S qualification NEBOSH general and fire safety certificate or equivalent Proven experience in a Technical Management & Facilities role including the management of contracts and contractors? Ability to manage complex budgets to precise timescales? Demonstrate experience of managing a large team? Confident decision maker? Ability to use own initiative and innovate? Excellent communicator at all levels Working Hours - 40hrs per week 5 out of 7 days including late shifts, weekends and bank holidays Salary - £62k Please see our Benefits Booklet for more information.
May 05, 2024
Full time
Purpose of the Role The Technical Services team is responsible for the delivery of a safe and well-maintained shopping Centre, by ensuring that the building, equipment, machinery, and aesthetics are fully maintained and operational through the use of planned, reactive, and cost-effective engineering and maintenance. The department will ensure all records and reports relating to the shopping Centre are kept up-to-date and analysed to identify opportunities for service improvements. A key component to the department is to enhance the brand and overall profitability of the asset by achieving performance targets and other business plan objectives.? Key Responsibilities Collate and check all routine invoices and approve within agreed limits Issue purchase orders for non-routine expenditure.? In collaboration with the Business Support Manager ensure effective management of the service charge budget for the current year and planning/forecast for future years including the FMR Check void units on a regular basis having regard for state of repair and Health, Safety and Fire statutory compliance Host external visits as required Provide direct support to the General Manager as part of the senior leadership team, including participation in the Duty Management rota, including weekends and Bank Holidays Engineering and Maintenance Manage the maintenance and repair of the building and services, fabric, plant machinery, equipment and peripheral areas of the scheme.? Manage the mechanical, electrical and fabric contractors for the shopping centre, ensuring high standards are met through regular reviews, audits and setting clear objectives. Make recommendations to ensure optimum efficiency through regular reviews of key performance indicators.? Ensure regular inspections of the building, services and equipment are undertaken to determine the safety, optimum frequency for planned and periodic maintenance with indication of faults and provision of costs for budgetary purposes.? Responsible for managing the procurement and control of all parts and materials used by the Technical Services Contract team Manage the Technical Services department budgets ensuring correct costs attributed to service charge and car parks delivering these in line with the Business Plan.? Manage the preparation and updating of maintenance records including asset register, operating and maintenance manuals and record drawings via the electronic document storage system.? Ensure the Technical Services department meet relevant legislation and complies with internal policies and procedures and that all projects are completed to contracted standards.? Assist occupiers in the event of an emergency breakdown or malfunction which affects the safety of other retailers, the shopping centre and customers.? Build and maintain effective working relationships with employees throughout the centre, occupiers, contractors, key contacts in the local community and key emergency services.? Ensure effective operational communication including meetings, handovers and reporting.? Collaborate with all other departments including operations, retail liaison, marketing and business support. Work closely with Marketing and commercialisation to understand the requirements for events, activities and on mall retailing. Retail Delivery Support the client with all retail delivery projects, ensuring standards of quality are met and centre processes and procedures adhered to. Project management to include design, scope, communication, time and risk to close out representing Highcross in all project meetings as required. Manage the onsite retail delivery process for all incoming occupiers, Ensuring the correct processes and procedures are followed.? Health and Safety Ensure that all activities comply with relevant legislation e.g. Fire Regularity Reform Act, Health & Safety at Work Act, Data Protection Act etc.? Lead in the management of the health and safety management system, complying with all policies and procedures.? Staff Welfare and Development? Line management responsibilities Technical services coordinator Health& Safety and Compliance coordinator Complete regular performance reviews with all direct reports? Identify those with potential to develop and be stretched. Ensure succession and PDPs are in place. Additional Responsibilities: Attend any training and development courses as necessary. Adhere to all company policies and procedures. Undertake operational management responsibilities as necessary Undertake any other reasonable duties as required to meet the needs of the Centre. The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation. Skills, Knowledge and Experience ONC / HNC Engineering Qualification or equivalent? H&S qualification NEBOSH general and fire safety certificate or equivalent Proven experience in a Technical Management & Facilities role including the management of contracts and contractors? Ability to manage complex budgets to precise timescales? Demonstrate experience of managing a large team? Confident decision maker? Ability to use own initiative and innovate? Excellent communicator at all levels Working Hours - 40hrs per week 5 out of 7 days including late shifts, weekends and bank holidays Salary - £62k Please see our Benefits Booklet for more information.
Our client, a well-established talent management company with a focus on comedy entertainment, is seeking an Office Manager to handle various responsibilities managing staff and the office environment. Key responsibilities will include: Maintaining a high standard of office presentation, conducting regular checks and making improvements where needed. Managing the office space and internal moves. Planning and coordinating production set-ups and shutdowns. Overseeing the security and cleaning teams. Managing catering, building maintenance, hospitality service contractors etc. Reviewing internal services and supplier management. Ensuring compliance with regards to Health and Safety, maintaining risk assessments and records. Maintaining up to date supplier contacts and file records. Ensuring contact card system and contractor accreditation is up to date. Managing Health and Safety training for staff and maintaining records. Ensuring compliance with sustainable best business practices. Oversee any external office moves with Operations management colleagues. Undertaking day-to-day management of the Receptionist, Operations Coordinator, Operations Assistant and work experience. Managing Operations staff rotas. Managing archive systems. Keeping content of the intranet up to date and accurate. Acting as the contact point for liaison with the landlord and IT. Coordinating staff events and other events such as screenings or charity dos. Requirements: Previous experience working in a similar role. Previous office and facility experience. Experience in managing Health & Safety. IOSH accreditation is desirable. Experience in the tendering process. Experience with event management. Previous experience managing junior staff. Good negotiation skills. Excellent communication skills. Discretion and able to manage all staff's expectations. Strong attention to detail. Proactive approach and able to take ownership of projects. Professional background in the media industry is desirable. Please note that due to the volume of submissions, only successful candidates who meet the exact requirements will be contacted. If you have not heard back within 10 days of submission, please assume that your application has been unsuccessful on this occasion. The Music Market/Arts and Media are an equal opportunities employer who supports diversity in the workplace.
May 04, 2024
Full time
Our client, a well-established talent management company with a focus on comedy entertainment, is seeking an Office Manager to handle various responsibilities managing staff and the office environment. Key responsibilities will include: Maintaining a high standard of office presentation, conducting regular checks and making improvements where needed. Managing the office space and internal moves. Planning and coordinating production set-ups and shutdowns. Overseeing the security and cleaning teams. Managing catering, building maintenance, hospitality service contractors etc. Reviewing internal services and supplier management. Ensuring compliance with regards to Health and Safety, maintaining risk assessments and records. Maintaining up to date supplier contacts and file records. Ensuring contact card system and contractor accreditation is up to date. Managing Health and Safety training for staff and maintaining records. Ensuring compliance with sustainable best business practices. Oversee any external office moves with Operations management colleagues. Undertaking day-to-day management of the Receptionist, Operations Coordinator, Operations Assistant and work experience. Managing Operations staff rotas. Managing archive systems. Keeping content of the intranet up to date and accurate. Acting as the contact point for liaison with the landlord and IT. Coordinating staff events and other events such as screenings or charity dos. Requirements: Previous experience working in a similar role. Previous office and facility experience. Experience in managing Health & Safety. IOSH accreditation is desirable. Experience in the tendering process. Experience with event management. Previous experience managing junior staff. Good negotiation skills. Excellent communication skills. Discretion and able to manage all staff's expectations. Strong attention to detail. Proactive approach and able to take ownership of projects. Professional background in the media industry is desirable. Please note that due to the volume of submissions, only successful candidates who meet the exact requirements will be contacted. If you have not heard back within 10 days of submission, please assume that your application has been unsuccessful on this occasion. The Music Market/Arts and Media are an equal opportunities employer who supports diversity in the workplace.
Job Title: Front Office Administrator Location : 1C Marquis Road, N22 8JH Salary: £25k - £28k Job Type: Permanent, Full Time About us: Assisted Homes brings more than 20 years' experience, knowledge and expertise in specialised social care. We are driven by our commitment to supporting vulnerable adults in the community and anyone facing tough times with nowhere to go, no one to turn to. The Company provides a support service to single adults who have experienced homelessness, are vulnerable and have support needs. About the role: As such we are looking for a passionate Front Office Administrator to join us. In this role, you will be serving as an operations administrator providing service to key departments within the office and providing the highest levels of customer service. Collaboration with all departments within our open-plan office is an essential aspect of daily work. What are we looking for: Have excellent communication skills and great attention to detail Entitled to work in the UK without work sponsorship Excellent telephone manner, well presented and polite Be organised and be able to prioritise your work to meet specific deadlines Have excellent working knowledge and understanding of Microsoft Office, specifically Outlook, Word and Excel. Also be willing to learn any new systems that will make their output more efficient To be able to create IT systems that will add to the efficiency the role Good at letter writing, sending, and receiving emails and understanding the protocol and regulations set by the GDPR Have a warm, welcoming attitude towards prospective clients and other visitors into our office Be able to work alone using your own initiative at times, but also in a team to attain joint goals Be willing to undertake operational administrative tasks that are required by any of the HOD's or the Directors Proficient in producing factual and detailed analytical reports Role: To ensure that the office sundries (e.g.: tea, coffee, milk, snacks) and office supplies are maintained, and stock checked regularly To deal with mail coming in, making sure it is distributed to the appropriate teams and mail being sent out is done so accurately Updating the office board calendar with appointments for move ins, evictions, and others Keeping on top of office and office kitchen sundries purchases, display and distribution. Take minutes in team meetings and distribute them to the relevant staff Engage with referrers and perspective clients by phone and by email Ensure that important information is passed on to the relevant members of staff Provide your manager and or the Directors with records or reports as required Provide your manager with budget figures for petty cash and or any other reports as are requested Be prepared to work with current systems and create new systems for monitoring or filing documents and or information or statistics To undertake any other task required to ensure that the service provision is efficient On occasion, although rare, you may be required to work over your normal working hours to complete a task on a deadline Providing administrative support to the service delivery department as and when required which includes: Managing Access: Adding new move ins. Removing clients Moving clients Creating new forms Generating reports Adding and removing Staff members IT Support: Setting up and managing new devices for staff members Administration: Writing and sending warning letters Writing and sending eviction letters Writing and sending case review appointment letters Scheduling and booking in evictions Issuing food bank vouchers Sending messages to clients regarding on going activities/generic Creating digital posters advertising events To provide operational administrative support to the assessment team as and when requested. This includes: Processing new referrals upon assessment and completing referral statistics Greeting clients and gathering and filing necessary documents (ID, Consent to Share, Photo) Support with making first contact with referrals and scheduling assessments General Inquiries/Sign-posting walk-ins Please click the APPLY button to submit your CV for this role Candidates with the relevant experience or job title of; Office Administrator, Administrator, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, PA, Office Assistant, Office Coordinator, Office Manager and Business Administrator may also be considered for this role.
