Position: Executive Assistant Contract: Permanent Location: West London Hours: Hybrid 2 days working from home, Full-time, Mon-Fri Salary: 55,000 - 60,000 per annum Our client is an Investment company, based in West London and are looking for an Executive Assistant to join their team on a permanent basis! As an Executive Assistant, you will be providing a high standard of executive and personal assistance to the CEO of the company. The Executive Assistant will work to provide proactive executive and administrative support to the CEO with the aim of enhancing efficiencies and conserving time. The successful candidate will be adept at juggling multiple priorities and tasks with the highest level of discretion and will have a meticulous eye for detail. Benefits: Life Assurance Private Medical Insurance for self and family Dental Insurance for self and family Income Protection Pension Scheme 25 days holiday Discretionary Bonus Duties: - Efficient diary and calendar management, including planning and scheduling meetings and calls, maintaining shared calendars and coordinating attendance at external events as required - Provision of an effective gatekeeper service through the screening of calls and management of CEO's time and other correspondence as required - Coordination of extensive travel arrangements and itineraries, including but not limited to flight bookings, visa requirements and hotel bookings - Preparation of CEO budget and processing of expenses - Provision of executive and administrative support including but not limited to the monitoring and updating of internal knowledgebase system and company structures - Managing and coordinating ad-hoc projects, including but not limited to office related matters - The provision of support for personal matters including travel, household and other ad-hoc areas will also be required - Working with the Office Manager and providing cover or support where necessary Requirements: - A minimum of 5 years of relevant PA experience, including experience at Board Level - A degree in a business-related subject would be desirable - Highly organised with the ability to manage and prioritise workload effectively - An ability to handle confidential and sensitive information with the highest level of discretion and integrity - An ability to plan ahead and anticipate events, combined with a solutions-focused approach to tasks and projects - Excellent verbal and written communication skills with a professional telephone manner - Logical problem-solving skills - Excellent Word, Excel and Powerpoint skills - An approachable individual, with a proactive 'can-do' attitude and ability to work under pressure If this role is of interest to you please do not hesitate to apply for immediate consideration. Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful. Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
Apr 28, 2024
Full time
Position: Executive Assistant Contract: Permanent Location: West London Hours: Hybrid 2 days working from home, Full-time, Mon-Fri Salary: 55,000 - 60,000 per annum Our client is an Investment company, based in West London and are looking for an Executive Assistant to join their team on a permanent basis! As an Executive Assistant, you will be providing a high standard of executive and personal assistance to the CEO of the company. The Executive Assistant will work to provide proactive executive and administrative support to the CEO with the aim of enhancing efficiencies and conserving time. The successful candidate will be adept at juggling multiple priorities and tasks with the highest level of discretion and will have a meticulous eye for detail. Benefits: Life Assurance Private Medical Insurance for self and family Dental Insurance for self and family Income Protection Pension Scheme 25 days holiday Discretionary Bonus Duties: - Efficient diary and calendar management, including planning and scheduling meetings and calls, maintaining shared calendars and coordinating attendance at external events as required - Provision of an effective gatekeeper service through the screening of calls and management of CEO's time and other correspondence as required - Coordination of extensive travel arrangements and itineraries, including but not limited to flight bookings, visa requirements and hotel bookings - Preparation of CEO budget and processing of expenses - Provision of executive and administrative support including but not limited to the monitoring and updating of internal knowledgebase system and company structures - Managing and coordinating ad-hoc projects, including but not limited to office related matters - The provision of support for personal matters including travel, household and other ad-hoc areas will also be required - Working with the Office Manager and providing cover or support where necessary Requirements: - A minimum of 5 years of relevant PA experience, including experience at Board Level - A degree in a business-related subject would be desirable - Highly organised with the ability to manage and prioritise workload effectively - An ability to handle confidential and sensitive information with the highest level of discretion and integrity - An ability to plan ahead and anticipate events, combined with a solutions-focused approach to tasks and projects - Excellent verbal and written communication skills with a professional telephone manner - Logical problem-solving skills - Excellent Word, Excel and Powerpoint skills - An approachable individual, with a proactive 'can-do' attitude and ability to work under pressure If this role is of interest to you please do not hesitate to apply for immediate consideration. Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful. Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
Title of Position Customer Service Executive Main Place of Work Wanzl UK Europa House, Heathcote Lane, Warwick CV34 6SP Reporting to Account Manager/Client delivery manager Hours of Work Monday to Friday 37.5 hours per week (Lunch additional) Company overview The Wanzl Group is a recognised global leader for the supply of retail equipment and services across the Logistics Industry and retail sector. The Wanzl UK Group of companies is the largest subsidiary of Wanzl turning over circa £80m annually & currently employs circa 700 staff throughout the UK & Republic of Ireland. Job Description As Customer Service Executive, you will act for a nominated customer and manage allocated accounts ensuring delivery of goods and services to optimise quality of service, business growth and high levels of customer satisfaction. You will be responsible for providing an end to end service from taking requests from customers for product or service, to co-ordinating the activities of the all internal resource to deliver the customers solution on time and to expectation. Key Responsibilities To forecast, manage and control reasonable and appropriate levels of equipment stock availability, from both a Wanzl and Customer perspective using the company ERP system to plan demand. To ensure that Customer stores are supplied with the correct equipment necessary for normal operational purposes. To ensure that all aspects of our service delivery are aligned. Including working with the systems provided and in collaboration with other colleagues, to ensure that scheduling of any purchased parts, internal manufacture and installation teams are aligned with contractual requirements, to ensure right first time using the company ERP systems. Provide accurate commercial account reports on sales orders, stock and debt status. Regular review of key business activity programmes and implementing action plans to ensure that equipment availability is maximised to support New Stores, Refits, Top Ups, Peak Trading and specific Projects. Hold regular operational contact / meetings with the Customer management teams at varying levels of seniority. Involving the Wanzl Operational team where appropriate to support. Establishing and maintaining close operational relationships with Finance and Buying team in the Customer to ensure that there is a smooth flow to equipment supply, budgets are managed effectively and that account payments are up to date to prevent any potential interruption to equipment supplies, Pro- actively producing and communicating / uploading of management reports to demonstrate compliance and performance of agreed customer KP To establish and manage relationships across all functions within Wanzl UK to ensure that customer needs are delivered on time and accurately by working together to achieve right first time delivery of goods and services Manage administration resource appropriately to ensure that workflow such as order processing and invoicing is prompt and accurate Identify areas of improvement and work cross functionally to implement continuous improvement. To understand and support strategy, tactics, sales plans and profit targets to meet and achieve the company product and customer mix targets within the Customer account. To achieve individual personal objectives in line with profit centre strategies and overall company strategy. To identify and build close business relationships with key decision making personnel within the Customer. To proactively identify business risks. Skills and experience Requirements: Proven track record of relationship building with internal and external Customers and delivering great Customer Service in project based role Previous work experience in one or more roles, sales Administration, procurement, operational admin/ planning, warehouse/ logistics administration, general office administration. Self-motivated, organised, calm, accurate, confident and a clear communicator. Ability to be proactive in identifying customer needs and delivering new business opportunities within a Key Account. Ability to engage internal team support (Purchasing, production, Distribution, Installation etc.) to satisfy customer needs Computer literate with a good demonstrated level of competence with Excel and other Microsoft packages Ability to Drive Flexibility Your attention is drawn to the fact that in some cases particular duties and responsibilities are difficult to define in detail and may vary from time to time without changing the general character of the duties and level of responsibilities entailed. In addition, it is a requirement of all employees that they accept elements of flexibility in duties and responsibilities and when necessary interchange within the Group which will meet the changing needs and demands of the service.
Apr 28, 2024
Full time
Title of Position Customer Service Executive Main Place of Work Wanzl UK Europa House, Heathcote Lane, Warwick CV34 6SP Reporting to Account Manager/Client delivery manager Hours of Work Monday to Friday 37.5 hours per week (Lunch additional) Company overview The Wanzl Group is a recognised global leader for the supply of retail equipment and services across the Logistics Industry and retail sector. The Wanzl UK Group of companies is the largest subsidiary of Wanzl turning over circa £80m annually & currently employs circa 700 staff throughout the UK & Republic of Ireland. Job Description As Customer Service Executive, you will act for a nominated customer and manage allocated accounts ensuring delivery of goods and services to optimise quality of service, business growth and high levels of customer satisfaction. You will be responsible for providing an end to end service from taking requests from customers for product or service, to co-ordinating the activities of the all internal resource to deliver the customers solution on time and to expectation. Key Responsibilities To forecast, manage and control reasonable and appropriate levels of equipment stock availability, from both a Wanzl and Customer perspective using the company ERP system to plan demand. To ensure that Customer stores are supplied with the correct equipment necessary for normal operational purposes. To ensure that all aspects of our service delivery are aligned. Including working with the systems provided and in collaboration with other colleagues, to ensure that scheduling of any purchased parts, internal manufacture and installation teams are aligned with contractual requirements, to ensure right first time using the company ERP systems. Provide accurate commercial account reports on sales orders, stock and debt status. Regular review of key business activity programmes and implementing action plans to ensure that equipment availability is maximised to support New Stores, Refits, Top Ups, Peak Trading and specific Projects. Hold regular operational contact / meetings with the Customer management teams at varying levels of seniority. Involving the Wanzl Operational team where appropriate to support. Establishing and maintaining close operational relationships with Finance and Buying team in the Customer to ensure that there is a smooth flow to equipment supply, budgets are managed effectively and that account payments are up to date to prevent any potential interruption to equipment supplies, Pro- actively producing and communicating / uploading of management reports to demonstrate compliance and performance of agreed customer KP To establish and manage relationships across all functions within Wanzl UK to ensure that customer needs are delivered on time and accurately by working together to achieve right first time delivery of goods and services Manage administration resource appropriately to ensure that workflow such as order processing and invoicing is prompt and accurate Identify areas of improvement and work cross functionally to implement continuous improvement. To understand and support strategy, tactics, sales plans and profit targets to meet and achieve the company product and customer mix targets within the Customer account. To achieve individual personal objectives in line with profit centre strategies and overall company strategy. To identify and build close business relationships with key decision making personnel within the Customer. To proactively identify business risks. Skills and experience Requirements: Proven track record of relationship building with internal and external Customers and delivering great Customer Service in project based role Previous work experience in one or more roles, sales Administration, procurement, operational admin/ planning, warehouse/ logistics administration, general office administration. Self-motivated, organised, calm, accurate, confident and a clear communicator. Ability to be proactive in identifying customer needs and delivering new business opportunities within a Key Account. Ability to engage internal team support (Purchasing, production, Distribution, Installation etc.) to satisfy customer needs Computer literate with a good demonstrated level of competence with Excel and other Microsoft packages Ability to Drive Flexibility Your attention is drawn to the fact that in some cases particular duties and responsibilities are difficult to define in detail and may vary from time to time without changing the general character of the duties and level of responsibilities entailed. In addition, it is a requirement of all employees that they accept elements of flexibility in duties and responsibilities and when necessary interchange within the Group which will meet the changing needs and demands of the service.
