Fluent German Team Secretary/Assistant £33,000 - £40,000City The successful candidate MUST be fluent in German, both written, spoken and reading, with strong admin experience. A fantastic opportunity for a German speaking to join a global Investment Bank based in the City.This role is supporting their fast-paced, reactive Investment Banking team with diary management, travel, and admin support. The Role: Diary management and travel organisation, arranging meetings and conference calls, booking restaurants/taxis, etc; Preparing itineraries, agendas and any documentation needed; Organising and logging client meetings via purpose-built database/roadshow system; General administrative duties: taking calls; relaying client messages accurately processing expenses; updating team calendars and absence management system; Printing/binding documentation and marketing material as required; Helping with general meeting arrangements: room bookings; room set-ups; lunch set-ups. Essential requirements: Proven experience as a Team Assistant within Professional Services Fluent in German with business level English Proficient in MS Office and Outlook Excellent communication skills Organised and proactive with strong attention to detail Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective ce of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No:
May 04, 2024
Full time
Fluent German Team Secretary/Assistant £33,000 - £40,000City The successful candidate MUST be fluent in German, both written, spoken and reading, with strong admin experience. A fantastic opportunity for a German speaking to join a global Investment Bank based in the City.This role is supporting their fast-paced, reactive Investment Banking team with diary management, travel, and admin support. The Role: Diary management and travel organisation, arranging meetings and conference calls, booking restaurants/taxis, etc; Preparing itineraries, agendas and any documentation needed; Organising and logging client meetings via purpose-built database/roadshow system; General administrative duties: taking calls; relaying client messages accurately processing expenses; updating team calendars and absence management system; Printing/binding documentation and marketing material as required; Helping with general meeting arrangements: room bookings; room set-ups; lunch set-ups. Essential requirements: Proven experience as a Team Assistant within Professional Services Fluent in German with business level English Proficient in MS Office and Outlook Excellent communication skills Organised and proactive with strong attention to detail Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective ce of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No:
Administrator / SCITT Centre Administration Assistant with excellent administrative, communication and organisational skills, basic marketing knowledge and good computer literacy with knowledge of Microsoft packages, especially Excel, Publisher and Google documents, is required to administer a busy teacher training programme for a joint partnership in Hedge End, Southampton. This role is known within the organisation as a SCITT Centre Administrator SALARY: Full Time Equivalent Salary Range£23,115 - £24,140 (DOE) + Benefits Actual Annual Salary for 35 hours £19,661 - £20,533 + Benefits Actual Annual Salary for 28 hours £15,730 - £16,428 + Benefits LOCATION: Hedge End, Southampton JOB TYPE: Full-Time orPart-Time, 2 Year Fixed Term Contract (starting 1st September 2024) WORKING HOURS: 4 days per week (28 hours) OR 5 days per week (35 hours), 8.00am - 3.30pm, Term time plus two weeks (41 weeks), additional paid hours to be worked flexibly throughout the year JOB OVERVIEW We have a fantastic new job opportunity for an Administrator / SCITT Centre Administration Assistant with excellent administrative, communication and organisational skills, basic marketing knowledge and good computer literacy with knowledge of Microsoft packages, especially Excel, Publisher and Google. As an Administrator / SCITT Centre Administration Assistant you will join a friendly team, working in a dynamic environment, providing support and liaising with a variety of stakeholders and building positive relationships. Working as an Administrator / SCITT Centre Administration Assistant you will oversee the administration of the teacher training programme to ensure its' smooth running, supporting the needs of staff and trainees. DUTIES Your role as Administrator / SCITT Centre Administration Assistant will include: Organise relevant administration for the trainees on the course, including inputting new cohorts onto the correct systems, SLC monitoring, registration with DfE, checking conditions of entry are met Process Bursary payments for Trainees Ensure that all DBS checks and relevant compliance is in line with DfE requirements, including Single Central Record input Ensure trainees qualifications are checked Liaise and facilitate with the Auditors and the Finance team as required at Year End Maintain accurate tracking documents for Trainees, including protected characteristics, enrichment placements, employment post-programme Maintain Trainee filing Organise the School Experience Programme across the Partnership for any potential applicants, throughout the year Checking Correspondence between all stakeholders, with specific responsibility for the issuing of the weekly Bulletin Monitor trainee attendance, informing relevant staff when concerns arise Monitor the training Audit of Partnership schools, keeping accurate records and liaising with Professional Mentors as required Support liaison with Subject Tutors and Mentors as required Maintain the meeting room and the general upkeep and running of the space Assisting with Interviews, including organising students for the lessons, subject task delivery and collating marking, and other relevant paperwork Support events with any relevant tasks, such as emailing reminders, keeping registers, refreshments and printing as required Populate pen portraits and distribute to relevant Partnership schools CANDIDATE REQUIREMENTS Have excellent administration, communication and organisational skills with a high degree of accuracy and attention to detail Have basic marketing and communication knowledge and skills Be computer literate with an excellent working knowledge of Microsoft packages, especially Excel and Publisher as well as Google documents Be able to communicate face to face, via email and telephone Be discrete and able to respect confidentiality Be able to work efficiently in a busy environment and use their own initiative to solve work related problems effectively Be calm and professional as well as being able to work under pressure Be a team player with a 'can do' approach and a willingness to contribute to the team BENEFITS Benefits of working for the trust include: Friendly and sociable colleagues Free on-site car park Staff membership rates to the modern on-site Leisure Centre Enrolment in one of the UK's Largest public sector pension schemes A tax efficient Cycle-to-Work scheme through salary sacrifice Good transport links The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The Trust will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks. We reserve the right to close any of our vacancies early. APPLY TODAY By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-C12122 Full-Time, Part-Time, Term Time, Contract, Admin Jobs, Careers and Vacancies. Find a new job and work in Hedge End, Southampton, Hampshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.
May 04, 2024
Full time
Administrator / SCITT Centre Administration Assistant with excellent administrative, communication and organisational skills, basic marketing knowledge and good computer literacy with knowledge of Microsoft packages, especially Excel, Publisher and Google documents, is required to administer a busy teacher training programme for a joint partnership in Hedge End, Southampton. This role is known within the organisation as a SCITT Centre Administrator SALARY: Full Time Equivalent Salary Range£23,115 - £24,140 (DOE) + Benefits Actual Annual Salary for 35 hours £19,661 - £20,533 + Benefits Actual Annual Salary for 28 hours £15,730 - £16,428 + Benefits LOCATION: Hedge End, Southampton JOB TYPE: Full-Time orPart-Time, 2 Year Fixed Term Contract (starting 1st September 2024) WORKING HOURS: 4 days per week (28 hours) OR 5 days per week (35 hours), 8.00am - 3.30pm, Term time plus two weeks (41 weeks), additional paid hours to be worked flexibly throughout the year JOB OVERVIEW We have a fantastic new job opportunity for an Administrator / SCITT Centre Administration Assistant with excellent administrative, communication and organisational skills, basic marketing knowledge and good computer literacy with knowledge of Microsoft packages, especially Excel, Publisher and Google. As an Administrator / SCITT Centre Administration Assistant you will join a friendly team, working in a dynamic environment, providing support and liaising with a variety of stakeholders and building positive relationships. Working as an Administrator / SCITT Centre Administration Assistant you will oversee the administration of the teacher training programme to ensure its' smooth running, supporting the needs of staff and trainees. DUTIES Your role as Administrator / SCITT Centre Administration Assistant will include: Organise relevant administration for the trainees on the course, including inputting new cohorts onto the correct systems, SLC monitoring, registration with DfE, checking conditions of entry are met Process Bursary payments for Trainees Ensure that all DBS checks and relevant compliance is in line with DfE requirements, including Single Central Record input Ensure trainees qualifications are checked Liaise and facilitate with the Auditors and the Finance team as required at Year End Maintain accurate tracking documents for Trainees, including protected characteristics, enrichment placements, employment post-programme Maintain Trainee filing Organise the School Experience Programme across the Partnership for any potential applicants, throughout the year Checking Correspondence between all stakeholders, with specific responsibility for the issuing of the weekly Bulletin Monitor trainee attendance, informing relevant staff when concerns arise Monitor the training Audit of Partnership schools, keeping accurate records and liaising with Professional Mentors as required Support liaison with Subject Tutors and Mentors as required Maintain the meeting room and the general upkeep and running of the space Assisting with Interviews, including organising students for the lessons, subject task delivery and collating marking, and other relevant paperwork Support events with any relevant tasks, such as emailing reminders, keeping registers, refreshments and printing as required Populate pen portraits and distribute to relevant Partnership schools CANDIDATE REQUIREMENTS Have excellent administration, communication and organisational skills with a high degree of accuracy and attention to detail Have basic marketing and communication knowledge and skills Be computer literate with an excellent working knowledge of Microsoft packages, especially Excel and Publisher as well as Google documents Be able to communicate face to face, via email and telephone Be discrete and able to respect confidentiality Be able to work efficiently in a busy environment and use their own initiative to solve work related problems effectively Be calm and professional as well as being able to work under pressure Be a team player with a 'can do' approach and a willingness to contribute to the team BENEFITS Benefits of working for the trust include: Friendly and sociable colleagues Free on-site car park Staff membership rates to the modern on-site Leisure Centre Enrolment in one of the UK's Largest public sector pension schemes A tax efficient Cycle-to-Work scheme through salary sacrifice Good transport links The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The Trust will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks. We reserve the right to close any of our vacancies early. APPLY TODAY By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-C12122 Full-Time, Part-Time, Term Time, Contract, Admin Jobs, Careers and Vacancies. Find a new job and work in Hedge End, Southampton, Hampshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.
