Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich. Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment. The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude. Outline Of Duties & Responsibilities: Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties. Assist with the management of the programme of planned & unplanned works Take responsibility for contractors working on premises Liaise with the cleaning company managers & act on any feedback from cleaners or staff Work with the Warehouse & Logistic Managers over pre & unplanned works Arrange courier bookings and deal with booking amendments Administration support including control of project information & relevant forms Support with setting up of training for new Radiation Protection Supervisors Approximately 30-40% of week working alongside the Health and Safety Coordinator Deal with enquires via telephone and email Preparation & support with all FM Audits Communicate / liaise with internal and external staff Ordering and distribution of office consumables Organise Documentation (electronically) Provide support and assistance as and when required Key Skills & Experience: Excellent attention to detail, accuracy & the ability to prioritise and control workload Excellent communication skills via written & verbal mediums, including confident telephone manner Organisational and administrative capabilities Team Player with both a pro-active & supportive approach Experience of Microsoft and database packages Ability to work to deadlines Able to work under pressure and in a pressurised environment Proactive problem-solving ability This job description is non-exhaustive and subject to change as the Company deems necessary. This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more!
Apr 30, 2024
Full time
Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich. Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment. The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude. Outline Of Duties & Responsibilities: Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties. Assist with the management of the programme of planned & unplanned works Take responsibility for contractors working on premises Liaise with the cleaning company managers & act on any feedback from cleaners or staff Work with the Warehouse & Logistic Managers over pre & unplanned works Arrange courier bookings and deal with booking amendments Administration support including control of project information & relevant forms Support with setting up of training for new Radiation Protection Supervisors Approximately 30-40% of week working alongside the Health and Safety Coordinator Deal with enquires via telephone and email Preparation & support with all FM Audits Communicate / liaise with internal and external staff Ordering and distribution of office consumables Organise Documentation (electronically) Provide support and assistance as and when required Key Skills & Experience: Excellent attention to detail, accuracy & the ability to prioritise and control workload Excellent communication skills via written & verbal mediums, including confident telephone manner Organisational and administrative capabilities Team Player with both a pro-active & supportive approach Experience of Microsoft and database packages Ability to work to deadlines Able to work under pressure and in a pressurised environment Proactive problem-solving ability This job description is non-exhaustive and subject to change as the Company deems necessary. This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more!
We are working with a client on an exclusive basis who is looking to recruit a temporary to permanent events coordinator. This is an excellent opportunity for a strong administration assistant who loves organising. This is a varied role where you will never get bored and be short of new challenges. THE ROLE: The roles duties include: - Assisting the day-to-day management of the meeting, conference rooms and daily corporate spaces. - Organising refreshments and catering as and when needed. - Efficient management of the booking's software and client portals. - Managing general housekeeping onsite. - Maintaining a safe business working environments for all stakeholders. - Assisting with the weekly fire alarm test and fire warden duties in the event of an emergency evacuation. - Other duties will entail, covering reception, dealing with visitors, handling post and parcels. - This role will also entail administrative duties. - Full time working hours which may need to be flexible for corporate events. THE CANDIDATE: The ideal candidate: - Excellent customer service skills. - Previous experience organising events - Reception experience, dealing with inbound and outbound calls. - Strong communication skills both written and oral - Self-motivated and able to prioritise their workload effectively. - Work confidently with other members of the team. - Good time keeping and punctual. - Understand the importance of confidentiality in the role. - Experience in a customer facing role. - Experience organising room bookings and day to day management. - Experience taking minutes of meetings. - IT literate. - Attention to detail with excellent proof reading, literacy and numeracy skills. Additional desirable skills: - NVQ 3 (or above) Administration or equivalent. - RSA II (or above) Typing/Word Processing or equivalent. - Experience using social media platforms for a business. - Direct hospitality delivery experience. - Customer service qualification. THE CONSULTANCY: Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.
Apr 30, 2024
Seasonal
We are working with a client on an exclusive basis who is looking to recruit a temporary to permanent events coordinator. This is an excellent opportunity for a strong administration assistant who loves organising. This is a varied role where you will never get bored and be short of new challenges. THE ROLE: The roles duties include: - Assisting the day-to-day management of the meeting, conference rooms and daily corporate spaces. - Organising refreshments and catering as and when needed. - Efficient management of the booking's software and client portals. - Managing general housekeeping onsite. - Maintaining a safe business working environments for all stakeholders. - Assisting with the weekly fire alarm test and fire warden duties in the event of an emergency evacuation. - Other duties will entail, covering reception, dealing with visitors, handling post and parcels. - This role will also entail administrative duties. - Full time working hours which may need to be flexible for corporate events. THE CANDIDATE: The ideal candidate: - Excellent customer service skills. - Previous experience organising events - Reception experience, dealing with inbound and outbound calls. - Strong communication skills both written and oral - Self-motivated and able to prioritise their workload effectively. - Work confidently with other members of the team. - Good time keeping and punctual. - Understand the importance of confidentiality in the role. - Experience in a customer facing role. - Experience organising room bookings and day to day management. - Experience taking minutes of meetings. - IT literate. - Attention to detail with excellent proof reading, literacy and numeracy skills. Additional desirable skills: - NVQ 3 (or above) Administration or equivalent. - RSA II (or above) Typing/Word Processing or equivalent. - Experience using social media platforms for a business. - Direct hospitality delivery experience. - Customer service qualification. THE CONSULTANCY: Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.
Project Coordinator / Yeovil / £18 per hour As a Project Coordinator, you will play a vital role in the effective coordination of project tasks. You will work closely with the Programme or Project Manager and the Programme Management Office (PMO) to ensure project objectives are met, risks are mitigated, and issues are resolved promptly. Additionally, you will provide administrative support, manage authorisations, and maintain project documentation in accordance with company policies and processes. Our client are a leading Defence and Aerospace organisation based in Yeovil Key Responsibilities: Coordinate project tasks and administration within the overall programme or project. Communicate effectively with the wider programme or project team. Ensure all activities adhere to company policies and processes. Assist the programme or project manager in achieving objectives. Administer the risk register and participate in risk reduction processes. Interface between the project and functional business areas. Engage with customers and vendors as required. Maintain project documentation to high-quality standards. Build effective communication with project stakeholders. Proactively solve problems and pre-empt issues. Support the creation of project schedules Requirements: Strong Administration/Coordination skills The ability to communicate with internal and external stakeholders at all levels Good Word/Excel skills This is a 9 month temporary contract with the potential to extend Monday to Friday, 37 hours per week (flex) Kelly Services are acting as an Employment Business in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement. As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
Apr 30, 2024
Full time
Project Coordinator / Yeovil / £18 per hour As a Project Coordinator, you will play a vital role in the effective coordination of project tasks. You will work closely with the Programme or Project Manager and the Programme Management Office (PMO) to ensure project objectives are met, risks are mitigated, and issues are resolved promptly. Additionally, you will provide administrative support, manage authorisations, and maintain project documentation in accordance with company policies and processes. Our client are a leading Defence and Aerospace organisation based in Yeovil Key Responsibilities: Coordinate project tasks and administration within the overall programme or project. Communicate effectively with the wider programme or project team. Ensure all activities adhere to company policies and processes. Assist the programme or project manager in achieving objectives. Administer the risk register and participate in risk reduction processes. Interface between the project and functional business areas. Engage with customers and vendors as required. Maintain project documentation to high-quality standards. Build effective communication with project stakeholders. Proactively solve problems and pre-empt issues. Support the creation of project schedules Requirements: Strong Administration/Coordination skills The ability to communicate with internal and external stakeholders at all levels Good Word/Excel skills This is a 9 month temporary contract with the potential to extend Monday to Friday, 37 hours per week (flex) Kelly Services are acting as an Employment Business in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement. As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