Join a Top Tech Company as an Executive Assistant! Ready to be the backbone of innovation? We're seeking an Executive Assistant to support commissioning executives in Battersea, London, UK. Here's what you'll do: Anticipate Needs: Provide tailored support, and stay ahead of the game. Global Coordination: Manage international travel and coordinate meetings across time zones. Diary Management: Master scheduling and organizing meetings flawlessly. Event Planning: Assist with internal and external events, and be the face of the company. Stakeholder Collaboration: Work closely with executives and partners. Process Improvement: Identify and implement efficiencies. Tech Savvy: Proficient in iWork and Microsoft Office suite. Location: Battersea, London, UK Working Pattern: Hybrid (Tue-Thur in-office, Mon-Fri remote) Contract: 1 year If you're dynamic, detail-oriented, and ready for a challenge, apply now!
Apr 26, 2024
Contractor
Join a Top Tech Company as an Executive Assistant! Ready to be the backbone of innovation? We're seeking an Executive Assistant to support commissioning executives in Battersea, London, UK. Here's what you'll do: Anticipate Needs: Provide tailored support, and stay ahead of the game. Global Coordination: Manage international travel and coordinate meetings across time zones. Diary Management: Master scheduling and organizing meetings flawlessly. Event Planning: Assist with internal and external events, and be the face of the company. Stakeholder Collaboration: Work closely with executives and partners. Process Improvement: Identify and implement efficiencies. Tech Savvy: Proficient in iWork and Microsoft Office suite. Location: Battersea, London, UK Working Pattern: Hybrid (Tue-Thur in-office, Mon-Fri remote) Contract: 1 year If you're dynamic, detail-oriented, and ready for a challenge, apply now!
Account Director William Martin Location: Remote with travel to meet with colleagues and clients (including regular meetings in London) Salary: £45,000 per annum with Bonus and Car Allowance + Benefits Job Type: Full time / Permanent About Us William Martin, part of the wider Marlowe SRC division, are at the forefront of revolutionising health and safety compliance solutions. With a mission to foster compliance, resilience, and success, we take pride in being the go-to partner for businesses navigating the complexities of regulatory landscapes. Our dedicated team of professionals merges deep industry knowledge with cutting-edge tools, ensuring that our clients receive tailored support to meet and exceed compliance standards. Join us in crafting a future where compliance is more than just a necessity; it's the bedrock of sustainable and flourishing businesses. William Martin Compliance is not just your safety partner but also your pathway to success. About the role The purpose of the job is to be responsible for the delivery of consultancy services to assigned key clients with the support of Technical Account Managers. You will be responsible for overseeing the service deliverables and the technical service specific aspects of individual contracts. Our new Account Director will be a qualified health and safety / fire safety consultant or will possess a sufficient level of relevant technical knowledge and experience and will be responsible for managing our larger property management clients. The Account Director will liaise directly with the clients Health and Safety team, Facilities Managers and with William Martin Compliance Service Director(s), Team Managers, Technical Managers, Consultants and the Helpdesk team. The role will involve a mixture of business administration, including ensuring services are delivered to the Company s profit targets, drafting up fee proposals, reviewing fees, upselling opportunities and debt management etc., and in accordance with agreed Client Protocols. The Account Director will be at the forefront of our delivery of a high level, responsive quality service to clients and as such, excellent communication skills and a can-do attitude are key. Mental agility and a pro-active approach to problem solving are essential - planning ahead to foresee potential issues and taking personal responsibility for completing tasks. The role is home-based with travel to meet with colleagues and clients (including regular meetings in London). Key Duties: Deal with enquiries from clients and direct client communications. Keep the Client Management Director fully briefed of client specific developments / issues which may arise. Attend client meetings / briefings with the Technical Account Managers or independently, as appropriate. Be proactive and use initiative to develop client accounts through offering additional services to grow the value of accounts year on year. Ensure clients are informed of any high risk / P1 issues arising in accordance with specific client protocols (note that this may be the direct responsibility of the Technical Account Manager). Oversee the QA procedure (in consultation with the Quality, Accreditations and SHE Manager) in terms of ensuring reports are being produced in accordance with SLAs, Client Protocols, WMC standards, as well as legislative requirements and industry standards. Ensure feedback to Consultants via Team Managers / Technical Managers is constructive, balanced and appropriate. Implement and track quality objectives / KPIs. Oversee the adherence to SLAs and co-ordinate with the scheduling team re consultants visits to ensure SLAs are being met. Oversee the issuing of guidance via client protocols on common issues, new legislation and guidance and client requirements. Assist in the briefing of the Consultant teams on client-specific issues at Consultant meetings. Overseeing the technical responses to H&S / Fire etc. enquiries and meetings around this, any enforcement action, updates to templates, document types etc. and discussion with clients ahead of such changes. Be fully acquainted with the Meridian risk management system, Report Writer software and the client specific modifications to these systems. Co-ordinate with the Meridian software team to resolve Report Writer issues. Work with the Development Team as appropriate to enhance Meridian or Applications for the client (in strict accordance with WMC new software development protocols). Liaise with the Service Director(s) to ensure consistency across the service disciplines. Oversee the process, together with the Technical Account Managers and Team Managers / Technical Managers, of ensuring Consultants, and particularly new starters, gain knowledge of client accounts. Help to identify Consultant skills / training requirements and to communicate these to the appropriate Team Manager / Technical Manager. Work with Technical Account Manager(s) to produce monthly / annual client reports. Produce and analyse regular and ad-hoc reports of actions raised by Consultants across each client, for example. Identify any significant trends or patterns and identify appropriate recommendations. Monitor progress in closing client-specific Helpdesk tasks, in accordance with client-specific SLAs. Update client specific training materials, as required, to reflect changes in legislation, changes to client policies and procedures etc. Liaise with Training Administrator(s) regarding the planning and scheduling of client training - both online and face-to-face. Assist in the delivery of training to client staff on use of the Meridian system (face-to-face and via Web-Ex) and possibly face-to-face health and safety training (dependant on experience). Managing direct reports (Technical Account Managers). Periodically undertake consultancy services directly, as required. Assist where required to develop WMC internal safety systems and processes. Assist in mobilisation of new client contracts. Monitor and update the company forecast information on a regular basis. Liaise with the Finance Team to ensure client debt is addressed on a regular basis, escalating this to the client where required. Work on annual cost projections and forecasts, reviewing client fees on an annual basis. Provide quotes and fees for complex sites and new mobilisations (i.e. those outside the fee matrix). Oversee and report on client feedback, investigating any negative feedback and addressing corrective actions with the Team Managers / Technical Managers. Where required, co-ordinate and report on annual client feedback surveys. Liaise with external bodies that may complete work on our behalf (tracking their SLAs and escalating any concerns where appropriate). Also, ensuring timely payment to any such external bodies. Produce and communicate agendas and minutes if required. What you will need Essential NEBOSH H&S Diploma or equivalent and a minimum 5 years experience in advising on H&S / Fire Safety / Asbestos/ Legionella. Ability to work autonomously Willingness to travel (likely to be 60% home based) Ability to work on own initiative and pro-active approach to problem solving Excellent communication skills, both verbal and written. Ability to effectively interact with stakeholders at all levels, including senior executives, technical teams, and business users. Experience of Microsoft Office, other collaborative working systems is essential, as is a thorough working knowledge of Meridian. Desired Ability to deliver training courses Knowledge of FM / Property Management Environmental Knowledge / Qualification Personal Attributes Strong technical, commercial, organisation and operational skills with attention to detail. Honest, trustworthy, and able to work with integrity. Entrepreneurial mindset, with the ability to take an idea and turn it into reality. Customer focused with excellent communication and engagement skills. Strong analytical and problem-solving abilities, with a focus on delivering practical and effective solutions. Ability to make informed decisions under pressure and navigate complex situations. Results orientated with a proven ability to deliver projects on time, within budget, and meeting quality standards. Track record of successfully managing project scope, resources, and risks. Ability to adapt thrive in a fast-paced and dynamic environment. Willingness to embrace change and navigate through ambiguity. Why join us? People are at the heart of everything we do. By putting people first, we invest more in developing them alongside creating career growth opportunities and advancement across the division. It is our priority to ensure our employees feel valued and inspired and we commit to supporting you every step of the way. Our clients expect the best from us, and we expect the same from our colleagues. This is why we offer a wide range of fantastic benefits to support you in both your personal and professional life. Benefits: 25 days annual leave plus bank holidays Contributory pension scheme Voluntary private medical Simply health care plan Gym and retail discounts Cycle to work scheme Quarterly charity days Religious holiday swap Car maintenance scheme . click apply for full job details
Apr 26, 2024
Full time
