Talent UK are delighted to be recruiting on behalf of our new client based in Bradford. Our client is a well established firm who has been established for many years. Due to headcount increase our client is now looking to recruit a full time permanent Conveyancing Assistant to work Monday to Friday 9:00-17: hours per week. Job Summary To provide administrative support to the Conveyancing team in order to assist them in the process of a varied caseload of sale and purchase transactions. The role is client focused and the successful candidate will pride themselves on delivering a professional, helpful and friendly service. Experience in freehold and leasehold sales and purchases as well as re-mortgages is essential as ideally, we are looking for an applicant to hit the ground running. You will be an accurate and diligent worker able to follow fee earner instructions carefully whilst utilising good time management skills. Key Responsibilities Opening new files and inputting new instructions onto the Case Management system (Leap) and producing the relevant letters, emails and documents Processing client instructions, ID, proof of address and source of funds in line with the firms AML protocol Updating the Case Management system in accordance with department procedures as the matter progresses including client and lender portals Issuing contracts on sale files and assisting in dealing with replies to enquiries raised by a buyer's solicitor Ordering searches Dealing with exchanges and related paperwork Setting up and dealing with sale and purchase completions to include pre completion search requests and certificate of title submissions. Obtaining redemption figures on sale files. Issuing Mortgage reports to clients Issuing Search reports to clients Dealing with incoming post where appropriate Dealing with client and estate agents telephone enquiries where experience allows Filing, billing, photocopying and file closing as required General administration duties for the department as required Key Skills Essential Proficient IT skills with experience of a case management system, lender and Land Registry Portals. Literate and numerate Ability to work accurately in accordance with the requirements of the team Ability to deal with enquiries in a customer-friendly and effective manner Ability to work under pressure Ability to prioritise workload and meet tight deadlines A flexible and adaptable approach to work Ability to work on own initiative & as part of a team Experience is essential with ideally 36+ months gained within a residential conveyancing department. Rewards 25 days Holiday plus Bank holidays & your birthday off Pension Excellent base salary On-site parking On going training and development If you would like to work for a family orientated firm and the opportunity to progress, please forward your up to date CV for consideration
Apr 29, 2024
Full time
Talent UK are delighted to be recruiting on behalf of our new client based in Bradford. Our client is a well established firm who has been established for many years. Due to headcount increase our client is now looking to recruit a full time permanent Conveyancing Assistant to work Monday to Friday 9:00-17: hours per week. Job Summary To provide administrative support to the Conveyancing team in order to assist them in the process of a varied caseload of sale and purchase transactions. The role is client focused and the successful candidate will pride themselves on delivering a professional, helpful and friendly service. Experience in freehold and leasehold sales and purchases as well as re-mortgages is essential as ideally, we are looking for an applicant to hit the ground running. You will be an accurate and diligent worker able to follow fee earner instructions carefully whilst utilising good time management skills. Key Responsibilities Opening new files and inputting new instructions onto the Case Management system (Leap) and producing the relevant letters, emails and documents Processing client instructions, ID, proof of address and source of funds in line with the firms AML protocol Updating the Case Management system in accordance with department procedures as the matter progresses including client and lender portals Issuing contracts on sale files and assisting in dealing with replies to enquiries raised by a buyer's solicitor Ordering searches Dealing with exchanges and related paperwork Setting up and dealing with sale and purchase completions to include pre completion search requests and certificate of title submissions. Obtaining redemption figures on sale files. Issuing Mortgage reports to clients Issuing Search reports to clients Dealing with incoming post where appropriate Dealing with client and estate agents telephone enquiries where experience allows Filing, billing, photocopying and file closing as required General administration duties for the department as required Key Skills Essential Proficient IT skills with experience of a case management system, lender and Land Registry Portals. Literate and numerate Ability to work accurately in accordance with the requirements of the team Ability to deal with enquiries in a customer-friendly and effective manner Ability to work under pressure Ability to prioritise workload and meet tight deadlines A flexible and adaptable approach to work Ability to work on own initiative & as part of a team Experience is essential with ideally 36+ months gained within a residential conveyancing department. Rewards 25 days Holiday plus Bank holidays & your birthday off Pension Excellent base salary On-site parking On going training and development If you would like to work for a family orientated firm and the opportunity to progress, please forward your up to date CV for consideration
The Accounts Assistant within Property Industry will provide essential support to the Accounting and Finance team within a thriving property company. The role demands an individual with a keen eye for detail and a passion for the property industry working from their office in St. Albans Client Details Our client is a prominent player in the property industry. With a team of over 500 dedicated professionals spread across multiple locations, they pride themselves on their commitment to excellence and their unyielding dedication to their clients. Description The main duties of the Accounts Assistant within Property Industry: Creating service charge budgets for blocks of flats Raising ground rent and service charge demands Responding to leaseholder account enquires by email and phone. Credit control - chasing arrears Some bank reconciliations Placing utility contracts for buildings managed. Profile A successful Accounts Assistant within Property Industry A degree in Accounting, Finance or a related field. Proficiency in Microsoft Office Suite, especially Excel. Strong numeracy and analytical skills. Excellent attention to detail and organisational skills. A proactive mindset and the ability to work both independently and as part of a team. A strong understanding of the property industry. Job Offer A supportive and engaging work environment. Opportunities for professional development and career progression within the property industry. We encourage all candidates who meet the above criteria to apply for this exciting opportunity within the property and housing industry.
Apr 28, 2024
Full time
The Accounts Assistant within Property Industry will provide essential support to the Accounting and Finance team within a thriving property company. The role demands an individual with a keen eye for detail and a passion for the property industry working from their office in St. Albans Client Details Our client is a prominent player in the property industry. With a team of over 500 dedicated professionals spread across multiple locations, they pride themselves on their commitment to excellence and their unyielding dedication to their clients. Description The main duties of the Accounts Assistant within Property Industry: Creating service charge budgets for blocks of flats Raising ground rent and service charge demands Responding to leaseholder account enquires by email and phone. Credit control - chasing arrears Some bank reconciliations Placing utility contracts for buildings managed. Profile A successful Accounts Assistant within Property Industry A degree in Accounting, Finance or a related field. Proficiency in Microsoft Office Suite, especially Excel. Strong numeracy and analytical skills. Excellent attention to detail and organisational skills. A proactive mindset and the ability to work both independently and as part of a team. A strong understanding of the property industry. Job Offer A supportive and engaging work environment. Opportunities for professional development and career progression within the property industry. We encourage all candidates who meet the above criteria to apply for this exciting opportunity within the property and housing industry.