EDI Coordinator Job Type : Full Time Location: UK Salary: £27,992 - £30,082 per annum As a large employer and service provider, we have a responsibility to promote equality, diversity and inclusion and to tackle discrimination. We are seeking a passionate and committed individual to join our team and help further embed inclusion and equity across all functions of the organisation. What you will be doing? Reporting to the Head of Equality, Diversity and Inclusion you will provide comprehensive support with the day-to-day work and delivery of the organisation's EDI Action Plan. You will be responsible for: Managing the online EDI learning provision and reporting Collaborating with the Communications Team and Employee Resource Groups to disseminate EDI updates and create content that helps to mark awareness dates and Developing and maintaining Forward's EDI communication platforms, Supporting our Employee Resource Groups to plan and deliver EDI events and campaigns Working collaboratively with other departments to raise awareness of our services and encourage wider participation and engagement amongst underserved groups Helping to recruit and coordinate a wider network of EDI Champions to facilitate team and service level engagement in EDI activities Providing administrative support and actively participating in the EDI Board and ERG Leader's meetings Analysing diversity data to inform strategic priorities and the development of data-driven EDI interventions. The role requires a high degree of motivation, initiative and collaboration, including leading projects from conception through to final implementation in-line with the department's longer-term EDI strategies. This is a hybrid role, including some travel for meetings at our Head Office and training and project visits. What we are looking for? We are looking for someone with: Experience of managing cross-organisation equality, diversity and inclusion projects Strong stakeholder management skills Excellent organisation and time management skills Experience of using data to gain insights and develop targeted interventions Highly self-motivated, with the ability and initiative to work independently and as part of a team A creative problem-solving approach with the ability to focus on key issues quickly and clearly. Demonstrable commitment to equality, diversity and inclusion What we offer Training and development opportunities Flexible working Simply Health Cashback Scheme (Optional) Season Ticket Loan Scheme Cycle to work scheme Crisis Loan Scheme Electric Car Scheme 3 x Wellbeing Days (pro rata'd for part time employees) Access to Blue Light Card 25 days (rising to 30 with length of service) Annual Leave plus Bank Holidays Contributory Pension Scheme - Employer matched contributions of up to 6% in the first two years' service and up to 9% thereafter Death in Service Payment (2x annual salary) Critical Illness Insurance (subject to qualifying criteria) To Apply If you feel you are a suitable candidate and would like to work for this reputable company, please click apply to be redirected to their website where you can complete your application. Job Types: Full-time, Permanent Pay: £27,992.00-£30,082.00 per year Work Location: In person Reference ID: 402821
Apr 30, 2024
Full time
EDI Coordinator Job Type : Full Time Location: UK Salary: £27,992 - £30,082 per annum As a large employer and service provider, we have a responsibility to promote equality, diversity and inclusion and to tackle discrimination. We are seeking a passionate and committed individual to join our team and help further embed inclusion and equity across all functions of the organisation. What you will be doing? Reporting to the Head of Equality, Diversity and Inclusion you will provide comprehensive support with the day-to-day work and delivery of the organisation's EDI Action Plan. You will be responsible for: Managing the online EDI learning provision and reporting Collaborating with the Communications Team and Employee Resource Groups to disseminate EDI updates and create content that helps to mark awareness dates and Developing and maintaining Forward's EDI communication platforms, Supporting our Employee Resource Groups to plan and deliver EDI events and campaigns Working collaboratively with other departments to raise awareness of our services and encourage wider participation and engagement amongst underserved groups Helping to recruit and coordinate a wider network of EDI Champions to facilitate team and service level engagement in EDI activities Providing administrative support and actively participating in the EDI Board and ERG Leader's meetings Analysing diversity data to inform strategic priorities and the development of data-driven EDI interventions. The role requires a high degree of motivation, initiative and collaboration, including leading projects from conception through to final implementation in-line with the department's longer-term EDI strategies. This is a hybrid role, including some travel for meetings at our Head Office and training and project visits. What we are looking for? We are looking for someone with: Experience of managing cross-organisation equality, diversity and inclusion projects Strong stakeholder management skills Excellent organisation and time management skills Experience of using data to gain insights and develop targeted interventions Highly self-motivated, with the ability and initiative to work independently and as part of a team A creative problem-solving approach with the ability to focus on key issues quickly and clearly. Demonstrable commitment to equality, diversity and inclusion What we offer Training and development opportunities Flexible working Simply Health Cashback Scheme (Optional) Season Ticket Loan Scheme Cycle to work scheme Crisis Loan Scheme Electric Car Scheme 3 x Wellbeing Days (pro rata'd for part time employees) Access to Blue Light Card 25 days (rising to 30 with length of service) Annual Leave plus Bank Holidays Contributory Pension Scheme - Employer matched contributions of up to 6% in the first two years' service and up to 9% thereafter Death in Service Payment (2x annual salary) Critical Illness Insurance (subject to qualifying criteria) To Apply If you feel you are a suitable candidate and would like to work for this reputable company, please click apply to be redirected to their website where you can complete your application. Job Types: Full-time, Permanent Pay: £27,992.00-£30,082.00 per year Work Location: In person Reference ID: 402821
We are currently recruiting for one of the UK's Leading FMCG companies who are looking for a Team Coordinator . It's an exciting new opportunity to work for a recognised leading company specialising in Retail and Digital E-commerce, they offer an outstanding experience for users by making their services/products easily accessible online, anywhere, anytime and on any device! What You Can Expect Work Type - 12 month FTC (Maternity cover) Location - Watford (Hybrid) Industry - Gaming/ Lottery Salary - £28,000 Main Responsibilities as a Team Coordinator Manage the overall administrative duties for the IT Department arranging DPP / PDP and regular 121s. Take charge and pre-empting in Diary management for the IT Leadership team, arranging meetings and liaising with colleagues and suppliers on their behalf and ad hoc diary management of the team. Working alongside the Leadership team to coordinate departmental meetings and team building events, as well as other ad hoc team meetings. Produce the IT period report. Oversee and assist with a range of administrative duties such as photocopying, scanning, filing, ordering stationery, distributing post, and making travel arrangements as necessary. Undertake a range of ad hoc requests from Managers. Raise Purchase Order requests, goods receipting received items and handling any invoice queries and investigating discrepancies. Maintaining and updating the IT Budget spreadsheet with all purchase order information. Processing new supplier requests on SAP. Taking charge of updating Org charts, building relationships with HR, and tracking recruitment. Logging starters / leavers etc. Managing the contractor process by logging new starters, leavers, and extensions on Service Now. Experience & Skills Required Ability to use Microsoft packages (Word, PowerPoint, and Excel) to produce general communication documents. Diary management experience. Previous experience in a similar administrative role. What's in it For You? Hybrid working Your birthday off + 2x volunteering days per year. Private Medical & Dental & Life Assurance Social events Wellbeing programme & Employee Assistance Programme Training & Development opportunities Enhanced Parental & Sick Leave For further information on this Team Coordinator role apply below We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By applying, you confirm you are happy to be added to the Addition mailing list regarding future suitable positions. You can opt out of this at any time simply by contacting one of our consultants.
Apr 30, 2024
Full time
We are currently recruiting for one of the UK's Leading FMCG companies who are looking for a Team Coordinator . It's an exciting new opportunity to work for a recognised leading company specialising in Retail and Digital E-commerce, they offer an outstanding experience for users by making their services/products easily accessible online, anywhere, anytime and on any device! What You Can Expect Work Type - 12 month FTC (Maternity cover) Location - Watford (Hybrid) Industry - Gaming/ Lottery Salary - £28,000 Main Responsibilities as a Team Coordinator Manage the overall administrative duties for the IT Department arranging DPP / PDP and regular 121s. Take charge and pre-empting in Diary management for the IT Leadership team, arranging meetings and liaising with colleagues and suppliers on their behalf and ad hoc diary management of the team. Working alongside the Leadership team to coordinate departmental meetings and team building events, as well as other ad hoc team meetings. Produce the IT period report. Oversee and assist with a range of administrative duties such as photocopying, scanning, filing, ordering stationery, distributing post, and making travel arrangements as necessary. Undertake a range of ad hoc requests from Managers. Raise Purchase Order requests, goods receipting received items and handling any invoice queries and investigating discrepancies. Maintaining and updating the IT Budget spreadsheet with all purchase order information. Processing new supplier requests on SAP. Taking charge of updating Org charts, building relationships with HR, and tracking recruitment. Logging starters / leavers etc. Managing the contractor process by logging new starters, leavers, and extensions on Service Now. Experience & Skills Required Ability to use Microsoft packages (Word, PowerPoint, and Excel) to produce general communication documents. Diary management experience. Previous experience in a similar administrative role. What's in it For You? Hybrid working Your birthday off + 2x volunteering days per year. Private Medical & Dental & Life Assurance Social events Wellbeing programme & Employee Assistance Programme Training & Development opportunities Enhanced Parental & Sick Leave For further information on this Team Coordinator role apply below We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By applying, you confirm you are happy to be added to the Addition mailing list regarding future suitable positions. You can opt out of this at any time simply by contacting one of our consultants.