Account Director William Martin Location: Remote with travel to meet with colleagues and clients (including regular meetings in London) Salary: £45,000 per annum with Bonus and Car Allowance + Benefits Job Type: Full time / Permanent About Us William Martin, part of the wider Marlowe SRC division, are at the forefront of revolutionising health and safety compliance solutions. With a mission to foster compliance, resilience, and success, we take pride in being the go-to partner for businesses navigating the complexities of regulatory landscapes. Our dedicated team of professionals merges deep industry knowledge with cutting-edge tools, ensuring that our clients receive tailored support to meet and exceed compliance standards. Join us in crafting a future where compliance is more than just a necessity; it's the bedrock of sustainable and flourishing businesses. William Martin Compliance is not just your safety partner but also your pathway to success. About the role The purpose of the job is to be responsible for the delivery of consultancy services to assigned key clients with the support of Technical Account Managers. You will be responsible for overseeing the service deliverables and the technical service specific aspects of individual contracts. Our new Account Director will be a qualified health and safety / fire safety consultant or will possess a sufficient level of relevant technical knowledge and experience and will be responsible for managing our larger property management clients. The Account Director will liaise directly with the clients Health and Safety team, Facilities Managers and with William Martin Compliance Service Director(s), Team Managers, Technical Managers, Consultants and the Helpdesk team. The role will involve a mixture of business administration, including ensuring services are delivered to the Company s profit targets, drafting up fee proposals, reviewing fees, upselling opportunities and debt management etc., and in accordance with agreed Client Protocols. The Account Director will be at the forefront of our delivery of a high level, responsive quality service to clients and as such, excellent communication skills and a can-do attitude are key. Mental agility and a pro-active approach to problem solving are essential - planning ahead to foresee potential issues and taking personal responsibility for completing tasks. The role is home-based with travel to meet with colleagues and clients (including regular meetings in London). Key Duties: Deal with enquiries from clients and direct client communications. Keep the Client Management Director fully briefed of client specific developments / issues which may arise. Attend client meetings / briefings with the Technical Account Managers or independently, as appropriate. Be proactive and use initiative to develop client accounts through offering additional services to grow the value of accounts year on year. Ensure clients are informed of any high risk / P1 issues arising in accordance with specific client protocols (note that this may be the direct responsibility of the Technical Account Manager). Oversee the QA procedure (in consultation with the Quality, Accreditations and SHE Manager) in terms of ensuring reports are being produced in accordance with SLAs, Client Protocols, WMC standards, as well as legislative requirements and industry standards. Ensure feedback to Consultants via Team Managers / Technical Managers is constructive, balanced and appropriate. Implement and track quality objectives / KPIs. Oversee the adherence to SLAs and co-ordinate with the scheduling team re consultants visits to ensure SLAs are being met. Oversee the issuing of guidance via client protocols on common issues, new legislation and guidance and client requirements. Assist in the briefing of the Consultant teams on client-specific issues at Consultant meetings. Overseeing the technical responses to H&S / Fire etc. enquiries and meetings around this, any enforcement action, updates to templates, document types etc. and discussion with clients ahead of such changes. Be fully acquainted with the Meridian risk management system, Report Writer software and the client specific modifications to these systems. Co-ordinate with the Meridian software team to resolve Report Writer issues. Work with the Development Team as appropriate to enhance Meridian or Applications for the client (in strict accordance with WMC new software development protocols). Liaise with the Service Director(s) to ensure consistency across the service disciplines. Oversee the process, together with the Technical Account Managers and Team Managers / Technical Managers, of ensuring Consultants, and particularly new starters, gain knowledge of client accounts. Help to identify Consultant skills / training requirements and to communicate these to the appropriate Team Manager / Technical Manager. Work with Technical Account Manager(s) to produce monthly / annual client reports. Produce and analyse regular and ad-hoc reports of actions raised by Consultants across each client, for example. Identify any significant trends or patterns and identify appropriate recommendations. Monitor progress in closing client-specific Helpdesk tasks, in accordance with client-specific SLAs. Update client specific training materials, as required, to reflect changes in legislation, changes to client policies and procedures etc. Liaise with Training Administrator(s) regarding the planning and scheduling of client training - both online and face-to-face. Assist in the delivery of training to client staff on use of the Meridian system (face-to-face and via Web-Ex) and possibly face-to-face health and safety training (dependant on experience). Managing direct reports (Technical Account Managers). Periodically undertake consultancy services directly, as required. Assist where required to develop WMC internal safety systems and processes. Assist in mobilisation of new client contracts. Monitor and update the company forecast information on a regular basis. Liaise with the Finance Team to ensure client debt is addressed on a regular basis, escalating this to the client where required. Work on annual cost projections and forecasts, reviewing client fees on an annual basis. Provide quotes and fees for complex sites and new mobilisations (i.e. those outside the fee matrix). Oversee and report on client feedback, investigating any negative feedback and addressing corrective actions with the Team Managers / Technical Managers. Where required, co-ordinate and report on annual client feedback surveys. Liaise with external bodies that may complete work on our behalf (tracking their SLAs and escalating any concerns where appropriate). Also, ensuring timely payment to any such external bodies. Produce and communicate agendas and minutes if required. What you will need Essential NEBOSH H&S Diploma or equivalent and a minimum 5 years experience in advising on H&S / Fire Safety / Asbestos/ Legionella. Ability to work autonomously Willingness to travel (likely to be 60% home based) Ability to work on own initiative and pro-active approach to problem solving Excellent communication skills, both verbal and written. Ability to effectively interact with stakeholders at all levels, including senior executives, technical teams, and business users. Experience of Microsoft Office, other collaborative working systems is essential, as is a thorough working knowledge of Meridian. Desired Ability to deliver training courses Knowledge of FM / Property Management Environmental Knowledge / Qualification Personal Attributes Strong technical, commercial, organisation and operational skills with attention to detail. Honest, trustworthy, and able to work with integrity. Entrepreneurial mindset, with the ability to take an idea and turn it into reality. Customer focused with excellent communication and engagement skills. Strong analytical and problem-solving abilities, with a focus on delivering practical and effective solutions. Ability to make informed decisions under pressure and navigate complex situations. Results orientated with a proven ability to deliver projects on time, within budget, and meeting quality standards. Track record of successfully managing project scope, resources, and risks. Ability to adapt thrive in a fast-paced and dynamic environment. Willingness to embrace change and navigate through ambiguity. Why join us? People are at the heart of everything we do. By putting people first, we invest more in developing them alongside creating career growth opportunities and advancement across the division. It is our priority to ensure our employees feel valued and inspired and we commit to supporting you every step of the way. Our clients expect the best from us, and we expect the same from our colleagues. This is why we offer a wide range of fantastic benefits to support you in both your personal and professional life. Benefits: 25 days annual leave plus bank holidays Contributory pension scheme Voluntary private medical Simply health care plan Gym and retail discounts Cycle to work scheme Quarterly charity days Religious holiday swap Car maintenance scheme . click apply for full job details
Executive Assistant to the Leader of the Council Location: Morden Civic Centre, accessible from Northern and District line and the tramline, both Morden South and South Merton Railway Stations. Salary: £38,364 - £39,264 plus excellent benefits, including Local Government Pension Scheme. The organisation London Borough of Merton is committed to Building a Better Merton Together over the next 3 years. Key priorities are becoming London s first Borough of sport, nurturing civic pride and building a sustainable future. This is a key role within the Leaders Office and offers an excellent opportunity to make a positive contribution not only across the Leaders office but with Cabinet Members, Councillors, and the Corporate Management Team. The role We are looking for an experienced Executive Assistant to join the Leader's Office at Merton Council, This a key role that sits at the heart of Merton Council, providing direct support to Cllr Ross Garrod, the Leader of the Council. Working to the Head of the Leader s Office you ll provide direct support to the Leader of the Council in advising on scheduling, managing diaries and conflicts, commissioning timely high-quality briefings, agendas and papers for meetings, and drafting correspondence and emails on the Leader s behalf. You ll be experienced at working for a senior leader, be confident in dealing with councillors/elected officials, senior officers and members of the public, both verbally and in writing Be able to operate in a political environment where you need to protect confidential and sensitive information and demonstrate political awareness. You will have good judgement, initiative and be a creative problem solver. You will have excellent organisation and planning skills, with experience of managing somebody else s diary as well as how you manage and organise your own time and tasks. What you need to succeed The ideal candidate will have knowledge or work experience for elected officials/ senior leaders in councils/ politicians A background of working within Councils or Government. Someone who is confident in drafting correspondence, commissioning briefings and report writing, while working confidentially. General office management such as budgets, stationary needs and post Act as a gatekeeper for in regards to the diary management and the office. Benefits include 26 days paid annual leave, rising to 31 days after five years of service; Access to the Local Government Pension Scheme (one of the most generous pension schemes in the UK), season ticket loan, staff discount schemes and lunch time yoga/exercise classes on site.
Apr 26, 2024
Full time
Executive Assistant to the Leader of the Council Location: Morden Civic Centre, accessible from Northern and District line and the tramline, both Morden South and South Merton Railway Stations. Salary: £38,364 - £39,264 plus excellent benefits, including Local Government Pension Scheme. The organisation London Borough of Merton is committed to Building a Better Merton Together over the next 3 years. Key priorities are becoming London s first Borough of sport, nurturing civic pride and building a sustainable future. This is a key role within the Leaders Office and offers an excellent opportunity to make a positive contribution not only across the Leaders office but with Cabinet Members, Councillors, and the Corporate Management Team. The role We are looking for an experienced Executive Assistant to join the Leader's Office at Merton Council, This a key role that sits at the heart of Merton Council, providing direct support to Cllr Ross Garrod, the Leader of the Council. Working to the Head of the Leader s Office you ll provide direct support to the Leader of the Council in advising on scheduling, managing diaries and conflicts, commissioning timely high-quality briefings, agendas and papers for meetings, and drafting correspondence and emails on the Leader s behalf. You ll be experienced at working for a senior leader, be confident in dealing with councillors/elected officials, senior officers and members of the public, both verbally and in writing Be able to operate in a political environment where you need to protect confidential and sensitive information and demonstrate political awareness. You will have good judgement, initiative and be a creative problem solver. You will have excellent organisation and planning skills, with experience of managing somebody else s diary as well as how you manage and organise your own time and tasks. What you need to succeed The ideal candidate will have knowledge or work experience for elected officials/ senior leaders in councils/ politicians A background of working within Councils or Government. Someone who is confident in drafting correspondence, commissioning briefings and report writing, while working confidentially. General office management such as budgets, stationary needs and post Act as a gatekeeper for in regards to the diary management and the office. Benefits include 26 days paid annual leave, rising to 31 days after five years of service; Access to the Local Government Pension Scheme (one of the most generous pension schemes in the UK), season ticket loan, staff discount schemes and lunch time yoga/exercise classes on site.