Job Title: Trainee Office Assistant Location: London PURPOSE OF ROLE To support the Administration/Reception/Secretarial team with post room activities, scanning, filing, off site storage, kitchen checks including maintaining coffee machines, meeting room set ups and general day to day admin duties required. MAIN RESPONSIBILITIES Cover post activities when needed. Open all post and sort accordingly; distribute (by rota) Cover scanning duties when needed. Undertake printing of letters, accounts, presentation packs as required Undertake photocopying, laminating documentsand binding of reports Assist with Reception Cover to field telephone calls and take messages, arrange couriers assist with refreshments etc, as required. Assist with retrieving files to and from storage when needed. Undertaking specific tasks as requested by the Office Supervisor or Senior Office Manager with property matters as required. Assist arranging refreshments for meetings and events as necessary. Assist admin team with Landlord issues and Contractors on site Assist with preparing disbursement documents (T10 Forms) relating to invoices required by Milton Keynes Accounts Department. Assisting with AML New client set ups on CCH and I-Manage Assisting with photocopier faults & toners - All Floors Assisting with Confidential Waste control - All Floors De-Scaling of Kitchen equipment Ad hoc tasks, as required QUALIFICATION AND SKILLS REQUIRED Good People skills Good communication skills Good telephone manner Keyboards skills IT literate (Word, Excel, Outlook) Accuracy and attention to detail Flexibility and able to multitask Organisation Enthusiastic/willing to learn Experience with food handling and hospitality WHATS IN IT FOR YOU? Genuine work life balance. Accredited Investor in People. New and improved programme for Succession planning and supportive management structure to help you realise your potential. Up to 33 days holiday including bank holidays, plus the opportunity to buy up to 5 days. Competitive salary. Amazing employee referral scheme, paying up to £4000 for a successful referral. Paid CSR time. Car lease scheme. And more!
May 04, 2024
Full time
Job Title: Trainee Office Assistant Location: London PURPOSE OF ROLE To support the Administration/Reception/Secretarial team with post room activities, scanning, filing, off site storage, kitchen checks including maintaining coffee machines, meeting room set ups and general day to day admin duties required. MAIN RESPONSIBILITIES Cover post activities when needed. Open all post and sort accordingly; distribute (by rota) Cover scanning duties when needed. Undertake printing of letters, accounts, presentation packs as required Undertake photocopying, laminating documentsand binding of reports Assist with Reception Cover to field telephone calls and take messages, arrange couriers assist with refreshments etc, as required. Assist with retrieving files to and from storage when needed. Undertaking specific tasks as requested by the Office Supervisor or Senior Office Manager with property matters as required. Assist arranging refreshments for meetings and events as necessary. Assist admin team with Landlord issues and Contractors on site Assist with preparing disbursement documents (T10 Forms) relating to invoices required by Milton Keynes Accounts Department. Assisting with AML New client set ups on CCH and I-Manage Assisting with photocopier faults & toners - All Floors Assisting with Confidential Waste control - All Floors De-Scaling of Kitchen equipment Ad hoc tasks, as required QUALIFICATION AND SKILLS REQUIRED Good People skills Good communication skills Good telephone manner Keyboards skills IT literate (Word, Excel, Outlook) Accuracy and attention to detail Flexibility and able to multitask Organisation Enthusiastic/willing to learn Experience with food handling and hospitality WHATS IN IT FOR YOU? Genuine work life balance. Accredited Investor in People. New and improved programme for Succession planning and supportive management structure to help you realise your potential. Up to 33 days holiday including bank holidays, plus the opportunity to buy up to 5 days. Competitive salary. Amazing employee referral scheme, paying up to £4000 for a successful referral. Paid CSR time. Car lease scheme. And more!
Some careers open more doors than others . If you're looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further. Finance is integral to HSBC's purpose and strategy, partnering with the business to provide trusted insights and forward-looking analysis; accuracy; efficiency and control to frame and influence business decisions. The function also plays a pivotal role in effective capital management, prudent management of cost, and the delivery of sustainable transformation and efficiencies. We are currently seeking an experienced Personal Assistant (PA) to join the Office of the Group CFO team, reporting to the Finance Chief of Staff and providing additional support to the EA to the Group CFO. A move across the business allows you to continue to access tailored professional development opportunities, and our fantastic benefits packages. In this role you will: provide administrative support to the Finance Chief of Staff including diary management, inbox maintenance and support on other logistical items (e.g. travel) monitor the GCFO inbox and responding or redirecting emails as required. support the wider administrative agenda for the office - including managing logistics around the Finance ExCo meetings and offsites (scheduling, room bookings, catering etc.) be required to provide support to the EA for the GCFO. This will cover administrative support including room bookings, scheduling, printing and photocopying amongst other tasks ensure smooth administrative coverage for the GCFO, will also be the primary source of holiday cover for the EA for the Group CFO. You will therefore be responsible for providing EA cover to the GCFO as required throughout the year. Requirements To be successful in this role you should meet the following requirements: Demonstrable experience providing administrative support to senior stakeholders (MD and preferably above) Ability to juggle multiple deliverables at once, in fast moving environment Strong knowledge of Macro-economic environment and other market trends influencing Diary management is mandatory Competent with the Fusion system is essential Previous PA/EA admin experience in a corporate environment is required for the role. This role is based in The role is based in 8 Canada Square, London, E14 5HQ, Hybrid. Continue to grow with our internal opportunities. Being open to different points of view is important for our business and the communities we serve. At HSBC, we're dedicated to creating diverse and inclusive workplaces. Our recruitment processes are accessible to everyone -no matter their gender, ethnicity, disability, religion, sexual orientation, or age. We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply for one of our roles and need adjustments made, please get in touch with our Recruitment Helpdesk: Email: Telephone: Tell us about a friend who might be interested in working for us.
May 04, 2024
Full time
Some careers open more doors than others . If you're looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further. Finance is integral to HSBC's purpose and strategy, partnering with the business to provide trusted insights and forward-looking analysis; accuracy; efficiency and control to frame and influence business decisions. The function also plays a pivotal role in effective capital management, prudent management of cost, and the delivery of sustainable transformation and efficiencies. We are currently seeking an experienced Personal Assistant (PA) to join the Office of the Group CFO team, reporting to the Finance Chief of Staff and providing additional support to the EA to the Group CFO. A move across the business allows you to continue to access tailored professional development opportunities, and our fantastic benefits packages. In this role you will: provide administrative support to the Finance Chief of Staff including diary management, inbox maintenance and support on other logistical items (e.g. travel) monitor the GCFO inbox and responding or redirecting emails as required. support the wider administrative agenda for the office - including managing logistics around the Finance ExCo meetings and offsites (scheduling, room bookings, catering etc.) be required to provide support to the EA for the GCFO. This will cover administrative support including room bookings, scheduling, printing and photocopying amongst other tasks ensure smooth administrative coverage for the GCFO, will also be the primary source of holiday cover for the EA for the Group CFO. You will therefore be responsible for providing EA cover to the GCFO as required throughout the year. Requirements To be successful in this role you should meet the following requirements: Demonstrable experience providing administrative support to senior stakeholders (MD and preferably above) Ability to juggle multiple deliverables at once, in fast moving environment Strong knowledge of Macro-economic environment and other market trends influencing Diary management is mandatory Competent with the Fusion system is essential Previous PA/EA admin experience in a corporate environment is required for the role. This role is based in The role is based in 8 Canada Square, London, E14 5HQ, Hybrid. Continue to grow with our internal opportunities. Being open to different points of view is important for our business and the communities we serve. At HSBC, we're dedicated to creating diverse and inclusive workplaces. Our recruitment processes are accessible to everyone -no matter their gender, ethnicity, disability, religion, sexual orientation, or age. We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply for one of our roles and need adjustments made, please get in touch with our Recruitment Helpdesk: Email: Telephone: Tell us about a friend who might be interested in working for us.
My client are looking to employ a Legal Assistant full time to work at any of their Southwest offices. You will be covering holidays of other legal assistants and high volumes across the firm in their Commercial, Conveyancing, Family, Litigation, Personal Injury and Private Client departments. You will be confident in your ability to work well under pressure, conducting matters in a professional manner, whilst providing a friendly, courteous and knowledgeable service. A driving licence and your own vehicle is essential for this role. The role is working Monday to Friday 9am to 5pm (1 hour for lunch), includes on-site parking and 25 days holiday per annum plus bank holidays (plus Christmas shut down). Main purpose of the role: To provide both clerical and administrative support to fee earners, either as part of a team or individually. Assistants/Secretaries are involved with the coordination and implementation of office procedures and may be responsible for specific tasks or projects and, in some cases, oversee and supervise junior staff. Key tasks: To conduct matters on behalf of clients in a professional manner. To protect the firm against service complaints by ensuring service is of the highest quality. Attending all service users and professionals, whether in person, on the telephone or by email in a polite, efficient and professional manner at all times. To comply with the Policies and Procedures pursuant to the Office Quality Manual at all times. To manage files to Lexcel/CQS Standard at all times including accurate use of case management system in accordance with the firm's procedures. Using a variety of software to support case management system including Microsoft Word and 365, Outlook and Excel to produce correspondence, documents, presentations, records and accounts. Diary management, together with booking appointments/meetings. Attending meetings where necessary and assist in note taking. Creating, photocopying and printing of documents. Participation in marketing activities Financial control, with particular regard to cash-flow control through collection of monies on account and billing procedures. Meeting all deadlines within the specified timeframes and ensuring prompt response to telephone calls with accurate notes taken and recorded and passed to the appropriate staff member. Taking part in compulsory compliance training. Assisting colleagues as own duties allow and in particular holiday and sickness cover, providing general support within the team/office/firm as required.
May 04, 2024
Full time
My client are looking to employ a Legal Assistant full time to work at any of their Southwest offices. You will be covering holidays of other legal assistants and high volumes across the firm in their Commercial, Conveyancing, Family, Litigation, Personal Injury and Private Client departments. You will be confident in your ability to work well under pressure, conducting matters in a professional manner, whilst providing a friendly, courteous and knowledgeable service. A driving licence and your own vehicle is essential for this role. The role is working Monday to Friday 9am to 5pm (1 hour for lunch), includes on-site parking and 25 days holiday per annum plus bank holidays (plus Christmas shut down). Main purpose of the role: To provide both clerical and administrative support to fee earners, either as part of a team or individually. Assistants/Secretaries are involved with the coordination and implementation of office procedures and may be responsible for specific tasks or projects and, in some cases, oversee and supervise junior staff. Key tasks: To conduct matters on behalf of clients in a professional manner. To protect the firm against service complaints by ensuring service is of the highest quality. Attending all service users and professionals, whether in person, on the telephone or by email in a polite, efficient and professional manner at all times. To comply with the Policies and Procedures pursuant to the Office Quality Manual at all times. To manage files to Lexcel/CQS Standard at all times including accurate use of case management system in accordance with the firm's procedures. Using a variety of software to support case management system including Microsoft Word and 365, Outlook and Excel to produce correspondence, documents, presentations, records and accounts. Diary management, together with booking appointments/meetings. Attending meetings where necessary and assist in note taking. Creating, photocopying and printing of documents. Participation in marketing activities Financial control, with particular regard to cash-flow control through collection of monies on account and billing procedures. Meeting all deadlines within the specified timeframes and ensuring prompt response to telephone calls with accurate notes taken and recorded and passed to the appropriate staff member. Taking part in compulsory compliance training. Assisting colleagues as own duties allow and in particular holiday and sickness cover, providing general support within the team/office/firm as required.