Are you looking to build your career within a fun and fast paced office environment? We are a friendly and social construction company, who are looking for a proactive Operations Assistant. If you have experience within customer service, people managing and office administration and are keen to start a role that is continuously developing, this could be the perfect role for you. About the job role; JOB TITLE: Operations Assistant JOB TYPE: Permanent, full time HOURS: 08:00am - 17:00pm LOCATION: Erith CULTURE: Busy, supportive, friendly team culture, collaborative, welcoming, friendly, social, fun! BENEFITS: Holiday allowance 20 days plus bank holidays, fun and social team, development and training. Free Parking. Duties: Provide a full administrative support to Operations Manager displaying high levels of communication, ensuring that all correspondence is relayed to them daily, working with the Operations Manager and Contracts Manager. Supporting them in their daily running of the business. Customer relationships and relayng clear and the correct information back to our customers and teams. Allocating out the daily jobs to our teams. Insuring they have all the correct information to carry out he tasks. Helping them with locating the jobs, speaking to customers so they can carry out their duties. Assisting the team with general office administration and front of house cover answering the phones and taking messages and passing onto the correct departments. Assessing and distributing drawing requests amongst the project teams and overseeing emails. Assisting project teams with the distribution of documents on various project.Arranging meetings, preparing agenda's and distributing accordingly. Assisting in the preparation of operation and maintenance manuals on behalf of team and updating our database. Co-ordinate the flow of information between the business and external contractors/ sub-contractors. Maintain electronic filing of data via internal systems. Assisting with ad hoc projects around the office Experience, knowledge and skills required. Must be well organised and be able to handle daily pressure in a calm manor. Managing our teams can cause stress. If people are off sick, jobs overun or issues are caused, this could mean customers are not happy and we need to be able to communicate and deal with the pressure of last minute changes. Need a fast thinker who can stay calm and deal with the issue to resolve this for us and the customers with the best outcome for all. Experience, knowledge and skills required; Experienced working within administration within Construction Excellent Microsoft Office skills Excellent communication skills, written and spoken Ability to prioritise tasks in a busy work environment Proven ability to take initiative Able to work independently Deal with daily stress in a calm manor About you! Strong desire to learn new skills Naturally creative Flexible Upbeat and positive Proactive Attention to detail skills Ability to manage busy workload
Apr 28, 2024
Full time
Are you looking to build your career within a fun and fast paced office environment? We are a friendly and social construction company, who are looking for a proactive Operations Assistant. If you have experience within customer service, people managing and office administration and are keen to start a role that is continuously developing, this could be the perfect role for you. About the job role; JOB TITLE: Operations Assistant JOB TYPE: Permanent, full time HOURS: 08:00am - 17:00pm LOCATION: Erith CULTURE: Busy, supportive, friendly team culture, collaborative, welcoming, friendly, social, fun! BENEFITS: Holiday allowance 20 days plus bank holidays, fun and social team, development and training. Free Parking. Duties: Provide a full administrative support to Operations Manager displaying high levels of communication, ensuring that all correspondence is relayed to them daily, working with the Operations Manager and Contracts Manager. Supporting them in their daily running of the business. Customer relationships and relayng clear and the correct information back to our customers and teams. Allocating out the daily jobs to our teams. Insuring they have all the correct information to carry out he tasks. Helping them with locating the jobs, speaking to customers so they can carry out their duties. Assisting the team with general office administration and front of house cover answering the phones and taking messages and passing onto the correct departments. Assessing and distributing drawing requests amongst the project teams and overseeing emails. Assisting project teams with the distribution of documents on various project.Arranging meetings, preparing agenda's and distributing accordingly. Assisting in the preparation of operation and maintenance manuals on behalf of team and updating our database. Co-ordinate the flow of information between the business and external contractors/ sub-contractors. Maintain electronic filing of data via internal systems. Assisting with ad hoc projects around the office Experience, knowledge and skills required. Must be well organised and be able to handle daily pressure in a calm manor. Managing our teams can cause stress. If people are off sick, jobs overun or issues are caused, this could mean customers are not happy and we need to be able to communicate and deal with the pressure of last minute changes. Need a fast thinker who can stay calm and deal with the issue to resolve this for us and the customers with the best outcome for all. Experience, knowledge and skills required; Experienced working within administration within Construction Excellent Microsoft Office skills Excellent communication skills, written and spoken Ability to prioritise tasks in a busy work environment Proven ability to take initiative Able to work independently Deal with daily stress in a calm manor About you! Strong desire to learn new skills Naturally creative Flexible Upbeat and positive Proactive Attention to detail skills Ability to manage busy workload
Job description Quantity Surveyor Job Type: Full-time Pay: £30,000.00-£60,000.00 per year Benefits: Company pension Free parking On-site gym On-site parking Hours of work: This role is for a full time position working Monday to Friday 09:00 to 17:00 at our head office in Wakefield. Company: My client is a specialist providers of low-pressure water mist and sprinkler systems with a reputation for delivering an exceptional and proven product to its clients across a wide spectrum. Based in Wakefield, West Yorkshire, the company operate from premises close to Junction 39 on the M1, which facilitate its Design, Sales, Commercial and Administrational staff whilst encompassing a functioning product demonstration area. Their company is based on integrity, trust, teamwork, and quality. These values have helped them remain the leaders of the WaterMist and Sprinkler industry for decades and will do for many years to come. About the role: They are expanding their commercial team and currently looking for aQuantity Surveyor. Working in a relatively small commercial team alongside the Commercial Manager, inclusive of general administrative duties, you will be given responsibility to maintain commercial and contractual control over ongoing schemes. Previous commercial experience is desirable however candidates from any M&E and/or construction management background will be considered, provided you possess the willingness and ability to learn and progress. This position represents an excellent opportunity for an Assistant Quantity Surveyor ready for the next step in their career, seeking more responsibility and a chance to break through any professional ceilings they may have encountered. Key Responsibilities: Contracts management. Accounts management / credit control facilitate the collection of retention. Identify commercial risks and help develop suitable responses. Analyse project progress. Liaise between site managers, project managers, site engineers and the client. Communication with clients and external parties. Provide project focused support to Commercial Manager, Managing Director and other members of senior management. Meeting coordination and management of company calendar. Production of documents, reports and briefings for clients and internal senior management. Desired experience and Attributes: Previous experience within construction management and/or M&E/sprinkler works. High level of contract understanding and commercial awareness. Ability to clearly and professionally negotiate contract matters to reach the desired outcome. Excellent communication skills, both written and verbal. IT proficient in Microsoft Office Proactive, confident and able to work on own initiative, as well as part of a team. JBRP1_UKTJ
Apr 28, 2024
Full time
Job description Quantity Surveyor Job Type: Full-time Pay: £30,000.00-£60,000.00 per year Benefits: Company pension Free parking On-site gym On-site parking Hours of work: This role is for a full time position working Monday to Friday 09:00 to 17:00 at our head office in Wakefield. Company: My client is a specialist providers of low-pressure water mist and sprinkler systems with a reputation for delivering an exceptional and proven product to its clients across a wide spectrum. Based in Wakefield, West Yorkshire, the company operate from premises close to Junction 39 on the M1, which facilitate its Design, Sales, Commercial and Administrational staff whilst encompassing a functioning product demonstration area. Their company is based on integrity, trust, teamwork, and quality. These values have helped them remain the leaders of the WaterMist and Sprinkler industry for decades and will do for many years to come. About the role: They are expanding their commercial team and currently looking for aQuantity Surveyor. Working in a relatively small commercial team alongside the Commercial Manager, inclusive of general administrative duties, you will be given responsibility to maintain commercial and contractual control over ongoing schemes. Previous commercial experience is desirable however candidates from any M&E and/or construction management background will be considered, provided you possess the willingness and ability to learn and progress. This position represents an excellent opportunity for an Assistant Quantity Surveyor ready for the next step in their career, seeking more responsibility and a chance to break through any professional ceilings they may have encountered. Key Responsibilities: Contracts management. Accounts management / credit control facilitate the collection of retention. Identify commercial risks and help develop suitable responses. Analyse project progress. Liaise between site managers, project managers, site engineers and the client. Communication with clients and external parties. Provide project focused support to Commercial Manager, Managing Director and other members of senior management. Meeting coordination and management of company calendar. Production of documents, reports and briefings for clients and internal senior management. Desired experience and Attributes: Previous experience within construction management and/or M&E/sprinkler works. High level of contract understanding and commercial awareness. Ability to clearly and professionally negotiate contract matters to reach the desired outcome. Excellent communication skills, both written and verbal. IT proficient in Microsoft Office Proactive, confident and able to work on own initiative, as well as part of a team. JBRP1_UKTJ
HR Assistant Salary up to £32,000 per annum Trevett Services are excited to be working on behalf of a growing London based FM and Engineering company who due to internal company expansion are looking to bring in a HR Assistant to join their team. This is a full time, permanent role with excellent career development opportunities. Key responsibilities of the HR Assistant: Support the processing of documents for the Project and Maintenance teams Attending monthly site visits as required with the Contracts and Project managers Managing and processing all staff onboarding including shortlisted, interviews, references and issuing contracts Collating information and updating internal CAFM systems Assist with performance reviews, disciplinaries and grievance meetings Qualifications and Knowledge required for the HR Assistant: CIPD Level 5 is essential for this role Previous HR experience, ideally in an FM, Engineering or Construction firm Good understanding of Employment Law and ACAS Strong communicator with excellent time management and team building qualities Due to site location, it is essential you have a full driving license with access to your own vehicle. This role is fully office based- No hybrid working available on a regular basis. This is a full time, permanent role with ample opportunity for future growth within the company. Salary is up to £32,000 per annum working Monday to Friday, 9 5.
Apr 27, 2024
Full time
HR Assistant Salary up to £32,000 per annum Trevett Services are excited to be working on behalf of a growing London based FM and Engineering company who due to internal company expansion are looking to bring in a HR Assistant to join their team. This is a full time, permanent role with excellent career development opportunities. Key responsibilities of the HR Assistant: Support the processing of documents for the Project and Maintenance teams Attending monthly site visits as required with the Contracts and Project managers Managing and processing all staff onboarding including shortlisted, interviews, references and issuing contracts Collating information and updating internal CAFM systems Assist with performance reviews, disciplinaries and grievance meetings Qualifications and Knowledge required for the HR Assistant: CIPD Level 5 is essential for this role Previous HR experience, ideally in an FM, Engineering or Construction firm Good understanding of Employment Law and ACAS Strong communicator with excellent time management and team building qualities Due to site location, it is essential you have a full driving license with access to your own vehicle. This role is fully office based- No hybrid working available on a regular basis. This is a full time, permanent role with ample opportunity for future growth within the company. Salary is up to £32,000 per annum working Monday to Friday, 9 5.