May 04, 2024
Full time
Job Title: Front Office Administrator Location : 1C Marquis Road, N22 8JH Salary: £25k - £28k Job Type: Permanent, Full Time About us: Assisted Homes brings more than 20 years' experience, knowledge and expertise in specialised social care. We are driven by our commitment to supporting vulnerable adults in the community and anyone facing tough times with nowhere to go, no one to turn to. The Company provides a support service to single adults who have experienced homelessness, are vulnerable and have support needs. About the role: As such we are looking for a passionate Front Office Administrator to join us. In this role, you will be serving as an operations administrator providing service to key departments within the office and providing the highest levels of customer service. Collaboration with all departments within our open-plan office is an essential aspect of daily work. What are we looking for: Have excellent communication skills and great attention to detail Entitled to work in the UK without work sponsorship Excellent telephone manner, well presented and polite Be organised and be able to prioritise your work to meet specific deadlines Have excellent working knowledge and understanding of Microsoft Office, specifically Outlook, Word and Excel. Also be willing to learn any new systems that will make their output more efficient To be able to create IT systems that will add to the efficiency the role Good at letter writing, sending, and receiving emails and understanding the protocol and regulations set by the GDPR Have a warm, welcoming attitude towards prospective clients and other visitors into our office Be able to work alone using your own initiative at times, but also in a team to attain joint goals Be willing to undertake operational administrative tasks that are required by any of the HOD's or the Directors Proficient in producing factual and detailed analytical reports Role: To ensure that the office sundries (e.g.: tea, coffee, milk, snacks) and office supplies are maintained, and stock checked regularly To deal with mail coming in, making sure it is distributed to the appropriate teams and mail being sent out is done so accurately Updating the office board calendar with appointments for move ins, evictions, and others Keeping on top of office and office kitchen sundries purchases, display and distribution. Take minutes in team meetings and distribute them to the relevant staff Engage with referrers and perspective clients by phone and by email Ensure that important information is passed on to the relevant members of staff Provide your manager and or the Directors with records or reports as required Provide your manager with budget figures for petty cash and or any other reports as are requested Be prepared to work with current systems and create new systems for monitoring or filing documents and or information or statistics To undertake any other task required to ensure that the service provision is efficient On occasion, although rare, you may be required to work over your normal working hours to complete a task on a deadline Providing administrative support to the service delivery department as and when required which includes: Managing Access: Adding new move ins. Removing clients Moving clients Creating new forms Generating reports Adding and removing Staff members IT Support: Setting up and managing new devices for staff members Administration: Writing and sending warning letters Writing and sending eviction letters Writing and sending case review appointment letters Scheduling and booking in evictions Issuing food bank vouchers Sending messages to clients regarding on going activities/generic Creating digital posters advertising events To provide operational administrative support to the assessment team as and when requested. This includes: Processing new referrals upon assessment and completing referral statistics Greeting clients and gathering and filing necessary documents (ID, Consent to Share, Photo) Support with making first contact with referrals and scheduling assessments General Inquiries/Sign-posting walk-ins Please click the APPLY button to submit your CV for this role Candidates with the relevant experience or job title of; Office Administrator, Administrator, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, PA, Office Assistant, Office Coordinator, Office Manager and Business Administrator may also be considered for this role.
Are you an inspiring Operations Coordinator based near Brighton looking for your next career move? We are working with a creative Advertising Agency who work with internationally recognised brands and they are looking for an Operations Coordinator to join their team. If you have experience within office management, supporting an HR team then we would love to hear from you today! Reporting to the Managing Director & working closely with the teams across the business to ensure they operate as efficiently as possible. This is a great chance to really make your stamp on the company, get immersed in the company's culture and grow with this exciting company! This role is Hybrid role, with regular time needed in their Brighton Office. ? Key responsibilities: Responsible for all operations of the agency Managing all office supplies, purchasing, restocking Supporting finance team with annual office spend tracking and budgets Taking the lead on internal social and client events Owning traffic management, resource planning, and analysis Support hiring Leads with the recruitment process Managing the facilities, deliveries for the office Experience/ skills required: Experience within a similar role within an agency/fast-paced environment Experience of resource planning and traffic management is essential HR and recruitment administration experience Excellent critical thinking and problem-solving skills, with the ability to analyse and summarise data If you have a passion for working within a creative environment, are a hands-on person along with the ability to work proactively and have company culture as your main mission, then this could be your next role! Email your CV across to Jordan now to apply! Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
May 04, 2024
Full time
Are you an inspiring Operations Coordinator based near Brighton looking for your next career move? We are working with a creative Advertising Agency who work with internationally recognised brands and they are looking for an Operations Coordinator to join their team. If you have experience within office management, supporting an HR team then we would love to hear from you today! Reporting to the Managing Director & working closely with the teams across the business to ensure they operate as efficiently as possible. This is a great chance to really make your stamp on the company, get immersed in the company's culture and grow with this exciting company! This role is Hybrid role, with regular time needed in their Brighton Office. ? Key responsibilities: Responsible for all operations of the agency Managing all office supplies, purchasing, restocking Supporting finance team with annual office spend tracking and budgets Taking the lead on internal social and client events Owning traffic management, resource planning, and analysis Support hiring Leads with the recruitment process Managing the facilities, deliveries for the office Experience/ skills required: Experience within a similar role within an agency/fast-paced environment Experience of resource planning and traffic management is essential HR and recruitment administration experience Excellent critical thinking and problem-solving skills, with the ability to analyse and summarise data If you have a passion for working within a creative environment, are a hands-on person along with the ability to work proactively and have company culture as your main mission, then this could be your next role! Email your CV across to Jordan now to apply! Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
Our client is an award-winning talent management, television production and live promotion group. They represent a prolific roster of artists including comedians, actors, presenters, writers and directors. They have also produced a number of BAFTA-winning TV shows and ground breaking live comedy productions. They are looking for an Office Manager to join their team. This is a fully office based role in West London. Office / Facilities Manage effective space utilisation and oversee all internal moves; Plan and co-ordinate production set-ups and shut downs; Office presentation: conduct daily and weekly office checks in order to maintain highest possible standard of office presentation. Address any improvements in a timely manner and provide design solutions; Oversee security and cleaning teams; Manage existing service contractors including catering, building maintenance, hospitality, etc. Administer tendering procedures as and when necessary. Develop and review all internal services and supplier management. Ensure that all suppliers and contractors comply with our Health and Safety arrangements and maintain their risk assessments and records; Coordinate regular spring clean in order to maintain a tidy and organized office throughout; Ensure compliance with sustainable best business practices and in line with our sustainability policy and goals; Oversee any proposed external office moves with the Global Director of Operations and People Operations Partner. General Day to day management: Operations Coordinator, Operations Assistant, Receptionist and work experience; Manage Operations staff rotas and make sure that cover is always in place; Maintain up-to-date supplier contacts and file records; Archiving: manage, review and improve current archiving systems; Ensure contact card system and contractor accreditation is up to date at all times; Oversee content of the intranet is up to date and accurate; Be the liaison point for the landlord; Be the liaison point for IT. Health and Safety Manage Health and Safety throughout the Company: ensure and monitor compliance with Health and Safety Regulations; conduct risk assessments, maintain accurate records and report any raised issues; Manage Health and Safety training throughout the Company and maintain records. Events Coordinate monthly staff drinks; Coordinate any other events such screenings and charity events; Coordinate annual summer staff BBQ.
May 04, 2024
Full time
Our client is an award-winning talent management, television production and live promotion group. They represent a prolific roster of artists including comedians, actors, presenters, writers and directors. They have also produced a number of BAFTA-winning TV shows and ground breaking live comedy productions. They are looking for an Office Manager to join their team. This is a fully office based role in West London. Office / Facilities Manage effective space utilisation and oversee all internal moves; Plan and co-ordinate production set-ups and shut downs; Office presentation: conduct daily and weekly office checks in order to maintain highest possible standard of office presentation. Address any improvements in a timely manner and provide design solutions; Oversee security and cleaning teams; Manage existing service contractors including catering, building maintenance, hospitality, etc. Administer tendering procedures as and when necessary. Develop and review all internal services and supplier management. Ensure that all suppliers and contractors comply with our Health and Safety arrangements and maintain their risk assessments and records; Coordinate regular spring clean in order to maintain a tidy and organized office throughout; Ensure compliance with sustainable best business practices and in line with our sustainability policy and goals; Oversee any proposed external office moves with the Global Director of Operations and People Operations Partner. General Day to day management: Operations Coordinator, Operations Assistant, Receptionist and work experience; Manage Operations staff rotas and make sure that cover is always in place; Maintain up-to-date supplier contacts and file records; Archiving: manage, review and improve current archiving systems; Ensure contact card system and contractor accreditation is up to date at all times; Oversee content of the intranet is up to date and accurate; Be the liaison point for the landlord; Be the liaison point for IT. Health and Safety Manage Health and Safety throughout the Company: ensure and monitor compliance with Health and Safety Regulations; conduct risk assessments, maintain accurate records and report any raised issues; Manage Health and Safety training throughout the Company and maintain records. Events Coordinate monthly staff drinks; Coordinate any other events such screenings and charity events; Coordinate annual summer staff BBQ.
Administrative Acquisitions Coordinator - Brand New Role! Location: Onsite, Walsall (Free parking available) Salary: 23,000 - 27,000 per annum Working Hours: Full-time, Monday to Friday, 9:00 am to 5:00 pm in office Do you have a keen interest for acquisitions or perhaps property? Are you passionate about supporting your stakeholders to ensure seamless operations? GRG are partnering exclusively with a rapidly expanding company who specialises with acquisitions. In this newly-created role, you will be working in a fast-paced, ever-changing environment & will be the first point of contact for the operations team. Key Responsibilities: Serve as the primary point of contact for new offices during acquisitions, addressing queries and communicating effectively with stakeholders at all levels. Work within an adaptable environment, demonstrating flexibility and resilience in managing changing priorities. Utilise strong administrative skills, including proficiency in Excel and office administration tasks. Manage internal systems, including adding and removing users as required. Possess a good understanding of general Microsoft Office, to complete a variety of general day-to-day operational administrative tasks. Foster a positive and easy-going attitude, contributing to a collaborative team environment. Coordinate team socials and events Demonstrate the ability to work independently, taking initiative and managing tasks efficiently. Requirements: Previous experience in office administration and acquisitions coordination is preferred. Strong communication skills, with the ability to engage effectively with stakeholders at all levels. Proven ability to adapt to changing environments and priorities. Proficiency in Excel and other Microsoft Office applications. Experience with internal systems management is desirable. Ability to work autonomously and as part of a team. Full UK Driving License Benefits: 25 days of annual leave Employee perkbox Opportunities for professional growth and development At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
May 03, 2024
Full time