An established provider of professional and bespoke warehouse location labels and warehouse signage is looking for a driven and confident Project Coordinator/Production Coordinator/Order Processing Specialist to join their expanding business based in Warrington. BASIC SALARY: £24,000 - £29,000 BENEFITS: 25 Days Holiday + Stats Pension Healthcare Free Parking LOCATION: Warrington COMMUTABLE LOCATIONS: Manchester, Wigan, Liverpool, Stockport, St Helens, Bolton, Preston JOB DESCRIPTION: Project Coordinator, Production Coordinator, Production Administrator, Order Processor - Manufacturer, Signage, Labels The successful Project Coordinator/Production Coordinator will manage projects from point of sale through to delivery/installation and will be involved at every step throughout the project/order process. The process involves checking large amounts of information that is received in Excel format. You will enjoy checking data, designing labels using our software with attention to minor details. You will be communicating all aspects of the project directly with the customer and this part of "Project and Account Management" will be vital in making a success of the role. This is a role for someone who wants to see things through to the end and genuinely takes a pride in the work that they undertake. Your duties will include: Extensive use of Excel and manipulation of data sets. Designing, proofing, and producing labels and signage. Submitting data files ready for sign off, arranging and overseeing delivery / installation. Managing customer expectations and ensuring all data required is collected ahead of deadlines. Communicating daily with on-site installation teams, responding to their queries. PERSON REQUIREMENTS: Project Coordinator, Production Coordinator, Production Administrator, Order Processor - Manufacturer, Signage, Labels We would be delighted to receive applications from down to earth individuals who have a strong, can-do attitude, a willingness to "get stuck in" and support the needs of the business. You may have a background in warehousing, manufacturing, or logistics or have worked in a production, order processing or project related role/ environment before. You will need: Strong communication skills in a fast-paced environment. Strength of character and the ability to work under pressure. A positive outlook and approachable nature. Strong organisation skills with attention to detail. The ability to deal with external stake holders across a broad range of job functions from Warehouse Assistants to General Managers. Honesty, integrity, and the willingness to be a team player. THE COMPANY: Established in 2006, we have consistently grown and now operate out of a large modern facility. Our team offers a professional, technical solution that enables improved efficiency and cost reduction to our customers. We have rapidly developed a significant foothold and an established reputation with the major players within the warehouse, distribution, and logistics markets. PROSPECTS: This role offers the chance to develop within a company displaying continued growth. Development within the role is a real possibility for someone who adopts a can-do attitude and is keen to learn all aspects of the business. It is highly likely you will have worked in any of the following roles and/or markets and worked with the following products and/or services: Warehouse Assistant, Production Manager, Production Assistant, Order Processing Administrator, Logistics Coordinator, Order Processor, Production Coordinator, Production Supervisor, Warehouse Supervisor, Production Administrator, Production Officer, Project Coordinator, Project Assistant - Printing, Shelving, Labels, Racking, Signage, Netting, Floor Marking, Manufacturer, Warehouse, Warehousing, Signs, Logistics. INTERESTED? Please click apply. You will receive an acknowledgement of your application. Please Note: Wallace Hind Selection have been chosen as the retained recruitment partner of our client and therefore any direct applications to our client from candidates or agencies will be forwarded on to us direct. REF: LO17631, Wallace Hind Selection
May 04, 2024
Full time
An established provider of professional and bespoke warehouse location labels and warehouse signage is looking for a driven and confident Project Coordinator/Production Coordinator/Order Processing Specialist to join their expanding business based in Warrington. BASIC SALARY: £24,000 - £29,000 BENEFITS: 25 Days Holiday + Stats Pension Healthcare Free Parking LOCATION: Warrington COMMUTABLE LOCATIONS: Manchester, Wigan, Liverpool, Stockport, St Helens, Bolton, Preston JOB DESCRIPTION: Project Coordinator, Production Coordinator, Production Administrator, Order Processor - Manufacturer, Signage, Labels The successful Project Coordinator/Production Coordinator will manage projects from point of sale through to delivery/installation and will be involved at every step throughout the project/order process. The process involves checking large amounts of information that is received in Excel format. You will enjoy checking data, designing labels using our software with attention to minor details. You will be communicating all aspects of the project directly with the customer and this part of "Project and Account Management" will be vital in making a success of the role. This is a role for someone who wants to see things through to the end and genuinely takes a pride in the work that they undertake. Your duties will include: Extensive use of Excel and manipulation of data sets. Designing, proofing, and producing labels and signage. Submitting data files ready for sign off, arranging and overseeing delivery / installation. Managing customer expectations and ensuring all data required is collected ahead of deadlines. Communicating daily with on-site installation teams, responding to their queries. PERSON REQUIREMENTS: Project Coordinator, Production Coordinator, Production Administrator, Order Processor - Manufacturer, Signage, Labels We would be delighted to receive applications from down to earth individuals who have a strong, can-do attitude, a willingness to "get stuck in" and support the needs of the business. You may have a background in warehousing, manufacturing, or logistics or have worked in a production, order processing or project related role/ environment before. You will need: Strong communication skills in a fast-paced environment. Strength of character and the ability to work under pressure. A positive outlook and approachable nature. Strong organisation skills with attention to detail. The ability to deal with external stake holders across a broad range of job functions from Warehouse Assistants to General Managers. Honesty, integrity, and the willingness to be a team player. THE COMPANY: Established in 2006, we have consistently grown and now operate out of a large modern facility. Our team offers a professional, technical solution that enables improved efficiency and cost reduction to our customers. We have rapidly developed a significant foothold and an established reputation with the major players within the warehouse, distribution, and logistics markets. PROSPECTS: This role offers the chance to develop within a company displaying continued growth. Development within the role is a real possibility for someone who adopts a can-do attitude and is keen to learn all aspects of the business. It is highly likely you will have worked in any of the following roles and/or markets and worked with the following products and/or services: Warehouse Assistant, Production Manager, Production Assistant, Order Processing Administrator, Logistics Coordinator, Order Processor, Production Coordinator, Production Supervisor, Warehouse Supervisor, Production Administrator, Production Officer, Project Coordinator, Project Assistant - Printing, Shelving, Labels, Racking, Signage, Netting, Floor Marking, Manufacturer, Warehouse, Warehousing, Signs, Logistics. INTERESTED? Please click apply. You will receive an acknowledgement of your application. Please Note: Wallace Hind Selection have been chosen as the retained recruitment partner of our client and therefore any direct applications to our client from candidates or agencies will be forwarded on to us direct. REF: LO17631, Wallace Hind Selection
Due to unprecedented levels of growth, our client a Global Residential Property developer is now seeking to recruit a Executive Assistant to support the Director and Land Managers with day to day workload. Core Duties Manage and maintain the Director's diary and mailbox. Filtering emails, highlighting urgent correspondence and printing of attachments. Schedule meetings on behalf of the above as/when required. Ensure busy diary commitments, papers and travel arrangements are managed effectively, including producing a daily folder with diary, necessary papers etc. and troubleshooting problems. Conduct weekly meetings with the Directors to discuss upcoming engagements, invitations, and other tasks/requests. Co-ordinate travel and accommodation requirements for the Directors. Filter general information, queries, phone calls and invitations to the Managing Director by redirecting or taking forward such contact as appropriate. Ensuring that the Managing Director is fully prepared for all engagements. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Managing Director. Prepare correspondence on behalf of the three directors, including the drafting of general replies. Minute general meetings as required and complete research on behalf of the Directors. Assistance to Group Director when required. When the Managing Director is absent you will be expected to use any down-time to explore and implement improvements to the way the office is managed. You should also expect that on occasion, you will be required to work flexibly with the Directors and on occasion a longer than normal day. In addition, you may be contacted by the Directors out of normal office hours to deal with unexpected events. General Duties Information gathering as/when required. Printing and filing of documents. Monthly timesheets and expenses for the directors. Ad hoc tasks which assist the running of the Land Acquisition Team. Monthly planning payment schedule update and circulation. Necessary Skills Knowledge of Property Development Businesses, Prior Office Administration Experience; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisational Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills. Desired Skills Previous Experience working within the Property Development Industry. Degree educated. Please apply on line, or speak with Sham for further details of this career opportunity.
May 04, 2024
Full time
Due to unprecedented levels of growth, our client a Global Residential Property developer is now seeking to recruit a Executive Assistant to support the Director and Land Managers with day to day workload. Core Duties Manage and maintain the Director's diary and mailbox. Filtering emails, highlighting urgent correspondence and printing of attachments. Schedule meetings on behalf of the above as/when required. Ensure busy diary commitments, papers and travel arrangements are managed effectively, including producing a daily folder with diary, necessary papers etc. and troubleshooting problems. Conduct weekly meetings with the Directors to discuss upcoming engagements, invitations, and other tasks/requests. Co-ordinate travel and accommodation requirements for the Directors. Filter general information, queries, phone calls and invitations to the Managing Director by redirecting or taking forward such contact as appropriate. Ensuring that the Managing Director is fully prepared for all engagements. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Managing Director. Prepare correspondence on behalf of the three directors, including the drafting of general replies. Minute general meetings as required and complete research on behalf of the Directors. Assistance to Group Director when required. When the Managing Director is absent you will be expected to use any down-time to explore and implement improvements to the way the office is managed. You should also expect that on occasion, you will be required to work flexibly with the Directors and on occasion a longer than normal day. In addition, you may be contacted by the Directors out of normal office hours to deal with unexpected events. General Duties Information gathering as/when required. Printing and filing of documents. Monthly timesheets and expenses for the directors. Ad hoc tasks which assist the running of the Land Acquisition Team. Monthly planning payment schedule update and circulation. Necessary Skills Knowledge of Property Development Businesses, Prior Office Administration Experience; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisational Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills. Desired Skills Previous Experience working within the Property Development Industry. Degree educated. Please apply on line, or speak with Sham for further details of this career opportunity.