Our client, a leading manufacturer has an exciting opening for an experienced Contracts Administrator to join their organisation based in Belfast. Benefits include 25 days holiday plus Bank Holiday holidays increase with service, an attendance bonus which is paid annually and life assurance x2 of your salary. Other Benefits include the opportunity to sell 5 days of holiday back to the business, EAP, sick pay, a benefit scheme where you get a discount on gym membership and retail, including health and casual dress wear. Hours of work are 8.30am to 5pm Monday to Friday, working 40 hours per week. As the Contract Administrator, your duties will include: Responding to client queries in timely manner Order processing, including accurate order entry, stock allocation and releasing orders to warehouse to ensure on time delivery Managing customer inventory profile, ensuring the correct amount of stock is reserved Managing customer outstanding order books Obtaining quotes from suppliers plus raising purchase requisitions Building and developing a sound product knowledge Working on Microsoft Excel daily, updating reports As the Contracts Administrator, you will have: Previous experience working in a similar position Excellent Excel knowledge, including knowledge of Pivot Tables and Vlookups Experience in using CRM systems You may have experience working in any of the following: Sales Administration, Office Co-ordinator, Office Assistant, Stock Administrator, Customer Service Administrator, Analyst or any other similar position As the Contract Administrator, you will receive a salary of circa £ 26,000 per annum plus excellent benefits.
Apr 27, 2024
Full time
Our client, a leading manufacturer has an exciting opening for an experienced Contracts Administrator to join their organisation based in Belfast. Benefits include 25 days holiday plus Bank Holiday holidays increase with service, an attendance bonus which is paid annually and life assurance x2 of your salary. Other Benefits include the opportunity to sell 5 days of holiday back to the business, EAP, sick pay, a benefit scheme where you get a discount on gym membership and retail, including health and casual dress wear. Hours of work are 8.30am to 5pm Monday to Friday, working 40 hours per week. As the Contract Administrator, your duties will include: Responding to client queries in timely manner Order processing, including accurate order entry, stock allocation and releasing orders to warehouse to ensure on time delivery Managing customer inventory profile, ensuring the correct amount of stock is reserved Managing customer outstanding order books Obtaining quotes from suppliers plus raising purchase requisitions Building and developing a sound product knowledge Working on Microsoft Excel daily, updating reports As the Contracts Administrator, you will have: Previous experience working in a similar position Excellent Excel knowledge, including knowledge of Pivot Tables and Vlookups Experience in using CRM systems You may have experience working in any of the following: Sales Administration, Office Co-ordinator, Office Assistant, Stock Administrator, Customer Service Administrator, Analyst or any other similar position As the Contract Administrator, you will receive a salary of circa £ 26,000 per annum plus excellent benefits.
Purpose of the Role The role of the Assistant Estate Manager is to support the Estate Manager in their role to ensure the overall smooth running of the buildings and estate. This includes supporting in the recruitment and training of site-staff whilst maintaining a safe and pleasant environment for our customers, through the monitoring of Health & Safety systems and the promotion of best practice throughout all tasks. Key Responsibilities Working alongside the Estates Manager, the post holder will undertake the following: Act as a site co-ordinator for on-site works and contractor/client/client representative site visits Manage contractor site access and permits to work for service provider contracts, proactively ensuring the maintenance of sound working relationships and tight standards of financial and contract management. Managing the use of CCTV systems in accordance with data protection legislation, creating links with Council ASB Enforcement and the Police. Liaise with Clients, tenants and leaseholders to ensure compliance Undertake site checks across all common areas of the buildings and estate on a regular basis having regard for state of repair Supervise service contracts and maintaining up-to-date records of all work carried out by contractors. Ensure compliance at all times with operational standards Deputise for the Estates Manager in their absence Safety & Security Ensure that the day-to-day running of the buildings and estate is effective and efficient. Ensure that all personnel complete duties to the highest standard and are well presented. Keep service areas in a clean, tidy and secure condition and control vehicular traffic in these areas. Ensure all accidents and near misses are recorded and attend to any serious incidents that occur. Control and re-order first aid kit supplies ensuring that there are sufficient staff are on site to administer first aid as and when needed. Ensure that fire and health and safety regulations are adhered to in all buildings by inspection, checking the signs, advising on defects, improvements required, etc. Monitor and maintain Health and Safety Records in accordance with the frequency required by the site Health and Safety manual. Walk the public areas on a regular basis throughout the day checking on cleanliness, maintenance, landscaping etc. Ensure compliance with all statutory requirements and codes of practice, health and safety requirements. Liaise with tenants/Leaseholders/Client and the Police in any reported incidents on site. Ensure that all insurance risk control requirements and, where appropriate, recommendations, are undertaken. Ensure that daily checks are undertaken of the common areas of the estate and buildings and that all necessary remedial works are undertaken within a reasonable time period. Where remedial works are required immediately, the area in question must be cordoned off and made safe for all visitors, tenants, etc. Ensure that all health and safety and insurance details are updated and kept on site in respect of the retained contractors. Ensure that Health and Safety policy is complied with at all times. Control and monitor the keys for all common areas in the buildings and any estate serviced areas Enquiries Deal with enquiries by telephone, personal visits from tenants, leaseholders, contractors, the public, or whoever may have reason to make contact. Have an agreed rota with the Estate Manager to be on hand to deal with any 'out of hours' calls. Public Relations Establishing and developing good relations and partnerships with various authorities and local agencies, notably: - Local authority Police Fire brigade Public transport providers Canal & River Trust Promotions/Events Ensure that any promotional activities and events on site are carried out with due care and attention to the health safety and welfare of staff, customers and occupiers. Staff Working with site staff and contractors towards achievement of their goals. Identifying and implementing training and development programs and pursuing suitable training solutions. Ensure that both in house staff and contractors are smart and well presented at all times. To work alongside the Estates Manager to ensure the smooth running of the estate and buildings To cover the role & responsibilities of the Estates Manager in their absence Quality Assurance Devising a training program for all on-site staff, where required Adhering to all quality assurance requirements. Skills, Knowledge and Experience Essential Experience in the provision of maintenance services to a busy environment visited by members of the public. Experience in setting up and administration of detailed record keeping systems. Knowledge and/ or experience managing services to an agreed budget. Able to work on own initiative and meet tight deadlines. Excellent communication skills. Willingness to adopt a flexible approach to working patterns in order to respond to the changing needs of a retail environment. Desirable IOSH/NEBOSH Health & Safety qualifications. Operational experience within the residential sector at supervisory level. Ability to use full range of Microsoft applications inc. Word, Excel, PowerPoint, Outlook. First Aid qualifications. Liaison with Police, Fire and Government Enforcement office. Working Hours - Mon-Fri 08:00-16:00 Salary - £26,000-£28,000 Please see our Benefits Booklet for more information.
Apr 26, 2024
Full time
Purpose of the Role The role of the Assistant Estate Manager is to support the Estate Manager in their role to ensure the overall smooth running of the buildings and estate. This includes supporting in the recruitment and training of site-staff whilst maintaining a safe and pleasant environment for our customers, through the monitoring of Health & Safety systems and the promotion of best practice throughout all tasks. Key Responsibilities Working alongside the Estates Manager, the post holder will undertake the following: Act as a site co-ordinator for on-site works and contractor/client/client representative site visits Manage contractor site access and permits to work for service provider contracts, proactively ensuring the maintenance of sound working relationships and tight standards of financial and contract management. Managing the use of CCTV systems in accordance with data protection legislation, creating links with Council ASB Enforcement and the Police. Liaise with Clients, tenants and leaseholders to ensure compliance Undertake site checks across all common areas of the buildings and estate on a regular basis having regard for state of repair Supervise service contracts and maintaining up-to-date records of all work carried out by contractors. Ensure compliance at all times with operational standards Deputise for the Estates Manager in their absence Safety & Security Ensure that the day-to-day running of the buildings and estate is effective and efficient. Ensure that all personnel complete duties to the highest standard and are well presented. Keep service areas in a clean, tidy and secure condition and control vehicular traffic in these areas. Ensure all accidents and near misses are recorded and attend to any serious incidents that occur. Control and re-order first aid kit supplies ensuring that there are sufficient staff are on site to administer first aid as and when needed. Ensure that fire and health and safety regulations are adhered to in all buildings by inspection, checking the signs, advising on defects, improvements required, etc. Monitor and maintain Health and Safety Records in accordance with the frequency required by the site Health and Safety manual. Walk the public areas on a regular basis throughout the day checking on cleanliness, maintenance, landscaping etc. Ensure compliance with all statutory requirements and codes of practice, health and safety requirements. Liaise with tenants/Leaseholders/Client and the Police in any reported incidents on site. Ensure that all insurance risk control requirements and, where appropriate, recommendations, are undertaken. Ensure that daily checks are undertaken of the common areas of the estate and buildings and that all necessary remedial works are undertaken within a reasonable time period. Where remedial works are required immediately, the area in question must be cordoned off and made safe for all visitors, tenants, etc. Ensure that all health and safety and insurance details are updated and kept on site in respect of the retained contractors. Ensure that Health and Safety policy is complied with at all times. Control and monitor the keys for all common areas in the buildings and any estate serviced areas Enquiries Deal with enquiries by telephone, personal visits from tenants, leaseholders, contractors, the public, or whoever may have reason to make contact. Have an agreed rota with the Estate Manager to be on hand to deal with any 'out of hours' calls. Public Relations Establishing and developing good relations and partnerships with various authorities and local agencies, notably: - Local authority Police Fire brigade Public transport providers Canal & River Trust Promotions/Events Ensure that any promotional activities and events on site are carried out with due care and attention to the health safety and welfare of staff, customers and occupiers. Staff Working with site staff and contractors towards achievement of their goals. Identifying and implementing training and development programs and pursuing suitable training solutions. Ensure that both in house staff and contractors are smart and well presented at all times. To work alongside the Estates Manager to ensure the smooth running of the estate and buildings To cover the role & responsibilities of the Estates Manager in their absence Quality Assurance Devising a training program for all on-site staff, where required Adhering to all quality assurance requirements. Skills, Knowledge and Experience Essential Experience in the provision of maintenance services to a busy environment visited by members of the public. Experience in setting up and administration of detailed record keeping systems. Knowledge and/ or experience managing services to an agreed budget. Able to work on own initiative and meet tight deadlines. Excellent communication skills. Willingness to adopt a flexible approach to working patterns in order to respond to the changing needs of a retail environment. Desirable IOSH/NEBOSH Health & Safety qualifications. Operational experience within the residential sector at supervisory level. Ability to use full range of Microsoft applications inc. Word, Excel, PowerPoint, Outlook. First Aid qualifications. Liaison with Police, Fire and Government Enforcement office. Working Hours - Mon-Fri 08:00-16:00 Salary - £26,000-£28,000 Please see our Benefits Booklet for more information.