Administrative Acquisitions Coordinator - Brand New Role! Location: Onsite, Walsall (Free parking available) Salary: 23,000 - 27,000 per annum Working Hours: Full-time, Monday to Friday, 9:00 am to 5:00 pm in office Do you have a keen interest for acquisitions or perhaps property? Are you passionate about supporting your stakeholders to ensure seamless operations? GRG are partnering exclusively with a rapidly expanding company who specialises with acquisitions. In this newly-created role, you will be working in a fast-paced, ever-changing environment & will be the first point of contact for the operations team. Key Responsibilities: Serve as the primary point of contact for new offices during acquisitions, addressing queries and communicating effectively with stakeholders at all levels. Work within an adaptable environment, demonstrating flexibility and resilience in managing changing priorities. Utilise strong administrative skills, including proficiency in Excel and office administration tasks. Manage internal systems, including adding and removing users as required. Possess a good understanding of general Microsoft Office, to complete a variety of general day-to-day operational administrative tasks. Foster a positive and easy-going attitude, contributing to a collaborative team environment. Coordinate team socials and events Demonstrate the ability to work independently, taking initiative and managing tasks efficiently. Requirements: Previous experience in office administration and acquisitions coordination is preferred. Strong communication skills, with the ability to engage effectively with stakeholders at all levels. Proven ability to adapt to changing environments and priorities. Proficiency in Excel and other Microsoft Office applications. Experience with internal systems management is desirable. Ability to work autonomously and as part of a team. Full UK Driving License Benefits: 25 days of annual leave Employee perkbox Opportunities for professional growth and development At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Merry-go-round shop (32-36 Nithsdale Road, G41 2AN) or hub (Shawlands Arcade, 108 Kilmarnock Road with option to work from home. (Hybrid) Closing10th May 2024 Advertised from 22nd April 2024 30-37 hours per week - specify your preference in your application. Duration: 12 months Role About Us Merry-go-round Glasgow is a charity in the Southside. We support local families with high quality, low cost children's goods and through inclusive events and workshops. We have a boutique style charity shop in Strathbungo selling everything baby, run an events programme, and also work with over 120 agencies across the city to provide free packs of goods to families in need. We have a staff team of 14 and are an inclusive andsupportive employer. We are the winner of the Environmental Social Enterprise award in Scotland and the UK. We are a highly aspirationalorganisation creating huge local impact. Having recently doubled the size of our shop we are passionate aboutexceeding expectations and our goal of being a one-stop shop and the first choice for parents in Glasgow. The Role The General Manager is a key leadership role entrusted in guiding the organisation, and driving momentum to achievesustainability and growth. They play a central role in coordinating and managing all activity in theorganisation. Reporting directly to the board of directors, the postholder is responsible for providing insightand strategic direction across all areas of the business. The General Manager will motivate teams and ensure all have clarity on the vision and strategic path. The role iscrucial in creating consistency and efficiency across all areas of the organisation. The post will directlymanage the Retail supervisor, Operations manager, Events coordinator and the Community Engagement Officer. Thekey objective is to coach and develop all team members to deliver on outcomes. They will play a pivotal role intranslating the board's vision and strategy into actionable plans, driving them forward with enthusiasm.Additionally, they will lead by example in fostering a positive working culture and setting the standard forexcellence. The post holder will be extremely organised, self-motivated, able to drive their own workload, able to workindependently with enthusiasm to succeed and have a very ambitious vision. Application notes Please ONLY submit applications (CV and cover letter explaining how you meet the necessary criteria and preferredhours) to: Could you help grow our income from Charitable Trusts and Foundations and make a lasting difference to the lives ofthe babies, children, young people and families we support? You will be joining one of Scotland's leading charities, where you will develop new and effective fundraisingpropositions to ensure we provide the best hospital experience possible. We fund a variety of child and family services, innovative medical equipment, research and enhancements, giving youthe opportunity to seek funds for a diverse range of projects. Do you have a passion for developing funding opportunities to make a difference? Are you a natural leader who isskilled in managing a team who play an important part in organisational success? If so, we have a greatopportunity for you to join Quarriers as Head of Business Development & Grants. Your new opportunity Quarriers have a rare and exciting opportunity for a Head of Business Development & Grants to work in partnershipwith our Associate Directors and Operational Managers to identify opportunities and develop new and existingservices. You will manage and work closely with the Business Development & Grants team leading andimplementing development strategies to support growth and funding for the overall organisation. You will play akey part in liaising with internal and external stakeholders and overseeing tender and funding opportunitiesincluding submissions. As the Head of Business Development & Grants you will closely monitor and track potential tender opportunitiesincluding managing a portfolio of grants and funding aligned with department income and expenditure againstbudget and set targeted income. This is a full-time permanent role working 35 hours per week (Monday - Friday) in line with our agile working policy,which blends home-working with office time and service visits. What you will need to bring to the role Proven experience and understanding of implementing and managing business development strategies ideally withinthe social care/healthcare sector. An understanding of social care/healthcare servicedesign. Skills in managing risk and business development with an understanding of the Grant fundinglandscape and innovative practice. Excellent IT knowledge and experience in using databasesystems. Extensive knowledge and experience at a senior level in a complexorganisation. Excellent written and verbal communication and organisational skills to support strictdeadlines and work in partnership with internal and external stakeholders. Previous experience ofmanaging a team and delivering positive results. Driving licence is essential What's in it for you? Substantial holiday entitlement. Generous workplace pension. Family-friendly working policiesand procedures. Life Assurance. Wider benefits including our Employee Assistance Programme, freephysiotherapy & occupational health support. Quarriers have Investors in People Platinum accreditation and are a Scottish Living Wage Employer About Us Quarriers is one of Scotland's leading social care charities. We provide practical care and support for vulnerablechildren, adults and families who face extremely challenging circumstances. We challenge poverty and inequalityof opportunity to bring about positive changes in people's lives. Are you a brilliant bid writer, with a passion for improving children's lives? Are you looking for that nextopportunity to work for an inspirational cause? If this is you, then Children 1st is where you belong! If you want to work within a creative, dynamic, and passionate team, where you will further grow and develop thenjoin us as our new Senior Bid Writer. The role will be exciting, fast-paced and challenging. You will be key to securing high level funding from statutory sources that will grow our reach and help support morechildren and families in Scotland. With opportunity to try new ways of engaging and inspiring supporters youwill be creative, collaborative, inclusive and willing to work alongside our brilliant leaders to achieve ourkey strategic priorities and goals. Children 1st is an incredible charity full of people who love what they do and the difference they make. This is anexciting and unique opportunity to join us and play a critical part in transforming the lives of children andfamilies in Scotland. At Children 1st our ambition is for every child in Scotland to be safe, loved and well, together with their family.As a charity we offer emotional; and practical support and financial advice to help families to put childrenfirst and we campaign to uphold the rights of every child. About the role This role requires an excellent candidate to produce high quality bids, applications and tenders which communicateour unique approach to working with Scotland's vulnerable children, young people and families and which captureour outcome focused delivery models with clarity and conviction. High quality stewardship of our existing supporters will be one of the key responsibilities, alongside managing adynamic team of fundraisers, and developing new income streams. About you We are looking for the right candidate to take our team to the next level. You will need to demonstrate ability tobuild strong relationships internally and externally to secure long term sustainable income. You will: • Be passionate about our work and able to convey that to a range of audiences • Can work collaboratively with stakeholders at all levels • Have success in delivering significant large gifts from funders • Be innovative in developing new approaches to funders Renfrewshire with flexible working available (On site) Closing8th May 2024 About Us Home-Start Renfrewshire and Inverclyde (HSRI) is a registered charity providing volunteer led, family centred,non-judgmental support to families with at least one child aged under five. As a valued colleague joining our compassionate and forward-thinking team, you will be part of our vision of walkingalongside families, offering early help, empowering families to build on existing strengths, to achieve betterwellbeing outcomes for themselves and their children. Main Responsibilities: Receiving referrals and assessing needs of families Introducing families to appropriatesupport Matching and introducing volunteers tofamilies Providing support, supervision and on-going training opportunities forvolunteers Undertaking designated responsibilities to safeguard children's welfare Ensuringequality of opportunity, fairness, inclusion and diversity in all aspects of our work Complying with thescheme's administration, monitoring and financial systems Ensuring appropriate liaison with referrersand other professionals Contributing to and supporting the development of the Home-Startnetwork Next Steps . click apply for full job details
May 03, 2024
Full time
Merry-go-round shop (32-36 Nithsdale Road, G41 2AN) or hub (Shawlands Arcade, 108 Kilmarnock Road with option to work from home. (Hybrid) Closing10th May 2024 Advertised from 22nd April 2024 30-37 hours per week - specify your preference in your application. Duration: 12 months Role About Us Merry-go-round Glasgow is a charity in the Southside. We support local families with high quality, low cost children's goods and through inclusive events and workshops. We have a boutique style charity shop in Strathbungo selling everything baby, run an events programme, and also work with over 120 agencies across the city to provide free packs of goods to families in need. We have a staff team of 14 and are an inclusive andsupportive employer. We are the winner of the Environmental Social Enterprise award in Scotland and the UK. We are a highly aspirationalorganisation creating huge local impact. Having recently doubled the size of our shop we are passionate aboutexceeding expectations and our goal of being a one-stop shop and the first choice for parents in Glasgow. The Role The General Manager is a key leadership role entrusted in guiding the organisation, and driving momentum to achievesustainability and growth. They play a central role in coordinating and managing all activity in theorganisation. Reporting directly to the board of directors, the postholder is responsible for providing insightand strategic direction across all areas of the business. The General Manager will motivate teams and ensure all have clarity on the vision and strategic path. The role iscrucial in creating consistency and efficiency across all areas of the organisation. The post will directlymanage the Retail supervisor, Operations manager, Events coordinator and the Community Engagement Officer. Thekey objective is to coach and develop all team members to deliver on outcomes. They will play a pivotal role intranslating the board's vision and strategy into actionable plans, driving them forward with enthusiasm.Additionally, they will lead by example in fostering a positive working culture and setting the standard forexcellence. The post holder will be extremely organised, self-motivated, able to drive their own workload, able to workindependently with enthusiasm to succeed and have a very ambitious vision. Application notes Please ONLY submit applications (CV and cover letter explaining how you meet the necessary criteria and preferredhours) to: Could you help grow our income from Charitable Trusts and Foundations and make a lasting difference to the lives ofthe babies, children, young people and families we support? You will be joining one of Scotland's leading charities, where you will develop new and effective fundraisingpropositions to ensure we provide the best hospital experience possible. We fund a variety of child and family services, innovative medical equipment, research and enhancements, giving youthe opportunity to seek funds for a diverse range of projects. Do you have a passion for developing funding opportunities to make a difference? Are you a natural leader who isskilled in managing a team who play an important part in organisational success? If so, we have a greatopportunity for you to join Quarriers as Head of Business Development & Grants. Your new opportunity Quarriers have a rare and exciting opportunity for a Head of Business Development & Grants to work in partnershipwith our Associate Directors and Operational Managers to identify opportunities and develop new and existingservices. You will manage and work closely with the Business Development & Grants team leading andimplementing development strategies to support growth and funding for the overall organisation. You will play akey part in liaising with internal and external stakeholders and overseeing tender and funding opportunitiesincluding submissions. As the Head of Business Development & Grants you will closely monitor and track potential tender opportunitiesincluding managing a portfolio of grants and funding aligned with department income and expenditure againstbudget and set targeted income. This is a full-time permanent role working 35 hours per week (Monday - Friday) in line with our agile working policy,which blends home-working with office time and service visits. What you will need to bring to the role Proven experience and understanding of implementing and managing business development strategies ideally withinthe social care/healthcare sector. An understanding of social care/healthcare servicedesign. Skills in managing risk and business development with an understanding of the Grant fundinglandscape and innovative practice. Excellent IT knowledge and experience in using databasesystems. Extensive knowledge and experience at a senior level in a complexorganisation. Excellent written and verbal communication and organisational skills to support strictdeadlines and work in partnership with internal and external stakeholders. Previous experience ofmanaging a team and delivering positive results. Driving licence is essential What's in it for you? Substantial holiday entitlement. Generous workplace pension. Family-friendly working policiesand procedures. Life Assurance. Wider benefits including our Employee Assistance Programme, freephysiotherapy & occupational health support. Quarriers have Investors in People Platinum accreditation and are a Scottish Living Wage Employer About Us Quarriers is one of Scotland's leading social care charities. We provide practical care and support for vulnerablechildren, adults and families who face extremely challenging circumstances. We challenge poverty and inequalityof opportunity to bring about positive changes in people's lives. Are you a brilliant bid writer, with a passion for improving children's lives? Are you looking for that nextopportunity to work for an inspirational cause? If this is you, then Children 1st is where you belong! If you want to work within a creative, dynamic, and passionate team, where you will further grow and develop thenjoin us as our new Senior Bid Writer. The role will be exciting, fast-paced and challenging. You will be key to securing high level funding from statutory sources that will grow our reach and help support morechildren and families in Scotland. With opportunity to try new ways of engaging and inspiring supporters youwill be creative, collaborative, inclusive and willing to work alongside our brilliant leaders to achieve ourkey strategic priorities and goals. Children 1st is an incredible charity full of people who love what they do and the difference they make. This is anexciting and unique opportunity to join us and play a critical part in transforming the lives of children andfamilies in Scotland. At Children 1st our ambition is for every child in Scotland to be safe, loved and well, together with their family.As a charity we offer emotional; and practical support and financial advice to help families to put childrenfirst and we campaign to uphold the rights of every child. About the role This role requires an excellent candidate to produce high quality bids, applications and tenders which communicateour unique approach to working with Scotland's vulnerable children, young people and families and which captureour outcome focused delivery models with clarity and conviction. High quality stewardship of our existing supporters will be one of the key responsibilities, alongside managing adynamic team of fundraisers, and developing new income streams. About you We are looking for the right candidate to take our team to the next level. You will need to demonstrate ability tobuild strong relationships internally and externally to secure long term sustainable income. You will: • Be passionate about our work and able to convey that to a range of audiences • Can work collaboratively with stakeholders at all levels • Have success in delivering significant large gifts from funders • Be innovative in developing new approaches to funders Renfrewshire with flexible working available (On site) Closing8th May 2024 About Us Home-Start Renfrewshire and Inverclyde (HSRI) is a registered charity providing volunteer led, family centred,non-judgmental support to families with at least one child aged under five. As a valued colleague joining our compassionate and forward-thinking team, you will be part of our vision of walkingalongside families, offering early help, empowering families to build on existing strengths, to achieve betterwellbeing outcomes for themselves and their children. Main Responsibilities: Receiving referrals and assessing needs of families Introducing families to appropriatesupport Matching and introducing volunteers tofamilies Providing support, supervision and on-going training opportunities forvolunteers Undertaking designated responsibilities to safeguard children's welfare Ensuringequality of opportunity, fairness, inclusion and diversity in all aspects of our work Complying with thescheme's administration, monitoring and financial systems Ensuring appropriate liaison with referrersand other professionals Contributing to and supporting the development of the Home-Startnetwork Next Steps . click apply for full job details