Hales Group Limited
Letchworth Garden City, Hertfordshire
Are you someone who thrives in a role with variety and enjoys being an integral part of a team? Our client is expanding their team and is on the lookout for their next dedicated team member. Position: Office and Warehouse Assistant Salary: £24,000 - £26,000 per annum Hours: 8:30 am - 5:00 pm (Monday to Thursday), 8:30 am - 4:00 pm (Friday) Holiday: 28 days (Christmas shut down) Location: Letchworth Environment: Modern, clean office Role Overview as an Office and Warehouse Assistant : This is a hands-on role offering a mix of office tasks and warehouse activities. You'll be managing orders via email and telephone, handling online payments, and addressing sales enquiries. Additionally, you'll assist in producing dispatch labels, coordinating shipments, and ensuring orders are ready for dispatch. Key Responsibilities : Inputting orders received via email and telephone Managing online payments and processing transactions Addressing and handling sales enquiries professionally Printing and processing orders, including dispatch label production Coordinating shipping activities using our system Chasing couriers for undelivered products and resolving shipment issues Assisting with the preparation and shipment of orders If you're looking for a role that offers variety, a supportive team environment, and the opportunity to contribute across different areas of the business, we'd love to hear from you!
May 04, 2024
Full time
Are you someone who thrives in a role with variety and enjoys being an integral part of a team? Our client is expanding their team and is on the lookout for their next dedicated team member. Position: Office and Warehouse Assistant Salary: £24,000 - £26,000 per annum Hours: 8:30 am - 5:00 pm (Monday to Thursday), 8:30 am - 4:00 pm (Friday) Holiday: 28 days (Christmas shut down) Location: Letchworth Environment: Modern, clean office Role Overview as an Office and Warehouse Assistant : This is a hands-on role offering a mix of office tasks and warehouse activities. You'll be managing orders via email and telephone, handling online payments, and addressing sales enquiries. Additionally, you'll assist in producing dispatch labels, coordinating shipments, and ensuring orders are ready for dispatch. Key Responsibilities : Inputting orders received via email and telephone Managing online payments and processing transactions Addressing and handling sales enquiries professionally Printing and processing orders, including dispatch label production Coordinating shipping activities using our system Chasing couriers for undelivered products and resolving shipment issues Assisting with the preparation and shipment of orders If you're looking for a role that offers variety, a supportive team environment, and the opportunity to contribute across different areas of the business, we'd love to hear from you!
Your new company My client is looking for an experienced Executive Personal Assistant to work at their Head Office in Burton On Trent. Your new role Extensive diary and inbox management for the CEO/COO Arrange internal/external meetings as required (including client reviews etc) Set agendas, minute take (as required), follow up on action logs with all stakeholders Ensure all action points assigned to the CEO/COO are completed and/or delegated as necessary Respond to emails on their behalf where possible Prepare expense submissions for CEO Manage personal and business travel as required Administrate all matters relating to the CEO's property portfolio Prepare annual price increase letters to clients in line with national minimum wage reviews Set up client review meetings Field all incoming calls to Directors Suite Conduct inductions for new members of staff, ensuring the induction presentation is reviewed periodically Prepare "Welcome Packs" for new starters Keep the company Organisation Chart updated Manage the Employee Awards programme to ensure monthly nominees are collated and certificates etc are issued, and pictures uploaded to social media/ websites Prepare presentations for internal/external use, ensuring correct brand image is projected Collate monthly KPI submissions from department heads and submit to CEO/COO for review Work with HR to ensure annual appraisals are carried out, documents are filed with CEO and high level overviews of individuals are prepared to enable training requirement reviews etc to be conducted Conduct post-appraisal staff surveys Work with other departments and offer assistance/advice if requested, e.g. working with Sales to review/prepare quotation documents before submission to client Assist with travel bookings for other members of staff as required Pre-approve any invoices that related to head office expenses, fleet expenses and other general expenses under EPA's remit, before passing to COO for sign off Maintain credit card expense spreadsheet/receipts and submit monthly to Finance Keep up-to-date information on all vehicles owned by the company (including SORN vehicles) Collate the weekly mileage returns and save to sharepoint, for payroll to access Liaise with company vehicle users on changing rules and regulations pertaining to their vehicles Ensure vehicle tax/MOT is always current First point of contact for any scheduled/non-scheduled service/repair requirements Deal with any PCNs that arrive and arrange for payment where necessary, liaising with payroll to deduct from driver's salary Ensure any speeding notifications or other such police-related matters are dealt with and the driver's details are forwarded Liaise with fleet insurers to add/remove vehicles as required Conduct twice-yearly driving licence check on all staff who drive company vehicles Any other fleet related matters Be the initial point of contact for the Marketing department Work with CEO to ensure promotional items are ordered, distributed to relevant sales/operations teams for potential/existing customer base Work with CEO to organise/event manage company Golf days and other customer focused events and corporate hospitality Assist CEO with writing communications for internal/external audiences Liaise with Marketing Agency to ensure website content is up-to-date Liaise with Marketing Agency for all social media requirements Prepare monthly e-news updates to office-based staff to keep them up to date with key information Office Management - Maintain stationery and printing consumable levels Act as first point of contact for Head Office Ensure all facilities related matters are dealt with in a timely manner, setting reminders for when preventative maintenance is due, and dealing with reactive maintenance as necessary Build good relationships with all supplier contacts Review supplier contracts periodically to obtain the best market pricing Work with IT Director to ensure all staff have the correct equipment to carry out their job Be hands-on with regards to matters relating to other offices in the company and deal with issues as requested Ad-hoc duties as required to fulfil the requirements of the role What you'll need to succeed Full driving licence Strong IT skills, including PDF & Microsoft packages. Highly efficient in note-taking. What you'll get in return Salary : £30,000 including Lap top and mobile phone, company pension. Hours: Monday-Friday 9.00-17.30, 30 min unpaid lunch. Must be flexible to work additional hours as required to fore fill the CEO needs. This may include some weekends and evenings.28 days holiday including statuary Bank Holidays. Additional holiday added each year.Job Type: PermanentSalary: £30,000.00 per yearMonday to FridayWork Location: In personBenefits: Additional leave Discounted or free food Free parking On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 03, 2024
Full time
Your new company My client is looking for an experienced Executive Personal Assistant to work at their Head Office in Burton On Trent. Your new role Extensive diary and inbox management for the CEO/COO Arrange internal/external meetings as required (including client reviews etc) Set agendas, minute take (as required), follow up on action logs with all stakeholders Ensure all action points assigned to the CEO/COO are completed and/or delegated as necessary Respond to emails on their behalf where possible Prepare expense submissions for CEO Manage personal and business travel as required Administrate all matters relating to the CEO's property portfolio Prepare annual price increase letters to clients in line with national minimum wage reviews Set up client review meetings Field all incoming calls to Directors Suite Conduct inductions for new members of staff, ensuring the induction presentation is reviewed periodically Prepare "Welcome Packs" for new starters Keep the company Organisation Chart updated Manage the Employee Awards programme to ensure monthly nominees are collated and certificates etc are issued, and pictures uploaded to social media/ websites Prepare presentations for internal/external use, ensuring correct brand image is projected Collate monthly KPI submissions from department heads and submit to CEO/COO for review Work with HR to ensure annual appraisals are carried out, documents are filed with CEO and high level overviews of individuals are prepared to enable training requirement reviews etc to be conducted Conduct post-appraisal staff surveys Work with other departments and offer assistance/advice if requested, e.g. working with Sales to review/prepare quotation documents before submission to client Assist with travel bookings for other members of staff as required Pre-approve any invoices that related to head office expenses, fleet expenses and other general expenses under EPA's remit, before passing to COO for sign off Maintain credit card expense spreadsheet/receipts and submit monthly to Finance Keep up-to-date information on all vehicles owned by the company (including SORN vehicles) Collate the weekly mileage returns and save to sharepoint, for payroll to access Liaise with company vehicle users on changing rules and regulations pertaining to their vehicles Ensure vehicle tax/MOT is always current First point of contact for any scheduled/non-scheduled service/repair requirements Deal with any PCNs that arrive and arrange for payment where necessary, liaising with payroll to deduct from driver's salary Ensure any speeding notifications or other such police-related matters are dealt with and the driver's details are forwarded Liaise with fleet insurers to add/remove vehicles as required Conduct twice-yearly driving licence check on all staff who drive company vehicles Any other fleet related matters Be the initial point of contact for the Marketing department Work with CEO to ensure promotional items are ordered, distributed to relevant sales/operations teams for potential/existing customer base Work with CEO to organise/event manage company Golf days and other customer focused events and corporate hospitality Assist CEO with writing communications for internal/external audiences Liaise with Marketing Agency to ensure website content is up-to-date Liaise with Marketing Agency for all social media requirements Prepare monthly e-news updates to office-based staff to keep them up to date with key information Office Management - Maintain stationery and printing consumable levels Act as first point of contact for Head Office Ensure all facilities related matters are dealt with in a timely manner, setting reminders for when preventative maintenance is due, and dealing with reactive maintenance as necessary Build good relationships with all supplier contacts Review supplier contracts periodically to obtain the best market pricing Work with IT Director to ensure all staff have the correct equipment to carry out their job Be hands-on with regards to matters relating to other offices in the company and deal with issues as requested Ad-hoc duties as required to fulfil the requirements of the role What you'll need to succeed Full driving licence Strong IT skills, including PDF & Microsoft packages. Highly efficient in note-taking. What you'll get in return Salary : £30,000 including Lap top and mobile phone, company pension. Hours: Monday-Friday 9.00-17.30, 30 min unpaid lunch. Must be flexible to work additional hours as required to fore fill the CEO needs. This may include some weekends and evenings.28 days holiday including statuary Bank Holidays. Additional holiday added each year.Job Type: PermanentSalary: £30,000.00 per yearMonday to FridayWork Location: In personBenefits: Additional leave Discounted or free food Free parking On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