Portfolio Procurement are recruiting for a Procurement Coordinator for a niche manufacturing and installations business. Our client works with some of the most recognisable brands in the UK and are keen to recruit a highly organized and detail-oriented individual. Experience/Skills required : Experience of working in a similar Procurement or Supply Chain role Highly proficient in Microsoft Excel. Demonstrates high numerical accuracy/attention to detail. Administrative support to the procurement and project operations Conduct data analysis and reporting on stock levels and past orders Manage purchase orders using invoicing system Ability to work effectively in a fast-paced and dynamic environment 47070JE INDPRO
Apr 30, 2024
Full time
Portfolio Procurement are recruiting for a Procurement Coordinator for a niche manufacturing and installations business. Our client works with some of the most recognisable brands in the UK and are keen to recruit a highly organized and detail-oriented individual. Experience/Skills required : Experience of working in a similar Procurement or Supply Chain role Highly proficient in Microsoft Excel. Demonstrates high numerical accuracy/attention to detail. Administrative support to the procurement and project operations Conduct data analysis and reporting on stock levels and past orders Manage purchase orders using invoicing system Ability to work effectively in a fast-paced and dynamic environment 47070JE INDPRO
Role: Project Coordinator Location: Hampshire (Greater Southampton) Type: Permanent | Full time Structure: 3 days in office and 2 WFH Company: Business Consultancy Salary: Salary up to £27,000 - £30,000 (DOE) - this may be negotiable for the right level of experience. We are working with a small but dynamic business consultancy that helps drive innovation in leadership teams through sophisticated assesments and data focused soltuions. This is a failry junior role and ideal for someone that has a few years experience as PA, Project Coordination or executive assistant as you will be supporting key senior leaders in the business with day-to-day administrative tasks with some overlap into their current projects. This is a admin heavy role and you will need to bring a strong planning, scheduling, diary management event coordination and project based skill set to the table. Key Accountabilities: Assisting Associates with diary management, booking travel arrangements including international travel, completing visa applications, adhering to vaccination and testing requirements and preparing itineraries and ensuring all relevant materials are prepared in a timely manner On-going review of the diary to ensure optimal use of time and resources Booking sessions for coaching programmes and workshops Daily updating pipeline with sales activity Participation in weekly update meetings Working with our client services team to co-ordinate the preparation and delivery of larger client projects Ablity to support sales functions and business development where necessary. Basic sales proposal preparation Accountable for monthly submission of expense receipts, assigning project code's and responding to any financial queries raised by the finance team Skills and Competence: Confident and highly motivated with experience of supporting senior managers Used to working at pace with flexibility, the ability to problem solve and have a proactive approach to tasks and projects Excellent organisation, time management and prioritisation skills Strong attention to detail, with a focus on accuracy Excellent written and verbal communication and interpersonal skills, with the ability to deal confidently with client data and people at all levels Ability to positively respond to last minute changes and deliver against tight deadlines Desire to deliver great client service,putting the client at the heart of everything we do Interest in and desire for personal development Essential: A minimum of 3 years in a similar personal/executive assistant role Strong relationship builder and able to maintain long term relationships Project coordination support experience will be hugely beneficial Confidence and ability in booking online accommodation and travel arrangements IT Savy: Highly Proficient in Office 365, Outlook, SharePoint and Microsoft Applications such as Planner and Forms/Strong level of IT knowledge eg Word and Excel Digitally smart and technically aware with an ability to operate across multiple platforms On Offer: Company bonus scheme (based on company and personal performance) 33 days holiday (including statutory leave) Christmas shutdown period between Christmas and New Year Hybrid working (1-2 days per week) Company Sick Pay Company events Opportunity to receive world-class development Other wellbeing Initiatives Workplace Pension - 3% Employer contributions Childcare Voucher scheme Free onsite parking We are looking for someone that will bring a sophisticated confidence to their work and delivery. A typical day might include managing diary appointments, working with the Client Services and Analytics team to co-ordinate client projects, booking travel, preparing itineraries and project resources, uploading opportunities to their bespoke platform and communicating with key client contacts to determine and deliver against bespoke and changing requirements. This is the ideal role for someone who thrives in testing and challening situaitons and able to work in an agile and autonomous manner. This is a hybrid role and for the first 3 months you will be office based to get up to speed with everything. Candidates applying from further afield (outside of Hampshire) will only be considered should the local market not yield the results this client is looking for. Candidates would need to be willing to commute to Southampton or relocate. This client in unfortunately unable to provide sponsorship.
Apr 30, 2024
Full time
Role: Project Coordinator Location: Hampshire (Greater Southampton) Type: Permanent | Full time Structure: 3 days in office and 2 WFH Company: Business Consultancy Salary: Salary up to £27,000 - £30,000 (DOE) - this may be negotiable for the right level of experience. We are working with a small but dynamic business consultancy that helps drive innovation in leadership teams through sophisticated assesments and data focused soltuions. This is a failry junior role and ideal for someone that has a few years experience as PA, Project Coordination or executive assistant as you will be supporting key senior leaders in the business with day-to-day administrative tasks with some overlap into their current projects. This is a admin heavy role and you will need to bring a strong planning, scheduling, diary management event coordination and project based skill set to the table. Key Accountabilities: Assisting Associates with diary management, booking travel arrangements including international travel, completing visa applications, adhering to vaccination and testing requirements and preparing itineraries and ensuring all relevant materials are prepared in a timely manner On-going review of the diary to ensure optimal use of time and resources Booking sessions for coaching programmes and workshops Daily updating pipeline with sales activity Participation in weekly update meetings Working with our client services team to co-ordinate the preparation and delivery of larger client projects Ablity to support sales functions and business development where necessary. Basic sales proposal preparation Accountable for monthly submission of expense receipts, assigning project code's and responding to any financial queries raised by the finance team Skills and Competence: Confident and highly motivated with experience of supporting senior managers Used to working at pace with flexibility, the ability to problem solve and have a proactive approach to tasks and projects Excellent organisation, time management and prioritisation skills Strong attention to detail, with a focus on accuracy Excellent written and verbal communication and interpersonal skills, with the ability to deal confidently with client data and people at all levels Ability to positively respond to last minute changes and deliver against tight deadlines Desire to deliver great client service,putting the client at the heart of everything we do Interest in and desire for personal development Essential: A minimum of 3 years in a similar personal/executive assistant role Strong relationship builder and able to maintain long term relationships Project coordination support experience will be hugely beneficial Confidence and ability in booking online accommodation and travel arrangements IT Savy: Highly Proficient in Office 365, Outlook, SharePoint and Microsoft Applications such as Planner and Forms/Strong level of IT knowledge eg Word and Excel Digitally smart and technically aware with an ability to operate across multiple platforms On Offer: Company bonus scheme (based on company and personal performance) 33 days holiday (including statutory leave) Christmas shutdown period between Christmas and New Year Hybrid working (1-2 days per week) Company Sick Pay Company events Opportunity to receive world-class development Other wellbeing Initiatives Workplace Pension - 3% Employer contributions Childcare Voucher scheme Free onsite parking We are looking for someone that will bring a sophisticated confidence to their work and delivery. A typical day might include managing diary appointments, working with the Client Services and Analytics team to co-ordinate client projects, booking travel, preparing itineraries and project resources, uploading opportunities to their bespoke platform and communicating with key client contacts to determine and deliver against bespoke and changing requirements. This is the ideal role for someone who thrives in testing and challening situaitons and able to work in an agile and autonomous manner. This is a hybrid role and for the first 3 months you will be office based to get up to speed with everything. Candidates applying from further afield (outside of Hampshire) will only be considered should the local market not yield the results this client is looking for. Candidates would need to be willing to commute to Southampton or relocate. This client in unfortunately unable to provide sponsorship.
Role: Project Coordinator Location: Hampshire (Greater Southampton) Type: Permanent Full time Structure: 3 days in office and 2 WFH Company: Business Consultancy Salary: Salary up to £27,000 - £30,000 (DOE) - this may be negotiable for the right level of experience. We are working with a small but dynamic business consultancy that helps drive innovation in leadership teams through sophisticated assesments and data focused soltuions. This is a failry junior role and ideal for someone that has a few years experience as PA, Project Coordination or executive assistant as you will be supporting key senior leaders in the business with day-to-day administrative tasks with some overlap into their current projects. This is a admin heavy role and you will need to bring a strong planning, scheduling, diary management event coordination and project based skill set to the table. Key Accountabilities: Assisting Associates with diary management, booking travel arrangements including international travel, completing visa applications, adhering to vaccination and testing requirements and preparing itineraries and ensuring all relevant materials are prepared in a timely manner On-going review of the diary to ensure optimal use of time and resources Booking sessions for coaching programmes and workshops Daily updating pipeline with sales activity Participation in weekly update meetings Working with our client services team to co-ordinate the preparation and delivery of larger client projects Ablity to support sales functions and business development where neccessary. Basic sales proposal preparation Accountable for monthly submission of expense receipts, assigning project code s and responding to any financial queries raised by the finance team Skills and Competence: Confident and highly motivated with experience of supporting senior managers Used to working at pace with flexibility, the ability to problem solve and have a proactive approach to tasks and projects Excellent organisation, time management and prioritisation skills Strong attention to detail, with a focus on accuracy Excellent written and verbal communication and interpersonal skills, with the ability to deal confidently with client data and people at all levels Ability to positively respond to last minute changes and deliver against tight deadlines Desire to deliver great client service,putting the client at the heart of everything we do Interest in and desire for personal development Essential: A minimum of 3 years in a similar personal/executive assistant role Strong relationship builder and able to maintain long term relationships Project coordination support experience will be hugely beneficial Confidence and ability in booking online accommodation and travel arrangements IT Savy: Highly Proficient in Office 365, Outlook, SharePoint and Microsoft Applications such as Planner and Forms / Strong level of IT knowledge e.g. Word and Excel Digitally smart and technically aware with an ability to operate across multiple platforms On Offer: Company bonus scheme (based on company and personal performance) 33 days holiday (including statutory leave) Christmas shutdown period between Christmas and New Year Hybrid working (1-2 days per week) Company Sick Pay Company events Opportunity to receive world-class development Other wellbeing Initiatives Workplace Pension 3% Employer contributions Childcare Voucher scheme Free onsite parking We are looking for someone that will bring a sophisticated confidence to their work and delivery. A typical day might include managing diary appointments, working with the Client Services and Analytics team to co-ordinate client projects, booking travel, preparing itineraries and project resources, uploading opportunities to their bespoke platform and communicating with key client contacts to determine and deliver against bespoke and changing requirements. This is the ideal role for someone who thrives in testing and challening situaitons and able to work in an agile and autonomous manner. This is a hybrid role and for the first 3 months you will be office based to get up to speed with everything. Candidates applying from further afield (outside of Hampshire) will only be considered should the local market not yield the results this client is looking for. Candidates would need to be willing to commute to Southampton or relocate. This client in unfortunately unable to provide sponsorship.