Your new company This company is one of the world's leading advertising groups and is a constituent of the FTSE 100 index. Their work spans diverse areas, including media, advertising and PR. Your new role All administrative/planning/scheduling and logistical arrangements for the UK and overseas meetings of the Board and its committees Own the annual Board meeting calendar, including ownership of setting meeting dates, and confirming attendance of individuals Managing the collation/distribution of papers, setting deadlines for Board/Committee pack production, ensuring materials are distributed accordingly Review and process all Board related expenditures, including expenses Support the Group Company Secretary (and team) on meetings and diary management Support other administrative tasks as required, including supplier invoices What you'll need to succeed Previous experience working in an Executive Office and delivering excellent customer service to a C-Suite Organisational skills, deadline-driven, and able to remain focused, operating at a high standard in a fast-paced environment Attention to detail, ensuring a high standard of accuracy Excellent communicator and comfortable working independently, and building relationships with key stakeholders Considerable experience of managing highly confidential and sensitive information professionally Experience in using relevant software packages, i.e., Microsoft packages, Word, Excel, PowerPoint What you'll get in return Flexible working options are available. Excellent benefits package Fantastic working environment What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 25, 2024
Full time
Your new company This company is one of the world's leading advertising groups and is a constituent of the FTSE 100 index. Their work spans diverse areas, including media, advertising and PR. Your new role All administrative/planning/scheduling and logistical arrangements for the UK and overseas meetings of the Board and its committees Own the annual Board meeting calendar, including ownership of setting meeting dates, and confirming attendance of individuals Managing the collation/distribution of papers, setting deadlines for Board/Committee pack production, ensuring materials are distributed accordingly Review and process all Board related expenditures, including expenses Support the Group Company Secretary (and team) on meetings and diary management Support other administrative tasks as required, including supplier invoices What you'll need to succeed Previous experience working in an Executive Office and delivering excellent customer service to a C-Suite Organisational skills, deadline-driven, and able to remain focused, operating at a high standard in a fast-paced environment Attention to detail, ensuring a high standard of accuracy Excellent communicator and comfortable working independently, and building relationships with key stakeholders Considerable experience of managing highly confidential and sensitive information professionally Experience in using relevant software packages, i.e., Microsoft packages, Word, Excel, PowerPoint What you'll get in return Flexible working options are available. Excellent benefits package Fantastic working environment What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Legal Executive Assistant - Global Law Firm - Corporate - Paying up to £58,000 My Client, a truly sought after international Law firm who are based in the heart of the City seek an experienced Legal EA to support one of their high flying board level Partners within their Corporate department. They have over 4,000 employees, serve over 150 countries across the globe and have built ties with national advisors in every market to ensure that they can provide high quality Legal advice to their high net worth clients. The role itself is working for one of the most respected Lawyers across their field. The ideal Candidate will have at least 5 years experience of supporting Partners within a Law firm, be client focused and able to work in a fast paced environment, highly organised and willing to add value to improve the Partner's working practices. Based in Liverpool Street Paying up to £58,000 Hybrid working policy - 3 days in the office, 2 days working from home Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan, gym membership discount, generous leave policies and flexible working to name a few Duties include Proactively manage the Partner's diary and emails Effective gatekeeping, forward planning and scheduling Preparation of paperwork, materials, presentations and reports for meetings Managing the administration of projects and following up on action points Communicate with Clients and act as an ambassador for the firm/Partner Arranging complex travel and working with the firm's travel agent to suggest suitable alternatives, when needed Act as a key contact for all BD initiatives Research Clients and draft capability statements for speculative opportunities Ensure CV, social media profiles and biographies are up to date Support with the organisation of events, hearings and conferences Candidate requirements Previous Legal Secretarial experience, gained within a Law firm Previous experience of supporting Partner level High attention to detail Demonstrates initiative and strong Client focus
Apr 25, 2024
Full time
Legal Executive Assistant - Global Law Firm - Corporate - Paying up to £58,000 My Client, a truly sought after international Law firm who are based in the heart of the City seek an experienced Legal EA to support one of their high flying board level Partners within their Corporate department. They have over 4,000 employees, serve over 150 countries across the globe and have built ties with national advisors in every market to ensure that they can provide high quality Legal advice to their high net worth clients. The role itself is working for one of the most respected Lawyers across their field. The ideal Candidate will have at least 5 years experience of supporting Partners within a Law firm, be client focused and able to work in a fast paced environment, highly organised and willing to add value to improve the Partner's working practices. Based in Liverpool Street Paying up to £58,000 Hybrid working policy - 3 days in the office, 2 days working from home Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan, gym membership discount, generous leave policies and flexible working to name a few Duties include Proactively manage the Partner's diary and emails Effective gatekeeping, forward planning and scheduling Preparation of paperwork, materials, presentations and reports for meetings Managing the administration of projects and following up on action points Communicate with Clients and act as an ambassador for the firm/Partner Arranging complex travel and working with the firm's travel agent to suggest suitable alternatives, when needed Act as a key contact for all BD initiatives Research Clients and draft capability statements for speculative opportunities Ensure CV, social media profiles and biographies are up to date Support with the organisation of events, hearings and conferences Candidate requirements Previous Legal Secretarial experience, gained within a Law firm Previous experience of supporting Partner level High attention to detail Demonstrates initiative and strong Client focus
My client is a dynamic and innovative company committed to empowering individuals with disabilities to live life to the fullest. Their mission is to provide revolutionary mobility solutions that enhance independence and enable individuals to pursue their passions without limitations. They are seeking a highly organised and proactive Office Manager to oversee the smooth operation of the office environment and radiate their culture. The Office Manager will be responsible for a wide range of administrative tasks, including managing office supplies, co-ordinating meetings and events, handling correspondence, and providing support to various departments within the company. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment. Key Responsibilities Manage day-to-day operations of the office, including but not limited to, greeting visitors, answering phones, and handling inquiries. Maintain office supplies inventory by checking stock levels, anticipating requirements, placing and expediting orders, and verifying receipt of supplies. Ensure the office environment is clean, organised, and conducive to productivity. Coordinate efficient meetings, appointments, and travel arrangements for executives and staff members. Manage shared calendars and scheduling software to optimise time efficiency and avoid conflicts. Draft and edit correspondence, reports, and other documents as needed. Screen and direct incoming calls and emails to the appropriate personnel. Maintain efficient and effective communication channels within the office and with external stakeholders. Project Management, assist in the planning and execution of company events, including team meetings, trainings, and social gatherings. Liaise with building management and external vendors to address facility maintenance and repair needs. Oversee office equipment maintenance and repairs, including computers, printers, and telecommunication systems. Qualifications Proven experience in office management or administrative roles. Proficiency in Microsoft Office Suite and other relevant software applications. Strong organisational and time management skills, with the ability to prioritise tasks effectively. Excellent written and verbal communication skills. Attention to detail and a high level of accuracy in all work. Ability to maintain confidentiality and handle sensitive information with discretion. Please apply now for an immediate interview.
Apr 25, 2024
Full time
My client is a dynamic and innovative company committed to empowering individuals with disabilities to live life to the fullest. Their mission is to provide revolutionary mobility solutions that enhance independence and enable individuals to pursue their passions without limitations. They are seeking a highly organised and proactive Office Manager to oversee the smooth operation of the office environment and radiate their culture. The Office Manager will be responsible for a wide range of administrative tasks, including managing office supplies, co-ordinating meetings and events, handling correspondence, and providing support to various departments within the company. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment. Key Responsibilities Manage day-to-day operations of the office, including but not limited to, greeting visitors, answering phones, and handling inquiries. Maintain office supplies inventory by checking stock levels, anticipating requirements, placing and expediting orders, and verifying receipt of supplies. Ensure the office environment is clean, organised, and conducive to productivity. Coordinate efficient meetings, appointments, and travel arrangements for executives and staff members. Manage shared calendars and scheduling software to optimise time efficiency and avoid conflicts. Draft and edit correspondence, reports, and other documents as needed. Screen and direct incoming calls and emails to the appropriate personnel. Maintain efficient and effective communication channels within the office and with external stakeholders. Project Management, assist in the planning and execution of company events, including team meetings, trainings, and social gatherings. Liaise with building management and external vendors to address facility maintenance and repair needs. Oversee office equipment maintenance and repairs, including computers, printers, and telecommunication systems. Qualifications Proven experience in office management or administrative roles. Proficiency in Microsoft Office Suite and other relevant software applications. Strong organisational and time management skills, with the ability to prioritise tasks effectively. Excellent written and verbal communication skills. Attention to detail and a high level of accuracy in all work. Ability to maintain confidentiality and handle sensitive information with discretion. Please apply now for an immediate interview.
Administrator - Bromsgrove - Salary Upto £28k per annum - Full-time - Permanent As part of a small administrative team, you will be the first contact for clients and engineers. You will support the Service and Maintenance department in delivering exceptional service to our clients. The day-to-day duties of the successful Scheduling Co-ordinator role would include; Answering the phones and dealing with queries Planning jobs and making sure that the engineers know where to go. Providing quotations to customers for maintenance contracts Renewal of maintenance contracts Producing invoices Keeping records and updating relevant databases What skills and experience do I need for this Administrator role? An experienced administrator in a busy, reactive working environment. Good computer skills, specifically Microsoft applications. Experience in using databases would be an advantage Ability to deliver excellent Customer service. Able to prioritise and react to changing customer needs in a calm and effective manner What's on offer for this Administrator role? A competitive salary up to £28,000. A friendly, close working environment with plenty of free parking. Varied and interesting work 25 days holiday, plus bank holidays. Holiday allowance increases with service. Pension Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley. We want your experience with using a recruitment agency to be a good one and will always endeavour to get back to all applicants. You can also contact us on (phone number removed). Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies. Arden Personnel is an equal opportunities employer that welcomes applications from all age groups. We recruit in the following sectors. Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain.
Apr 25, 2024
Full time
Administrator - Bromsgrove - Salary Upto £28k per annum - Full-time - Permanent As part of a small administrative team, you will be the first contact for clients and engineers. You will support the Service and Maintenance department in delivering exceptional service to our clients. The day-to-day duties of the successful Scheduling Co-ordinator role would include; Answering the phones and dealing with queries Planning jobs and making sure that the engineers know where to go. Providing quotations to customers for maintenance contracts Renewal of maintenance contracts Producing invoices Keeping records and updating relevant databases What skills and experience do I need for this Administrator role? An experienced administrator in a busy, reactive working environment. Good computer skills, specifically Microsoft applications. Experience in using databases would be an advantage Ability to deliver excellent Customer service. Able to prioritise and react to changing customer needs in a calm and effective manner What's on offer for this Administrator role? A competitive salary up to £28,000. A friendly, close working environment with plenty of free parking. Varied and interesting work 25 days holiday, plus bank holidays. Holiday allowance increases with service. Pension Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley. We want your experience with using a recruitment agency to be a good one and will always endeavour to get back to all applicants. You can also contact us on (phone number removed). Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies. Arden Personnel is an equal opportunities employer that welcomes applications from all age groups. We recruit in the following sectors. Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain.
Exciting opportunity for Sales Executives in the building products sector! Are you looking to join a market leader with excellent training and progression prospects? We are looking for a dynamic sales professional based in the South East, who wants to advance their career with a thriving industry leader. Due to ongoing growth, we are seeking a motivated individual to join a successful team in the building envelope market targeting national and independent builders merchants. As a field based sales executive your responsibilities will include: Managing a portfolio of national and independent builder merchant accounts Develop and execute account-specific plans to maximize growth opportunities Drive sales through proactive engagement and relationship building Independently manage journey planning and diary scheduling Generate insightful sales and activity reports to align with company objectives A successful candidate will be extremely proactive and self-motivated with a ton of enthusiasm. Previous experience in construction sales or ideally someone looking to transition from trade counter sales to field sales is required. On Offer: Competitive salary with performance-based bonus and company vehicle Pension scheme, healthcare coverage, and generous holiday allowance Opportunities for career advancement and professional development
Apr 25, 2024
Full time
Exciting opportunity for Sales Executives in the building products sector! Are you looking to join a market leader with excellent training and progression prospects? We are looking for a dynamic sales professional based in the South East, who wants to advance their career with a thriving industry leader. Due to ongoing growth, we are seeking a motivated individual to join a successful team in the building envelope market targeting national and independent builders merchants. As a field based sales executive your responsibilities will include: Managing a portfolio of national and independent builder merchant accounts Develop and execute account-specific plans to maximize growth opportunities Drive sales through proactive engagement and relationship building Independently manage journey planning and diary scheduling Generate insightful sales and activity reports to align with company objectives A successful candidate will be extremely proactive and self-motivated with a ton of enthusiasm. Previous experience in construction sales or ideally someone looking to transition from trade counter sales to field sales is required. On Offer: Competitive salary with performance-based bonus and company vehicle Pension scheme, healthcare coverage, and generous holiday allowance Opportunities for career advancement and professional development
Exciting Opportunity: Executive Assistant for a Visionary Entrepreneur Our client, a down-to-earth and self-made entrepreneur deeply passionate about talent development, is seeking an exceptional Executive Assistant to join their team. This hybrid role, based in Location , offers the chance to organize key aspects of our client's professional life, with occasional international travel opportunities. Responsibilities: Task and Project Coordination: Assist in planning and executing various business-related and personal projects and initiatives. Track deadlines, deliverables, and action items to ensure timely completion of tasks. Relationship Management: Cultivate positive relationships with clients, partners, and stakeholders on behalf of the business owner. Represent the business owner professionally at meetings, events, and networking functions. Information Management: Maintain confidentiality and discretion when handling sensitive information and documents. Organize and maintain digital and physical files for easy access to essential documents and resources. Problem Solving and Anticipation: Anticipate the needs of the business owner and proactively address potential challenges or obstacles. Exercise sound judgment and decision-making skills in unexpected situations. Calendar Management: Effectively manage the business owner's schedule, including meetings, appointments, and travel arrangements. Prioritize appointments and resolve scheduling conflicts to ensure efficient use of time. Communication Liaison: Act as the primary point of contact for the business owner, promptly and professionally handling emails, calls, and inquiries. Facilitate communication between the business owner and internal/external stakeholders. Administrative Support: Provide administrative support such as drafting correspondence, preparing presentations, and managing documentation. Assist with personal errands and tasks, from household management to personal appointments. Qualifications: Previous experience as a Personal Assistant or Executive Assistant, preferably in a fast-paced, entrepreneurial environment. Strong communication skills to support, offer advice, and act as a business partner to the entrepreneur. Exceptional organizational and time management skills, with the ability to prioritize effectively. Proficiency in Microsoft Office Suite, Google Workspace, and calendar management software. Discretion and trustworthiness, handling confidential information with sensitivity. Flexibility and adaptability to changing priorities and dynamic work environments. Proven ability to work independently with minimal supervision, while also thriving in a team environment. Benefits and Salary: Up to 70k base salary, commensurate with experience. Discretionary bonuses. 25 days annual leave plus bank holidays. Exciting opportunity for occasional international travel. If you are ready to embark on a fulfilling role supporting a visionary entrepreneur and playing a pivotal part in their success story, we invite you to apply. Join our client's team and be part of an environment that values growth, innovation, and collaboration.