The Company: Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology & media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation. The Job: On behalf of our client we are seeking a Temporary Facilities Assistant on a 3 month temporary basis. This is 100% office based. Joining their facilities team your responsibilities will include: Office support Receive, prioritise and action effectively any requests or queries received via Teams, telephone calls and emails to the Facilities team from internal and external customers and suppliers. Including maintenance, cleaning, access control passes, parking, archive, post and reprographics related queries. Ensure all service areas are kept clean, tidy and well stocked. Ordering and replenishment of stationery as required. Replacement of toners for printers and scanners for all floors and ensure paper levels are kept replenished. Receive and distribute faxes. Undertake regular health, safety and security audits. Support the Finance team with the retrieval of printed cheques from the cheque machine and delivery to the appropriate Fee Earner as required. Support office moves, fit outs and equipment relocations (occasional out of hours work may be required). Dealing with physical tasks such as collecting and moving files/boxes. Maintain security arrangements around the office including regular key audits. Open and distribute the incoming post and DX deliveries to relevant recipients. To include both hard copy and digital scanning as required. Process incoming and outgoing recorded and special deliveries ensuring there is an audit trail to be able to track their whereabouts should it be needed. Collect and deliver courier deliveries from the specified area. Record, deliver and obtain a signature as required. Prepare for collection and receive incoming courier deliveries including liaison with courier operatives. Record, deliver and obtain proof of collection/delivery as required. Undertake hand deliveries out of the office as required. Undertake all aspects of reprographics support including photocopying, printing, scanning, laminating and binding. Including assisting with the production/copying of Court bundles and marketing materials. Liaise with storage providers for arranging the safe storage and retrieval of all client files and archived documents using the appropriate software packages. Create new deeds packets and entering all details onto the Archives system. Maintain accurate records of all archived documents. Assist with file destruction in accordance with the Firms' procedures and policies. Assist with the moving of archive boxes, preparing files for collection and liaising with the storage provider ensuring a full audit trail is left when archiving to allow future file recalls with ease. The Person: For this role, our client is looking for someone who has: General office administration skills ideally in a Facilities related environment. Archiving experience ideally within a Law firm or similar business. Ability to work to strict time deadlines, good time keeping and punctuality. Accuracy and attention to detail. High level of customer service and the ability to deal professionally and calmly with external and internal clients, at all levels, face to face, via Teams, email and on the telephone. Self-motivated and able to organise and prioritise own work and manage conflicting deadlines. Flexible approach with capacity to take on a variety of tasks working across all aspects of Facilities. Manual handling skills to be able to lift heavy loads (up to 20 Kg). Ability to maintain confidentiality at all times. Common sense approach to problem solving. Strong IT skills with knowledge of Outlook, Word and Excel is essential. Health & Safety and risk assessment experience desirable. The Hours: Monday to Friday 9.30am - 5.30pm The Location: London, EC7V (St Pauls Tube Station (100% office based) The Salary: £13.74 per hour
May 03, 2024
Full time
The Company: Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology & media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation. The Job: On behalf of our client we are seeking a Temporary Facilities Assistant on a 3 month temporary basis. This is 100% office based. Joining their facilities team your responsibilities will include: Office support Receive, prioritise and action effectively any requests or queries received via Teams, telephone calls and emails to the Facilities team from internal and external customers and suppliers. Including maintenance, cleaning, access control passes, parking, archive, post and reprographics related queries. Ensure all service areas are kept clean, tidy and well stocked. Ordering and replenishment of stationery as required. Replacement of toners for printers and scanners for all floors and ensure paper levels are kept replenished. Receive and distribute faxes. Undertake regular health, safety and security audits. Support the Finance team with the retrieval of printed cheques from the cheque machine and delivery to the appropriate Fee Earner as required. Support office moves, fit outs and equipment relocations (occasional out of hours work may be required). Dealing with physical tasks such as collecting and moving files/boxes. Maintain security arrangements around the office including regular key audits. Open and distribute the incoming post and DX deliveries to relevant recipients. To include both hard copy and digital scanning as required. Process incoming and outgoing recorded and special deliveries ensuring there is an audit trail to be able to track their whereabouts should it be needed. Collect and deliver courier deliveries from the specified area. Record, deliver and obtain a signature as required. Prepare for collection and receive incoming courier deliveries including liaison with courier operatives. Record, deliver and obtain proof of collection/delivery as required. Undertake hand deliveries out of the office as required. Undertake all aspects of reprographics support including photocopying, printing, scanning, laminating and binding. Including assisting with the production/copying of Court bundles and marketing materials. Liaise with storage providers for arranging the safe storage and retrieval of all client files and archived documents using the appropriate software packages. Create new deeds packets and entering all details onto the Archives system. Maintain accurate records of all archived documents. Assist with file destruction in accordance with the Firms' procedures and policies. Assist with the moving of archive boxes, preparing files for collection and liaising with the storage provider ensuring a full audit trail is left when archiving to allow future file recalls with ease. The Person: For this role, our client is looking for someone who has: General office administration skills ideally in a Facilities related environment. Archiving experience ideally within a Law firm or similar business. Ability to work to strict time deadlines, good time keeping and punctuality. Accuracy and attention to detail. High level of customer service and the ability to deal professionally and calmly with external and internal clients, at all levels, face to face, via Teams, email and on the telephone. Self-motivated and able to organise and prioritise own work and manage conflicting deadlines. Flexible approach with capacity to take on a variety of tasks working across all aspects of Facilities. Manual handling skills to be able to lift heavy loads (up to 20 Kg). Ability to maintain confidentiality at all times. Common sense approach to problem solving. Strong IT skills with knowledge of Outlook, Word and Excel is essential. Health & Safety and risk assessment experience desirable. The Hours: Monday to Friday 9.30am - 5.30pm The Location: London, EC7V (St Pauls Tube Station (100% office based) The Salary: £13.74 per hour
Job Title: Operations Administrator Salary: 22,000 - 26,000 per annum + Company Bonus Location: South Kirby, Pontefract, West Yorkshire Job Type: Full Time, Permanent About the Company: Established over 30 years ago Intastop have evolved into a leading market supplier of Door, Wall, and Anti-Ligature products. We have been leading the way in the specialist fields of anti-ligature products and door and wall protection for 30 years. This pedigree, combined with the company's commitment to new product development and leading-edge innovation, ensures Intastop remains a leading manufacturer and supplier to the healthcare, care homes, public and leisure build markets. We are highly profitable SME and have recently relocated our head office to South Kirkby, Pontefract to expand the business further. Due to growth this is a new position. Duties & Responsibilities: To flexibly support the day to day functions of the Operations/Production department. Including sales order processing, manufacturing paperwork, supply chain management, stock control, logistics Provide day to day administrative support to the Operations/Production teams and to assist in every way in meeting targets within the annual budget of the company To ensure appropriate paperwork for customer orders is produced. (production orders/ delivery notes) To ensure all customers are acknowledged with delivery information within the set company KPI's Liaise with Intastop Sales team and the customers in order to keep information flow regarding orders Use the SAP system to complete production paperwork in order that stock activity is accurate and customer orders can be despatched To record carrier tracking numbers on customer delivery notes and the SAP system To deal with delivery issues from customers that arise from Carriers - obtain POD's where required To coordinate with the company's warehouse staff and customers for collection of order General administration duties for the department comprising of filing, printing, scanning etc. Assist in the company's goods returned procedure and customer complaints as necessary Assist in the company's logistics requirements, including purchase orders, raising commercial invoices & organising couriers for both domestic and international orders Assist in the raising of supplier purchase orders and booking in of supplier deliveries by means of the company's SAP system The Candidate: Key Skills and Competencies: Proficient in the use of Microsoft packages including Outlook, Word and Excel Experience working within an office environment Willingness to learn and a can-do attitude Excellent written and oral communication skills Good numeracy skills Ability to build rapport with people at all levels Personal Characteristics Highly organised, able to multitask & prioritise workload Self motivated, determined Capable of working on own initiative Punctual, reliable, and professional Benefits: Competitive salary and holiday package Flexible working. (early finish at 1.30pm for 3 out of 4 Fridays) Pension scheme (4% company contribution) Health Scheme Company bonus scheme Employee benefits scheme (discount on shopping, days out and holidays, access to counselling and an on-line GP service) Death In Service On site Free Parking Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Operations Assistant, Administrator, Customer Service Assistant, Client Services Assistant, Operations Assistant, Business Support, Business Administrator, Production Administrator, Production Assistant, Production Admin may also be considered for this role.
May 03, 2024
Full time
Job Title: Operations Administrator Salary: 22,000 - 26,000 per annum + Company Bonus Location: South Kirby, Pontefract, West Yorkshire Job Type: Full Time, Permanent About the Company: Established over 30 years ago Intastop have evolved into a leading market supplier of Door, Wall, and Anti-Ligature products. We have been leading the way in the specialist fields of anti-ligature products and door and wall protection for 30 years. This pedigree, combined with the company's commitment to new product development and leading-edge innovation, ensures Intastop remains a leading manufacturer and supplier to the healthcare, care homes, public and leisure build markets. We are highly profitable SME and have recently relocated our head office to South Kirkby, Pontefract to expand the business further. Due to growth this is a new position. Duties & Responsibilities: To flexibly support the day to day functions of the Operations/Production department. Including sales order processing, manufacturing paperwork, supply chain management, stock control, logistics Provide day to day administrative support to the Operations/Production teams and to assist in every way in meeting targets within the annual budget of the company To ensure appropriate paperwork for customer orders is produced. (production orders/ delivery notes) To ensure all customers are acknowledged with delivery information within the set company KPI's Liaise with Intastop Sales team and the customers in order to keep information flow regarding orders Use the SAP system to complete production paperwork in order that stock activity is accurate and customer orders can be despatched To record carrier tracking numbers on customer delivery notes and the SAP system To deal with delivery issues from customers that arise from Carriers - obtain POD's where required To coordinate with the company's warehouse staff and customers for collection of order General administration duties for the department comprising of filing, printing, scanning etc. Assist in the company's goods returned procedure and customer complaints as necessary Assist in the company's logistics requirements, including purchase orders, raising commercial invoices & organising couriers for both domestic and international orders Assist in the raising of supplier purchase orders and booking in of supplier deliveries by means of the company's SAP system The Candidate: Key Skills and Competencies: Proficient in the use of Microsoft packages including Outlook, Word and Excel Experience working within an office environment Willingness to learn and a can-do attitude Excellent written and oral communication skills Good numeracy skills Ability to build rapport with people at all levels Personal Characteristics Highly organised, able to multitask & prioritise workload Self motivated, determined Capable of working on own initiative Punctual, reliable, and professional Benefits: Competitive salary and holiday package Flexible working. (early finish at 1.30pm for 3 out of 4 Fridays) Pension scheme (4% company contribution) Health Scheme Company bonus scheme Employee benefits scheme (discount on shopping, days out and holidays, access to counselling and an on-line GP service) Death In Service On site Free Parking Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Operations Assistant, Administrator, Customer Service Assistant, Client Services Assistant, Operations Assistant, Business Support, Business Administrator, Production Administrator, Production Assistant, Production Admin may also be considered for this role.