Apr 30, 2024
Full time
Role: Project Coordinator Location: Hampshire (Greater Southampton) Type: Permanent Full time Structure: 3 days in office and 2 WFH Company: Business Consultancy Salary: Salary up to £27,000 - £30,000 (DOE) - this may be negotiable for the right level of experience. We are working with a small but dynamic business consultancy that helps drive innovation in leadership teams through sophisticated assesments and data focused soltuions. This is a failry junior role and ideal for someone that has a few years experience as PA, Project Coordination or executive assistant as you will be supporting key senior leaders in the business with day-to-day administrative tasks with some overlap into their current projects. This is a admin heavy role and you will need to bring a strong planning, scheduling, diary management event coordination and project based skill set to the table. Key Accountabilities: Assisting Associates with diary management, booking travel arrangements including international travel, completing visa applications, adhering to vaccination and testing requirements and preparing itineraries and ensuring all relevant materials are prepared in a timely manner On-going review of the diary to ensure optimal use of time and resources Booking sessions for coaching programmes and workshops Daily updating pipeline with sales activity Participation in weekly update meetings Working with our client services team to co-ordinate the preparation and delivery of larger client projects Ablity to support sales functions and business development where neccessary. Basic sales proposal preparation Accountable for monthly submission of expense receipts, assigning project code s and responding to any financial queries raised by the finance team Skills and Competence: Confident and highly motivated with experience of supporting senior managers Used to working at pace with flexibility, the ability to problem solve and have a proactive approach to tasks and projects Excellent organisation, time management and prioritisation skills Strong attention to detail, with a focus on accuracy Excellent written and verbal communication and interpersonal skills, with the ability to deal confidently with client data and people at all levels Ability to positively respond to last minute changes and deliver against tight deadlines Desire to deliver great client service,putting the client at the heart of everything we do Interest in and desire for personal development Essential: A minimum of 3 years in a similar personal/executive assistant role Strong relationship builder and able to maintain long term relationships Project coordination support experience will be hugely beneficial Confidence and ability in booking online accommodation and travel arrangements IT Savy: Highly Proficient in Office 365, Outlook, SharePoint and Microsoft Applications such as Planner and Forms / Strong level of IT knowledge e.g. Word and Excel Digitally smart and technically aware with an ability to operate across multiple platforms On Offer: Company bonus scheme (based on company and personal performance) 33 days holiday (including statutory leave) Christmas shutdown period between Christmas and New Year Hybrid working (1-2 days per week) Company Sick Pay Company events Opportunity to receive world-class development Other wellbeing Initiatives Workplace Pension 3% Employer contributions Childcare Voucher scheme Free onsite parking We are looking for someone that will bring a sophisticated confidence to their work and delivery. A typical day might include managing diary appointments, working with the Client Services and Analytics team to co-ordinate client projects, booking travel, preparing itineraries and project resources, uploading opportunities to their bespoke platform and communicating with key client contacts to determine and deliver against bespoke and changing requirements. This is the ideal role for someone who thrives in testing and challening situaitons and able to work in an agile and autonomous manner. This is a hybrid role and for the first 3 months you will be office based to get up to speed with everything. Candidates applying from further afield (outside of Hampshire) will only be considered should the local market not yield the results this client is looking for. Candidates would need to be willing to commute to Southampton or relocate. This client in unfortunately unable to provide sponsorship.
Location: North London Job Title: Team Leader Reports to: Project Coordinator/Senior Management Objectives of The Role 1. To provide additional support to the Senior Management as agreed 2. To assist the management team in ensuring agreed standards and targets are met 3. To work as part of a team delivering support to our services as needed 4. Provide person centred support to vulnerable adults, which improve the quality of the individuals lives, promotes independent living and is relevant to the individuals changing needs. 5. Provide a high standard of care and support to individuals. 6. Facilitate and enable individuals to be involved in their own care and support, and to participate in the development of services and the wider organisation. 7. Perform to the standards laid down by the CQC, Shine's policies & procedures, Skills for Care, SCIE, GSCC and as required and expected by the professionals and service users we deal with. 8. To ensure all other legal requirements are met, such as all relevant aspects of Health & Safety. Key Responsibilities 1. To participate in shift patterns, as required by the service, which may include morning/evening/weekend/waking night/sleepover/lone working/on-call duties 2. To participate in supervision and appraisals to support staff (as instructed by Senior Management) 3. To undertake additional administrative responsibilities as agreed by Senior Management 4. To provide direct support to service users 5. To undertake key working responsibilities (as agreed) 6. To take the role of mentor in assisting with induction and development of new staff 7. To assist with service improvements and to attend all staff meetings 8. To assist with the property management tasks appropriate to the service and service users needs 9. To develop knowledge base and skills relating to the specific service user group and to the specific needs of the individual service users 10. To represent the company in a professional and positive attitude at all times 11. To assist services users in identifying and solving problems that represent a barrier to their recovery 12. To communicate and listen at the highest levels at all times 13. To complete tasks as assigned by the management team to the best of your ability and within agreed timescales 14. To understand the wider objectives of the company and how your performance and attitude contribute to this Limitations of The Role No staff disciplinary remit. Key Responsibilities: (This list is not exhaustive) Supervision and Leadership: Provide strong leadership and direction to the team, fostering a positive and supportive work environment. Conduct regular supervision sessions and appraisals to evaluate staff performance, identify training needs, and ensure continuous professional development. Compliance and Documentation: Ensure adherence to regulatory standards and internal policies in all aspects of practice and paperwork. Conduct regular audits to assess the quality of documentation, ensuring accuracy, completeness, and compliance with relevant regulations. Safeguarding and Risk Management: Oversee safeguarding procedures, ensuring the safety and well-being of both staff and clients. Implement risk management strategies and protocols to minimize potential risks within the forensic mental health setting. Communication and Collaboration: Foster effective communication channels among team members, promoting a collaborative and cohesive working environment. Liaise with various stakeholders, including clients, families, external agencies, and internal departments to ensure holistic and coordinated care. Training and Development: Identify training needs and facilitate relevant training programs for staff to enhance their skills and knowledge in forensic mental health care. Reporting and Accountability: Prepare comprehensive reports for management, highlighting team performance, challenges, and areas for improvement. Take accountability for the team's actions and outcomes, ensuring transparency and accountability in all endeavours. Any Other Duties The post holder may be required to perform duties other than those given in the job description for the post. The particular responsibilities and duties attached to the post may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are common occurrences and would not justify the re-evaluation of the post. In caseswhere a permanent and substantial change in duties and responsibilities of the post occurs, consistent with a higher level of responsibility, then the post may be eligible for re-evaluation. Essential Behavioural Requirements for the Role • To behave with honesty and integrity at all times • To behave in a professional manner at all times and act as a positive role model for other staff • To adhere to the company s values at all times
Apr 30, 2024
Full time