Practice Team Assistant JS Legal Recruitment are excited to be working with a leading regional Legal 500 law firm with multiple offices across Essex. Due to continued growth my client is recruiting for an experienced Practice Team Assistant to provide administrative support to the HR team. Duties To provide secretarial administrative support to the HR team Assist the HR team with policies and procedures Health & Safety Arrange for regular maintenance of equipment and internal systems (e.g. heating systems , alarms ,security cameras) Sending out contracts Assembling induction packs Arranging inductions dates and times Organising team lunches Provide reception cover on occasions The Candidate You will be an experienced secretary ideally with a legal background or professional services environment Strong IT skills Excellent written and verbal communication skills essential Good organisation and time management High sense of urgency and ability to work to deadlines Must be able to remain calm under pressure A pro- active ,professional and friendly attitude Be comfortable in dealing with staff at all levels Hours Monday Friday 9.00am 5.00pm Benefits 25 days Annual leave plus Bank Holidays Pension Private Health Death in service Parking Apply Now. Contact Julie Sheridan at JS Legal Recruitment Ltd, quoting reference JSL2293 OR email now your cv or call for a confidential discussion . For more information on other vacancies JS Legal recruitment Ltd are handling please visit our website. All successful applications will be responded to within 7 working days. If you have not been contacted within this timescale your application has been unsuccessful on this occasion.
Apr 26, 2024
Full time
Practice Team Assistant JS Legal Recruitment are excited to be working with a leading regional Legal 500 law firm with multiple offices across Essex. Due to continued growth my client is recruiting for an experienced Practice Team Assistant to provide administrative support to the HR team. Duties To provide secretarial administrative support to the HR team Assist the HR team with policies and procedures Health & Safety Arrange for regular maintenance of equipment and internal systems (e.g. heating systems , alarms ,security cameras) Sending out contracts Assembling induction packs Arranging inductions dates and times Organising team lunches Provide reception cover on occasions The Candidate You will be an experienced secretary ideally with a legal background or professional services environment Strong IT skills Excellent written and verbal communication skills essential Good organisation and time management High sense of urgency and ability to work to deadlines Must be able to remain calm under pressure A pro- active ,professional and friendly attitude Be comfortable in dealing with staff at all levels Hours Monday Friday 9.00am 5.00pm Benefits 25 days Annual leave plus Bank Holidays Pension Private Health Death in service Parking Apply Now. Contact Julie Sheridan at JS Legal Recruitment Ltd, quoting reference JSL2293 OR email now your cv or call for a confidential discussion . For more information on other vacancies JS Legal recruitment Ltd are handling please visit our website. All successful applications will be responded to within 7 working days. If you have not been contacted within this timescale your application has been unsuccessful on this occasion.
An opportunity has arisen for a Commercial Assistant to join the Svella Team Leeds You will be reporting to the Commercial Manager to provide comprehensive support to our commercial operations with the administration of costs, contracts and any other commercial function as required.This role is ideal for candidates that has proven experience within a commercial background and extremely administration confident. Roles & Responsibilities Assist with managing administration tasks, i.e., preparing documents, organising files, scheduling appointments/meetings Processing of invoices through electronic software to both supply chains and customers Compiling and analysis of data, setting up reports and identifying trends Organisation and management of weekly invoice reconciliation through internal systems to ensure management of WIP and ensure timely reconciliations of supply chain payments Contribute to the development and implementation of efficient commercial administration procedures Skills, Knowledge & Experience Required: Fully conversant with Microsoft Office packages A positive approach to work Excellent organisation skills The ability to work well under pressure Excellent communication skills IT literate with good presentation skills Company Benefits Competitive Salary 25 days holiday + bank holidays Private Medical Insurance Perks at work scheme (discount from high street retailers) Free eye test vouchers Free Parking Flexible Working 5% enhanced pension contribution If you have experience within a similar role andvia the link interested in this vacancy please apply via the link
Apr 26, 2024
Full time
An opportunity has arisen for a Commercial Assistant to join the Svella Team Leeds You will be reporting to the Commercial Manager to provide comprehensive support to our commercial operations with the administration of costs, contracts and any other commercial function as required.This role is ideal for candidates that has proven experience within a commercial background and extremely administration confident. Roles & Responsibilities Assist with managing administration tasks, i.e., preparing documents, organising files, scheduling appointments/meetings Processing of invoices through electronic software to both supply chains and customers Compiling and analysis of data, setting up reports and identifying trends Organisation and management of weekly invoice reconciliation through internal systems to ensure management of WIP and ensure timely reconciliations of supply chain payments Contribute to the development and implementation of efficient commercial administration procedures Skills, Knowledge & Experience Required: Fully conversant with Microsoft Office packages A positive approach to work Excellent organisation skills The ability to work well under pressure Excellent communication skills IT literate with good presentation skills Company Benefits Competitive Salary 25 days holiday + bank holidays Private Medical Insurance Perks at work scheme (discount from high street retailers) Free eye test vouchers Free Parking Flexible Working 5% enhanced pension contribution If you have experience within a similar role andvia the link interested in this vacancy please apply via the link
A well-recognised top Legal 500 firm based in Manchester City Centre are looking for a conveyancing Paralegal to join their busy team. You will be expected to have some experience within a conveyancing position to best assist the solicitors within a team. You will also have opportunities to develop and progress within the firm. To be considered for this role, you will need: Minimum 6 to 12 months of Residential Conveyancing experience Assisting a solicitor with caseloads of residential sales and developer plot sales from instruction by the client to completion Preparing file opening forms and amending the initial letters to send to clients. Maintaining a high level of client care and service Having exceptional organisational skills to manage workload Updating solicitors in the team on progression of all matters on a regular basis; Drafting and amending relevant documents, i.e. Contracts, Transfer Deeds; Undertaking various searches for each property Ensuring that requisite documents are signed on completion, i.e. legal charge, declaration of mortgagee(s), transfer deeds; Attending to post completion formalities, undertaking all registrations and dealing with any issues raised as a result; General administration Anti Money Laundering checks Over the last few years the firm have invested in progression awarding a number of training contracts to qualification, should this be where you want to progress next. This is an excellent opportunity for a conveyancing assistant to join a leading firm, gain invaluable experience and further develop their career. The firm offer a competitive salary between 23,000 - 26,000. If you are interested in this opportunity, please contact Sadiyah Raja at Miller Grace Recruitment or apply to be immediately considered.