Health and Safety Coordinator The Black Country Living Museum is seeking a Health and Safety Coordinator. This is a critical role that would suit an organised, pragmatic, and proactive individual with experience in advising on a range of matters including food outlets, events, buildings, and machinery. What are the duties? As the Museums designated safety lead and representative, highlights of your duties will include: Monitoring safety across our 26-acre site, which includes our historic buildings, food & drink units, and industrial areas. Ensuring compliance and best practice with regard to all relevant Health & Safety procedures and regulatory requirements appropriate to our estate, operations, collections, people, and visitors. Applying a pragmatic mindset to safety solutions minimising the impact on our visitors, their experience, and the historical authenticity of our buildings and activities. Advising, training, and supporting our staff and managers. Ownership of the H&S budget in addition to keeping accurate, organised records. Sourcing and managing external specialist support and contractors as appropriate. What are we looking for? Knowledge of providing health and safety support in line with safety legislation and best practice, in an organisation of a similar size and/or complexity. Technical member of Institute of Occupational Safety and Health (Tech IOSH). Level 3 qualification in Health and Safety e.g. NEBOSH Level 3 Certificate in Occupational Health and Safety or Level 3 NVQ in Applied Health and Safety. Detailed knowledge of current health and safety legislation and its application. Excellent prioritisation skills. Confident IT skills. Inclusive and respectful interpersonal skills. Who should apply? We are an award-winning open-air museum. Throughout our 44-year history, our aim has always been clear: Inspiring your discovery of the Black Country. We ensure that the revolutionary story of the Black Country's industrial landscape - the first ever of its kind in the UK - is celebrated by generations. What can you expect? Unique Working environment: The Museum hosts seasonal, themed, and high-profile events, as well as being regularly used for TV and Film locations. Opportunity to learn new skills. Competitive rewards & benefits. Supportive & inclusive work culture. Positive attitude to work-life balance. What are you waiting for? Begin your Black Country Journey now and apply using your most up-to-date CV.BCLM is an equal opportunities employer committed to fostering an inclusive and diverse environment that celebrates the richness of the human experience. We are dedicated to eliminating bias and discrimination at every stage and encourage applicants to get in touch should they require reasonable adjustments during the interview process. We welcome applications from underrepresented groups and believe in providing equal opportunities for all qualified candidates. Closing date: 30th May 2024Interviews are expected to take place around 7 days after the closing date, adjustments will be made should successful applicants be unable to attend. Location: Dudley Salary: £32,000 per annum Hours : 37.5 hours per week Contract: Permanent, full-time As we say in the Black Country, tara-a-bit! You may have experience of, Health and safety Manager, Health and Safety Coordinator, SHEQ consultant, Nebosh, Iosh, Safey consultant, etc REF-
May 03, 2024
Full time
Health and Safety Coordinator The Black Country Living Museum is seeking a Health and Safety Coordinator. This is a critical role that would suit an organised, pragmatic, and proactive individual with experience in advising on a range of matters including food outlets, events, buildings, and machinery. What are the duties? As the Museums designated safety lead and representative, highlights of your duties will include: Monitoring safety across our 26-acre site, which includes our historic buildings, food & drink units, and industrial areas. Ensuring compliance and best practice with regard to all relevant Health & Safety procedures and regulatory requirements appropriate to our estate, operations, collections, people, and visitors. Applying a pragmatic mindset to safety solutions minimising the impact on our visitors, their experience, and the historical authenticity of our buildings and activities. Advising, training, and supporting our staff and managers. Ownership of the H&S budget in addition to keeping accurate, organised records. Sourcing and managing external specialist support and contractors as appropriate. What are we looking for? Knowledge of providing health and safety support in line with safety legislation and best practice, in an organisation of a similar size and/or complexity. Technical member of Institute of Occupational Safety and Health (Tech IOSH). Level 3 qualification in Health and Safety e.g. NEBOSH Level 3 Certificate in Occupational Health and Safety or Level 3 NVQ in Applied Health and Safety. Detailed knowledge of current health and safety legislation and its application. Excellent prioritisation skills. Confident IT skills. Inclusive and respectful interpersonal skills. Who should apply? We are an award-winning open-air museum. Throughout our 44-year history, our aim has always been clear: Inspiring your discovery of the Black Country. We ensure that the revolutionary story of the Black Country's industrial landscape - the first ever of its kind in the UK - is celebrated by generations. What can you expect? Unique Working environment: The Museum hosts seasonal, themed, and high-profile events, as well as being regularly used for TV and Film locations. Opportunity to learn new skills. Competitive rewards & benefits. Supportive & inclusive work culture. Positive attitude to work-life balance. What are you waiting for? Begin your Black Country Journey now and apply using your most up-to-date CV.BCLM is an equal opportunities employer committed to fostering an inclusive and diverse environment that celebrates the richness of the human experience. We are dedicated to eliminating bias and discrimination at every stage and encourage applicants to get in touch should they require reasonable adjustments during the interview process. We welcome applications from underrepresented groups and believe in providing equal opportunities for all qualified candidates. Closing date: 30th May 2024Interviews are expected to take place around 7 days after the closing date, adjustments will be made should successful applicants be unable to attend. Location: Dudley Salary: £32,000 per annum Hours : 37.5 hours per week Contract: Permanent, full-time As we say in the Black Country, tara-a-bit! You may have experience of, Health and safety Manager, Health and Safety Coordinator, SHEQ consultant, Nebosh, Iosh, Safey consultant, etc REF-
Events Coordinator - one year contract - paying £13.74 -£16.48 per hour plus holiday pay A wonderful opportunity to join the Women s Pathways performance team in a newly created position on a one-year temporary contract. 35 hours per week Monday to Friday, 3 days based in the offices in Loughborough (2 days can be remote working) Supporting two highly experience Operations and Talent Management professionals you will have significant responsibility organising team activities, matches and tours in the UK and abroad. The successful candidates will need to demonstrate some strong event or operations management experience. Someone who is proactive and self sufficient as well as being able to work collaboratively within a team. Strong communications skills to communicate well with Sporting boards, as well as the sport teams and various stakeholders, both written and verbal. Some UK travel may be required, and occasional weekend work. Driving Licence is need, as well as the ability to drive various vehicles, which may at times be necessary. A DBS check will be needed. A hugely exciting opportunity to be part of this highly passionate team. Reporting into the Head of England Women s Operations and National Talent Manager, your role is varied and includes: Assisting in delivering operational and administrative excellence across three key performance pathway teams Working with appointed Team Manager s within the lead up to matches/ tours. Delivering the operational functions across the teams Administrating the budgets relating to the Pathways Working with multiple Sporting Boards to plan and deliver matches home and abroad Working with multiple internal and external stakeholders to deliver the programmes Ensure the implementation of the safeguarding and welfare policies for all Performance Pathway activity Ensure the administrative requirements of hosting training camps are adhered to Working as part of the wider Operations Team to ensure the delivery of domestic and international matches/tours Overseeing the management of playing and training wear for players and staff across the Performance Pathways Possibly requiring travel for site visits and pending team activities Delivering operational and administrative functions across sporting networks, Regional Academies, Scouting Groups and School Games and any other initiatives as required e.g. academy festivals, whole game summit Liaising with internal and external stakeholders to ensure the effective participation and communication of activity across the Performance Pathways. Providing day to day administrative support to the EW Head of Performance Pathways and National Talent Manager Supporting with contracting arrangements with the People Team for consultant roles required across programme A super opportunity work to join a friendly and supportive team with an immediate start available! IDA Recruitment Ltd specialises in office support recruitment across London. We work with sectors from Creative start ups, Third Sector organisations to companies within Professional Services. We have a great deal of experience of the London Market and throughout our careers have nurtured long term respectful relationships with candidates, enabling them to reach their potential. Due to high volumes we are unable to respond to every application. We expect to contact successful candidates within 5 working days
May 03, 2024
Full time
Events Coordinator - one year contract - paying £13.74 -£16.48 per hour plus holiday pay A wonderful opportunity to join the Women s Pathways performance team in a newly created position on a one-year temporary contract. 35 hours per week Monday to Friday, 3 days based in the offices in Loughborough (2 days can be remote working) Supporting two highly experience Operations and Talent Management professionals you will have significant responsibility organising team activities, matches and tours in the UK and abroad. The successful candidates will need to demonstrate some strong event or operations management experience. Someone who is proactive and self sufficient as well as being able to work collaboratively within a team. Strong communications skills to communicate well with Sporting boards, as well as the sport teams and various stakeholders, both written and verbal. Some UK travel may be required, and occasional weekend work. Driving Licence is need, as well as the ability to drive various vehicles, which may at times be necessary. A DBS check will be needed. A hugely exciting opportunity to be part of this highly passionate team. Reporting into the Head of England Women s Operations and National Talent Manager, your role is varied and includes: Assisting in delivering operational and administrative excellence across three key performance pathway teams Working with appointed Team Manager s within the lead up to matches/ tours. Delivering the operational functions across the teams Administrating the budgets relating to the Pathways Working with multiple Sporting Boards to plan and deliver matches home and abroad Working with multiple internal and external stakeholders to deliver the programmes Ensure the implementation of the safeguarding and welfare policies for all Performance Pathway activity Ensure the administrative requirements of hosting training camps are adhered to Working as part of the wider Operations Team to ensure the delivery of domestic and international matches/tours Overseeing the management of playing and training wear for players and staff across the Performance Pathways Possibly requiring travel for site visits and pending team activities Delivering operational and administrative functions across sporting networks, Regional Academies, Scouting Groups and School Games and any other initiatives as required e.g. academy festivals, whole game summit Liaising with internal and external stakeholders to ensure the effective participation and communication of activity across the Performance Pathways. Providing day to day administrative support to the EW Head of Performance Pathways and National Talent Manager Supporting with contracting arrangements with the People Team for consultant roles required across programme A super opportunity work to join a friendly and supportive team with an immediate start available! IDA Recruitment Ltd specialises in office support recruitment across London. We work with sectors from Creative start ups, Third Sector organisations to companies within Professional Services. We have a great deal of experience of the London Market and throughout our careers have nurtured long term respectful relationships with candidates, enabling them to reach their potential. Due to high volumes we are unable to respond to every application. We expect to contact successful candidates within 5 working days
FGS Industrial Facilities Management
Sittingbourne, Kent
Job Title: Assistant Contracts Manager Facilities Location: Ridham Dock, Sittingbourne, Kent, ME9 8SR Salary: Competitive Job type: Permanent, Full-time Working Hours: Monday - Friday About Us: FGS Industrial Facilities Management is a Kent based multi-skilled business capable of responding to the needs of industrial clients and their sites. Through our proven track record, our can-do attitude, we are committed to providing bespoke industrial cleaning services, tailored to our clients' needs. About the role: The purpose of this position is to manage the day-to-day operations of the North Kent enterprises. It requires the job holder to co-ordinate resources and liaise with internal and external stakeholders to ensure our work consistently exceeds our customers' expectations. Key Responsibilities: Manage the day-to-day operation of the total waste management contract in North Kent Data reporting and analysis in line with the customers' requirements, develop and implement electronic systems to record, file and store information Control of shift rota including the allocation of overtime and management of annual leave of staff Responsible for task allocation and processing in the workshop through to completion including scheduling and labour allocation for day-to-day operations Co-ordinate all resources and activities to effectively manage customer requirements Work with the team to respond to customers' requests for updates on the status on their tasks and keep the communication channels open to ensure information is accurate and effective Control the expenditure of the enterprise, whilst having a firm understanding of the Profit and Loss Account and budget management Identify staff that require training and implement development opportunities to ensure their skills are improved as required Provide feedback to staff on performance levels and manage accordingly Act as direct contact for customer representative Engagement and management of sub-contractors Comply with all company and customer Health, Safety and Environmental policies and procedures, working with the SHEQ Manager Schedule fleet maintenance, services and MOT's for both on site vehicles and our road fleet Comply with all relevant legislation and permits Increase the productivity and efficiency of the wider business Complete customer audits as requested Attend corporate events to further improve customer engagement and business development About you: Previous experience of leading a team Experience of managing client contracts Industry experience in facility management or waste Benefits: Company Van Company Pension Company events On site parking Cycle to work scheme Wellness programme Investment in career development Employee Assistance Programme Life Insurance Electric Car Salary Sacrifice Scheme for eligible employees GymFlex Additional Information: Overseas candidates will NOT be considered for this role. We are not sponsoring Visa's at this time, so please refrain from applying unless eligible to work in the UK. Please click on the APPLY button to send your CV for this role. Candidates with experience of Assistant Facilities Coordinator, Contracts Manager, Contracts Coordinator, Contracted Works, Facilities Coordinator, Project Coordinator, Facilities Manager, Construction Contracts Manager, Cleaning Projects Manager, Cleaning Contracts Manager, H&S Coordinator, Health & Safety Project Manager, may also be considered for this role.