Location: North London Job Title: Team Leader Reports to: Project Coordinator/Senior Management Objectives of The Role 1. To provide additional support to the Senior Management as agreed 2. To assist the management team in ensuring agreed standards and targets are met 3. To work as part of a team delivering support to our services as needed 4. Provide person centred support to vulnerable adults, which improve the quality of the individuals lives, promotes independent living and is relevant to the individuals changing needs. 5. Provide a high standard of care and support to individuals. 6. Facilitate and enable individuals to be involved in their own care and support, and to participate in the development of services and the wider organisation. 7. Perform to the standards laid down by the CQC, Shine's policies & procedures, Skills for Care, SCIE, GSCC and as required and expected by the professionals and service users we deal with. 8. To ensure all other legal requirements are met, such as all relevant aspects of Health & Safety. Key Responsibilities 1. To participate in shift patterns, as required by the service, which may include morning/evening/weekend/waking night/sleepover/lone working/on-call duties 2. To participate in supervision and appraisals to support staff (as instructed by Senior Management) 3. To undertake additional administrative responsibilities as agreed by Senior Management 4. To provide direct support to service users 5. To undertake key working responsibilities (as agreed) 6. To take the role of mentor in assisting with induction and development of new staff 7. To assist with service improvements and to attend all staff meetings 8. To assist with the property management tasks appropriate to the service and service users needs 9. To develop knowledge base and skills relating to the specific service user group and to the specific needs of the individual service users 10. To represent the company in a professional and positive attitude at all times 11. To assist services users in identifying and solving problems that represent a barrier to their recovery 12. To communicate and listen at the highest levels at all times 13. To complete tasks as assigned by the management team to the best of your ability and within agreed timescales 14. To understand the wider objectives of the company and how your performance and attitude contribute to this Limitations of The Role No staff disciplinary remit. Key Responsibilities: (This list is not exhaustive) Supervision and Leadership: Provide strong leadership and direction to the team, fostering a positive and supportive work environment. Conduct regular supervision sessions and appraisals to evaluate staff performance, identify training needs, and ensure continuous professional development. Compliance and Documentation: Ensure adherence to regulatory standards and internal policies in all aspects of practice and paperwork. Conduct regular audits to assess the quality of documentation, ensuring accuracy, completeness, and compliance with relevant regulations. Safeguarding and Risk Management: Oversee safeguarding procedures, ensuring the safety and well-being of both staff and clients. Implement risk management strategies and protocols to minimize potential risks within the forensic mental health setting. Communication and Collaboration: Foster effective communication channels among team members, promoting a collaborative and cohesive working environment. Liaise with various stakeholders, including clients, families, external agencies, and internal departments to ensure holistic and coordinated care. Training and Development: Identify training needs and facilitate relevant training programs for staff to enhance their skills and knowledge in forensic mental health care. Reporting and Accountability: Prepare comprehensive reports for management, highlighting team performance, challenges, and areas for improvement. Take accountability for the team's actions and outcomes, ensuring transparency and accountability in all endeavours. Any Other Duties The post holder may be required to perform duties other than those given in the job description for the post. The particular responsibilities and duties attached to the post may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are common occurrences and would not justify the re-evaluation of the post. In caseswhere a permanent and substantial change in duties and responsibilities of the post occurs, consistent with a higher level of responsibility, then the post may be eligible for re-evaluation. Essential Behavioural Requirements for the Role • To behave with honesty and integrity at all times • To behave in a professional manner at all times and act as a positive role model for other staff • To adhere to the company s values at all times
Job Title: Client Services Administrator - Shoreditch Location: Shoreditch Salary: Up to 27,000 per annum (Pro rata) Job Type: Permanent, Part Time, Office based Is your ambition to be in a limitless career and to be involved in an amazing and unique company culture too? Do you want to work for a company where the sky is the limit? Bluetownonline provides online recruitment services to some of the UK's top companies. Our clients are used to high levels of service and our team has a genuine desire to ensure every campaign they run produces the best results. Bluetown has become ground-breaking and yet monumental for thousands of Businesses across the country, looking to grow their teams in the most hassle-free way. Our Recruitment Software has taken the world of business by storm, it is by far the most efficient and speedy way for our clients to fill their job vacancies. With our rapid expansion plans, due to unprecedented demand for our services, the potential is limitless when it comes to taking our product to market. We're currently going through a period of rapid growth and because of this, there are a number of areas that we need additional support in, so we're looking for someone to join the team and fill that gap. Ultimately the client always comes first, so your primary duty will be providing administrative support to the Client Service team, but you'll also be assisting with things like filtering internal CVs and chasing overdue invoices as well. Main Duties: Setting up client accounts Proofing and posting job adverts Point of contact for internal clients Credit control Marketing including email, social media, and possibly some video editing About you: Must have experience working within admin / client support, ideally in a B2B environment Possess an excellent and professional telephone manner Highly organised Grade B+ in GCSE English Language and Maths (or equivalent) Excellent IT skills (including MS Office), our product is digital so you will need to be comfortable using a number of systems An interest in, or some experience of, Digital Marketing may be beneficial Perks: Full training given Opportunities for progression within a growing organisation Perkbox (cheap Cinema tickets, Coffee, Rental Movies, Gym memberships, etc etc!) A fully stocked beer fridge Holidays away in the sun! Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with experience in Client Support, Client Services, Admin, Administrator, Reception, Receptionist, Admin Coordinator, Customer Service, Recruitment Admin, Marketing Assistant will be considered for this role.
Apr 30, 2024
Full time
Job Title: Client Services Administrator - Shoreditch Location: Shoreditch Salary: Up to 27,000 per annum (Pro rata) Job Type: Permanent, Part Time, Office based Is your ambition to be in a limitless career and to be involved in an amazing and unique company culture too? Do you want to work for a company where the sky is the limit? Bluetownonline provides online recruitment services to some of the UK's top companies. Our clients are used to high levels of service and our team has a genuine desire to ensure every campaign they run produces the best results. Bluetown has become ground-breaking and yet monumental for thousands of Businesses across the country, looking to grow their teams in the most hassle-free way. Our Recruitment Software has taken the world of business by storm, it is by far the most efficient and speedy way for our clients to fill their job vacancies. With our rapid expansion plans, due to unprecedented demand for our services, the potential is limitless when it comes to taking our product to market. We're currently going through a period of rapid growth and because of this, there are a number of areas that we need additional support in, so we're looking for someone to join the team and fill that gap. Ultimately the client always comes first, so your primary duty will be providing administrative support to the Client Service team, but you'll also be assisting with things like filtering internal CVs and chasing overdue invoices as well. Main Duties: Setting up client accounts Proofing and posting job adverts Point of contact for internal clients Credit control Marketing including email, social media, and possibly some video editing About you: Must have experience working within admin / client support, ideally in a B2B environment Possess an excellent and professional telephone manner Highly organised Grade B+ in GCSE English Language and Maths (or equivalent) Excellent IT skills (including MS Office), our product is digital so you will need to be comfortable using a number of systems An interest in, or some experience of, Digital Marketing may be beneficial Perks: Full training given Opportunities for progression within a growing organisation Perkbox (cheap Cinema tickets, Coffee, Rental Movies, Gym memberships, etc etc!) A fully stocked beer fridge Holidays away in the sun! Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with experience in Client Support, Client Services, Admin, Administrator, Reception, Receptionist, Admin Coordinator, Customer Service, Recruitment Admin, Marketing Assistant will be considered for this role.
Pre-Mace and Insight Information Coordinator Greenwich 16.95/hr Start date: ASAP AKTON Recruitment is working closely with the local authorities and we are looking for a Pre-Mace and Insight Information Coordinator in the Greenwich area. 3 - 6 months contract. DBS required. Purpose of Job: To be responsible to the Youth Justice Business and Information Manager for: i) Providing the first point of contact for individuals and professionals who have concerns about children, young people and families requiring support due to serious youth violence or contextual safeguarding. ii) To update Insight, data visualisation tool and support the preparation of reports based on the information contained. iii) Providing effective co-ordination of the Pre-Mace panel and associated panels with flexible administrative support that ensures timely and appropriate recording of the needs and interventions of children, young people, and their families. Knowledge 1. An understanding of and knowledge of the functions and responsibilities of children's services and their partners. 2. Knowledge on the principles of confidentiality. 3. An understanding of the key principles relating to safeguarding children in Greenwich. 4. An understanding of the purpose and functions of the Greenwich Safeguarding Children Partnership and its related work groups, and the roles of its member agencies. Skills and Abilities 5. Educated to a level that demonstrates ability to produce medium level statistical information, reports, and other written work. 6. A good level of literacy, numerical skills, oral and written communication skills. 7. Ability to prioritise own workload and mange that of others and work under the appropriate level of supervision. 8. Excellent computer navigation and keyboard skills including MS Word, Excel, and PowerPoint.