Apr 26, 2024
Full time
A well-recognised top Legal 500 firm based in Manchester City Centre are looking for a conveyancing Paralegal to join their busy team. You will be expected to have some experience within a conveyancing position to best assist the solicitors within a team. You will also have opportunities to develop and progress within the firm. To be considered for this role, you will need: Minimum 6 to 12 months of Residential Conveyancing experience Assisting a solicitor with caseloads of residential sales and developer plot sales from instruction by the client to completion Preparing file opening forms and amending the initial letters to send to clients. Maintaining a high level of client care and service Having exceptional organisational skills to manage workload Updating solicitors in the team on progression of all matters on a regular basis; Drafting and amending relevant documents, i.e. Contracts, Transfer Deeds; Undertaking various searches for each property Ensuring that requisite documents are signed on completion, i.e. legal charge, declaration of mortgagee(s), transfer deeds; Attending to post completion formalities, undertaking all registrations and dealing with any issues raised as a result; General administration Anti Money Laundering checks Over the last few years the firm have invested in progression awarding a number of training contracts to qualification, should this be where you want to progress next. This is an excellent opportunity for a conveyancing assistant to join a leading firm, gain invaluable experience and further develop their career. The firm offer a competitive salary between 23,000 - 26,000. If you are interested in this opportunity, please contact Sadiyah Raja at Miller Grace Recruitment or apply to be immediately considered.
Infinity Recruitment Consultancy Limited
St. Neots, Cambridgeshire
Are you ready for your next move in your Conveyancing Career? Our successful client, growing client with offices based in St Neots, are seeking an Assistant Case Handler to join them on a permanent full time basis working Monday to Friday, working 9am to 5,30-pm. Responsibilities As an Assistant Case Handler, you will be required to support Case Handlers day to day with various duties to include the following:- • Managing, updating and organising case files • Chasing contracts and enquiries on sales • Liaising with clients, agents and stakeholders • Making outbound calls dealing with inbound queries and enquiries • General administrative support including exchange and completion letters • Post completion administration including setting up completion files Skills required To be considered for the Assistant Case Handler vacancy it is essential that you have:- • Previous conveyancing administrative experience • Excellent communication skills with strong relationship building skills • You will have a keenness to learn and be a great team player with the ability to work on your own initiative Benefits Starting salary depending on experience from £24 to £25k, health insurance, free parking, generous holiday 38 days including bank holiday and Christmas shutdown, training opportunities, along with a genuine route to progress Send your CV now for immediate consideration. Interviews are being held as CV s are reviewed. Infinity Recruitment Consultancy Limited acts as an employment agency for permanent, contract and temporary recruitment. By applying you will be registered as a candidate with Infinity Recruitment Consultancy Limited, your personal data may be added to our database as part of the application process. Our privacy policy is available on our website and explains how we will use your data
Apr 26, 2024
Full time
Are you ready for your next move in your Conveyancing Career? Our successful client, growing client with offices based in St Neots, are seeking an Assistant Case Handler to join them on a permanent full time basis working Monday to Friday, working 9am to 5,30-pm. Responsibilities As an Assistant Case Handler, you will be required to support Case Handlers day to day with various duties to include the following:- • Managing, updating and organising case files • Chasing contracts and enquiries on sales • Liaising with clients, agents and stakeholders • Making outbound calls dealing with inbound queries and enquiries • General administrative support including exchange and completion letters • Post completion administration including setting up completion files Skills required To be considered for the Assistant Case Handler vacancy it is essential that you have:- • Previous conveyancing administrative experience • Excellent communication skills with strong relationship building skills • You will have a keenness to learn and be a great team player with the ability to work on your own initiative Benefits Starting salary depending on experience from £24 to £25k, health insurance, free parking, generous holiday 38 days including bank holiday and Christmas shutdown, training opportunities, along with a genuine route to progress Send your CV now for immediate consideration. Interviews are being held as CV s are reviewed. Infinity Recruitment Consultancy Limited acts as an employment agency for permanent, contract and temporary recruitment. By applying you will be registered as a candidate with Infinity Recruitment Consultancy Limited, your personal data may be added to our database as part of the application process. Our privacy policy is available on our website and explains how we will use your data
My client is a large, accessible, energetic and successful regional law firm that puts their people and clients at the heart of everything they do. They have a new opportunity for a reliable and hardworking individual to join their Conveyancing team. The role is very client focused and the successful candidate will pride themselves on delivering a professional, helpful and friendly service. Key Responsibilities will include: Opening new files and inputting new instructions onto the Case Management system and producing relevant letters and documents Updating the Case Management system in accordance with team procedures as the matter progresses Issuing contracts on sale files and assisting in dealing with replies to enquiries. Ordering searches Dealing with exchanges and related paperwork Setting up completions Issuing Mortgage reports to clients Dealing with incoming post where appropriate Dealing with telephone enquiries where possible Filing, billing, faxing, photocopying, sorting post and archiving General administration duties for the office and firm You will need: 12+ months experience in conveyancing, preferably new build Experience in conveyancing is essential or a similar fast-paced role Proficient IT skills Ability to work under pressure Ability to prioritise workload and meet tight deadlines Literate and numerate Ability to work accurately in accordance with the requirements of the team Ability to deal with enquiries in a customer-friendly and effective manner A flexible and adaptable approach to work Ability to work on own initiative & as part of a team The salary for this role will be based on experience, therefore please indicate your current salary and expectations for this position. If you have the skills and experience please apply by submitting your latest CV now. Job Types: Full-time, Permanent
Apr 26, 2024
Full time
My client is a large, accessible, energetic and successful regional law firm that puts their people and clients at the heart of everything they do. They have a new opportunity for a reliable and hardworking individual to join their Conveyancing team. The role is very client focused and the successful candidate will pride themselves on delivering a professional, helpful and friendly service. Key Responsibilities will include: Opening new files and inputting new instructions onto the Case Management system and producing relevant letters and documents Updating the Case Management system in accordance with team procedures as the matter progresses Issuing contracts on sale files and assisting in dealing with replies to enquiries. Ordering searches Dealing with exchanges and related paperwork Setting up completions Issuing Mortgage reports to clients Dealing with incoming post where appropriate Dealing with telephone enquiries where possible Filing, billing, faxing, photocopying, sorting post and archiving General administration duties for the office and firm You will need: 12+ months experience in conveyancing, preferably new build Experience in conveyancing is essential or a similar fast-paced role Proficient IT skills Ability to work under pressure Ability to prioritise workload and meet tight deadlines Literate and numerate Ability to work accurately in accordance with the requirements of the team Ability to deal with enquiries in a customer-friendly and effective manner A flexible and adaptable approach to work Ability to work on own initiative & as part of a team The salary for this role will be based on experience, therefore please indicate your current salary and expectations for this position. If you have the skills and experience please apply by submitting your latest CV now. Job Types: Full-time, Permanent
We are currently looking to appoint an experienced Executive Assistant/Office Manager in partnership with an SME family run business based in Watford. This role is ideally suited to someone who had proven experience of providing EA support within a varied and dynamic environments, with excellent organisational skills and attention to detail. Salary: 35,000 - 45,000 (DOE) Benefits: 25 days holiday + Statutory, Pension Hours: Monday to Friday 07:30am-4:30pm (office based) Responsibilities & Duties: Positively monitor tasks and actions set for Directors and ensure nothing is overlooked (responding to emails, and taking calls) Plan, prepare and circulate agenda for meetings chaired by Directors, and also be present to take minutes Prepare and edit presentations and correspondence Liaise with staff at all levels on behalf of Directors Attend staff 1:1's, take notes, administer the actions, follow up and ensure implementation Prepare performance reports for Directors, liaising with internal departments to collate the correct information Look after H&S and compliance for the company, ensuring documentation is kept up to date Manage HR Administration procedures and systems - including offer letters/contracts and managing staff holidays General company administration Manage Directors travel arrangements (limited) Requirements Proven experience as an Executive Assistant within an SME environment Ability to work well autonomously Good task and time management skills - to be able to work to deadlines High levels of integrity - dealing with confidential information Flexible and willing to go the extra mile for colleagues Approachable and able to work under pressure Pro-active nature, with initiative MS Office & Outlook experience (Outlook, Excel, Presentations are key) Benefits Training & Future Options: At their company, they are committed to providing ongoing training and development opportunities to help you excel in your role. Future progression within the company may be available based on organisational needs.
Apr 26, 2024
Full time
We are currently looking to appoint an experienced Executive Assistant/Office Manager in partnership with an SME family run business based in Watford. This role is ideally suited to someone who had proven experience of providing EA support within a varied and dynamic environments, with excellent organisational skills and attention to detail. Salary: 35,000 - 45,000 (DOE) Benefits: 25 days holiday + Statutory, Pension Hours: Monday to Friday 07:30am-4:30pm (office based) Responsibilities & Duties: Positively monitor tasks and actions set for Directors and ensure nothing is overlooked (responding to emails, and taking calls) Plan, prepare and circulate agenda for meetings chaired by Directors, and also be present to take minutes Prepare and edit presentations and correspondence Liaise with staff at all levels on behalf of Directors Attend staff 1:1's, take notes, administer the actions, follow up and ensure implementation Prepare performance reports for Directors, liaising with internal departments to collate the correct information Look after H&S and compliance for the company, ensuring documentation is kept up to date Manage HR Administration procedures and systems - including offer letters/contracts and managing staff holidays General company administration Manage Directors travel arrangements (limited) Requirements Proven experience as an Executive Assistant within an SME environment Ability to work well autonomously Good task and time management skills - to be able to work to deadlines High levels of integrity - dealing with confidential information Flexible and willing to go the extra mile for colleagues Approachable and able to work under pressure Pro-active nature, with initiative MS Office & Outlook experience (Outlook, Excel, Presentations are key) Benefits Training & Future Options: At their company, they are committed to providing ongoing training and development opportunities to help you excel in your role. Future progression within the company may be available based on organisational needs.