May 02, 2024
Full time
Job Title: Assistant Contracts Manager Facilities Location: Ridham Dock, Sittingbourne, Kent, ME9 8SR Salary: Competitive Job type: Permanent, Full-time Working Hours: Monday - Friday About Us: FGS Industrial Facilities Management is a Kent based multi-skilled business capable of responding to the needs of industrial clients and their sites. Through our proven track record, our can-do attitude, we are committed to providing bespoke industrial cleaning services, tailored to our clients' needs. About the role: The purpose of this position is to manage the day-to-day operations of the North Kent enterprises. It requires the job holder to co-ordinate resources and liaise with internal and external stakeholders to ensure our work consistently exceeds our customers' expectations. Key Responsibilities: Manage the day-to-day operation of the total waste management contract in North Kent Data reporting and analysis in line with the customers' requirements, develop and implement electronic systems to record, file and store information Control of shift rota including the allocation of overtime and management of annual leave of staff Responsible for task allocation and processing in the workshop through to completion including scheduling and labour allocation for day-to-day operations Co-ordinate all resources and activities to effectively manage customer requirements Work with the team to respond to customers' requests for updates on the status on their tasks and keep the communication channels open to ensure information is accurate and effective Control the expenditure of the enterprise, whilst having a firm understanding of the Profit and Loss Account and budget management Identify staff that require training and implement development opportunities to ensure their skills are improved as required Provide feedback to staff on performance levels and manage accordingly Act as direct contact for customer representative Engagement and management of sub-contractors Comply with all company and customer Health, Safety and Environmental policies and procedures, working with the SHEQ Manager Schedule fleet maintenance, services and MOT's for both on site vehicles and our road fleet Comply with all relevant legislation and permits Increase the productivity and efficiency of the wider business Complete customer audits as requested Attend corporate events to further improve customer engagement and business development About you: Previous experience of leading a team Experience of managing client contracts Industry experience in facility management or waste Benefits: Company Van Company Pension Company events On site parking Cycle to work scheme Wellness programme Investment in career development Employee Assistance Programme Life Insurance Electric Car Salary Sacrifice Scheme for eligible employees GymFlex Additional Information: Overseas candidates will NOT be considered for this role. We are not sponsoring Visa's at this time, so please refrain from applying unless eligible to work in the UK. Please click on the APPLY button to send your CV for this role. Candidates with experience of Assistant Facilities Coordinator, Contracts Manager, Contracts Coordinator, Contracted Works, Facilities Coordinator, Project Coordinator, Facilities Manager, Construction Contracts Manager, Cleaning Projects Manager, Cleaning Contracts Manager, H&S Coordinator, Health & Safety Project Manager, may also be considered for this role.
Client Services Training Administrator Hybrid Location: London, E1 8QS Salary : Competitive, DOE + Benefits! Benefits: Hybrid Working, Performance-Related Bonus, Pension, Life Assurance, Additional Holiday Purchase, Health Cash Plan, Subsidised Gym Memberships, Cycle to Work scheme, Discount Vouchers and Access to Wellbeing Resources. You are a strong Administrator who loves working in a client focused environment and who is looking for a varied, busy role. Ideally, you have experience of working within an administrative function in a professional Training organisation / Learning & Development department although that is not essential as long as you have administration and customer service skills. For more than 25 years, Bond Solon has supported clients with skills and knowledge to comply with the law and to achieve their purpose. We re proud to be part of Wilmington PLC s training and education division, so if you re looking for variety, innovation and purpose, you ll find them all and more here. Join our fantastic team of Training Administrators (internally known as Client Services Coordinators) and play a pivotal role in managing and enhancing the quality of the customer services provided in relation to our training events. In this role, you'll have the chance to flex your administrative muscles and be the backbone of Bond Solon's commitment to delivering top-notch service to our clients. You'll be the vital link between clients, trainers, and our internal teams, ensuring smooth coordination and seamless communication. Expect to dive headfirst into tasks like; Determining the specifics of in-house training with clients. Ensuring trainers have all the necessary materials and venue details. Liaising with our venue teams to manage delegate numbers and room requirements. Got a knack for solving tech issues? You'll also troubleshoot any virtual platform issues that pop up and keep our online training events running smoothly. Part of your role will involve liaising with accreditation bodies overseeing our company s qualifications, adding an extra layer of integrity to our operations. You'll also be in charge of ordering course materials and making sure they're delivered on time, dealing with queries from clients and internal teams, and handling feedback forms. And don't worry, we're a team that's got each other's backs. You'll have the opportunity to provide cover for other staff members when necessary, contributing to our strong collaboration ethos. If you're looking for a role that blends administration, client service, and problem-solving, this is the opportunity you've been waiting for. Join us and help shape the future of Bond Solon's training events. In order to be successful in this role you must have: Experience in a similar administrative role Proficiency in ALL Microsoft office applications Experience of creating events using virtual meeting platforms, e.g Teams/Zoom Advanced English written and verbal communication skills Exceptional customer service skills and experience A natural high level of accuracy and outstanding attention to detail To be a natural team player It would be great if you had: Experience using a CRM Before you go Find what you re looking for! Our people sought out empowerment and opportunity. And they found both here. You ll find what you re looking for too. Our values help us achieve our goals whether they re personal, professional or those of our client. We believe in inclusivity and collaboration; we stay curious and ambitious and champion innovation. Here, colleagues are trusted partners who act with integrity. We are brave and passionate. Courageous and creative. We are Wilmington PLC. Are you?
May 02, 2024
Full time
Client Services Training Administrator Hybrid Location: London, E1 8QS Salary : Competitive, DOE + Benefits! Benefits: Hybrid Working, Performance-Related Bonus, Pension, Life Assurance, Additional Holiday Purchase, Health Cash Plan, Subsidised Gym Memberships, Cycle to Work scheme, Discount Vouchers and Access to Wellbeing Resources. You are a strong Administrator who loves working in a client focused environment and who is looking for a varied, busy role. Ideally, you have experience of working within an administrative function in a professional Training organisation / Learning & Development department although that is not essential as long as you have administration and customer service skills. For more than 25 years, Bond Solon has supported clients with skills and knowledge to comply with the law and to achieve their purpose. We re proud to be part of Wilmington PLC s training and education division, so if you re looking for variety, innovation and purpose, you ll find them all and more here. Join our fantastic team of Training Administrators (internally known as Client Services Coordinators) and play a pivotal role in managing and enhancing the quality of the customer services provided in relation to our training events. In this role, you'll have the chance to flex your administrative muscles and be the backbone of Bond Solon's commitment to delivering top-notch service to our clients. You'll be the vital link between clients, trainers, and our internal teams, ensuring smooth coordination and seamless communication. Expect to dive headfirst into tasks like; Determining the specifics of in-house training with clients. Ensuring trainers have all the necessary materials and venue details. Liaising with our venue teams to manage delegate numbers and room requirements. Got a knack for solving tech issues? You'll also troubleshoot any virtual platform issues that pop up and keep our online training events running smoothly. Part of your role will involve liaising with accreditation bodies overseeing our company s qualifications, adding an extra layer of integrity to our operations. You'll also be in charge of ordering course materials and making sure they're delivered on time, dealing with queries from clients and internal teams, and handling feedback forms. And don't worry, we're a team that's got each other's backs. You'll have the opportunity to provide cover for other staff members when necessary, contributing to our strong collaboration ethos. If you're looking for a role that blends administration, client service, and problem-solving, this is the opportunity you've been waiting for. Join us and help shape the future of Bond Solon's training events. In order to be successful in this role you must have: Experience in a similar administrative role Proficiency in ALL Microsoft office applications Experience of creating events using virtual meeting platforms, e.g Teams/Zoom Advanced English written and verbal communication skills Exceptional customer service skills and experience A natural high level of accuracy and outstanding attention to detail To be a natural team player It would be great if you had: Experience using a CRM Before you go Find what you re looking for! Our people sought out empowerment and opportunity. And they found both here. You ll find what you re looking for too. Our values help us achieve our goals whether they re personal, professional or those of our client. We believe in inclusivity and collaboration; we stay curious and ambitious and champion innovation. Here, colleagues are trusted partners who act with integrity. We are brave and passionate. Courageous and creative. We are Wilmington PLC. Are you?