Apr 25, 2024
Full time
Exciting Opportunity: Executive Assistant for a Visionary Entrepreneur Our client, a down-to-earth and self-made entrepreneur deeply passionate about talent development, is seeking an exceptional Executive Assistant to join their team. This hybrid role, based in Location , offers the chance to organize key aspects of our client's professional life, with occasional international travel opportunities. Responsibilities: Task and Project Coordination: Assist in planning and executing various business-related and personal projects and initiatives. Track deadlines, deliverables, and action items to ensure timely completion of tasks. Relationship Management: Cultivate positive relationships with clients, partners, and stakeholders on behalf of the business owner. Represent the business owner professionally at meetings, events, and networking functions. Information Management: Maintain confidentiality and discretion when handling sensitive information and documents. Organize and maintain digital and physical files for easy access to essential documents and resources. Problem Solving and Anticipation: Anticipate the needs of the business owner and proactively address potential challenges or obstacles. Exercise sound judgment and decision-making skills in unexpected situations. Calendar Management: Effectively manage the business owner's schedule, including meetings, appointments, and travel arrangements. Prioritize appointments and resolve scheduling conflicts to ensure efficient use of time. Communication Liaison: Act as the primary point of contact for the business owner, promptly and professionally handling emails, calls, and inquiries. Facilitate communication between the business owner and internal/external stakeholders. Administrative Support: Provide administrative support such as drafting correspondence, preparing presentations, and managing documentation. Assist with personal errands and tasks, from household management to personal appointments. Qualifications: Previous experience as a Personal Assistant or Executive Assistant, preferably in a fast-paced, entrepreneurial environment. Strong communication skills to support, offer advice, and act as a business partner to the entrepreneur. Exceptional organizational and time management skills, with the ability to prioritize effectively. Proficiency in Microsoft Office Suite, Google Workspace, and calendar management software. Discretion and trustworthiness, handling confidential information with sensitivity. Flexibility and adaptability to changing priorities and dynamic work environments. Proven ability to work independently with minimal supervision, while also thriving in a team environment. Benefits and Salary: Up to 70k base salary, commensurate with experience. Discretionary bonuses. 25 days annual leave plus bank holidays. Exciting opportunity for occasional international travel. If you are ready to embark on a fulfilling role supporting a visionary entrepreneur and playing a pivotal part in their success story, we invite you to apply. Join our client's team and be part of an environment that values growth, innovation, and collaboration.
Your new company This company is one of the world's leading advertising groups and is a constituent of the FTSE 100 index. Their work spans diverse areas, including media, advertising and PR. Your new role This role is supporting the Board and Company Secretarial Team. All administrative/planning/scheduling and logistical arrangements for the UK and overseas meetings of the Board and its committees Own the annual Board meeting calendar, including ownership of setting meeting dates, and confirming attendance of individuals Managing the collation/distribution of papers, setting deadlines for Board/Committee pack production, ensuring materials are distributed accordingly Review and process all Board related expenditures, including expenses Support the Group Company Secretary (and team) on meetings and diary management Support other administrative tasks as required, including supplier invoices What you'll need to succeed Previous experience working in an Executive Office and delivering excellent customer service to a C-Suite Previous experience working in a plc or FTSE constituent is preferred. Organisational skills, deadline-driven, and able to remain focused, operating at a high standard in a fast-paced environment Attention to detail, ensuring a high standard of accuracy Excellent communicator and comfortable working independently, and building relationships with key stakeholders Considerable experience of managing highly confidential and sensitive information professionally Experience in using relevant software packages, i.e., Microsoft packages, Word, Excel, PowerPoint What you'll get in return Flexible working options are available. Excellent benefits package Fantastic working environment What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 24, 2024
Full time
Your new company This company is one of the world's leading advertising groups and is a constituent of the FTSE 100 index. Their work spans diverse areas, including media, advertising and PR. Your new role This role is supporting the Board and Company Secretarial Team. All administrative/planning/scheduling and logistical arrangements for the UK and overseas meetings of the Board and its committees Own the annual Board meeting calendar, including ownership of setting meeting dates, and confirming attendance of individuals Managing the collation/distribution of papers, setting deadlines for Board/Committee pack production, ensuring materials are distributed accordingly Review and process all Board related expenditures, including expenses Support the Group Company Secretary (and team) on meetings and diary management Support other administrative tasks as required, including supplier invoices What you'll need to succeed Previous experience working in an Executive Office and delivering excellent customer service to a C-Suite Previous experience working in a plc or FTSE constituent is preferred. Organisational skills, deadline-driven, and able to remain focused, operating at a high standard in a fast-paced environment Attention to detail, ensuring a high standard of accuracy Excellent communicator and comfortable working independently, and building relationships with key stakeholders Considerable experience of managing highly confidential and sensitive information professionally Experience in using relevant software packages, i.e., Microsoft packages, Word, Excel, PowerPoint What you'll get in return Flexible working options are available. Excellent benefits package Fantastic working environment What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Business Support Executive CantelloTayler Recruitment are currently recruiting for a Business Support Executive to join our client based in Addlestone. The successful Business Support Executive will be responsible for: Ensuring candidates are compliant before interview or before they are due to start an assignment Manage, control and own compliance tracker spreadsheet Raising issues to internal/external stakeholders for non-compliance issues Ensure sales reports and programs are completed on time Controlling and owning the diary for interviews ensuring maximum percentage of attendance Ensuring onboarding and contract letters are sent Planning/scheduling interview with client and candidate diaries Tracking and ensuring KPI;s are being reported Liaise regularly with the team Advertising and writing job specifications for the team Completing ad-hoc sales tasks required for the team The Business Support Executive will have: Works well under pressure Excellent communication and interpersonal skills Commercial awareness Flexibility - willingness to go above and beyond for the business Proven track record in administration Process driven Team player Attention to detail
Apr 24, 2024
Full time
Business Support Executive CantelloTayler Recruitment are currently recruiting for a Business Support Executive to join our client based in Addlestone. The successful Business Support Executive will be responsible for: Ensuring candidates are compliant before interview or before they are due to start an assignment Manage, control and own compliance tracker spreadsheet Raising issues to internal/external stakeholders for non-compliance issues Ensure sales reports and programs are completed on time Controlling and owning the diary for interviews ensuring maximum percentage of attendance Ensuring onboarding and contract letters are sent Planning/scheduling interview with client and candidate diaries Tracking and ensuring KPI;s are being reported Liaise regularly with the team Advertising and writing job specifications for the team Completing ad-hoc sales tasks required for the team The Business Support Executive will have: Works well under pressure Excellent communication and interpersonal skills Commercial awareness Flexibility - willingness to go above and beyond for the business Proven track record in administration Process driven Team player Attention to detail
Title: Personal Assistant/Secretary Location: Malpas Hours: Monday to Friday - Full time Salary: £30,000 - £35,000 D.O.E Are you looking for your next role as a PA/Secretary? Do you have a talent for being organised? Do you want to work for a successful family-run company who are passionate about providing the best customer service? This is the role for you! My client is a dynamic and forward-thinking company who are seeking an organized and proactive individual to join our team as a Personal Assistant/Secretary. The ideal candidate will be a self-starter with excellent communication skills and the ability to manage multiple tasks efficiently. Key Responsibilities: Manage and organize the executive's calendar, including scheduling appointments, meetings, and travel arrangements. Handle correspondence and phone calls, ensuring prompt and professional responses. Prepare reports, presentations, and briefs. Conduct research and compile data to prepare documents for review and presentation. Assist with event planning and coordination. Maintain confidentiality of sensitive information. Coordinates projects by capturing timelines and strategies and delivering progress updates. Requirements: Proven experience as a personal assistant or secretary. Proficient in MS Office and comfortable with technology. Excellent organizational and time-management skills. Outstanding verbal and written communication abilities. Discretion and confidentiality. Benefits: Opportunity to work in a supportive and vibrant environment. Negotiable working hours Pro rata holiday pay Hybrid Working Available Professional development opportunities. If this position of a Personal Assistant/Secretary is of interest, please click APPLY and send your CV to us directly.
Apr 23, 2024
Full time
Title: Personal Assistant/Secretary Location: Malpas Hours: Monday to Friday - Full time Salary: £30,000 - £35,000 D.O.E Are you looking for your next role as a PA/Secretary? Do you have a talent for being organised? Do you want to work for a successful family-run company who are passionate about providing the best customer service? This is the role for you! My client is a dynamic and forward-thinking company who are seeking an organized and proactive individual to join our team as a Personal Assistant/Secretary. The ideal candidate will be a self-starter with excellent communication skills and the ability to manage multiple tasks efficiently. Key Responsibilities: Manage and organize the executive's calendar, including scheduling appointments, meetings, and travel arrangements. Handle correspondence and phone calls, ensuring prompt and professional responses. Prepare reports, presentations, and briefs. Conduct research and compile data to prepare documents for review and presentation. Assist with event planning and coordination. Maintain confidentiality of sensitive information. Coordinates projects by capturing timelines and strategies and delivering progress updates. Requirements: Proven experience as a personal assistant or secretary. Proficient in MS Office and comfortable with technology. Excellent organizational and time-management skills. Outstanding verbal and written communication abilities. Discretion and confidentiality. Benefits: Opportunity to work in a supportive and vibrant environment. Negotiable working hours Pro rata holiday pay Hybrid Working Available Professional development opportunities. If this position of a Personal Assistant/Secretary is of interest, please click APPLY and send your CV to us directly.