Purchasing Assistant We are looking for an experienced Purchasing assistant to join a well-known company in Tamworth on temporary basis of 4 weeks. You will be solely responsible for providing close support and assistance to the Purchasing Manager, This will Include documentation, printing, Filling and general administration duties as required. Location: Tamworth Payrate: 13.00 per hour Working hours: Monday to Friday, 8.30am-5.00pm Responsibilities: Raising purchase orders through to the correct invoice completions to obtain sign off. Ensuring that all vehicle fleet systems are up to date and all drivers are provided with the correct relevant information as required. Identifying areas for improvements within pricing, contracts, and other departments. Managing the company outgoings and the day-to-day running of contracts such as insurance and fleet activities. Providing updates to the department regarding any delays or issues. Ensuring that all compliance regulations, regulatory guidelines, and deadlines are met accordingly and time efficiently. Requirements: Previous experience within in a previous purchasing role. A knowledge into computer literacy and MS Packages such as word, PowerPoint and excel. Excellent organisational and administration skills are required. Must have a god telephone manner and communication skills. Previous experience in CIPS Awareness and SAP is desirable, but not essential. For more information please call the Tamworth branch on (phone number removed), or click Apply now!
May 03, 2024
Seasonal
Purchasing Assistant We are looking for an experienced Purchasing assistant to join a well-known company in Tamworth on temporary basis of 4 weeks. You will be solely responsible for providing close support and assistance to the Purchasing Manager, This will Include documentation, printing, Filling and general administration duties as required. Location: Tamworth Payrate: 13.00 per hour Working hours: Monday to Friday, 8.30am-5.00pm Responsibilities: Raising purchase orders through to the correct invoice completions to obtain sign off. Ensuring that all vehicle fleet systems are up to date and all drivers are provided with the correct relevant information as required. Identifying areas for improvements within pricing, contracts, and other departments. Managing the company outgoings and the day-to-day running of contracts such as insurance and fleet activities. Providing updates to the department regarding any delays or issues. Ensuring that all compliance regulations, regulatory guidelines, and deadlines are met accordingly and time efficiently. Requirements: Previous experience within in a previous purchasing role. A knowledge into computer literacy and MS Packages such as word, PowerPoint and excel. Excellent organisational and administration skills are required. Must have a god telephone manner and communication skills. Previous experience in CIPS Awareness and SAP is desirable, but not essential. For more information please call the Tamworth branch on (phone number removed), or click Apply now!
Operations and Logistics Administrator Cumbernauld 31,700 Full time, Hybrid Pertemps are delighted to be supporting a prestigious brand who are looking for a Customer Service and Operations assistant to join them. This role will be essential in providing the best in class service to global and UK based customers. You will be responsible for organising, coordinating and managing demand and creating and collating documentation to accompany customer orders. This is a varied and fast-paced role where strong accuracy is required. This is a really exciting time to join the organisation, you will be joining a driven and hardworking team. There is real scope for progression and you will have the ability to learn new skills. The ideal candidate will have worked in a logistics or FMCG role previously, have the ability to work in a fast-moving environment and be articulate and detailed. Role Responsibilities: Support administrative tasks related to the customer order process, including processing of sales orders, invoicing, reporting, running order reports, sourcing and preparing both internal and external documentation in a timely manner. Follow all necessary controls to ensure we are compliant ensuring that all documentation is in line with process. Ensure that we maintain targeted turnaround expectations. Manage and record progress on customer orders. Ensure that costs are minimised, and the most efficient and cost effective approach is used when preparing documents. Manage and control stock in support of global events. Support any operational and event preparations as required. Undertake a range of general administration duties to support the wider team such as copying, printing and other adhoc duties. Contribute to the developing and maintaining strong relationships with internal and external stakeholders to ensure efficient communication and cross team collaboration. Candidate Requirements: Previous experience in a logistics or planning role. Strong organisation skills. Be accurate and articulate. Excellent computer literacy. Previous experience in a varied administration role. To find out more information please contact Codie Smith. Pertemps acts as both an employment business and an employment agency
May 03, 2024
Full time
Operations and Logistics Administrator Cumbernauld 31,700 Full time, Hybrid Pertemps are delighted to be supporting a prestigious brand who are looking for a Customer Service and Operations assistant to join them. This role will be essential in providing the best in class service to global and UK based customers. You will be responsible for organising, coordinating and managing demand and creating and collating documentation to accompany customer orders. This is a varied and fast-paced role where strong accuracy is required. This is a really exciting time to join the organisation, you will be joining a driven and hardworking team. There is real scope for progression and you will have the ability to learn new skills. The ideal candidate will have worked in a logistics or FMCG role previously, have the ability to work in a fast-moving environment and be articulate and detailed. Role Responsibilities: Support administrative tasks related to the customer order process, including processing of sales orders, invoicing, reporting, running order reports, sourcing and preparing both internal and external documentation in a timely manner. Follow all necessary controls to ensure we are compliant ensuring that all documentation is in line with process. Ensure that we maintain targeted turnaround expectations. Manage and record progress on customer orders. Ensure that costs are minimised, and the most efficient and cost effective approach is used when preparing documents. Manage and control stock in support of global events. Support any operational and event preparations as required. Undertake a range of general administration duties to support the wider team such as copying, printing and other adhoc duties. Contribute to the developing and maintaining strong relationships with internal and external stakeholders to ensure efficient communication and cross team collaboration. Candidate Requirements: Previous experience in a logistics or planning role. Strong organisation skills. Be accurate and articulate. Excellent computer literacy. Previous experience in a varied administration role. To find out more information please contact Codie Smith. Pertemps acts as both an employment business and an employment agency
Office Assistant A fantastic opportunity has arisen for a proactive and enthusiastic individual to join an ambitious and 100% employee-owned practice. Our client is seeking an enthusiastic, committed, and passionate Office Assistant to support the project coordination and administration for their Oxford office. Office Assistant Responsibilities As the Office Assistant some of your main duties will include: Responsible for front of house and supporting project teams with bid and project administration. Organise report production, printing and travel arrangements. Ensure quality management, health and safety compliance and routine checks and certifications are carried out. Support the Office Manager to ensure the delivery of office cleaning contracts and office security/alarms. Support the team to improve ways of working to aid communication, collaboration and efficiency. Coordinate Social and Office events. Carry out Project Administration including attending internal inception meetings, minute taking, report formatting. Office Assistant Rewards As the Office Assistant you will receive excellent benefits including: 24 days holiday, plus bank holiday Vitality health Employee Assistance Programme and a cycle to work scheme A sociable culture with an annual get together Pension scheme Training and career development opportunities Free parking The Company The company's mission is to consistently deliver outstanding projects, which exceed the expectations of their clients. Office Assistant Experience The successful candidate will have proven administrative experience working in an office environment. You must be a confident communicator, self-motivated, driven and adaptable with a flexible approach. The ability to work as part of an effective team, use your initiative, and possess the confidence to take full responsibility for your work. You will also be highly organised and possess a strong eye for detail. With training and further development opportunities on offer, this is a fantastic opportunity for someone seeking a long-term career within a growing organisation. Location A full-time position, based North of Oxford, it is a hybrid working role, with 3 days in the office. Please note that due to the rural location of this office, there is no public transport links to the office and therefore you will need to drive/cycle. Action To be considered for this fantastic opportunity offering long-term career prospects, please apply online or send your CV to (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
May 03, 2024
Full time
Office Assistant A fantastic opportunity has arisen for a proactive and enthusiastic individual to join an ambitious and 100% employee-owned practice. Our client is seeking an enthusiastic, committed, and passionate Office Assistant to support the project coordination and administration for their Oxford office. Office Assistant Responsibilities As the Office Assistant some of your main duties will include: Responsible for front of house and supporting project teams with bid and project administration. Organise report production, printing and travel arrangements. Ensure quality management, health and safety compliance and routine checks and certifications are carried out. Support the Office Manager to ensure the delivery of office cleaning contracts and office security/alarms. Support the team to improve ways of working to aid communication, collaboration and efficiency. Coordinate Social and Office events. Carry out Project Administration including attending internal inception meetings, minute taking, report formatting. Office Assistant Rewards As the Office Assistant you will receive excellent benefits including: 24 days holiday, plus bank holiday Vitality health Employee Assistance Programme and a cycle to work scheme A sociable culture with an annual get together Pension scheme Training and career development opportunities Free parking The Company The company's mission is to consistently deliver outstanding projects, which exceed the expectations of their clients. Office Assistant Experience The successful candidate will have proven administrative experience working in an office environment. You must be a confident communicator, self-motivated, driven and adaptable with a flexible approach. The ability to work as part of an effective team, use your initiative, and possess the confidence to take full responsibility for your work. You will also be highly organised and possess a strong eye for detail. With training and further development opportunities on offer, this is a fantastic opportunity for someone seeking a long-term career within a growing organisation. Location A full-time position, based North of Oxford, it is a hybrid working role, with 3 days in the office. Please note that due to the rural location of this office, there is no public transport links to the office and therefore you will need to drive/cycle. Action To be considered for this fantastic opportunity offering long-term career prospects, please apply online or send your CV to (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
Your new company A growing consultancy are seeking an Administrative Assistant to join their business on a 1 year fixed-term-contract! In order to hit the ground running, you must have administrative experience, be able to travel into the office 5 days a week and speak fluent French and English! Your new role Reception duties and liaising with clients that enter into the office. Managing stock levels in the office and ordering supplies when required. Supporting the running of internal and external events. Filing, scanning and printing. Preparation and proofreading of any documents/procedures. Gathering info ahead of any inspections that may take place. Support with scheduling any meetings, interviews when needed. Tracking 'signed-back' forms and letters to be documented in the system. Monitoring annual leave amongst staff and ensuring there are no clashes. What you'll need to succeed Must be immediately available or on a maximum 1-week notice. Experience within administration in a similar role. Ability to be in the office 5 days a week. Fluency in French and English is essential. What you'll get in return Chance to learn, grow and expand on your skills further within a prestigious company! Great culture within the business! What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 03, 2024