Apr 30, 2024
Seasonal
Pre-Mace and Insight Information Coordinator Greenwich 16.95/hr Start date: ASAP AKTON Recruitment is working closely with the local authorities and we are looking for a Pre-Mace and Insight Information Coordinator in the Greenwich area. 3 - 6 months contract. DBS required. Purpose of Job: To be responsible to the Youth Justice Business and Information Manager for: i) Providing the first point of contact for individuals and professionals who have concerns about children, young people and families requiring support due to serious youth violence or contextual safeguarding. ii) To update Insight, data visualisation tool and support the preparation of reports based on the information contained. iii) Providing effective co-ordination of the Pre-Mace panel and associated panels with flexible administrative support that ensures timely and appropriate recording of the needs and interventions of children, young people, and their families. Knowledge 1. An understanding of and knowledge of the functions and responsibilities of children's services and their partners. 2. Knowledge on the principles of confidentiality. 3. An understanding of the key principles relating to safeguarding children in Greenwich. 4. An understanding of the purpose and functions of the Greenwich Safeguarding Children Partnership and its related work groups, and the roles of its member agencies. Skills and Abilities 5. Educated to a level that demonstrates ability to produce medium level statistical information, reports, and other written work. 6. A good level of literacy, numerical skills, oral and written communication skills. 7. Ability to prioritise own workload and mange that of others and work under the appropriate level of supervision. 8. Excellent computer navigation and keyboard skills including MS Word, Excel, and PowerPoint.
We are looking for an enthusiastic Team Assistant to join our client's team in London! You must be a team player with strong communication and organisation skills. Does this sound like you? Please apply today! Job title : Team Assistant Duration: Expected 2 month minimum temporary Start date: ASAP Hours : Monday - Wednesday 9am-6pm (Part-time) Location : Farringdon Hourly rate: 14-16phr Duties include General Admin and Support of the Day-to-Day Office: Managing incoming and outgoing correspondence, including emails, phone calls, and mail. Organizing and maintaining physical and digital filing systems for documents, records, and other materials. Ordering office supplies and ensuring inventory levels are sufficient. Assisting with the setup and maintenance of office equipment, such as computers, printers, and telecommunication systems. Coordinating office maintenance and repairs as needed. Welcoming visitors and clients, ensuring they have a positive experience. Team Expenses: Tracking team expenses and maintaining accurate records. Reconciling expense reports and ensuring adherence to company policies. Liaising with finance or accounting departments for processing reimbursements or payments. Assisting team members with expense-related inquiries or issues. Schedule Meetings, Create PowerPoints: Coordinating and scheduling meetings, including booking conference rooms and sending out calendar invitations. Preparing meeting agendas and distributing relevant materials to participants. Creating and formatting PowerPoint presentations or other visual aids for meetings or presentations. Assisting with technical setup for virtual meetings, such as video conferencing or screen sharing. Support with Team Lunches/Events: Planning and organizing team lunches, including ordering catering or making reservations. Assisting with the coordination of team-building events or social activities. Managing logistics for off-site meetings or events, such as transportation and accommodations. Travel and Diary Management: Arranging travel accommodations, including flights, hotels, and transportation. Managing itineraries and ensuring travel plans align with business objectives and schedules. Coordinating with internal and external stakeholders to schedule appointments and meetings. Maintaining and updating executives' calendars, including scheduling and rescheduling appointments as needed. These duties encompass a wide range of administrative tasks aimed at supporting the smooth functioning of the office and facilitating the work of the team. Candidate specifications/requirements Team Assistant/ Office Coordinator experience required Excellent time management skills and ability to multitask and prioritise work Strong communication and organisational skills in a fast paced environment Must be positive and a team player Benefits of being a temporary candidate via Adecco Weekly pay Contract of Employment Paid annual leave Access to an exclusive employee benefit and discount portal Pension contributions Ongoing support from a dedicated consultant Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 30, 2024
Seasonal
We are looking for an enthusiastic Team Assistant to join our client's team in London! You must be a team player with strong communication and organisation skills. Does this sound like you? Please apply today! Job title : Team Assistant Duration: Expected 2 month minimum temporary Start date: ASAP Hours : Monday - Wednesday 9am-6pm (Part-time) Location : Farringdon Hourly rate: 14-16phr Duties include General Admin and Support of the Day-to-Day Office: Managing incoming and outgoing correspondence, including emails, phone calls, and mail. Organizing and maintaining physical and digital filing systems for documents, records, and other materials. Ordering office supplies and ensuring inventory levels are sufficient. Assisting with the setup and maintenance of office equipment, such as computers, printers, and telecommunication systems. Coordinating office maintenance and repairs as needed. Welcoming visitors and clients, ensuring they have a positive experience. Team Expenses: Tracking team expenses and maintaining accurate records. Reconciling expense reports and ensuring adherence to company policies. Liaising with finance or accounting departments for processing reimbursements or payments. Assisting team members with expense-related inquiries or issues. Schedule Meetings, Create PowerPoints: Coordinating and scheduling meetings, including booking conference rooms and sending out calendar invitations. Preparing meeting agendas and distributing relevant materials to participants. Creating and formatting PowerPoint presentations or other visual aids for meetings or presentations. Assisting with technical setup for virtual meetings, such as video conferencing or screen sharing. Support with Team Lunches/Events: Planning and organizing team lunches, including ordering catering or making reservations. Assisting with the coordination of team-building events or social activities. Managing logistics for off-site meetings or events, such as transportation and accommodations. Travel and Diary Management: Arranging travel accommodations, including flights, hotels, and transportation. Managing itineraries and ensuring travel plans align with business objectives and schedules. Coordinating with internal and external stakeholders to schedule appointments and meetings. Maintaining and updating executives' calendars, including scheduling and rescheduling appointments as needed. These duties encompass a wide range of administrative tasks aimed at supporting the smooth functioning of the office and facilitating the work of the team. Candidate specifications/requirements Team Assistant/ Office Coordinator experience required Excellent time management skills and ability to multitask and prioritise work Strong communication and organisational skills in a fast paced environment Must be positive and a team player Benefits of being a temporary candidate via Adecco Weekly pay Contract of Employment Paid annual leave Access to an exclusive employee benefit and discount portal Pension contributions Ongoing support from a dedicated consultant Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Our client is seeking multiple coordinators to join their high performing Edinburgh branch. You will be tasked with providing excellent customer service and be able to handle multiple priorities simultaneously. This position would suit a candidate with administration/ customer service experience. Key Responsibilities Provide excellent customer service via telephone, email and in person. You will be expected to handle all customer queries with the up most professionalism and escalate any issues to management if required. Ensure all orders are processed correctly, exercising a high attention to detail and within expected time frames. Consistently update and maintain the organisation's database, ensuring all records are up to data and contain correct information. Distribute and dispatch parcels accordingly. General ad-hoc administrative duties including filing and record keeping. Experience Required At least three years experience in a customer service setting in addition to strong administrative experience. Ideally, you will have administration/customer service experience in a healthcare setting and be familiar with clinical terms however this is not essential. Excellent task prioritisation, multitasking, and organisational skills. Strong MS Office skills. Key Information Salary - 23K-25k Location - Edinburgh Schedule - Mon - Fri, 09:00 - 17:00, Fully in office. Please note, we are expecting to receive a high volume of applications for this vacancy. Only those with the outlined experience, and those who can commit to being fully in office will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Apr 30, 2024
Full time
Our client is seeking multiple coordinators to join their high performing Edinburgh branch. You will be tasked with providing excellent customer service and be able to handle multiple priorities simultaneously. This position would suit a candidate with administration/ customer service experience. Key Responsibilities Provide excellent customer service via telephone, email and in person. You will be expected to handle all customer queries with the up most professionalism and escalate any issues to management if required. Ensure all orders are processed correctly, exercising a high attention to detail and within expected time frames. Consistently update and maintain the organisation's database, ensuring all records are up to data and contain correct information. Distribute and dispatch parcels accordingly. General ad-hoc administrative duties including filing and record keeping. Experience Required At least three years experience in a customer service setting in addition to strong administrative experience. Ideally, you will have administration/customer service experience in a healthcare setting and be familiar with clinical terms however this is not essential. Excellent task prioritisation, multitasking, and organisational skills. Strong MS Office skills. Key Information Salary - 23K-25k Location - Edinburgh Schedule - Mon - Fri, 09:00 - 17:00, Fully in office. Please note, we are expecting to receive a high volume of applications for this vacancy. Only those with the outlined experience, and those who can commit to being fully in office will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Job Title: Front Office Administrator Location : 1C Marquis Road, N22 8JH Salary: £25k - £28k Job Type: Permanent, Full Time About us: Assisted Homes brings more than 20 years' experience, knowledge and expertise in specialised social care. We are driven by our commitment to supporting vulnerable adults in the community and anyone facing tough times with nowhere to go, no one to turn to. The Company provides a support service to single adults who have experienced homelessness, are vulnerable and have support needs. About the role: As such we are looking for a passionate Front Office Administrator to join us. In this role, you will be serving as an operations administrator providing service to key departments within the office and providing the highest levels of customer service. Collaboration with all departments within our open-plan office is an essential aspect of daily work. What are we looking for: Have excellent communication skills and great attention to detail Entitled to work in the UK without work sponsorship Excellent telephone manner, well presented and polite Be organised and be able to prioritise your work to meet specific deadlines Have excellent working knowledge and understanding of Microsoft Office, specifically Outlook, Word and Excel. Also be willing to learn any new systems that will make their output more efficient To be able to create IT systems that will add to the efficiency the role Good at letter writing, sending, and receiving emails and understanding the protocol and regulations set by the GDPR Have a warm, welcoming attitude towards prospective clients and other visitors into our office Be able to work alone using your own initiative at times, but also in a team to attain joint goals Be willing to undertake operational administrative tasks that are required by any of the HOD's or the Directors Proficient in producing factual and detailed analytical reports Role: - To ensure that the office sundries (e.g.: tea, coffee, milk, snacks) and office supplies are maintained, and stock checked regularly - To deal with mail coming in, making sure it is distributed to the appropriate teams and mail being sent out is done so accurately - Updating the office board calendar with appointments for move ins, evictions, and others - Keeping on top of office and office kitchen sundries purchases, display and distribution. - Take minutes in team meetings and distribute them to the relevant staff - Engage with referrers and perspective clients by phone and by email - Ensure that important information is passed on to the relevant members of staff - Provide your manager and or the Directors with records or reports as required - Provide your manager with budget figures for petty cash and or any other reports as are requested - Be prepared to work with current systems and create new systems for monitoring or filing documents and or information or statistics - To undertake any other task required to ensure that the service provision is efficient - On occasion, although rare, you may be required to work over your normal working hours to complete a task on a deadline Providing administrative support to the service delivery department as and when required which includes: Managing Access: Adding new move ins. Removing clients Moving clients Creating new forms Generating reports Adding and removing Staff members IT Support: Setting up and managing new devices for staff members Administration: Writing and sending warning letters Writing and sending eviction letters Writing and sending case review appointment letters Scheduling and booking in evictions Issuing food bank vouchers Sending messages to clients regarding on going activities/generic Creating digital posters advertising events To provide operational administrative support to the assessment team as and when requested. This includes: - Processing new referrals upon assessment and completing referral statistics - Greeting clients and gathering and filing necessary documents (ID, Consent to Share, Photo) - Support with making first contact with referrals and scheduling assessments - General Inquiries/Sign-posting walk-ins Please click the APPLY button to submit your CV for this role Candidates with the relevant experience or job title of; Office Administrator, Administrator, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, PA, Office Assistant, Office Coordinator, Office Manager and Business Administrator may also be considered for this role.