A super new opportunity has arisen for a motivated, keen and capable individual to join an amazing company for the next 12 months. Our client is looking for a Sales Operations Coordinator focused on global markets. You will be working closely with our Agent Platform as well as other teams such as Partner Success Managers, Business Development and Onboarding. You will be expected to understand how they operate, identify improvement opportunities, action improvements, and communicate to different stakeholders depending on priority level. We are looking for someone proactive, motivated, organized, responsible and able to work well in a fast-paced, team-oriented and entrepreneurial environment. This role requires excellent organizational communications skills as well as effective relationship building skills. You will be required to work closely with different teams and manage different projects. You will be reporting to the Sales Operations team. Responsibilities: o Provides sales operation process and support, contributing to the production of effective proposals in line with business requirements. o Provides support and advice to sales colleagues, equipping them to get the most out of available data and data management systems, including preparing for inbound and outbound lead generation. o Effective Project Management. Collaborating with different teams to understand how they operate, and identifying any issues that can be resolved short term or long term and would benefit the business. o Expected to work across multi-functional teams, evaluate problems to solve, prioritize, provide solutions and track and communicate resolution. o Works collaboratively to understand and resolve user issues that may affect efficiency in the CRM system Salesforce. o Contributes to reviewing existing Sales operations performance indicators, generating new ideas in support of driving continuous improvement in sales performance and management processes. o Creates effective CRM dashboards for tracking and managing pipeline progress. o Monitors the quality and integrity of CRM data to identify common performance themes, using these as the basis for communication and advice to sales colleagues to improve pipeline management, identifying and tackling instances of non-compliance. o Provides coaching support to drive increased access and use of sales systems and supports sales colleagues to prepare effectively for business and account reviews. o Uses win/loss information to analyze data and make opportunity / recommendations for improved pipeline success and drive effective business planning and reporting, making recommendations for improvement. o Prioritizes own workflow to ensure timely delivery of different projects with different stakeholders. o Creates an environment where everyone in the team communicates effectively. The Sales Operations Coordinator is expected to have the following specialist skills, knowledge and experience: o Fluency in English is required; other languages a plus (Spanish, Italian, Portuguese, French) o Previous sales operations experience o Experience in strategy, operations, technology, analytics or related field o Strong work ethic with a high degree of accuracy and a keen eye for detail and follow-through o Team player with a positive attitude keen to take on new challenges and learn new skills o Thrives in a dynamic environment with constant data-driven iteration o Excellent communication skills and an excellent telephone manner o Ability to work independently and under pressure o Clear communication (written and oral) through expression of facts and ideas in a clear, convincing and organized manner o Good organizational skills and attention to detail o You must be motivated, energetic and reliable with a hunger to succeed o We are looking for someone upbeat and organized o An interest in the Travel and Tourism industry, and a genuine passion for our products will be invaluable o Flexible and open to change and new information, changing processes, client direction; adapts behavior and work methods accordingly o Can be relied upon to ensure that projects within areas of specific responsibility are completed in an appropriate and timely manner and acknowledges mistakes, learns from those events and is able to move forward productively Related Technologies: o A solid working knowledge of Salesforce, including reporting and creating dashboards and views. o Mid-Advanced Excel and PowerPoint skills INDH
May 02, 2024
Seasonal
A super new opportunity has arisen for a motivated, keen and capable individual to join an amazing company for the next 12 months. Our client is looking for a Sales Operations Coordinator focused on global markets. You will be working closely with our Agent Platform as well as other teams such as Partner Success Managers, Business Development and Onboarding. You will be expected to understand how they operate, identify improvement opportunities, action improvements, and communicate to different stakeholders depending on priority level. We are looking for someone proactive, motivated, organized, responsible and able to work well in a fast-paced, team-oriented and entrepreneurial environment. This role requires excellent organizational communications skills as well as effective relationship building skills. You will be required to work closely with different teams and manage different projects. You will be reporting to the Sales Operations team. Responsibilities: o Provides sales operation process and support, contributing to the production of effective proposals in line with business requirements. o Provides support and advice to sales colleagues, equipping them to get the most out of available data and data management systems, including preparing for inbound and outbound lead generation. o Effective Project Management. Collaborating with different teams to understand how they operate, and identifying any issues that can be resolved short term or long term and would benefit the business. o Expected to work across multi-functional teams, evaluate problems to solve, prioritize, provide solutions and track and communicate resolution. o Works collaboratively to understand and resolve user issues that may affect efficiency in the CRM system Salesforce. o Contributes to reviewing existing Sales operations performance indicators, generating new ideas in support of driving continuous improvement in sales performance and management processes. o Creates effective CRM dashboards for tracking and managing pipeline progress. o Monitors the quality and integrity of CRM data to identify common performance themes, using these as the basis for communication and advice to sales colleagues to improve pipeline management, identifying and tackling instances of non-compliance. o Provides coaching support to drive increased access and use of sales systems and supports sales colleagues to prepare effectively for business and account reviews. o Uses win/loss information to analyze data and make opportunity / recommendations for improved pipeline success and drive effective business planning and reporting, making recommendations for improvement. o Prioritizes own workflow to ensure timely delivery of different projects with different stakeholders. o Creates an environment where everyone in the team communicates effectively. The Sales Operations Coordinator is expected to have the following specialist skills, knowledge and experience: o Fluency in English is required; other languages a plus (Spanish, Italian, Portuguese, French) o Previous sales operations experience o Experience in strategy, operations, technology, analytics or related field o Strong work ethic with a high degree of accuracy and a keen eye for detail and follow-through o Team player with a positive attitude keen to take on new challenges and learn new skills o Thrives in a dynamic environment with constant data-driven iteration o Excellent communication skills and an excellent telephone manner o Ability to work independently and under pressure o Clear communication (written and oral) through expression of facts and ideas in a clear, convincing and organized manner o Good organizational skills and attention to detail o You must be motivated, energetic and reliable with a hunger to succeed o We are looking for someone upbeat and organized o An interest in the Travel and Tourism industry, and a genuine passion for our products will be invaluable o Flexible and open to change and new information, changing processes, client direction; adapts behavior and work methods accordingly o Can be relied upon to ensure that projects within areas of specific responsibility are completed in an appropriate and timely manner and acknowledges mistakes, learns from those events and is able to move forward productively Related Technologies: o A solid working knowledge of Salesforce, including reporting and creating dashboards and views. o Mid-Advanced Excel and PowerPoint skills INDH
Do you have previous administration experience? Are you looking for an opportunity in which you can develop and make your own? Are you keen to find an opportunity within a fun, professional but family feel environment? Do you live within a commutable distance to Ware? Think Specialist Recruitment are pleased to be recruiting for a Financial Services Practice based within the Ware area. This growing branch have an exciting opportunity for the right candidate to join their team as Office Coordinator, this person will be responsible for the administration across the branch. Salary - 28,000 - 30,000 Monday - Friday - Office Based Some of the duties will include: Support the day-to-day business operations Implement, operate, and maintain effective systems, processes, and procedures Manage diaries and client appointments Monitor business reports Liaise with clients and third parties Ensure office stationery/equipment is of sufficient quality, quantity and up to date Make travel bookings and travel arrangements as required Maintain accurate and up-to-date client information Liaise with Head Office and admin centres as required Assist the company in the creation and maintenance of the annual marketing plan Support the Partner with client events Maintain and update client and prospect information The suitable candidate: Previous administration experience Strong organisational skills High level of attention to detail Team player Strong communication skills on all levels Happy to commute to Ware Ability to work on own initiative Proactive approach to work Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent and temporary recruitment with areas of expertise including; administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
May 02, 2024
Full time
Do you have previous administration experience? Are you looking for an opportunity in which you can develop and make your own? Are you keen to find an opportunity within a fun, professional but family feel environment? Do you live within a commutable distance to Ware? Think Specialist Recruitment are pleased to be recruiting for a Financial Services Practice based within the Ware area. This growing branch have an exciting opportunity for the right candidate to join their team as Office Coordinator, this person will be responsible for the administration across the branch. Salary - 28,000 - 30,000 Monday - Friday - Office Based Some of the duties will include: Support the day-to-day business operations Implement, operate, and maintain effective systems, processes, and procedures Manage diaries and client appointments Monitor business reports Liaise with clients and third parties Ensure office stationery/equipment is of sufficient quality, quantity and up to date Make travel bookings and travel arrangements as required Maintain accurate and up-to-date client information Liaise with Head Office and admin centres as required Assist the company in the creation and maintenance of the annual marketing plan Support the Partner with client events Maintain and update client and prospect information The suitable candidate: Previous administration experience Strong organisational skills High level of attention to detail Team player Strong communication skills on all levels Happy to commute to Ware Ability to work on own initiative Proactive approach to work Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent and temporary recruitment with areas of expertise including; administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Are you looking for a new career opportunity? An exciting opportunity has arisen for an Account Coordinator to join the team in Holton. If you are a highly motivated, enthusiastic, and innovative individual we would love to hear from you! Job Title: Onsite Account Coordinator Location: Holton Shift: Monday till Friday, Morning from 06:00 to 16:00 Salary: £12 per hour Job type: Temp to perm Why work for Mach Recruitment? Mach Recruitment is one of the UK's largest workforce providers. We are currently running over 70 on-site operations nationwide and employ 16,000+ temporary staff. As a people business, we are committed to putting the human factor at the heart of everything we do. We believe in rewarding our people not only with a competitive salary, industry-leading training that maximizes their potential but with a range of additional benefits: Genuine progression opportunities with proven track records Opportunities to work with highly engaged and dynamic teams Flexible working and holiday entitlement Offsite team-building and social events. Key responsibilities: Working as part of an onsite recruitment team to deliver agreed SLA Reporting into Account Manager Working with the clients management team to develop recruitment forecasting Reporting of KPIs Support in developing service reviews for the client Candidate attraction through various forms of advertising and social media and relationships with job centres and training providers Supporting the screening of candidates Accountable for candidate 100% compliance Ensuring interview & selection criteria is completed efficiently and ethically Ensuring new starters induction & training paperwork is completed Ensuring we fill client requirements (hit the brief) Management of absence and retention of staff Ensuring we are compliant with UK legislation Management of Mach workers onsite Ensuring Mach workers sign in and out (check-ins) Completion of weekly payroll Control of company stock levels Ability to gather due diligence in your local market Promotion of all Mach Recruitments service Working with other colleagues or clients on engagement activities Previous experience: Managed Services recruitment OR Large volume recruitment through a branch network An understanding of legislation in the recruitment market Bilingual abilities are a plus Customer service experience Accuracy and attention to detail Hands-on attitude towards work Good communication skills Ability to multitask Ability to work independently Good Microsoft skills Capable of working with a team Ability to be flexible Ambitious and driven Mach Recruitment Ltd acts as an Employer for this vacancy. JBRP1_UKTJ
May 02, 2024
Full time
Are you looking for a new career opportunity? An exciting opportunity has arisen for an Account Coordinator to join the team in Holton. If you are a highly motivated, enthusiastic, and innovative individual we would love to hear from you! Job Title: Onsite Account Coordinator Location: Holton Shift: Monday till Friday, Morning from 06:00 to 16:00 Salary: £12 per hour Job type: Temp to perm Why work for Mach Recruitment? Mach Recruitment is one of the UK's largest workforce providers. We are currently running over 70 on-site operations nationwide and employ 16,000+ temporary staff. As a people business, we are committed to putting the human factor at the heart of everything we do. We believe in rewarding our people not only with a competitive salary, industry-leading training that maximizes their potential but with a range of additional benefits: Genuine progression opportunities with proven track records Opportunities to work with highly engaged and dynamic teams Flexible working and holiday entitlement Offsite team-building and social events. Key responsibilities: Working as part of an onsite recruitment team to deliver agreed SLA Reporting into Account Manager Working with the clients management team to develop recruitment forecasting Reporting of KPIs Support in developing service reviews for the client Candidate attraction through various forms of advertising and social media and relationships with job centres and training providers Supporting the screening of candidates Accountable for candidate 100% compliance Ensuring interview & selection criteria is completed efficiently and ethically Ensuring new starters induction & training paperwork is completed Ensuring we fill client requirements (hit the brief) Management of absence and retention of staff Ensuring we are compliant with UK legislation Management of Mach workers onsite Ensuring Mach workers sign in and out (check-ins) Completion of weekly payroll Control of company stock levels Ability to gather due diligence in your local market Promotion of all Mach Recruitments service Working with other colleagues or clients on engagement activities Previous experience: Managed Services recruitment OR Large volume recruitment through a branch network An understanding of legislation in the recruitment market Bilingual abilities are a plus Customer service experience Accuracy and attention to detail Hands-on attitude towards work Good communication skills Ability to multitask Ability to work independently Good Microsoft skills Capable of working with a team Ability to be flexible Ambitious and driven Mach Recruitment Ltd acts as an Employer for this vacancy. JBRP1_UKTJ
Lloyd Recruitment - East Grinstead
Uckfield, Sussex