Glyndebourne is one of the most celebrated opera houses in the world, delivering 100+ performances to some 150,000 people from over 50 countries, across a summer Festival and Autumn Season, and a year-round programme of member events and learning and engagement activity. In 2024 we are celebrating our 90th anniversary amidst an exciting era of growth: We've been welcoming record audiences, recruiting new generations of opera-goers, growing our passionate base of Glyndebourne members, and developing an exciting programme of opera, including commissions and bold Glyndebourne firsts that reflect the ambition and exceptional performance calibre that have defined us since 1934. As Technical and Production Director you will be pivotal in delivering this by providing strategic and operational leadership through a year-round programme including large and small scale productions, revivals, co-productions and hires. As well as having the relevant technical and production knowledge you will have exceptional management and organisational skills to lead a large and diverse team of specialists to deliver complex projects. Key Tasks and Responsibilities Production, Planning and Realisation: As a key member of the Executive Team you will contribute to Glyndebourne's overall strategic objectives, including creating, leading and role-modelling a respectful and inclusive working environment for all Provide overall leadership and direction to the Technical and Production Department With the Artistic Director, work closely with the creative teams of new productions to help them deliver artistically, technically and financially feasible productions in a timely manner with the requisite information As a member of the Planning Committee, contribute to overall repertoire planning, including rehearsal and performance schedules, with particular responsibility for technical feasibility With the Artistic Director, and through the Production Coordinator ensure all creative teams and non-singing performers are contracted in a timely manner and within budget With the Artistic Director and through the Technical Coordinator, negotiate co- production and hire contracts Departmental Management: To lead and manage Technical and Production Heads of Department and respective teams ensuring consistency of management approach across all teams To lead on all health and safety issues relating to the production and technical areas and ensure compliance with statutory and company health and safety regulations, procedures and inspections as well as keeping abreast of any legal changes and developments Involvement with union negotiations with BECTU and Equity. To ensure best and consistent management practice across production and technical departments To assess training needs and make provision for the development of all direct reports and ensure this is carried out for all staff To negotiate, plan and schedule all hires Responsibility for off-site storage in collaboration with the Operations Director With the relevant Technical and Production Heads of Department, plan, cost and implement the necessary capital projects to upgrade our stage and systems for the next 15 years With the Technical and Production Heads of Department, constantly review and optimise working practice and process to strive for world-class standards of effectiveness and efficiency Deliver measures necessary to enable Glyndebourne to deliver its commitment to halving carbon emissions by 2030 and achieve net zero by 2050 Senior Management: To communicate all management decisions to the production and technical departments and to represent issues relating to the production and technical departments at a senior level To represent Glyndebourne at external and industry events at a national and international level To develop relationships with peers in other UK opera houses to ensure Glyndebourne remains pioneering and creative and works to the highest standards of excellence Knowledge, Skills and Experience: A leader who is comfortable working collaboratively both with their immediate team and the wider Executive team, sharing ideas and sharing credit for success A leader with strong ideas, who is confident enough both to let others test them and to adjust them where needed Exceptional people management skills Significant large scale production management experience in repertory theatre including opera Experience of large scale touring and co-productions Proven ability of working collaboratively with international creative teams Proven background in technical theatre to include up to date knowledge of technical procedures, stagecraft and use of technology Proven track record of managing and delivering high quality large scale productions on time and to budget A sound understanding of planning and scheduling technical and production activities Excellent written and verbal communication skills Excellent organisational skills with the ability to prioritise a complex and high workload Confident and persuasive with strong negotiation skills Strong understanding of management accounts and budgeting Proven track record of and commitment to managing health and safety Understanding of union agreements An interest in and knowledge of opera repertoire Hours of Work The contractual hours of work are 35 hours per week, however you will be expected to work additional hours to meet the demands of the role including some evenings and weekends to provide director show duty. Due to the in-person nature of the teams you are managing, this role is intended to be carried out largely on site at Glyndebourne. Salary and Benefits: We can offer a competitive salary. We offer 33 days (6.6 weeks) holiday inclusive of bank holidays, per annum, pro rata. We can offer a beautiful working environment, and the chance to see world-class opera. For those without their own transport we have a free minibus service to and from Lewes railway station. We also offer: Free Pilates and Zumba classes, once a week Corporate Gym memberships An onsite Physiotherapist Subsidised electric car charging Cycle to Work scheme Subsidised dining at our onsite restaurants Free tea and coffee Discount at the Glyndebourne shop Free on-site parking Free minibus service to and from Lewes train station and Ringmer Discount at various highstreet retailers through the Glyndebourne benefits hub For more information or an informal discussion on the role please contact Sally Davies- Head of HR on or email How to Apply Glyndebourne is an Equal Opportunities Employer and a Registered Charity. We promote equality, diversity and inclusion in our workplace and actively encourage applicants from all backgrounds to apply for vacancies, including ethnically diverse and disabled candidates, who are currently under-represented in our workforce. To help us monitor the effectiveness of our commitment to diversity and inclusion and our supporting policies and procedures, we ask all job applicants to complete our anonymized and confidential Equal Opportunities monitoring form . Please then apply by email, sending your CV and covering letter to . Glyndebourne commits to protecting your privacy. We will only use information about you in accordance with the Data Protection Act 2018 and other relevant legislation and regulations. Please see more information in our Company Privacy Notice on our website. The closing date for applications is Sunday 12 May 2024 , with interviews to be held at Glyndebourne w/c 20 May 2024. As a Disability Confident Employer, we guarantee to interview all disabled applicants who meet the essential criteria for our vacancies. If relevant to you, please inform us of this in your covering letter. If you have any questions in relation to this or if you would like this advert sent to you in a larger or dyslexia friendly font then please contact a member of the HR team at .
Apr 23, 2024
Full time
Glyndebourne is one of the most celebrated opera houses in the world, delivering 100+ performances to some 150,000 people from over 50 countries, across a summer Festival and Autumn Season, and a year-round programme of member events and learning and engagement activity. In 2024 we are celebrating our 90th anniversary amidst an exciting era of growth: We've been welcoming record audiences, recruiting new generations of opera-goers, growing our passionate base of Glyndebourne members, and developing an exciting programme of opera, including commissions and bold Glyndebourne firsts that reflect the ambition and exceptional performance calibre that have defined us since 1934. As Technical and Production Director you will be pivotal in delivering this by providing strategic and operational leadership through a year-round programme including large and small scale productions, revivals, co-productions and hires. As well as having the relevant technical and production knowledge you will have exceptional management and organisational skills to lead a large and diverse team of specialists to deliver complex projects. Key Tasks and Responsibilities Production, Planning and Realisation: As a key member of the Executive Team you will contribute to Glyndebourne's overall strategic objectives, including creating, leading and role-modelling a respectful and inclusive working environment for all Provide overall leadership and direction to the Technical and Production Department With the Artistic Director, work closely with the creative teams of new productions to help them deliver artistically, technically and financially feasible productions in a timely manner with the requisite information As a member of the Planning Committee, contribute to overall repertoire planning, including rehearsal and performance schedules, with particular responsibility for technical feasibility With the Artistic Director, and through the Production Coordinator ensure all creative teams and non-singing performers are contracted in a timely manner and within budget With the Artistic Director and through the Technical Coordinator, negotiate co- production and hire contracts Departmental Management: To lead and manage Technical and Production Heads of Department and respective teams ensuring consistency of management approach across all teams To lead on all health and safety issues relating to the production and technical areas and ensure compliance with statutory and company health and safety regulations, procedures and inspections as well as keeping abreast of any legal changes and developments Involvement with union negotiations with BECTU and Equity. To ensure best and consistent management practice across production and technical departments To assess training needs and make provision for the development of all direct reports and ensure this is carried out for all staff To negotiate, plan and schedule all hires Responsibility for off-site storage in collaboration with the Operations Director With the relevant Technical and Production Heads of Department, plan, cost and implement the necessary capital projects to upgrade our stage and systems for the next 15 years With the Technical and Production Heads of Department, constantly review and optimise working practice and process to strive for world-class standards of effectiveness and efficiency Deliver measures necessary to enable Glyndebourne to deliver its commitment to halving carbon emissions by 2030 and achieve net zero by 2050 Senior Management: To communicate all management decisions to the production and technical departments and to represent issues relating to the production and technical departments at a senior level To represent Glyndebourne at external and industry events at a national and international level To develop relationships with peers in other UK opera houses to ensure Glyndebourne remains pioneering and creative and works to the highest standards of excellence Knowledge, Skills and Experience: A leader who is comfortable working collaboratively both with their immediate team and the wider Executive team, sharing ideas and sharing credit for success A leader with strong ideas, who is confident enough both to let others test them and to adjust them where needed Exceptional people management skills Significant large scale production management experience in repertory theatre including opera Experience of large scale touring and co-productions Proven ability of working collaboratively with international creative teams Proven background in technical theatre to include up to date knowledge of technical procedures, stagecraft and use of technology Proven track record of managing and delivering high quality large scale productions on time and to budget A sound understanding of planning and scheduling technical and production activities Excellent written and verbal communication skills Excellent organisational skills with the ability to prioritise a complex and high workload Confident and persuasive with strong negotiation skills Strong understanding of management accounts and budgeting Proven track record of and commitment to managing health and safety Understanding of union agreements An interest in and knowledge of opera repertoire Hours of Work The contractual hours of work are 35 hours per week, however you will be expected to work additional hours to meet the demands of the role including some evenings and weekends to provide director show duty. Due to the in-person nature of the teams you are managing, this role is intended to be carried out largely on site at Glyndebourne. Salary and Benefits: We can offer a competitive salary. We offer 33 days (6.6 weeks) holiday inclusive of bank holidays, per annum, pro rata. We can offer a beautiful working environment, and the chance to see world-class opera. For those without their own transport we have a free minibus service to and from Lewes railway station. We also offer: Free Pilates and Zumba classes, once a week Corporate Gym memberships An onsite Physiotherapist Subsidised electric car charging Cycle to Work scheme Subsidised dining at our onsite restaurants Free tea and coffee Discount at the Glyndebourne shop Free on-site parking Free minibus service to and from Lewes train station and Ringmer Discount at various highstreet retailers through the Glyndebourne benefits hub For more information or an informal discussion on the role please contact Sally Davies- Head of HR on or email How to Apply Glyndebourne is an Equal Opportunities Employer and a Registered Charity. We promote equality, diversity and inclusion in our workplace and actively encourage applicants from all backgrounds to apply for vacancies, including ethnically diverse and disabled candidates, who are currently under-represented in our workforce. To help us monitor the effectiveness of our commitment to diversity and inclusion and our supporting policies and procedures, we ask all job applicants to complete our anonymized and confidential Equal Opportunities monitoring form . Please then apply by email, sending your CV and covering letter to . Glyndebourne commits to protecting your privacy. We will only use information about you in accordance with the Data Protection Act 2018 and other relevant legislation and regulations. Please see more information in our Company Privacy Notice on our website. The closing date for applications is Sunday 12 May 2024 , with interviews to be held at Glyndebourne w/c 20 May 2024. As a Disability Confident Employer, we guarantee to interview all disabled applicants who meet the essential criteria for our vacancies. If relevant to you, please inform us of this in your covering letter. If you have any questions in relation to this or if you would like this advert sent to you in a larger or dyslexia friendly font then please contact a member of the HR team at .