Apr 30, 2024
Full time
Job Title: Front Office Administrator Location : 1C Marquis Road, N22 8JH Salary: £25k - £28k Job Type: Permanent, Full Time About us: Assisted Homes brings more than 20 years' experience, knowledge and expertise in specialised social care. We are driven by our commitment to supporting vulnerable adults in the community and anyone facing tough times with nowhere to go, no one to turn to. The Company provides a support service to single adults who have experienced homelessness, are vulnerable and have support needs. About the role: As such we are looking for a passionate Front Office Administrator to join us. In this role, you will be serving as an operations administrator providing service to key departments within the office and providing the highest levels of customer service. Collaboration with all departments within our open-plan office is an essential aspect of daily work. What are we looking for: Have excellent communication skills and great attention to detail Entitled to work in the UK without work sponsorship Excellent telephone manner, well presented and polite Be organised and be able to prioritise your work to meet specific deadlines Have excellent working knowledge and understanding of Microsoft Office, specifically Outlook, Word and Excel. Also be willing to learn any new systems that will make their output more efficient To be able to create IT systems that will add to the efficiency the role Good at letter writing, sending, and receiving emails and understanding the protocol and regulations set by the GDPR Have a warm, welcoming attitude towards prospective clients and other visitors into our office Be able to work alone using your own initiative at times, but also in a team to attain joint goals Be willing to undertake operational administrative tasks that are required by any of the HOD's or the Directors Proficient in producing factual and detailed analytical reports Role: - To ensure that the office sundries (e.g.: tea, coffee, milk, snacks) and office supplies are maintained, and stock checked regularly - To deal with mail coming in, making sure it is distributed to the appropriate teams and mail being sent out is done so accurately - Updating the office board calendar with appointments for move ins, evictions, and others - Keeping on top of office and office kitchen sundries purchases, display and distribution. - Take minutes in team meetings and distribute them to the relevant staff - Engage with referrers and perspective clients by phone and by email - Ensure that important information is passed on to the relevant members of staff - Provide your manager and or the Directors with records or reports as required - Provide your manager with budget figures for petty cash and or any other reports as are requested - Be prepared to work with current systems and create new systems for monitoring or filing documents and or information or statistics - To undertake any other task required to ensure that the service provision is efficient - On occasion, although rare, you may be required to work over your normal working hours to complete a task on a deadline Providing administrative support to the service delivery department as and when required which includes: Managing Access: Adding new move ins. Removing clients Moving clients Creating new forms Generating reports Adding and removing Staff members IT Support: Setting up and managing new devices for staff members Administration: Writing and sending warning letters Writing and sending eviction letters Writing and sending case review appointment letters Scheduling and booking in evictions Issuing food bank vouchers Sending messages to clients regarding on going activities/generic Creating digital posters advertising events To provide operational administrative support to the assessment team as and when requested. This includes: - Processing new referrals upon assessment and completing referral statistics - Greeting clients and gathering and filing necessary documents (ID, Consent to Share, Photo) - Support with making first contact with referrals and scheduling assessments - General Inquiries/Sign-posting walk-ins Please click the APPLY button to submit your CV for this role Candidates with the relevant experience or job title of; Office Administrator, Administrator, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, PA, Office Assistant, Office Coordinator, Office Manager and Business Administrator may also be considered for this role.
I am working with an accountancy and practice firm based in Leeds Centre who are looking to hire a Business Coordinator on a permanent basis to join the team.This will be a crucial role within the secretarial and administrative team to help support the growth of the business.Main duties will include: Adding new assignees to the database Uploading documentation and managing the workload Uploading Tax returns Following compliance processes Helping to process P11D information and payroll information Tracking risk management documents Issuing new joiner packs Help to support and arrange meetings with external stakeholders Coordinate fee spreadsheets Assist with cash allocation and billing Process letters for customers The individual will need excellent organisation skills and the ability to prioritise a busy workload.They must be computer-literate with strong competence on MS Office packages (mainly excel, word and PowerPoint).The company offers a competitive salary alongside a fun and friendly team. The salary is £25 - 30k per annumIf you are interested in this vacancy please apply with your up-to-date CV - Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 30, 2024
Full time
I am working with an accountancy and practice firm based in Leeds Centre who are looking to hire a Business Coordinator on a permanent basis to join the team.This will be a crucial role within the secretarial and administrative team to help support the growth of the business.Main duties will include: Adding new assignees to the database Uploading documentation and managing the workload Uploading Tax returns Following compliance processes Helping to process P11D information and payroll information Tracking risk management documents Issuing new joiner packs Help to support and arrange meetings with external stakeholders Coordinate fee spreadsheets Assist with cash allocation and billing Process letters for customers The individual will need excellent organisation skills and the ability to prioritise a busy workload.They must be computer-literate with strong competence on MS Office packages (mainly excel, word and PowerPoint).The company offers a competitive salary alongside a fun and friendly team. The salary is £25 - 30k per annumIf you are interested in this vacancy please apply with your up-to-date CV - Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
We're looking for a confident and enthusiastic individual to join our Wilmslow Sales team. The ideal candidate will be an experienced Office Coordinator or Administrator, who thrives on working under pressure and is a pro-active problem solver. Role Overview The Sales Coordinator is responsible for all of the administrative components associated with marketing a property for sale, through to the successful completion of the transaction. You'll also be responsible for supporting the team with all administration. Key Responsibilities of the Role Provide an exceptional first impression for all customers when handling all lines of enquiries Liaise with customers and clients in a professional, polite and respectful manner Responsibility for meeting office audit targets, both internal and external Oversee the marketing of properties including brochure production, magazine adverts, PR, social media posts, maintenance of website and portal listings, printing sales lists and reverse canvasing using address intelligence software Management of all IT systems, including REAPIT Recording staff holiday, sickness and processing of timesheets Accounts management including petty cash and processing of sales and supplier invoices Compliance: ensuring all files are compliant with signed terms of business etc., preparing agency agreements, gathering the correct compliance documentation for the ownership structure of the property and liaising with Savills compliance teams where required. General office administration including day to day running of the office, ordering stationary, archiving files, ordering merchandise and looking after the office maintenance. Diary management for negotiators, arranging appointments, viewings, market appraisals and meetings for the sales teams. Drawing up the agenda for weekly sales meeting and taking the minutes. Adhere to the companies' ISO, Money Laundering, Health & Safety policies as well as the Savills Code of Conduct Assisting with the planning and delivery of local events, including preparing guest lists and assisting with sending invitations Organisation and ordering of completion gifts for customers Assisting with reception cover when needed Looking after new starters, ensuring they are correctly set up with appropriate IT etc. Skills, Knowledge and Experience Excellent verbal and written communication skills Takes pride in personal presentation Strong people management skills - can motivate team members Excellent organisational and prioritising ability Meticulous attention to detail Ability to work flexibly Team player Ability to cope with routine tasks Dependable - team can rely on the job holder to produce work to deadlines Enthusiasm to do a good job Team Overview Savills' culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. Assessment applicants can expect during selection 2/3 stage interview Personality profile Skills testing
Apr 30, 2024
Full time