Pyramid8 are currently working closely with our new client based in Bradford. Our client is a well established professional firm Due to expansion our client is now looking to recruit a full time Residential Conveyancing Assistant to work full time Monday to Friday 35 hours per week 09:00-17:00. Summary of the role To provide administrative support to the Conveyancing team to assist them in the process of a varied caseload of sale and purchase transactions. The role: Opening new files and inputting new instructions onto the Case Management system (Leap) and producing the relevant letters, emails, and documents Processing client instructions, ID, proof of address and source of funds in line with the firms AML protocol Updating the Case Management system in accordance with department procedures as the matter progresses including client and lender portals Issuing contracts on sale files and assisting in dealing with replies to enquiries raised by a buyer s solicitor Ordering searches Dealing with exchanges and related paperwork Setting up and dealing with sale and purchase completions to include pre completion search requests and certificate of title submissions. Obtaining redemption figures on sale files. Issuing Mortgage reports to clients Issuing Search reports to clients Dealing with incoming post where appropriate Dealing with client and estate agents telephone enquiries where experience allows Filing, billing, photocopying, and file closing as required General administration duties for the department as required The candidate: Experience is essential with ideally 3 years experience gained within a residential conveyancing department. Proficient IT skills with experience of a case management system, lender, and Land Registry Portals. Literate and numerate Ability to work accurately in accordance with the requirements of the team Ability to deal with enquiries in a customer-friendly and effective manner Ability to work under pressure Ability to prioritise workload and meet tight deadlines A flexible and adaptable approach to work Ability to work on own initiative & as part of a team If you would like to work a professional firm, please forward your up to date CV for consideration
Apr 26, 2024
Full time
Pyramid8 are currently working closely with our new client based in Bradford. Our client is a well established professional firm Due to expansion our client is now looking to recruit a full time Residential Conveyancing Assistant to work full time Monday to Friday 35 hours per week 09:00-17:00. Summary of the role To provide administrative support to the Conveyancing team to assist them in the process of a varied caseload of sale and purchase transactions. The role: Opening new files and inputting new instructions onto the Case Management system (Leap) and producing the relevant letters, emails, and documents Processing client instructions, ID, proof of address and source of funds in line with the firms AML protocol Updating the Case Management system in accordance with department procedures as the matter progresses including client and lender portals Issuing contracts on sale files and assisting in dealing with replies to enquiries raised by a buyer s solicitor Ordering searches Dealing with exchanges and related paperwork Setting up and dealing with sale and purchase completions to include pre completion search requests and certificate of title submissions. Obtaining redemption figures on sale files. Issuing Mortgage reports to clients Issuing Search reports to clients Dealing with incoming post where appropriate Dealing with client and estate agents telephone enquiries where experience allows Filing, billing, photocopying, and file closing as required General administration duties for the department as required The candidate: Experience is essential with ideally 3 years experience gained within a residential conveyancing department. Proficient IT skills with experience of a case management system, lender, and Land Registry Portals. Literate and numerate Ability to work accurately in accordance with the requirements of the team Ability to deal with enquiries in a customer-friendly and effective manner Ability to work under pressure Ability to prioritise workload and meet tight deadlines A flexible and adaptable approach to work Ability to work on own initiative & as part of a team If you would like to work a professional firm, please forward your up to date CV for consideration
Are you an organised and proactive individual looking to kick-start your career as an Assistant Office Manager? Our client, a small, specialist business in need of administrative support, is seeking a talented individual to join their team. This is a fantastic opportunity for someone who is ready to take on a challenging and varied role in a fast-paced environment. Responsibilities: Assist with office management duties, including paying invoices and updating spreadsheets. Input timesheets and generate reports from the time recording system. Produce invoices and reconcile sales ledger on a regular basis. Handle VAT returns and ensure they are filed accurately. Manage the day-to-day operations of the office, including insurance and facilities management. Negotiate contracts with suppliers, ensuring cost-effective solutions. Maintain an up-to-date client database. As an Assistant Office Manager, you will also take on administrative duties, providing essential support to the team: Answer and redirect phone calls, taking messages as necessary. Handle incoming and outgoing mail and prepare client letters. Perform necessary client checks on various systems. Manage the inbox and schedule for senior staff members. Conduct research and assist with document preparation. Coordinate meetings and attend as required. Take care of general office administration tasks, such as ordering supplies and archiving documents. Requirements: Excellent organisational and time management skills. Strong attention to detail and the ability to prioritise tasks effectively. Proficient in Microsoft Office Suite and other relevant software. Excellent communication and interpersonal skills. Previous experience in a similar administrative role would be an advantage. A proactive and positive attitude, with the ability to work well under pressure. In return, our client offers a salary range of 23,000 to 25,000 per year, as well as a supportive and friendly working environment. This is a permanent, full-time position, providing stability and room for growth within the organisation. If you are ready to step into a challenging and rewarding role as an Assistant Office Manager, apply now with your updated CV. Join our client's team and make a valuable contribution to their success. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 26, 2024
Full time
Are you an organised and proactive individual looking to kick-start your career as an Assistant Office Manager? Our client, a small, specialist business in need of administrative support, is seeking a talented individual to join their team. This is a fantastic opportunity for someone who is ready to take on a challenging and varied role in a fast-paced environment. Responsibilities: Assist with office management duties, including paying invoices and updating spreadsheets. Input timesheets and generate reports from the time recording system. Produce invoices and reconcile sales ledger on a regular basis. Handle VAT returns and ensure they are filed accurately. Manage the day-to-day operations of the office, including insurance and facilities management. Negotiate contracts with suppliers, ensuring cost-effective solutions. Maintain an up-to-date client database. As an Assistant Office Manager, you will also take on administrative duties, providing essential support to the team: Answer and redirect phone calls, taking messages as necessary. Handle incoming and outgoing mail and prepare client letters. Perform necessary client checks on various systems. Manage the inbox and schedule for senior staff members. Conduct research and assist with document preparation. Coordinate meetings and attend as required. Take care of general office administration tasks, such as ordering supplies and archiving documents. Requirements: Excellent organisational and time management skills. Strong attention to detail and the ability to prioritise tasks effectively. Proficient in Microsoft Office Suite and other relevant software. Excellent communication and interpersonal skills. Previous experience in a similar administrative role would be an advantage. A proactive and positive attitude, with the ability to work well under pressure. In return, our client offers a salary range of 23,000 to 25,000 per year, as well as a supportive and friendly working environment. This is a permanent, full-time position, providing stability and room for growth within the organisation. If you are ready to step into a challenging and rewarding role as an Assistant Office Manager, apply now with your updated CV. Join our client's team and make a valuable contribution to their success. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Our client is a family run business that specialise in the installation of hygienic coatings, cladding & paint. Their key clients span a wide range of sectors, inclusive of public health, Industrial, Leisure, Education & retail. They have more than 30 years industry experience and have established themselves as a leader within the trade. Due to increased demand for their services, they're looking to bring a Commercial Assistant into the team to assist with the management of their key accounts and commercial requirements. As a Commercial Assistant, you will play a vital role in supporting the commercial and project delivery teams. This dynamic position requires a detail-oriented individual with strong organisational skills, excellent communication abilities, and a keen understanding of key account management and project coordination. Key Responsibilities - Commercial Assistant Cultivate and maintain strong relationships with key clients. Serve as the primary point of contact for client enquiries and support their needs effectively. Collaborate with the sales and project teams to ensure client satisfaction and address any concerns promptly. Work closely with the estimating department to prepare accurate and timely quotations for clients - this includes doing take-offs. Coordinate with various teams to gather necessary information for comprehensive and competitive proposals. Review and analyse client documents, contracts, and specifications to ensure alignment with project requirements. Communicate any discrepancies or necessary clarifications to the relevant stakeholders. Provide administrative support to project delivery teams, ensuring smooth project execution. Assist in the preparation of project documentation, reports, and presentations as needed. Coordinate the allocation of works to project teams, considering resource availability and project timelines. Manage the booking of accommodation for project personnel, ensuring logistics are well-organised and cost-effective. Work closely with suppliers to ensure timely and cost-effective procurement of materials and services. Position Requirements - Commercial Assistant Proven experience in a similar role, preferably within the construction industry. Strong organisational and multitasking skills with an ability to meet tight deadlines. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite. What's in it for you? £25,000 - £30,000 basic salary Company pension Holiday package Opportunity to progress within the role and join a collaborative, family run business. Please be aware this job description is a general overview and subject to change as per our clients' needs Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to your application.