Your new company Our exclusive client is a not-for-profit organisation dedicated to promoting sustainability and reducing the effects of climate change in Scotland. This nationally important organisation is looking for an experienced Personal Assistant to support the CEO on a fixed-term basis for 12 months. Your new role You'll play a pivotal role in ensuring the smooth functioning of our CEO's office. Your responsibilities will span from managing the CEO's calendar and email to coordinating meetings, travel arrangements, and critical priorities. If you thrive in a fast-paced environment, excel at multitasking, and have a keen eye for detail, this role is tailor-made for you.Key Responsibilities: Diary and Email Management: Actively manage the CEO's diary and email, ensuring timely responses and efficient communication. Workload Execution: Take action on emails and provide support to the CEO in executing tasks. Forward Planning: Proactively plan the CEO's time, allocating adequate slots for project deliveries and priority reviews. Meeting Coordination: Scheduling meetings, calls, and teleconferences, making relevant information accessible electronically. Adaptability: Handle conflicting schedules and rapid changes with ease. Travel Itineraries: Prepare travel itineraries, book accommodations, and arrange necessary travel. Delegation: Delegate administrative tasks to the administration team as needed. Board Meeting Support: Stay informed about Board and subcommittee meetings, take accurate minutes, and circulate them promptly. Effective Communication: Collaborate with the Operations, Governance & Compliance Manager to build relevant information packs. Agenda Setting: Set meetings with officers to agree on the agenda with the Board Chair. Record Keeping: Maintain accurate records of actions and progress. What you'll need to succeed Proven experience in Executive Support roles at C-suite level. Excellent organisational and communication skills. The ability to adapt to changing priorities and manage conflicting schedules. Proficiency in email management, travel coordination, and meeting logistics. Attention to detail and a proactive mindset. Experience within the public sector and governmental policy would be beneficial for this role. What you'll get in return Working for a nationally important organisation. Hybrid working arrangements are dependent on business needs. Private healthcare. 10% employer pension contribution. Employee Assistance Programme. A Rewards Platform. 30 days annual leave & 8 bank holidays. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 23, 2024
Full time
Your new company Our exclusive client is a not-for-profit organisation dedicated to promoting sustainability and reducing the effects of climate change in Scotland. This nationally important organisation is looking for an experienced Personal Assistant to support the CEO on a fixed-term basis for 12 months. Your new role You'll play a pivotal role in ensuring the smooth functioning of our CEO's office. Your responsibilities will span from managing the CEO's calendar and email to coordinating meetings, travel arrangements, and critical priorities. If you thrive in a fast-paced environment, excel at multitasking, and have a keen eye for detail, this role is tailor-made for you.Key Responsibilities: Diary and Email Management: Actively manage the CEO's diary and email, ensuring timely responses and efficient communication. Workload Execution: Take action on emails and provide support to the CEO in executing tasks. Forward Planning: Proactively plan the CEO's time, allocating adequate slots for project deliveries and priority reviews. Meeting Coordination: Scheduling meetings, calls, and teleconferences, making relevant information accessible electronically. Adaptability: Handle conflicting schedules and rapid changes with ease. Travel Itineraries: Prepare travel itineraries, book accommodations, and arrange necessary travel. Delegation: Delegate administrative tasks to the administration team as needed. Board Meeting Support: Stay informed about Board and subcommittee meetings, take accurate minutes, and circulate them promptly. Effective Communication: Collaborate with the Operations, Governance & Compliance Manager to build relevant information packs. Agenda Setting: Set meetings with officers to agree on the agenda with the Board Chair. Record Keeping: Maintain accurate records of actions and progress. What you'll need to succeed Proven experience in Executive Support roles at C-suite level. Excellent organisational and communication skills. The ability to adapt to changing priorities and manage conflicting schedules. Proficiency in email management, travel coordination, and meeting logistics. Attention to detail and a proactive mindset. Experience within the public sector and governmental policy would be beneficial for this role. What you'll get in return Working for a nationally important organisation. Hybrid working arrangements are dependent on business needs. Private healthcare. 10% employer pension contribution. Employee Assistance Programme. A Rewards Platform. 30 days annual leave & 8 bank holidays. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
GRG are pleased to be working with a professional services organisation looking to recruit a Senior Business Support Executive, due to both organic and organised growth! In this role you will be responsible for providing comprehensive administrative and operational support their Business Support division. You will play a vital role in ensuring the smooth execution of client services, maintaining high standards of professionalism, and contributing to the overall success of the premium business segment. This role demands impeccable organisational skills, attention to detail, and a deep understanding of the luxury market. Responsibilities: Client Liaison: Serve as the primary point of contact for high end business clients, providing exceptional service and building strong relationships to enhance client satisfaction and retention. Administrative Support: Manage day-to-day administrative tasks, including scheduling appointments, coordinating travel arrangements, and handling correspondence on behalf of the business team. Project Coordination: Assist in the planning, execution, and follow-up of various luxury business projects, ensuring that all tasks are completed on time and within budget. Data Management: Maintain accurate and up-to-date records of client interactions, project details, and other relevant information using our internal systems and databases. Event Management: Support the planning and execution of professional events and exclusive client gatherings, by coordinating logistics, managing guest lists, and overseeing operations. Cross-Functional Collaboration: Collaborate closely with colleagues across departments, including Directors, Senior Stakeholders, HR, Finance to ensure alignment and synergy in delivering comprehensive luxury business solutions. Quality Assurance: Uphold the highest standards of quality and professionalism in all interactions with clients, colleagues, and external stakeholders, reflecting positively on the reputation of the luxury business division. Continuous Improvement: Identify opportunities for process optimisation and efficiency gains within the luxury business support function, proposing and implementing innovative solutions to enhance productivity and effectiveness. About You: Proven experience in a similar role within the luxury sector, demonstrating a strong understanding of luxury brands, products, and consumer behaviour. Exceptional organisational skills and attention to detail, with the ability to manage multiple tasks simultaneously and prioritise effectively in a fast-paced environment. Excellent communication and interpersonal skills, with the ability to build rapport with clients and colleagues at all levels of the organisation. Flexibility to adapt to changing priorities and deadlines, with a proactive and solutions-oriented approach to problem-solving. A passion for luxury lifestyle and a commitment to delivering unparalleled service and support to discerning clients in the luxury market. Previous experience working with high-net-worth individuals or luxury clientele in a customer-facing role. Experience organising and managing high-profile luxury events, from concept development to execution and post-event analysis. Ability to work under pressure Adaptable - working towards tight deadlines Proactive Job Offer: Birmingham City Centre - Office-Based (Monday - Friday, 9am - 5.30pm) Up to £48,000 Joining a well established professional services organisation, with the opportunity to mould this role to your own with a creative & innovative approach! 33 Days Annual Leave Purchase Additional leave scheme Season ticket loans Electrice / cycle to work schemes Leisure & retail discounts and cashback schemes Plus much more! At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Apr 23, 2024
Full time
GRG are pleased to be working with a professional services organisation looking to recruit a Senior Business Support Executive, due to both organic and organised growth! In this role you will be responsible for providing comprehensive administrative and operational support their Business Support division. You will play a vital role in ensuring the smooth execution of client services, maintaining high standards of professionalism, and contributing to the overall success of the premium business segment. This role demands impeccable organisational skills, attention to detail, and a deep understanding of the luxury market. Responsibilities: Client Liaison: Serve as the primary point of contact for high end business clients, providing exceptional service and building strong relationships to enhance client satisfaction and retention. Administrative Support: Manage day-to-day administrative tasks, including scheduling appointments, coordinating travel arrangements, and handling correspondence on behalf of the business team. Project Coordination: Assist in the planning, execution, and follow-up of various luxury business projects, ensuring that all tasks are completed on time and within budget. Data Management: Maintain accurate and up-to-date records of client interactions, project details, and other relevant information using our internal systems and databases. Event Management: Support the planning and execution of professional events and exclusive client gatherings, by coordinating logistics, managing guest lists, and overseeing operations. Cross-Functional Collaboration: Collaborate closely with colleagues across departments, including Directors, Senior Stakeholders, HR, Finance to ensure alignment and synergy in delivering comprehensive luxury business solutions. Quality Assurance: Uphold the highest standards of quality and professionalism in all interactions with clients, colleagues, and external stakeholders, reflecting positively on the reputation of the luxury business division. Continuous Improvement: Identify opportunities for process optimisation and efficiency gains within the luxury business support function, proposing and implementing innovative solutions to enhance productivity and effectiveness. About You: Proven experience in a similar role within the luxury sector, demonstrating a strong understanding of luxury brands, products, and consumer behaviour. Exceptional organisational skills and attention to detail, with the ability to manage multiple tasks simultaneously and prioritise effectively in a fast-paced environment. Excellent communication and interpersonal skills, with the ability to build rapport with clients and colleagues at all levels of the organisation. Flexibility to adapt to changing priorities and deadlines, with a proactive and solutions-oriented approach to problem-solving. A passion for luxury lifestyle and a commitment to delivering unparalleled service and support to discerning clients in the luxury market. Previous experience working with high-net-worth individuals or luxury clientele in a customer-facing role. Experience organising and managing high-profile luxury events, from concept development to execution and post-event analysis. Ability to work under pressure Adaptable - working towards tight deadlines Proactive Job Offer: Birmingham City Centre - Office-Based (Monday - Friday, 9am - 5.30pm) Up to £48,000 Joining a well established professional services organisation, with the opportunity to mould this role to your own with a creative & innovative approach! 