Lloyd Recruitment Services are working with an established company based in outskirts Uckfield who are looking to recruit a Quality Assurance Coordinator. As a Quality Assurance Coordinator, you will be a crucial link between 3 other teams. including Operations and Customer Service. You will need to be to be a self starter, understand databases and be confident with a role that is heavily computer-based. What is in it for you? 26,000 pro rata Hours 10am - 5pm (18 hours a week) 3 days a week (Monday and Thursday, and either Tuesday or Wednesday) On site parking - must be a driver due to location Company pension Company events Main Responsibilities Assisting in the site quality related processes to ensure the product is compliant with regulatory requirements Ensuring regular testing is carried out and samples are stored for quality sampling Raising purchase orders, booking transport, loading goods onto the system and keeping on top of paperwork, including delivery notes and commercial documents Working with the Planning and Procurement Manager with tasks to ensure the smooth running of the planning, procurement and supply chain processes Being on top of ordering materials, packaging, stock and other items Assisting in the smooth running of the Operations department to ensure optimum production and accurate and prompt fulfilment and delivery of orders to customers Constantly monitor and control the operational conditions Collecting and issuing delivery notes and support management on HACCP for the site Monitor and administer the environmental, raw material and finished product micro testing program and results reporting Preparing and sending samples for testing Recording complaints and technical complaint handling Batch control, product traceability and product recall process Updating spreadsheets and documents Ensuring compliance with formulation to the UK regulatory requirements and in line for audits Assisting with internal and external stakeholders Completing risk assessments to ensure safe working environments Following guidelines to ensure the safety of employees and visitors Notify any unsafe conditions and incidents to management for reports to be completed Skills and experience needed Excellent verbal and written communication skills Previous experience working within a compliance environment (desirable) Experience managing stakeholders Ability to prioritise Time management, organisational skills and attention to detail Good knowledge of quality systems Knowledge of HACCP (desirable) Knowledge of food regulations Confident IT literacy skills Knowledge of Food Science (desirable) Refer a friend and earn up to 500! If you know someone who is searching for a new opportunity, recommend Lloyd Recruitment Services and you will receive a retail voucher of your choice up the value of 500. Full details can be found on our website. Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
May 02, 2024
Full time
Lloyd Recruitment Services are working with an established company based in outskirts Uckfield who are looking to recruit a Quality Assurance Coordinator. As a Quality Assurance Coordinator, you will be a crucial link between 3 other teams. including Operations and Customer Service. You will need to be to be a self starter, understand databases and be confident with a role that is heavily computer-based. What is in it for you? 26,000 pro rata Hours 10am - 5pm (18 hours a week) 3 days a week (Monday and Thursday, and either Tuesday or Wednesday) On site parking - must be a driver due to location Company pension Company events Main Responsibilities Assisting in the site quality related processes to ensure the product is compliant with regulatory requirements Ensuring regular testing is carried out and samples are stored for quality sampling Raising purchase orders, booking transport, loading goods onto the system and keeping on top of paperwork, including delivery notes and commercial documents Working with the Planning and Procurement Manager with tasks to ensure the smooth running of the planning, procurement and supply chain processes Being on top of ordering materials, packaging, stock and other items Assisting in the smooth running of the Operations department to ensure optimum production and accurate and prompt fulfilment and delivery of orders to customers Constantly monitor and control the operational conditions Collecting and issuing delivery notes and support management on HACCP for the site Monitor and administer the environmental, raw material and finished product micro testing program and results reporting Preparing and sending samples for testing Recording complaints and technical complaint handling Batch control, product traceability and product recall process Updating spreadsheets and documents Ensuring compliance with formulation to the UK regulatory requirements and in line for audits Assisting with internal and external stakeholders Completing risk assessments to ensure safe working environments Following guidelines to ensure the safety of employees and visitors Notify any unsafe conditions and incidents to management for reports to be completed Skills and experience needed Excellent verbal and written communication skills Previous experience working within a compliance environment (desirable) Experience managing stakeholders Ability to prioritise Time management, organisational skills and attention to detail Good knowledge of quality systems Knowledge of HACCP (desirable) Knowledge of food regulations Confident IT literacy skills Knowledge of Food Science (desirable) Refer a friend and earn up to 500! If you know someone who is searching for a new opportunity, recommend Lloyd Recruitment Services and you will receive a retail voucher of your choice up the value of 500. Full details can be found on our website. Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Lloyd Recruitment - East Grinstead
East Grinstead, Sussex
Lloyd Recruitment Services are pleased to be working with a leading business based in East Grinstead who are currently in search of an Operations Coordinator to join their team on a full-time permanent basis. Purpose of job: As the Operations Coordinator, you will be responsible for coordinating the operational activities of the business in close collaboration with colleagues to meet the business objectives. What's in it for you? Salary of 27.5K plus excellent company benefits Mixture of office working and WFH Monday to Friday - 9am - 5pm 25 days holiday plus bank holidays on top Opportunity to purchase or sell up to 5 days holiday per year Company Pension Private Health Scheme Discounted Gym membership Discount across 100's retailers Eye Care Voucher Scheme Duties: Cultivating and sustaining effective working relationships with external partners associated with the organisation. This includes addressing enquiries related to various processes such as reservations, modifications, cancellations, and special requests Timely and professional response to all communications, both written and verbal, with a focus on delivering excellent customer service to foster ongoing engagement with the department Collaborating with the Finance department to investigate and resolve payment-related enquiries from external partners, arising from various transactions Working alongside the customer services team to address and resolve customer complaints, ensuring meticulous issue logging for accurate reporting and contributing to continuous improvement decisions Managing the database by updating information on pricing, allocations, special offers, and other relevant data for precise product pricing Reviewing and updating product information on CMS for presentation on the organisation's website Assisting the wider team by addressing queries related to services or general enquiries. Additionally, contributing to designing and conducting training sessions Assisting the Operations Manager in coordinating and implementing various initiatives to enhance team efficiency and productivity Coordinating with different teams to ensure efficient distribution and completion of daily operational tasks Supervising online customer feedback and reviews, utilising this information to enhance customer satisfaction and overall reputation Representing the organisation at various events and conferences Facilitating partnerships and collaborations with external entities Ensuring all materials in customer-facing areas adhere to a consistent corporate design and style, promoting a professional and distinctive brand image Ensuring that the organisation's activities align with safety, health, and environmental policies. Reporting incidents and suggesting improvements in these areas Overview: Fluent in English. Additional European languages a bonus Previous administration experience Strong people skills - friendly and a team player Excellent verbal and written communication skills Highly numerate Drive and motivation - ambitious, dynamic, passionate, and driven - eager to progress and move things forward Excellent attention to detail Innovative thinker and creative problem solver Ability to deal with a wide range of tasks with conflicting priorities Experience in dealing with customers and suppliers in a variety of situations Salary 27,500 Refer a friend and earn up to 500! If you know someone who is searching for a new opportunity, recommend Lloyd Recruitment Services and you will receive a retail voucher of your choice up the value of 500. Full details can be found on our website. Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
May 02, 2024
Full time
Lloyd Recruitment Services are pleased to be working with a leading business based in East Grinstead who are currently in search of an Operations Coordinator to join their team on a full-time permanent basis. Purpose of job: As the Operations Coordinator, you will be responsible for coordinating the operational activities of the business in close collaboration with colleagues to meet the business objectives. What's in it for you? Salary of 27.5K plus excellent company benefits Mixture of office working and WFH Monday to Friday - 9am - 5pm 25 days holiday plus bank holidays on top Opportunity to purchase or sell up to 5 days holiday per year Company Pension Private Health Scheme Discounted Gym membership Discount across 100's retailers Eye Care Voucher Scheme Duties: Cultivating and sustaining effective working relationships with external partners associated with the organisation. This includes addressing enquiries related to various processes such as reservations, modifications, cancellations, and special requests Timely and professional response to all communications, both written and verbal, with a focus on delivering excellent customer service to foster ongoing engagement with the department Collaborating with the Finance department to investigate and resolve payment-related enquiries from external partners, arising from various transactions Working alongside the customer services team to address and resolve customer complaints, ensuring meticulous issue logging for accurate reporting and contributing to continuous improvement decisions Managing the database by updating information on pricing, allocations, special offers, and other relevant data for precise product pricing Reviewing and updating product information on CMS for presentation on the organisation's website Assisting the wider team by addressing queries related to services or general enquiries. Additionally, contributing to designing and conducting training sessions Assisting the Operations Manager in coordinating and implementing various initiatives to enhance team efficiency and productivity Coordinating with different teams to ensure efficient distribution and completion of daily operational tasks Supervising online customer feedback and reviews, utilising this information to enhance customer satisfaction and overall reputation Representing the organisation at various events and conferences Facilitating partnerships and collaborations with external entities Ensuring all materials in customer-facing areas adhere to a consistent corporate design and style, promoting a professional and distinctive brand image Ensuring that the organisation's activities align with safety, health, and environmental policies. Reporting incidents and suggesting improvements in these areas Overview: Fluent in English. Additional European languages a bonus Previous administration experience Strong people skills - friendly and a team player Excellent verbal and written communication skills Highly numerate Drive and motivation - ambitious, dynamic, passionate, and driven - eager to progress and move things forward Excellent attention to detail Innovative thinker and creative problem solver Ability to deal with a wide range of tasks with conflicting priorities Experience in dealing with customers and suppliers in a variety of situations Salary 27,500 Refer a friend and earn up to 500! If you know someone who is searching for a new opportunity, recommend Lloyd Recruitment Services and you will receive a retail voucher of your choice up the value of 500. Full details can be found on our website. Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Office Coordinator, International Software Company, Permanent, South East London, £30-35k plus excellent benefits. Our client, an international software company based in London requires a dynamic and experienced office4 administrator to take responsibility for the success of their new London office and briefing centre. Relocating to new offices in June, they will have world-class presentation, meeting and briefing space for customers, colleagues and partners. This role is a part of a global operations team covering business services, travel and logistics, events, expense management and administration. Core work hours are 9am-6pm, the role is office based. The main duties of the Office Coordinator role are: Create a professional, positive and welcoming environment for colleagues and guests Proactive management of front-of-house, meeting rooms and desk space Clerical, administrative and logistical tasks inc. ordering supplies, office equipment, and processing invoices Supporting sales team Raising and tracking POs and processing invoices Approving travel Plan events, sourcing and ordering merchandise for events Booking hotel accommodation Book meetings and schedule events Maintain internal databases Submit expense reports Maintain a filing system Prepare regular reports and presentations Coordinating schedules and managing calendars Skills & Experience Positive team player, self-driven and results oriented, with excellent attention to detail Excellent anticipation and forward planning Reliable and determined, and keen to assume responsibility for projects processes and policy Ability to provide a high standard of operational and administration support in a dynamic environment Proven experience in a relevant role Experience with office management tools i.e. LibreOffice Excellent organizational and time-management skills Strong written and oral communication skills Problem-solving attitude with an eye for detail Self-driven, results oriented with a positive outlook A natural forward planner Excellent attention to detail A team player Due to the large number of applications that we receive, only shortlisted applicants will be contacted. This is an excellent opportunity. Apply now! Val Wade Recruitment are actively looking for applicants from underrepresented communitiesand pride ourselves as an equal opportunities' employer and agency
May 02, 2024
Full time
Office Coordinator, International Software Company, Permanent, South East London, £30-35k plus excellent benefits. Our client, an international software company based in London requires a dynamic and experienced office4 administrator to take responsibility for the success of their new London office and briefing centre. Relocating to new offices in June, they will have world-class presentation, meeting and briefing space for customers, colleagues and partners. This role is a part of a global operations team covering business services, travel and logistics, events, expense management and administration. Core work hours are 9am-6pm, the role is office based. The main duties of the Office Coordinator role are: Create a professional, positive and welcoming environment for colleagues and guests Proactive management of front-of-house, meeting rooms and desk space Clerical, administrative and logistical tasks inc. ordering supplies, office equipment, and processing invoices Supporting sales team Raising and tracking POs and processing invoices Approving travel Plan events, sourcing and ordering merchandise for events Booking hotel accommodation Book meetings and schedule events Maintain internal databases Submit expense reports Maintain a filing system Prepare regular reports and presentations Coordinating schedules and managing calendars Skills & Experience Positive team player, self-driven and results oriented, with excellent attention to detail Excellent anticipation and forward planning Reliable and determined, and keen to assume responsibility for projects processes and policy Ability to provide a high standard of operational and administration support in a dynamic environment Proven experience in a relevant role Experience with office management tools i.e. LibreOffice Excellent organizational and time-management skills Strong written and oral communication skills Problem-solving attitude with an eye for detail Self-driven, results oriented with a positive outlook A natural forward planner Excellent attention to detail A team player Due to the large number of applications that we receive, only shortlisted applicants will be contacted. This is an excellent opportunity. Apply now! Val Wade Recruitment are actively looking for applicants from underrepresented communitiesand pride ourselves as an equal opportunities' employer and agency
Lloyd Recruitment Services Ltd
East Grinstead, Sussex