Apr 26, 2024
Full time
Our client is a family run business that specialise in the installation of hygienic coatings, cladding & paint. Their key clients span a wide range of sectors, inclusive of public health, Industrial, Leisure, Education & retail. They have more than 30 years industry experience and have established themselves as a leader within the trade. Due to increased demand for their services, they're looking to bring a Commercial Assistant into the team to assist with the management of their key accounts and commercial requirements. As a Commercial Assistant, you will play a vital role in supporting the commercial and project delivery teams. This dynamic position requires a detail-oriented individual with strong organisational skills, excellent communication abilities, and a keen understanding of key account management and project coordination. Key Responsibilities - Commercial Assistant Cultivate and maintain strong relationships with key clients. Serve as the primary point of contact for client enquiries and support their needs effectively. Collaborate with the sales and project teams to ensure client satisfaction and address any concerns promptly. Work closely with the estimating department to prepare accurate and timely quotations for clients - this includes doing take-offs. Coordinate with various teams to gather necessary information for comprehensive and competitive proposals. Review and analyse client documents, contracts, and specifications to ensure alignment with project requirements. Communicate any discrepancies or necessary clarifications to the relevant stakeholders. Provide administrative support to project delivery teams, ensuring smooth project execution. Assist in the preparation of project documentation, reports, and presentations as needed. Coordinate the allocation of works to project teams, considering resource availability and project timelines. Manage the booking of accommodation for project personnel, ensuring logistics are well-organised and cost-effective. Work closely with suppliers to ensure timely and cost-effective procurement of materials and services. Position Requirements - Commercial Assistant Proven experience in a similar role, preferably within the construction industry. Strong organisational and multitasking skills with an ability to meet tight deadlines. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite. What's in it for you? £25,000 - £30,000 basic salary Company pension Holiday package Opportunity to progress within the role and join a collaborative, family run business. Please be aware this job description is a general overview and subject to change as per our clients' needs Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to your application.
Sales Progressor - Investor Services Executive If you are an organised and tenacious individual with administrative experience looking for their first step into a global business with real career development opportunities then read on We are looking for an intelligent and driven individual who ideally has a minimum of a years experience delivering roles such as; Sales Administration, Conveyancing Assistant, Sales Progressor or have a strong admin experience and are looking for a new opportunity where you can play a vital part in the pre-sales process (back-end administration) involved in the sale of investment property then we could have the perfect role for you. Our client is a leading global investment property organisation with offices in Manchester, Dubai, Hong Kong and Shanghai. They sell high-end investment property in the UK and overseas in carefully selected locations, to offer their customers the strongest investment opportunities. A UK property specialist, our client is one of Europe's leading property investment companies and has sold thousands of properties worldwide to customers in more than 100 countries, making them one of the UK's largest sellers of overseas property. In line with their plans for growth they are currently seeking a passionate, organised and committed Investor Services Executive to work with their UK offices. Reporting to the Operational Management in Dubai, you will be responsible for the administrative process involved after an investment property has been purchased including the property conveyancing process with customers from the point of sale through to the exchange of contracts on UK property deals. Key Responsibilities: Manage the sales progression process from exchange of contracts though to legal completion, ensuring a smooth and efficient transaction. Liaise with solicitors, mortgage brokers, surveyors and other professionals involved in the sales process, ensuring that all parties are up to date with the progress of the sale. Keep buyers informed of progress throughout the sales process, providing regular updates and answering any questions they may have. Ensure all legal documentation is completed accurately and in a timely manner. Deal with any issues or problems that may arise during the sales process, finding solutions and keeping all parties informed. Maintain accurate and up-to-date records, ensuring that all data is entered onto our CRM database. Liaise with the sales team and build internal relationships. Ensure that all paperwork and documentation is completed accurately and on time. Assist the sales team with the preparation of sales materials and presentations. Provide excellent customer service at all times, ensuring that buyers receive a high level of service and care throughout the sales process. Key Skills: Excellent communication and interpersonal skills. Highly organised with excellent attention to detail. Ability to work under pressure and to tight deadlines. Strong problem-solving skills and ability to find solutions quickly. Knowledge of the legal and regulatory framework of the property industry is an advantage. Proficient in Microsoft Office and other relevant software applications. Excellent customer service skills. Salary: 25,000 - 27,000 DOE + bonus + Benefits Due to expected large volume of applications we will, unfortunately not be able to respond to every applicant
Apr 26, 2024
Full time
Sales Progressor - Investor Services Executive If you are an organised and tenacious individual with administrative experience looking for their first step into a global business with real career development opportunities then read on We are looking for an intelligent and driven individual who ideally has a minimum of a years experience delivering roles such as; Sales Administration, Conveyancing Assistant, Sales Progressor or have a strong admin experience and are looking for a new opportunity where you can play a vital part in the pre-sales process (back-end administration) involved in the sale of investment property then we could have the perfect role for you. Our client is a leading global investment property organisation with offices in Manchester, Dubai, Hong Kong and Shanghai. They sell high-end investment property in the UK and overseas in carefully selected locations, to offer their customers the strongest investment opportunities. A UK property specialist, our client is one of Europe's leading property investment companies and has sold thousands of properties worldwide to customers in more than 100 countries, making them one of the UK's largest sellers of overseas property. In line with their plans for growth they are currently seeking a passionate, organised and committed Investor Services Executive to work with their UK offices. Reporting to the Operational Management in Dubai, you will be responsible for the administrative process involved after an investment property has been purchased including the property conveyancing process with customers from the point of sale through to the exchange of contracts on UK property deals. Key Responsibilities: Manage the sales progression process from exchange of contracts though to legal completion, ensuring a smooth and efficient transaction. Liaise with solicitors, mortgage brokers, surveyors and other professionals involved in the sales process, ensuring that all parties are up to date with the progress of the sale. Keep buyers informed of progress throughout the sales process, providing regular updates and answering any questions they may have. Ensure all legal documentation is completed accurately and in a timely manner. Deal with any issues or problems that may arise during the sales process, finding solutions and keeping all parties informed. Maintain accurate and up-to-date records, ensuring that all data is entered onto our CRM database. Liaise with the sales team and build internal relationships. Ensure that all paperwork and documentation is completed accurately and on time. Assist the sales team with the preparation of sales materials and presentations. Provide excellent customer service at all times, ensuring that buyers receive a high level of service and care throughout the sales process. Key Skills: Excellent communication and interpersonal skills. Highly organised with excellent attention to detail. Ability to work under pressure and to tight deadlines. Strong problem-solving skills and ability to find solutions quickly. Knowledge of the legal and regulatory framework of the property industry is an advantage. Proficient in Microsoft Office and other relevant software applications. Excellent customer service skills. Salary: 25,000 - 27,000 DOE + bonus + Benefits Due to expected large volume of applications we will, unfortunately not be able to respond to every applicant
Job Title: Receptionist / Front of House Assistant Location: Christchurch, BH23 2UG Salary: 12.00 per hour Job Type: Part Time (12 hrs per week - 10 am to 4 pm Saturday and Sunday), Permanent We have a fantastic opportunity for a highly organised Receptionist / Front of House Assistant. The Role: You will provide front of house duties as well as operational support to the Care Home Manager at our luxury Fairmile Grange Care Home in Christchurch. As a Part Time Receptionist / Front of House Assistant you will ensure that our residents and staff are looked after in a professional manner which assists the Care Home Manager in achieving the businesses aims & objectives and contributes to the smooth running of the Home. This is a busy yet rewarding role where you will see all the moving parts of how our homes operate. Your duties will include: Be the first point of contact in the reception foyer, you will ensure that all visitors to the home receive a warm welcome Handle incoming calls professionally Set up new contracts and prepare paperwork for new resident admissions Sort, file and deliver incoming post for residents and for the home in general Coordinate doctors' appointments Responsible for petty cash and generating financial reports Additional administrative duties to support the home About You: Computer literate and a competent user of IT systems Understand office systems and procedures Effective listening, verbal and written communication skills Be resilient and able to keep calm under pressure Prior experience in a similar role What You Need to Succeed: We believe brilliant care starts with brilliant people. We are looking for individuals that share in our values to help us make every day extraordinary. We want our staff to bring the following to their role: Joy - create a ripple of happiness in the Home with your smile Spontaneity - go with the flow; no two days are ever the same Creative - find thoughtful and imaginative ways to connect with each resident The feeling of being part of a family - offering a shoulder to lean on and a friendly ear to comfort What You'll Get in Return: We want you to feel happy and valued at work. As such we provide: 12.00 per hour Free meals every shift Paid breaks Recognition and Rewards programme Refer A Friend Reward scheme Long Service Awards Induction programme Genuine opportunities for career progression Learning & Development: We provide you with a personalised training plan, tailored to your individual needs Equal Opportunity Employer: Fairmile Grange is an equal opportunity employer that celebrates diversity and are committed to creating an inclusive environment for all employees. All applicants will receive consideration for employment without regard to any other protected characteristic under applicable law. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Receptionist, Administrator, Admin, Administrative Assistant, Secretary, Support Administrator, Company Receptionist, Customer Support, Client Service may also be considered for this role.