33 Days Annual Leave Purchase Additional leave scheme Season ticket loans Electrice / cycle to work schemes Leisure & retail discounts and cashback schemes Plus much more! At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Chief Engineer (Maritime Sector) South Coast Salary to £75,000 About the Company Our client is an award winning marine ferry operator with a substantial presence on the South Coast, operating a number of advanced vessels. They pride themselves on providing reliable, efficient, and comfortable crossings for both passengers and vehicles. Modern fleet and convenient routes from the South Coast offering seamless travel experiences for tourists, commuters, and residents. Their investment and commitment to environmental sustainability is also noteworthy. Chief Engineer (Maritime Sector) The Rewards Salary up to £75,000 33 Days Holidays Favourable scheduling and working patterns 10% contributory pension scheme Life assurance x 4 salary Development programmes with a pathway to Superintendent Overtime available (at excellent rates) Employee assistance programme Electric car scheme Travel benefits Chief Engineer (Maritime Sector) Requirements You must hold as a minimum either the MCA Certificate of Competency or The Certificate of Equivalent Competency (we cannot progress applications that do not have either certifications) Experience within passenger ferries is essential Ideal further qualifications also include; a Chief Engineer Officer III/2 Motor or Chief Engineer III/2 Yacht (Y1) Certificate of Competency (with EOOW unlimited), full STCW Certificates HELM and ENG1. Comprehensive knowledge of marine equipment and company procedures Good understanding of Safe Working Practices Maintenance requirements of the emergency equipment Good understanding of available fire fighting equipment and thorough knowledge of emergency procedures A practical knowledge of electrical engineering Demonstrate Leadership Team player with good English communication skills Problem Solver and Trouble-Shooter Flexibility for some (well-paid) overtime during busy seasonal periods Chief Engineer (Maritime Sector) Responsibilities Part of a dynamic Engineering team dedicated to providing exceptional maritime transportation services to passengers and communities The Chief Engineer ensures that all Engine Room, Machinery Spaces and Desk Machinery and equipment is in good working order and properly maintained to ensure operational reliability The Chief Engineer also leads the technical standards on board and ensures the effective implementation of the associated areas of the Safety Management System As a technical professional, the role requires an MCA Certificate of Competency (or higher certification), we would also welcome applications from those with The Certificate of Equivalent Competency Safety and Protection of the Environment Flag and classification standards Planned maintenance, refits and defect repair Lead on the technical standards on board and ensures the effective implementation of the associated areas of the Safety Management System Ensure repairs are carried out in a timely manner and to a high standard Strong administrative and practical support to the survey Chief Engineer in planning refits Effective liaison with the superintendents ensuring full clear and concise communications is essential An ability to lead, motivate and develop junior officers and ratings is required, as well as to develop strong working relationships with the deck officers and ratings. About Us Detail2Recruitment acts as an employment agency in respect of this position. Please note, due to a high volume of applications, you may not receive a response if unsuccessful. For information on how we may use, process, store and disclose your Personal Information, please refer to JBRP1_UKTJ
Apr 23, 2024
Full time
Chief Engineer (Maritime Sector) South Coast Salary to £75,000 About the Company Our client is an award winning marine ferry operator with a substantial presence on the South Coast, operating a number of advanced vessels. They pride themselves on providing reliable, efficient, and comfortable crossings for both passengers and vehicles. Modern fleet and convenient routes from the South Coast offering seamless travel experiences for tourists, commuters, and residents. Their investment and commitment to environmental sustainability is also noteworthy. Chief Engineer (Maritime Sector) The Rewards Salary up to £75,000 33 Days Holidays Favourable scheduling and working patterns 10% contributory pension scheme Life assurance x 4 salary Development programmes with a pathway to Superintendent Overtime available (at excellent rates) Employee assistance programme Electric car scheme Travel benefits Chief Engineer (Maritime Sector) Requirements You must hold as a minimum either the MCA Certificate of Competency or The Certificate of Equivalent Competency (we cannot progress applications that do not have either certifications) Experience within passenger ferries is essential Ideal further qualifications also include; a Chief Engineer Officer III/2 Motor or Chief Engineer III/2 Yacht (Y1) Certificate of Competency (with EOOW unlimited), full STCW Certificates HELM and ENG1. Comprehensive knowledge of marine equipment and company procedures Good understanding of Safe Working Practices Maintenance requirements of the emergency equipment Good understanding of available fire fighting equipment and thorough knowledge of emergency procedures A practical knowledge of electrical engineering Demonstrate Leadership Team player with good English communication skills Problem Solver and Trouble-Shooter Flexibility for some (well-paid) overtime during busy seasonal periods Chief Engineer (Maritime Sector) Responsibilities Part of a dynamic Engineering team dedicated to providing exceptional maritime transportation services to passengers and communities The Chief Engineer ensures that all Engine Room, Machinery Spaces and Desk Machinery and equipment is in good working order and properly maintained to ensure operational reliability The Chief Engineer also leads the technical standards on board and ensures the effective implementation of the associated areas of the Safety Management System As a technical professional, the role requires an MCA Certificate of Competency (or higher certification), we would also welcome applications from those with The Certificate of Equivalent Competency Safety and Protection of the Environment Flag and classification standards Planned maintenance, refits and defect repair Lead on the technical standards on board and ensures the effective implementation of the associated areas of the Safety Management System Ensure repairs are carried out in a timely manner and to a high standard Strong administrative and practical support to the survey Chief Engineer in planning refits Effective liaison with the superintendents ensuring full clear and concise communications is essential An ability to lead, motivate and develop junior officers and ratings is required, as well as to develop strong working relationships with the deck officers and ratings. About Us Detail2Recruitment acts as an employment agency in respect of this position. Please note, due to a high volume of applications, you may not receive a response if unsuccessful. For information on how we may use, process, store and disclose your Personal Information, please refer to JBRP1_UKTJ
Business Support Executive IMMEDIATE START & INTERVIEWS £27k-£30k + Benefits Based near Weybridge, Surrey Full time / Office based Monday to Thursday 8:30am-5:30pm Friday 8:30am-5:00pm Our client based near Weybridge, Surrey, is a family-run Recruitment business. With over 20 years of experience and a commitment to excellence, they have established themselves as market-leading trusted partners to leading companies across the UK and beyond. Reporting into the Operations Manager, the Business Support Executive is responsible for co-ordinating and maintaining the compliance and contract function for our candidates and clients in support the Sales and Delivery teams. There is a strong focus around teamwork and collaboration with Sales and Delivery playing a vital role to support a focus on maximising sales potential as a business. Main Duties: Ensuring candidates are compliant before interview/before they are placed on a contract Manage, control and own compliance tracker within the team Raising issues to internal/external stakeholders for non-compliance issues Ensure sales reports and programs are completed on time for teams/Directors Control all sales programs centrally and manage expectations on speed/date of delivery Controlling and owning the diary for interviews ensuring maximum percentage of attendance Controlling and owning candidate onboarding and ensuring contracts are sent Communicating with candidates to ensure they are well prepared for interview/ contract Planning/scheduling interviews with client and candidate diaries Checking in candidates and ensuring they attend site Chasing missing timesheets to ensure a smooth process for the Payroll team Tracking and ensuring KPI's are being reported Analysing and administering team pipeline, interview/cv workbook ensuring it is 100% accurate Liaise regularly with the team to ensure full understanding of billings and predictions Manage key programs within team which covers topics such as aftercare, found fee radar and offer management Provide key analysis and metrics to the team to covers areas such as performance, averages, ratios Build strong understanding/management of these to become subject matter expert Advertising and writing job specifications for the team Completing ad-hoc sales tasks required for the team Key Skills Works well under pressure Excellent communication and interpersonal skills Proven track record in administration Process driven Team player Ability to multi-task and prioritise Attention to detail Proficient in Windows & Microsoft applications Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Apr 23, 2024
Full time
Business Support Executive IMMEDIATE START & INTERVIEWS £27k-£30k + Benefits Based near Weybridge, Surrey Full time / Office based Monday to Thursday 8:30am-5:30pm Friday 8:30am-5:00pm Our client based near Weybridge, Surrey, is a family-run Recruitment business. With over 20 years of experience and a commitment to excellence, they have established themselves as market-leading trusted partners to leading companies across the UK and beyond. Reporting into the Operations Manager, the Business Support Executive is responsible for co-ordinating and maintaining the compliance and contract function for our candidates and clients in support the Sales and Delivery teams. There is a strong focus around teamwork and collaboration with Sales and Delivery playing a vital role to support a focus on maximising sales potential as a business. Main Duties: Ensuring candidates are compliant before interview/before they are placed on a contract Manage, control and own compliance tracker within the team Raising issues to internal/external stakeholders for non-compliance issues Ensure sales reports and programs are completed on time for teams/Directors Control all sales programs centrally and manage expectations on speed/date of delivery Controlling and owning the diary for interviews ensuring maximum percentage of attendance Controlling and owning candidate onboarding and ensuring contracts are sent Communicating with candidates to ensure they are well prepared for interview/ contract Planning/scheduling interviews with client and candidate diaries Checking in candidates and ensuring they attend site Chasing missing timesheets to ensure a smooth process for the Payroll team Tracking and ensuring KPI's are being reported Analysing and administering team pipeline, interview/cv workbook ensuring it is 100% accurate Liaise regularly with the team to ensure full understanding of billings and predictions Manage key programs within team which covers topics such as aftercare, found fee radar and offer management Provide key analysis and metrics to the team to covers areas such as performance, averages, ratios Build strong understanding/management of these to become subject matter expert Advertising and writing job specifications for the team Completing ad-hoc sales tasks required for the team Key Skills Works well under pressure Excellent communication and interpersonal skills Proven track record in administration Process driven Team player Ability to multi-task and prioritise Attention to detail Proficient in Windows & Microsoft applications Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Executive Assistant Location:Berkshire Salary Competitive Our client are seeking an experienced Personal Assistant to provide a comprehensive support service to members of their Executive Leadership team. In this position, you will assist some senior management with a wide range of activities such as email/diary management, planning and coordinating events, travel arrangements, organizing meetings and responding to queries. Main responsibilities include: • Providing a high quality, professional secretarial/administrative support. • Monitoring emails, using judgement and discretion to ensure they are dealt with appropriately. • Scheduling and attending internal and external meetings, including recording actions/minutes where necessary. • Booking UK/international travel and accommodation as and when required • Preparing documents, presentations, and reports mainly via Microsoft Office. • Maintaining a professional office environment for visitors • Ad hoc duties when necessary. Key skills/experience required: • Proven experience as a Personal/Executive Assistant supporting senior leadership teams • Experienced in diary management, including rescheduling conflicting appointments • Able to prioritise and deal with multiple requests simultaneously • Strong relationship-building skills • Excellent communication skills, both written and verbal • Ability to work under pressure and to tight deadlines • Proficiency in IT packages, e.g., Microsoft Office
Oct 02, 2023
Full time
Executive Assistant Location:Berkshire Salary Competitive Our client are seeking an experienced Personal Assistant to provide a comprehensive support service to members of their Executive Leadership team. In this position, you will assist some senior management with a wide range of activities such as email/diary management, planning and coordinating events, travel arrangements, organizing meetings and responding to queries. Main responsibilities include: • Providing a high quality, professional secretarial/administrative support. • Monitoring emails, using judgement and discretion to ensure they are dealt with appropriately. • Scheduling and attending internal and external meetings, including recording actions/minutes where necessary. • Booking UK/international travel and accommodation as and when required • Preparing documents, presentations, and reports mainly via Microsoft Office. • Maintaining a professional office environment for visitors • Ad hoc duties when necessary. Key skills/experience required: • Proven experience as a Personal/Executive Assistant supporting senior leadership teams • Experienced in diary management, including rescheduling conflicting appointments • Able to prioritise and deal with multiple requests simultaneously • Strong relationship-building skills • Excellent communication skills, both written and verbal • Ability to work under pressure and to tight deadlines • Proficiency in IT packages, e.g., Microsoft Office