Full time
Your new company A growing consultancy are seeking an Administrative Assistant to join their business on a 1 year fixed-term-contract! In order to hit the ground running, you must have administrative experience, be able to travel into the office 5 days a week and speak fluent French and English! Your new role Reception duties and liaising with clients that enter into the office. Managing stock levels in the office and ordering supplies when required. Supporting the running of internal and external events. Filing, scanning and printing. Preparation and proofreading of any documents/procedures. Gathering info ahead of any inspections that may take place. Support with scheduling any meetings, interviews when needed. Tracking 'signed-back' forms and letters to be documented in the system. Monitoring annual leave amongst staff and ensuring there are no clashes. What you'll need to succeed Must be immediately available or on a maximum 1-week notice. Experience within administration in a similar role. Ability to be in the office 5 days a week. Fluency in French and English is essential. What you'll get in return Chance to learn, grow and expand on your skills further within a prestigious company! Great culture within the business! What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Hays Business Support
Burton-on-trent, Staffordshire
Your new company My client is looking for an experienced Executive Personal Assistant to work at their Head Office in Burton On Trent. Your new role Extensive diary and inbox management for the CEO/COO Arrange internal/external meetings as required (including client reviews etc) Set agendas, minute take (as required), follow up on action logs with all stakeholders Ensure all action points assigned to the CEO/COO are completed and/or delegated as necessary Respond to emails on their behalf where possible Prepare expense submissions for CEO Manage personal and business travel as required Administrate all matters relating to the CEO's property portfolio Prepare annual price increase letters to clients in line with national minimum wage reviews Set up client review meetings Field all incoming calls to Directors Suite Conduct inductions for new members of staff, ensuring the induction presentation is reviewed periodically Prepare "Welcome Packs" for new starters Keep the company Organisation Chart updated Manage the Employee Awards programme to ensure monthly nominees are collated and certificates etc are issued, and pictures uploaded to social media/ websites Prepare presentations for internal/external use, ensuring correct brand image is projected Collate monthly KPI submissions from department heads and submit to CEO/COO for review Work with HR to ensure annual appraisals are carried out, documents are filed with CEO and high level overviews of individuals are prepared to enable training requirement reviews etc to be conducted Conduct post-appraisal staff surveys Work with other departments and offer assistance/advice if requested, e.g. working with Sales to review/prepare quotation documents before submission to client Assist with travel bookings for other members of staff as required Pre-approve any invoices that related to head office expenses, fleet expenses and other general expenses under EPA's remit, before passing to COO for sign off Maintain credit card expense spreadsheet/receipts and submit monthly to Finance Keep up-to-date information on all vehicles owned by the company (including SORN vehicles) Collate the weekly mileage returns and save to sharepoint, for payroll to access Liaise with company vehicle users on changing rules and regulations pertaining to their vehicles Ensure vehicle tax/MOT is always current First point of contact for any scheduled/non-scheduled service/repair requirements Deal with any PCNs that arrive and arrange for payment where necessary, liaising with payroll to deduct from driver's salary Ensure any speeding notifications or other such police-related matters are dealt with and the driver's details are forwarded Liaise with fleet insurers to add/remove vehicles as required Conduct twice-yearly driving licence check on all staff who drive company vehicles Any other fleet related matters Be the initial point of contact for the Marketing department Work with CEO to ensure promotional items are ordered, distributed to relevant sales/operations teams for potential/existing customer base Work with CEO to organise/event manage company Golf days and other customer focused events and corporate hospitality Assist CEO with writing communications for internal/external audiences Liaise with Marketing Agency to ensure website content is up-to-date Liaise with Marketing Agency for all social media requirements Prepare monthly e-news updates to office-based staff to keep them up to date with key information Office Management - Maintain stationery and printing consumable levels Act as first point of contact for Head Office Ensure all facilities related matters are dealt with in a timely manner, setting reminders for when preventative maintenance is due, and dealing with reactive maintenance as necessary Build good relationships with all supplier contacts Review supplier contracts periodically to obtain the best market pricing Work with IT Director to ensure all staff have the correct equipment to carry out their job Be hands-on with regards to matters relating to other offices in the company and deal with issues as requested Ad-hoc duties as required to fulfil the requirements of the role What you'll need to succeed Full driving licence Strong IT skills, including PDF & Microsoft packages. Highly efficient in note-taking. What you'll get in return Salary : 30,000 including Lap top and mobile phone, company pension. Hours: Monday-Friday 9.00-17.30, 30 min unpaid lunch. Must be flexible to work additional hours as required to fore fill the CEO needs. This may include some weekends and evenings. 28 days holiday including statuary Bank Holidays. Additional holiday added each year. Job Type: Permanent Salary: 30,000.00 per year Monday to Friday Work Location: In person Benefits: Additional leave Discounted or free food Free parking On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 03, 2024
Full time
Your new company My client is looking for an experienced Executive Personal Assistant to work at their Head Office in Burton On Trent. Your new role Extensive diary and inbox management for the CEO/COO Arrange internal/external meetings as required (including client reviews etc) Set agendas, minute take (as required), follow up on action logs with all stakeholders Ensure all action points assigned to the CEO/COO are completed and/or delegated as necessary Respond to emails on their behalf where possible Prepare expense submissions for CEO Manage personal and business travel as required Administrate all matters relating to the CEO's property portfolio Prepare annual price increase letters to clients in line with national minimum wage reviews Set up client review meetings Field all incoming calls to Directors Suite Conduct inductions for new members of staff, ensuring the induction presentation is reviewed periodically Prepare "Welcome Packs" for new starters Keep the company Organisation Chart updated Manage the Employee Awards programme to ensure monthly nominees are collated and certificates etc are issued, and pictures uploaded to social media/ websites Prepare presentations for internal/external use, ensuring correct brand image is projected Collate monthly KPI submissions from department heads and submit to CEO/COO for review Work with HR to ensure annual appraisals are carried out, documents are filed with CEO and high level overviews of individuals are prepared to enable training requirement reviews etc to be conducted Conduct post-appraisal staff surveys Work with other departments and offer assistance/advice if requested, e.g. working with Sales to review/prepare quotation documents before submission to client Assist with travel bookings for other members of staff as required Pre-approve any invoices that related to head office expenses, fleet expenses and other general expenses under EPA's remit, before passing to COO for sign off Maintain credit card expense spreadsheet/receipts and submit monthly to Finance Keep up-to-date information on all vehicles owned by the company (including SORN vehicles) Collate the weekly mileage returns and save to sharepoint, for payroll to access Liaise with company vehicle users on changing rules and regulations pertaining to their vehicles Ensure vehicle tax/MOT is always current First point of contact for any scheduled/non-scheduled service/repair requirements Deal with any PCNs that arrive and arrange for payment where necessary, liaising with payroll to deduct from driver's salary Ensure any speeding notifications or other such police-related matters are dealt with and the driver's details are forwarded Liaise with fleet insurers to add/remove vehicles as required Conduct twice-yearly driving licence check on all staff who drive company vehicles Any other fleet related matters Be the initial point of contact for the Marketing department Work with CEO to ensure promotional items are ordered, distributed to relevant sales/operations teams for potential/existing customer base Work with CEO to organise/event manage company Golf days and other customer focused events and corporate hospitality Assist CEO with writing communications for internal/external audiences Liaise with Marketing Agency to ensure website content is up-to-date Liaise with Marketing Agency for all social media requirements Prepare monthly e-news updates to office-based staff to keep them up to date with key information Office Management - Maintain stationery and printing consumable levels Act as first point of contact for Head Office Ensure all facilities related matters are dealt with in a timely manner, setting reminders for when preventative maintenance is due, and dealing with reactive maintenance as necessary Build good relationships with all supplier contacts Review supplier contracts periodically to obtain the best market pricing Work with IT Director to ensure all staff have the correct equipment to carry out their job Be hands-on with regards to matters relating to other offices in the company and deal with issues as requested Ad-hoc duties as required to fulfil the requirements of the role What you'll need to succeed Full driving licence Strong IT skills, including PDF & Microsoft packages. Highly efficient in note-taking. What you'll get in return Salary : 30,000 including Lap top and mobile phone, company pension. Hours: Monday-Friday 9.00-17.30, 30 min unpaid lunch. Must be flexible to work additional hours as required to fore fill the CEO needs. This may include some weekends and evenings. 28 days holiday including statuary Bank Holidays. Additional holiday added each year. Job Type: Permanent Salary: 30,000.00 per year Monday to Friday Work Location: In person Benefits: Additional leave Discounted or free food Free parking On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Vacancy Overview An opportunity exists for the role of a Temporary Process Support Assistant, within Work Management, with our client. This position is a 6 month contract, working 37 hours per week, except during the Outage period. Nature and Scope The Process Support Assistant will be working, in a small Process Support team, within Work Management. They will be required to carry out office clerical tasks. Principal Accountabilities Day-to-day: Printing, assembling and checking of Work Order Cards (WOCs) for the work week, a shutdown period and emergent work order cards. Cross referencing the WOCs with the plan and shutdown periods, recording on a tracking database, highlighting any discrepancies and progress within the Work Management Team. Assembly of work packages including checks for inconsistent slot references, specification issues, and superseded references. This includes peer checking each other's work. Running document change reports through our reporting software to identify documents that have changed revision since packs assembled. Locating relevant WOCs and progressing issues. General office administration tasks including running reports, issuing and filing of WOCs, photocopying, scanning and supporting the Work Management Team. Knowledge, Skills, Qualifications, Experience The applicant would, ideally, have experience of computers although training will be given on our systems. The applicant would be required to possess a good attention to detail, be reliable and, as they would be working closely with other colleagues within a small team, good communication skills would be essential. Generic working hours - (Apply online only)hrs Monday - Friday; 08:30 - 16:00 Friday with a 30 minute lunchbreak. During shutdown the successful candidate would be required to work on a Rota of 10 hour days / 6 days a week for approximately 8 weeks. As a minimum, entrants will be educated to GCSE/National Qualification standards (or equivalent). Candidates with these qualifications that include 'C' and above grade in English and Mathematics will have an advantage. Key Benefits working with Manpower: 36 days holiday accrual (pro-rata) including bank holidays Company pension scheme Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme Dedicated Manpower Account Specialist to provide support during your assignment If successful, you will be employed by Manpower working on a temporary assignment at our client's site and will need to undergo vetting checks as well as a drug & alcohol test.