Apr 26, 2024
Full time
Job Title: Receptionist / Front of House Assistant Location: Christchurch, BH23 2UG Salary: 12.00 per hour Job Type: Part Time (12 hrs per week - 10 am to 4 pm Saturday and Sunday), Permanent We have a fantastic opportunity for a highly organised Receptionist / Front of House Assistant. The Role: You will provide front of house duties as well as operational support to the Care Home Manager at our luxury Fairmile Grange Care Home in Christchurch. As a Part Time Receptionist / Front of House Assistant you will ensure that our residents and staff are looked after in a professional manner which assists the Care Home Manager in achieving the businesses aims & objectives and contributes to the smooth running of the Home. This is a busy yet rewarding role where you will see all the moving parts of how our homes operate. Your duties will include: Be the first point of contact in the reception foyer, you will ensure that all visitors to the home receive a warm welcome Handle incoming calls professionally Set up new contracts and prepare paperwork for new resident admissions Sort, file and deliver incoming post for residents and for the home in general Coordinate doctors' appointments Responsible for petty cash and generating financial reports Additional administrative duties to support the home About You: Computer literate and a competent user of IT systems Understand office systems and procedures Effective listening, verbal and written communication skills Be resilient and able to keep calm under pressure Prior experience in a similar role What You Need to Succeed: We believe brilliant care starts with brilliant people. We are looking for individuals that share in our values to help us make every day extraordinary. We want our staff to bring the following to their role: Joy - create a ripple of happiness in the Home with your smile Spontaneity - go with the flow; no two days are ever the same Creative - find thoughtful and imaginative ways to connect with each resident The feeling of being part of a family - offering a shoulder to lean on and a friendly ear to comfort What You'll Get in Return: We want you to feel happy and valued at work. As such we provide: 12.00 per hour Free meals every shift Paid breaks Recognition and Rewards programme Refer A Friend Reward scheme Long Service Awards Induction programme Genuine opportunities for career progression Learning & Development: We provide you with a personalised training plan, tailored to your individual needs Equal Opportunity Employer: Fairmile Grange is an equal opportunity employer that celebrates diversity and are committed to creating an inclusive environment for all employees. All applicants will receive consideration for employment without regard to any other protected characteristic under applicable law. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Receptionist, Administrator, Admin, Administrative Assistant, Secretary, Support Administrator, Company Receptionist, Customer Support, Client Service may also be considered for this role.
Job Title: Residential Conveyancing AssistantSalary: Up to £25,000Location: Huddersfield (hybrid working)Contract: Full Time, PermanentAbout the Firm & role:Our client is an award-winning firm of solicitors with a national reputation. They are passionate about making a difference to peoples' lives by being innovative and forward-thinking. Their residential teams have a friendly and professional approach, always striving to meet the highest possible standards for the residential conveyancing process.With a strong client base, this is a fantastic opportunity for an experienced conveyancing assistant to join an established and supportive team at this firms Huddersfield office. You will work alongside senior and junior fee earners and be a key point of contact for clients.Your responsibilities will include: Setting up and dealing with completions. Chasing exchange of contracts. Corresponding with third parties and clients. Digital dictation Using the case management system Document management and creation. Handling client telephone calls, enquiries and requests. Dealing with incoming emails and post and replying to correspondence as appropriate. The organisation will offer you the following employment benefits package: 26 days holiday including Birthdays off + Bank holidays Pension Buy and sell holiday scheme Various paid for staff events About you: Residential conveyancing experience is essential- ideally 18 months + Good telephone manner. Good typing skills and use of digital dictation. Highly motivated. Highly organised. Willingness to take on new tasks. Proactive and using initiative. Efficient. Able to prioritise workloads. How to apply:If this vacancy interests you, please click the apply button. Alternatively, if you would like to discuss with Ross Roberts who is managing this vacancy, call for a confidential discussion.Are you wanting to review additional career opportunities? Visit our jobs page at
Apr 26, 2024
Full time
Job Title: Residential Conveyancing AssistantSalary: Up to £25,000Location: Huddersfield (hybrid working)Contract: Full Time, PermanentAbout the Firm & role:Our client is an award-winning firm of solicitors with a national reputation. They are passionate about making a difference to peoples' lives by being innovative and forward-thinking. Their residential teams have a friendly and professional approach, always striving to meet the highest possible standards for the residential conveyancing process.With a strong client base, this is a fantastic opportunity for an experienced conveyancing assistant to join an established and supportive team at this firms Huddersfield office. You will work alongside senior and junior fee earners and be a key point of contact for clients.Your responsibilities will include: Setting up and dealing with completions. Chasing exchange of contracts. Corresponding with third parties and clients. Digital dictation Using the case management system Document management and creation. Handling client telephone calls, enquiries and requests. Dealing with incoming emails and post and replying to correspondence as appropriate. The organisation will offer you the following employment benefits package: 26 days holiday including Birthdays off + Bank holidays Pension Buy and sell holiday scheme Various paid for staff events About you: Residential conveyancing experience is essential- ideally 18 months + Good telephone manner. Good typing skills and use of digital dictation. Highly motivated. Highly organised. Willingness to take on new tasks. Proactive and using initiative. Efficient. Able to prioritise workloads. How to apply:If this vacancy interests you, please click the apply button. Alternatively, if you would like to discuss with Ross Roberts who is managing this vacancy, call for a confidential discussion.Are you wanting to review additional career opportunities? Visit our jobs page at
Are you looking for a new role that is fast paced and rewarding, working for one on Manchesters most prestigious organisations? This role will be is an Operations Executive Assistant, working in a very similar role to that of a PA or EA for a head of department and senior leadership team. This role will be initially a temporary position but could lead to permanent within a great organisation that offers hybrid working and fantastic career opportunities What will you be doing as an Operations Executive Assistant? Operations and Executive support to the head of the department First point of contact for the head of and other senior managers Diary management Meeting organisation including delegate attendees, catering and minutes Manging priorities and deadlines Ensuring all approvals are received by the head of department and action appropriately Admin support across the Microsoft packages Managing internal admin processes in line with staff contracts and purchasing request We would LOVE to hear from you if you have the following skills and experience : Previous experience within a similar PA or EA or Senior Admin role Experience of supporting a senior leader or executive Previous experience managing diaries and working to deadlines Excellent understanding of the MS office suit What will you get in return for your work as a Support Reception Assistant? Hourly pay rate of GBP14.53p/h Mon-Friday 8.00-4.00pm hybrid working up to 3 days a week from home and flexible hours to suit Weekly pay Immediate start Long term permanent opportunities If this sounds like a role you will LOVE, please send your CV to us today! We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our Website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Are you on Facebook? Consider following our Facebook page as this is the first place where we post the most up to date vacancies, along with CV tips, interview techniques and so much more. Check us out on Facebook. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.
Apr 26, 2024
Full time
Are you looking for a new role that is fast paced and rewarding, working for one on Manchesters most prestigious organisations? This role will be is an Operations Executive Assistant, working in a very similar role to that of a PA or EA for a head of department and senior leadership team. This role will be initially a temporary position but could lead to permanent within a great organisation that offers hybrid working and fantastic career opportunities What will you be doing as an Operations Executive Assistant? Operations and Executive support to the head of the department First point of contact for the head of and other senior managers Diary management Meeting organisation including delegate attendees, catering and minutes Manging priorities and deadlines Ensuring all approvals are received by the head of department and action appropriately Admin support across the Microsoft packages Managing internal admin processes in line with staff contracts and purchasing request We would LOVE to hear from you if you have the following skills and experience : Previous experience within a similar PA or EA or Senior Admin role Experience of supporting a senior leader or executive Previous experience managing diaries and working to deadlines Excellent understanding of the MS office suit What will you get in return for your work as a Support Reception Assistant? Hourly pay rate of GBP14.53p/h Mon-Friday 8.00-4.00pm hybrid working up to 3 days a week from home and flexible hours to suit Weekly pay Immediate start Long term permanent opportunities If this sounds like a role you will LOVE, please send your CV to us today! We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our Website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Are you on Facebook? Consider following our Facebook page as this is the first place where we post the most up to date vacancies, along with CV tips, interview techniques and so much more. Check us out on Facebook. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.