Lloyd Recruitment Services are pleased to be working with a leading business based in East Grinstead who are currently in search of an Operations Coordinator to join their team on a full-time permanent basis. Purpose of job: As the Operations Coordinator, you will be responsible for coordinating the operational activities of the business in close collaboration with colleagues to meet the business objectives. What's in it for you? Salary of £27.5K plus excellent company benefits Mixture of office working and WFH Monday to Friday - 9am - 5pm 25 days holiday plus bank holidays on top Opportunity to purchase or sell up to 5 days holiday per year Company Pension Private Health Scheme Discounted Gym membership Discount across 100's retailers Eye Care Voucher Scheme Duties: Cultivating and sustaining effective working relationships with external partners associated with the organisation. This includes addressing enquiries related to various processes such as reservations, modifications, cancellations, and special requests Timely and professional response to all communications, both written and verbal, with a focus on delivering excellent customer service to foster ongoing engagement with the department Collaborating with the Finance department to investigate and resolve payment-related enquiries from external partners, arising from various transactions Working alongside the customer services team to address and resolve customer complaints, ensuring meticulous issue logging for accurate reporting and contributing to continuous improvement decisions Managing the database by updating information on pricing, allocations, special offers, and other relevant data for precise product pricing Reviewing and updating product information on CMS for presentation on the organisation's website Assisting the wider team by addressing queries related to services or general enquiries. Additionally, contributing to designing and conducting training sessions Assisting the Operations Manager in coordinating and implementing various initiatives to enhance team efficiency and productivity Coordinating with different teams to ensure efficient distribution and completion of daily operational tasks Supervising online customer feedback and reviews, utilising this information to enhance customer satisfaction and overall reputation Representing the organisation at various events and conferences Facilitating partnerships and collaborations with external entities Ensuring all materials in customer-facing areas adhere to a consistent corporate design and style, promoting a professional and distinctive brand image Ensuring that the organisation's activities align with safety, health, and environmental policies. Reporting incidents and suggesting improvements in these areas Overview: Fluent in English. Additional European languages a bonus Previous administration experience Strong people skills - friendly and a team player Excellent verbal and written communication skills Highly numerate Drive and motivation - ambitious, dynamic, passionate, and driven - eager to progress and move things forward Excellent attention to detail Innovative thinker and creative problem solver Ability to deal with a wide range of tasks with conflicting priorities Experience in dealing with customers and suppliers in a variety of situations Salary £27,500 Refer a friend and earn up to £500! If you know someone who is searching for a new opportunity, recommend Lloyd Recruitment Services and you will receive a retail voucher of your choice up the value of £500. Full details can be found on our website. Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
May 01, 2024
Full time
Lloyd Recruitment Services are pleased to be working with a leading business based in East Grinstead who are currently in search of an Operations Coordinator to join their team on a full-time permanent basis. Purpose of job: As the Operations Coordinator, you will be responsible for coordinating the operational activities of the business in close collaboration with colleagues to meet the business objectives. What's in it for you? Salary of £27.5K plus excellent company benefits Mixture of office working and WFH Monday to Friday - 9am - 5pm 25 days holiday plus bank holidays on top Opportunity to purchase or sell up to 5 days holiday per year Company Pension Private Health Scheme Discounted Gym membership Discount across 100's retailers Eye Care Voucher Scheme Duties: Cultivating and sustaining effective working relationships with external partners associated with the organisation. This includes addressing enquiries related to various processes such as reservations, modifications, cancellations, and special requests Timely and professional response to all communications, both written and verbal, with a focus on delivering excellent customer service to foster ongoing engagement with the department Collaborating with the Finance department to investigate and resolve payment-related enquiries from external partners, arising from various transactions Working alongside the customer services team to address and resolve customer complaints, ensuring meticulous issue logging for accurate reporting and contributing to continuous improvement decisions Managing the database by updating information on pricing, allocations, special offers, and other relevant data for precise product pricing Reviewing and updating product information on CMS for presentation on the organisation's website Assisting the wider team by addressing queries related to services or general enquiries. Additionally, contributing to designing and conducting training sessions Assisting the Operations Manager in coordinating and implementing various initiatives to enhance team efficiency and productivity Coordinating with different teams to ensure efficient distribution and completion of daily operational tasks Supervising online customer feedback and reviews, utilising this information to enhance customer satisfaction and overall reputation Representing the organisation at various events and conferences Facilitating partnerships and collaborations with external entities Ensuring all materials in customer-facing areas adhere to a consistent corporate design and style, promoting a professional and distinctive brand image Ensuring that the organisation's activities align with safety, health, and environmental policies. Reporting incidents and suggesting improvements in these areas Overview: Fluent in English. Additional European languages a bonus Previous administration experience Strong people skills - friendly and a team player Excellent verbal and written communication skills Highly numerate Drive and motivation - ambitious, dynamic, passionate, and driven - eager to progress and move things forward Excellent attention to detail Innovative thinker and creative problem solver Ability to deal with a wide range of tasks with conflicting priorities Experience in dealing with customers and suppliers in a variety of situations Salary £27,500 Refer a friend and earn up to £500! If you know someone who is searching for a new opportunity, recommend Lloyd Recruitment Services and you will receive a retail voucher of your choice up the value of £500. Full details can be found on our website. Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
The Office Coordinator position is responsible for the general day-to-day operations of the London, UK office. Due to the nature of this position, work must generally be performed within a 30 hours / week timeframe (M-Fri). This role is an in-office role. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, with other duties upon request: General administration as required: call handling and forwarding, front door access controls, post management, post requests, staff access, etc. Support of facilities management: oversight of cleaning and maintenance contractors, management of office supplies and procurement, equipment maintenance requests, liaison with building management. Facilitating work from home set-ups and procurement and coordinating distribution to personnel as requested. Facilitating new starter set-up in collaboration with P&C (HR) & IT inclusive of onboarding, office orientation, etc. Responsible for ensuring a clean, safe, tidy, and professional office environment at all times. Ensuring the office is health and safety compliant and maintain a knowledge of UK regulations for workplace management. Manage any office security systems and accounts, fire drills, fire equipment maintenance, or required inspections. Maintain the fire safety equipment and ensure fire extinguishers are services and smoke alarms / detectors are functioning - conduct fire safety awareness training upon request. Manage corporate relationships and partnerships such as shipping vendors, office accounts, and more. Ensure the payment of facilities invoices within payment deadlines, including invoice tracking and coding. Manage and maintain key office supplies (including pantry supplies, office materials, first aid supplies, etc.). Inventory and maintenance of the storage unit. Manage the office access controls / visitor protocols of the office space and coordinate security enhancements / improvements upon request. Provides administrative support to the Grant, Contracts & Compliance Department in the coordination of contracts received to and shipped from the London office. Supporting staff in the office with questions, inquiries, and support needs. In all duties, uphold Internews' Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity and Justice. ADDITIONAL AD-HOC RESPONSIBILITIES upon request may include: Coordinates office wide events and meetings including staff meetings, holiday events and special visitor events. Other corporate (ad-hoc) special projects as required. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Previous or current office administration experience. Ability to work in-person from the London-office 4 days a week. Demonstrable experience dealing with a wide range of internal and external stakeholders at varying levels of seniority and public profile. Ability to communicate effectively with people at all levels, and build collaborative working relationships. Ability to work effectively under pressure and demonstrate a calm, confident and flexible approach to work. Proficient use of Microsoft Windows environment and MS Office applications including MS Word, Excel, Outlook, Teams and Explorer. Organized, logical, detail oriented. Relevant higher academic qualification/s or equivalent professional experience. Fluent spoken and written English PHYSICAL DEMANDS and WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable adjustments may be made to enable individuals with disabilities to perform the essential functions. Expected office hours are generally Monday through Friday from 09:00am to 5:30pm. Vacancy Timeframe: Deadline for applications: 11 May 2024. Applications will be reviewed as and when they arrive. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position. This position will be located in the UK, therefore the successful candidate will need to both be present in the UK throughout the duration of their assignment and be able to demonstrate their Right to Work in the UK prior to the role start date.
May 01, 2024
Full time
The Office Coordinator position is responsible for the general day-to-day operations of the London, UK office. Due to the nature of this position, work must generally be performed within a 30 hours / week timeframe (M-Fri). This role is an in-office role. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, with other duties upon request: General administration as required: call handling and forwarding, front door access controls, post management, post requests, staff access, etc. Support of facilities management: oversight of cleaning and maintenance contractors, management of office supplies and procurement, equipment maintenance requests, liaison with building management. Facilitating work from home set-ups and procurement and coordinating distribution to personnel as requested. Facilitating new starter set-up in collaboration with P&C (HR) & IT inclusive of onboarding, office orientation, etc. Responsible for ensuring a clean, safe, tidy, and professional office environment at all times. Ensuring the office is health and safety compliant and maintain a knowledge of UK regulations for workplace management. Manage any office security systems and accounts, fire drills, fire equipment maintenance, or required inspections. Maintain the fire safety equipment and ensure fire extinguishers are services and smoke alarms / detectors are functioning - conduct fire safety awareness training upon request. Manage corporate relationships and partnerships such as shipping vendors, office accounts, and more. Ensure the payment of facilities invoices within payment deadlines, including invoice tracking and coding. Manage and maintain key office supplies (including pantry supplies, office materials, first aid supplies, etc.). Inventory and maintenance of the storage unit. Manage the office access controls / visitor protocols of the office space and coordinate security enhancements / improvements upon request. Provides administrative support to the Grant, Contracts & Compliance Department in the coordination of contracts received to and shipped from the London office. Supporting staff in the office with questions, inquiries, and support needs. In all duties, uphold Internews' Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity and Justice. ADDITIONAL AD-HOC RESPONSIBILITIES upon request may include: Coordinates office wide events and meetings including staff meetings, holiday events and special visitor events. Other corporate (ad-hoc) special projects as required. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Previous or current office administration experience. Ability to work in-person from the London-office 4 days a week. Demonstrable experience dealing with a wide range of internal and external stakeholders at varying levels of seniority and public profile. Ability to communicate effectively with people at all levels, and build collaborative working relationships. Ability to work effectively under pressure and demonstrate a calm, confident and flexible approach to work. Proficient use of Microsoft Windows environment and MS Office applications including MS Word, Excel, Outlook, Teams and Explorer. Organized, logical, detail oriented. Relevant higher academic qualification/s or equivalent professional experience. Fluent spoken and written English PHYSICAL DEMANDS and WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable adjustments may be made to enable individuals with disabilities to perform the essential functions. Expected office hours are generally Monday through Friday from 09:00am to 5:30pm. Vacancy Timeframe: Deadline for applications: 11 May 2024. Applications will be reviewed as and when they arrive. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position. This position will be located in the UK, therefore the successful candidate will need to both be present in the UK throughout the duration of their assignment and be able to demonstrate their Right to Work in the UK prior to the role start date.
Part Time - Office Coordinator/Concierge £28,000 - £30,000 Depending on experience (Full Time Equivalent) TEMP - PERM OPPORTUNITY 28 hours per week, 8am - 3pm (Monday-Thursday) City of London - Fully Office Based Are you a dynamic and organised individual with a passion for providing exceptional customer service? Do you thrive in a fast-paced and collaborative environment? If so, our client, a leading insurance company, is seeking an Office Coordinator/Concierge to join their team part-time. We are currently seeking an Office Coordinator/Concierge to join the team at our client's reputable insurance company. As an Office Coordinator, you will play a crucial role in ensuring the smooth running of daily operations. Your attention to detail and organisational skills will be instrumental in supporting our client's team and contributing to their success. Why work for this company: Competitive annual salary Comprehensive healthcare Pension plans Career progression and achievement programmes A company who's focus for their employees is work life balance and health and wellness! Working closely and being supported by an exceptional front of house team and facilities manager Our client offers competitive salary and a supportive work environment. This is an excellent opportunity to develop your skills and grow within a reputable organisation. Responsibilities: Provide general administrative support to the office, including managing phone calls, emails, and mail distribution Coordinate and schedule meetings, appointments Maintain and update records and databases Order office supplies and ensure stock is replenished as needed Meeting room management, offer and make refreshments Assist with catering for meetings and events Support the Facilities Manager with daily tasks Greet and assist visitors, ensuring they feel welcome and comfortable Assist with event planning and coordination Collaborate with other team members to ensure efficient office operations Handle confidential and sensitive information with professionalism and discretion Requirements: This is a TEMP-PERM opportunity, the ideal candidate will need to be available to start asap Proven experience in a similar role is strongly preferred Excellent organisational and time management skills Strong attention to detail and accuracy Exceptional written and verbal communication skills Professional, pro active, and friendly demeanour with the ability to multitask Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
Part Time - Office Coordinator/Concierge £28,000 - £30,000 Depending on experience (Full Time Equivalent) TEMP - PERM OPPORTUNITY 28 hours per week, 8am - 3pm (Monday-Thursday) City of London - Fully Office Based Are you a dynamic and organised individual with a passion for providing exceptional customer service? Do you thrive in a fast-paced and collaborative environment? If so, our client, a leading insurance company, is seeking an Office Coordinator/Concierge to join their team part-time. We are currently seeking an Office Coordinator/Concierge to join the team at our client's reputable insurance company. As an Office Coordinator, you will play a crucial role in ensuring the smooth running of daily operations. Your attention to detail and organisational skills will be instrumental in supporting our client's team and contributing to their success. Why work for this company: Competitive annual salary Comprehensive healthcare Pension plans Career progression and achievement programmes A company who's focus for their employees is work life balance and health and wellness! Working closely and being supported by an exceptional front of house team and facilities manager Our client offers competitive salary and a supportive work environment. This is an excellent opportunity to develop your skills and grow within a reputable organisation. Responsibilities: Provide general administrative support to the office, including managing phone calls, emails, and mail distribution Coordinate and schedule meetings, appointments Maintain and update records and databases Order office supplies and ensure stock is replenished as needed Meeting room management, offer and make refreshments Assist with catering for meetings and events Support the Facilities Manager with daily tasks Greet and assist visitors, ensuring they feel welcome and comfortable Assist with event planning and coordination Collaborate with other team members to ensure efficient office operations Handle confidential and sensitive information with professionalism and discretion Requirements: This is a TEMP-PERM opportunity, the ideal candidate will need to be available to start asap Proven experience in a similar role is strongly preferred Excellent organisational and time management skills Strong attention to detail and accuracy Exceptional written and verbal communication skills Professional, pro active, and friendly demeanour with the ability to multitask Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.