May 03, 2024
Seasonal
Vacancy Overview An opportunity exists for the role of a Temporary Process Support Assistant, within Work Management, with our client. This position is a 6 month contract, working 37 hours per week, except during the Outage period. Nature and Scope The Process Support Assistant will be working, in a small Process Support team, within Work Management. They will be required to carry out office clerical tasks. Principal Accountabilities Day-to-day: Printing, assembling and checking of Work Order Cards (WOCs) for the work week, a shutdown period and emergent work order cards. Cross referencing the WOCs with the plan and shutdown periods, recording on a tracking database, highlighting any discrepancies and progress within the Work Management Team. Assembly of work packages including checks for inconsistent slot references, specification issues, and superseded references. This includes peer checking each other's work. Running document change reports through our reporting software to identify documents that have changed revision since packs assembled. Locating relevant WOCs and progressing issues. General office administration tasks including running reports, issuing and filing of WOCs, photocopying, scanning and supporting the Work Management Team. Knowledge, Skills, Qualifications, Experience The applicant would, ideally, have experience of computers although training will be given on our systems. The applicant would be required to possess a good attention to detail, be reliable and, as they would be working closely with other colleagues within a small team, good communication skills would be essential. Generic working hours - (Apply online only)hrs Monday - Friday; 08:30 - 16:00 Friday with a 30 minute lunchbreak. During shutdown the successful candidate would be required to work on a Rota of 10 hour days / 6 days a week for approximately 8 weeks. As a minimum, entrants will be educated to GCSE/National Qualification standards (or equivalent). Candidates with these qualifications that include 'C' and above grade in English and Mathematics will have an advantage. Key Benefits working with Manpower: 36 days holiday accrual (pro-rata) including bank holidays Company pension scheme Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme Dedicated Manpower Account Specialist to provide support during your assignment If successful, you will be employed by Manpower working on a temporary assignment at our client's site and will need to undergo vetting checks as well as a drug & alcohol test.
Job Title: Personal Assistant Location: Harrow Council Employer: Pertemps Recruitment Partnership for Harrow Council Contract Type: Temporary Hours of Work: Monday to Friday, 09:00 - 17:00 (35 Hours per week) Overview of the Role: Pertemps is excited to offer an opportunity within Harrow Council for a self-driven and motivated Personal Assistant to join our expanding team in the Legal Department. As a Personal Assistant, you'll enjoy a competitive pay rate of up to 15.39 per hour. Additionally, we provide excellent training and support for career development, along with 21 days of holiday (excluding Bank Holidays). Main Responsibilities: 1. Diary Management: o Efficiently manage diary appointments from several local authorities within the shared practice. o Handle potential conflicts with other appointments. o Ideal for candidates with previous secretarial or PA experience. 2. Administrative Support: o Provide administrative cover to all teams within legal and governance. o Work on the case management system for the legal practice, demonstrating confidence with different systems. o Undertake general administrative tasks, including filing, photocopying, collating papers, and typing standard letters. 3. Communication Handling: o Answer routine telephone calls, providing basic information to customers. o Respond to email and written queries, signposting appropriately or forwarding messages to relevant colleagues. 4. Document Management: o Administer scanning, indexing, and printing of documents. o Conduct quality control checks as needed. 5. Meeting Support: o Assist with arranging room bookings and equipment. o Provide relevant documents for meetings and events. o Offer refreshments during gatherings. 6. Customer Service: o Receive, log, and pass on customer complaints to the service team. 7. Data Management: o Monitor and manage data from databases, computer systems, and websites. o Support in producing reports and statistical information as required. About us For almost 60 years, Pertemps Recruitment Partnership have been the market leader in providing permanent and temporary staffing solutions and we are one of the most established players within the recruitment industry. The Sunday Times has listed us as one of the Best 100 Companies to work for 14 years running. We are not a big scary faceless company, quite the opposite: we strongly believe in the personal touch with everything we do. We are proud to be accredited 'investor in people' which is reflected across our business in length of service and career progression of our employees. Harrow Council is the 12th largest London borough and one of the most culturally diverse local authorities in the UK, making it a great place to live, work and visit. Located 10 miles from the city centre and just 13 minutes to Euston from Harrow & Wealdstone station there are great transport links via the Metropolitan Line, Watford DC Line and national rail service. It is easily accessible to the M1, M25 and A406. " The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, any your data protection rights, can be found by visiting (url removed)/fpn
May 03, 2024
Seasonal
Job Title: Personal Assistant Location: Harrow Council Employer: Pertemps Recruitment Partnership for Harrow Council Contract Type: Temporary Hours of Work: Monday to Friday, 09:00 - 17:00 (35 Hours per week) Overview of the Role: Pertemps is excited to offer an opportunity within Harrow Council for a self-driven and motivated Personal Assistant to join our expanding team in the Legal Department. As a Personal Assistant, you'll enjoy a competitive pay rate of up to 15.39 per hour. Additionally, we provide excellent training and support for career development, along with 21 days of holiday (excluding Bank Holidays). Main Responsibilities: 1. Diary Management: o Efficiently manage diary appointments from several local authorities within the shared practice. o Handle potential conflicts with other appointments. o Ideal for candidates with previous secretarial or PA experience. 2. Administrative Support: o Provide administrative cover to all teams within legal and governance. o Work on the case management system for the legal practice, demonstrating confidence with different systems. o Undertake general administrative tasks, including filing, photocopying, collating papers, and typing standard letters. 3. Communication Handling: o Answer routine telephone calls, providing basic information to customers. o Respond to email and written queries, signposting appropriately or forwarding messages to relevant colleagues. 4. Document Management: o Administer scanning, indexing, and printing of documents. o Conduct quality control checks as needed. 5. Meeting Support: o Assist with arranging room bookings and equipment. o Provide relevant documents for meetings and events. o Offer refreshments during gatherings. 6. Customer Service: o Receive, log, and pass on customer complaints to the service team. 7. Data Management: o Monitor and manage data from databases, computer systems, and websites. o Support in producing reports and statistical information as required. About us For almost 60 years, Pertemps Recruitment Partnership have been the market leader in providing permanent and temporary staffing solutions and we are one of the most established players within the recruitment industry. The Sunday Times has listed us as one of the Best 100 Companies to work for 14 years running. We are not a big scary faceless company, quite the opposite: we strongly believe in the personal touch with everything we do. We are proud to be accredited 'investor in people' which is reflected across our business in length of service and career progression of our employees. Harrow Council is the 12th largest London borough and one of the most culturally diverse local authorities in the UK, making it a great place to live, work and visit. Located 10 miles from the city centre and just 13 minutes to Euston from Harrow & Wealdstone station there are great transport links via the Metropolitan Line, Watford DC Line and national rail service. It is easily accessible to the M1, M25 and A406. " The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, any your data protection rights, can be found by visiting (url removed)/fpn
Accounts Administrator Construction Stockport Permanent Up to £26,500 My client based in Stockport are looking for an Accounts Assistant to support their finance team based at their head office. This role is a full time office based role. With flexible start and finish times. Duties and Responsibilities - Reception / Switchboard - Photocopying / Filing - Printing invoices etc from accounts email - Inputting supplier invoices & credit notes - Dealing with supplier invoice queries by email/phone - Checking Supplier invoices attaching delivery notes, hire notes & timesheets - Chasing & inputting credit notes - Reconciling Supplier Statements with SAGE Accounts - Citrix database - updating
May 03, 2024
Full time
Accounts Administrator Construction Stockport Permanent Up to £26,500 My client based in Stockport are looking for an Accounts Assistant to support their finance team based at their head office. This role is a full time office based role. With flexible start and finish times. Duties and Responsibilities - Reception / Switchboard - Photocopying / Filing - Printing invoices etc from accounts email - Inputting supplier invoices & credit notes - Dealing with supplier invoice queries by email/phone - Checking Supplier invoices attaching delivery notes, hire notes & timesheets - Chasing & inputting credit notes - Reconciling Supplier Statements with SAGE Accounts - Citrix database - updating
CMA Recruitment Group are currently working with an impressive organisation based near Ocean Village. Due to continued growth, they are looking to appoint a Purchase Ledger Assistant to support with the payables function. This role will offer reduced hours of 30 hours per week. What will the Purchase Ledger role involve? Matching overhead invoices to purchase orders and delivery notes Entering credit notes from suppliers once confirmation of stock returns Posting invoices against purchase order goods receipts (stock invoices) Assist with monthly process of credit card transactions Assist with weekly process of cash expenses Liaising with relevant departments to resolve any goods receipts queries Reconcile statements received from suppliers and chase up any missing invoices or discrepancies, by phone and email. Processing fortnightly supplier payment runs and ad hoc Entering freight and utility costs onto various spreadsheets Printing and scanning of invoices onto system until knowledge of nominal codes and procedures have been met Dealing with suppliers when chasing payments Suitable Candidate for the Purchase Ledger vacancy: Previous experience in purchase ledger Excellent attention to detail Conversant with Microsoft Excel Additional benefits and information for the role of Purchase Ledger Assistant: 25 days holiday plus bank holidaysPension - 3% employer contributionFree parking CMA Recruitment Group is acting as a recruitment agency in relation to this role. CMA complies with all relevant UK legislation and doesn't discriminate on any protected characteristics. By completing the application process, you agree to the terms outlined in our Privacy Notice and that CMA may contact you in connection with your application in relation to CMA providing you with work finding services. Our Privacy Notice can be viewed under the privacy tab on our website. CMA is currently receiving a high volume of applications. Whilst we ensure all applications are considered, regrettably, it may not be possible to respond individually to all applications received.
May 02, 2024
Full time
CMA Recruitment Group are currently working with an impressive organisation based near Ocean Village. Due to continued growth, they are looking to appoint a Purchase Ledger Assistant to support with the payables function. This role will offer reduced hours of 30 hours per week. What will the Purchase Ledger role involve? Matching overhead invoices to purchase orders and delivery notes Entering credit notes from suppliers once confirmation of stock returns Posting invoices against purchase order goods receipts (stock invoices) Assist with monthly process of credit card transactions Assist with weekly process of cash expenses Liaising with relevant departments to resolve any goods receipts queries Reconcile statements received from suppliers and chase up any missing invoices or discrepancies, by phone and email. Processing fortnightly supplier payment runs and ad hoc Entering freight and utility costs onto various spreadsheets Printing and scanning of invoices onto system until knowledge of nominal codes and procedures have been met Dealing with suppliers when chasing payments Suitable Candidate for the Purchase Ledger vacancy: Previous experience in purchase ledger Excellent attention to detail Conversant with Microsoft Excel Additional benefits and information for the role of Purchase Ledger Assistant: 25 days holiday plus bank holidaysPension - 3% employer contributionFree parking CMA Recruitment Group is acting as a recruitment agency in relation to this role. CMA complies with all relevant UK legislation and doesn't discriminate on any protected characteristics. By completing the application process, you agree to the terms outlined in our Privacy Notice and that CMA may contact you in connection with your application in relation to CMA providing you with work finding services. Our Privacy Notice can be viewed under the privacy tab on our website. CMA is currently receiving a high volume of applications. Whilst we ensure all applications are considered, regrettably, it may not be possible to respond individually to all applications received.