We're looking for a confident and enthusiastic individual to join our Wilmslow Sales team. The ideal candidate will be an experienced Office Coordinator or Administrator, who thrives on working under pressure and is a pro-active problem solver. Role Overview The Sales Coordinator is responsible for all of the administrative components associated with marketing a property for sale, through to the successful completion of the transaction. You'll also be responsible for supporting the team with all administration. Key Responsibilities of the Role Provide an exceptional first impression for all customers when handling all lines of enquiries Liaise with customers and clients in a professional, polite and respectful manner Responsibility for meeting office audit targets, both internal and external Oversee the marketing of properties including brochure production, magazine adverts, PR, social media posts, maintenance of website and portal listings, printing sales lists and reverse canvasing using address intelligence software Management of all IT systems, including REAPIT Recording staff holiday, sickness and processing of timesheets Accounts management including petty cash and processing of sales and supplier invoices Compliance: ensuring all files are compliant with signed terms of business etc., preparing agency agreements, gathering the correct compliance documentation for the ownership structure of the property and liaising with Savills compliance teams where required. General office administration including day to day running of the office, ordering stationary, archiving files, ordering merchandise and looking after the office maintenance. Diary management for negotiators, arranging appointments, viewings, market appraisals and meetings for the sales teams. Drawing up the agenda for weekly sales meeting and taking the minutes. Adhere to the companies' ISO, Money Laundering, Health & Safety policies as well as the Savills Code of Conduct Assisting with the planning and delivery of local events, including preparing guest lists and assisting with sending invitations Organisation and ordering of completion gifts for customers Assisting with reception cover when needed Looking after new starters, ensuring they are correctly set up with appropriate IT etc. Skills, Knowledge and Experience Excellent verbal and written communication skills Takes pride in personal presentation Strong people management skills - can motivate team members Excellent organisational and prioritising ability Meticulous attention to detail Ability to work flexibly Team player Ability to cope with routine tasks Dependable - team can rely on the job holder to produce work to deadlines Enthusiasm to do a good job Team Overview Savills' culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. Assessment applicants can expect during selection 2/3 stage interview Personality profile Skills testing
RMS is collaborating with a leading company in the Grimsby area, specialising in Transportation, Logistics, Supply Chain, and Storage. We are currently seeking a Customer account coordinator to join our team and support the administrative department in achieving their objectives by effectively handling customer enquries and complaints. About the Role: The Customer Account Coordinator role is to ensure the highest customer service across our Humber Ports sites. Handling enquiries and complaints professionally, advancing the resolution process accurately and promptly to meet the satisfaction of both the Company and the Customer. . Key responsibilites can include: Acting as the primary point of contact to receive and evaluate customer inquiries or complaints, ensuring comprehensive documentation is provided. Responding to customer enquiries and concerns in a professional and timely manner. Collaborate with the operations manager to prioritise and address customer issues effectively. Investigate & validate complaints thoroughly and work towards swift resolution while maintaining a positive Customer relationship. Liaise with internal teams to ensure that Customer needs are met efficiently and effectively. Identify areas for improvement in internal process, based on customer feedback and complaints. Maintain accurate records of customer interactions and complaint resolutions. Monitor customer feedback and identify areas for improvement in service delivery. Collate data on a weekly / monthly / annual basis to produce reports identifying customer complaint trends. Participate in training and development activities to enhance customer service skills and knowledge of company policies. Shift pattern: This is a full-time position Monday - Friday (37.5hours per week). Predominantly between 8:30am - 17:00pm. A degree of flexibility is required. About You: The ideal candidate will have previous experience in an administrative environment The ideal candidate will have previous experience in a customer service role, preferably in logistics or automotive industry. The ideal candidate will have excellent communication skills, both verbal and written. The ideal candidate will have strong problem-solving abilities and attention to detail. The ideal candidate will be proficienct in Microsoft Office Suite and, preferably,customer relationship management (CRM) software. A driving license will be required for the role as occasional travel across to our killingholme location will be required. What we can offer you: Negotiable Salary dependant on experience Permanent contract 22 Days holiday plus bank holidays Friendly & inclusive working environment Career progression opportunities Contributory pension scheme Free onsite car parking This is an excellent opportunity to join a well established business. If this sounds sounds like the role for you, please apply online or contact Charlotte on (phone number removed) or via Email to (url removed) RMS is an equal opportunities employer and recruits and promotes employees on the basis of suitability for the job. If you are not contacted within 7 days of the closing date then unfortunately your application has been unsuccessful on this occasion.
Apr 30, 2024
Full time
RMS is collaborating with a leading company in the Grimsby area, specialising in Transportation, Logistics, Supply Chain, and Storage. We are currently seeking a Customer account coordinator to join our team and support the administrative department in achieving their objectives by effectively handling customer enquries and complaints. About the Role: The Customer Account Coordinator role is to ensure the highest customer service across our Humber Ports sites. Handling enquiries and complaints professionally, advancing the resolution process accurately and promptly to meet the satisfaction of both the Company and the Customer. . Key responsibilites can include: Acting as the primary point of contact to receive and evaluate customer inquiries or complaints, ensuring comprehensive documentation is provided. Responding to customer enquiries and concerns in a professional and timely manner. Collaborate with the operations manager to prioritise and address customer issues effectively. Investigate & validate complaints thoroughly and work towards swift resolution while maintaining a positive Customer relationship. Liaise with internal teams to ensure that Customer needs are met efficiently and effectively. Identify areas for improvement in internal process, based on customer feedback and complaints. Maintain accurate records of customer interactions and complaint resolutions. Monitor customer feedback and identify areas for improvement in service delivery. Collate data on a weekly / monthly / annual basis to produce reports identifying customer complaint trends. Participate in training and development activities to enhance customer service skills and knowledge of company policies. Shift pattern: This is a full-time position Monday - Friday (37.5hours per week). Predominantly between 8:30am - 17:00pm. A degree of flexibility is required. About You: The ideal candidate will have previous experience in an administrative environment The ideal candidate will have previous experience in a customer service role, preferably in logistics or automotive industry. The ideal candidate will have excellent communication skills, both verbal and written. The ideal candidate will have strong problem-solving abilities and attention to detail. The ideal candidate will be proficienct in Microsoft Office Suite and, preferably,customer relationship management (CRM) software. A driving license will be required for the role as occasional travel across to our killingholme location will be required. What we can offer you: Negotiable Salary dependant on experience Permanent contract 22 Days holiday plus bank holidays Friendly & inclusive working environment Career progression opportunities Contributory pension scheme Free onsite car parking This is an excellent opportunity to join a well established business. If this sounds sounds like the role for you, please apply online or contact Charlotte on (phone number removed) or via Email to (url removed) RMS is an equal opportunities employer and recruits and promotes employees on the basis of suitability for the job. If you are not contacted within 7 days of the closing date then unfortunately your application has been unsuccessful on this occasion.
Are you passionate about making a difference in people's lives? Do you thrive in a dynamic healthcare environment? If so, we have the perfect opportunity for you! We are seeking an exceptional Clinic Coordinator to join our client in Henley-on-Thames. As a Clinic Coordinator, you will play a pivotal role in ensuring the smooth and efficient operation of their clinic. Your organisational skills, attention to detail, and commitment to excellence will be instrumental in delivering high-quality care to patients. Key Responsibilities Coordinate and oversee daily clinic operations, including scheduling appointments, managing patient flow, and ensuring compliance with regulations and protocols Serve as the primary point of contact for patients, addressing inquiries, providing information, and ensuring a positive experience throughout their visit Collaborate with healthcare professionals to optimise clinic efficiency and patient care outcomes Manage administrative tasks such as maintaining patient records, processing invoices, and ordering supplies Contribute to the development and implementation of quality improvement initiatives to enhance clinic performance Requirements Previous experience in healthcare administration or clinic coordination preferred Strong organisational and multitasking abilities, with a keen eye for detail Excellent communication and interpersonal skills, with the ability to interact effectively with patients, staff, and external stakeholders Proficiency in using computer systems and medical software for data management Commitment to upholding high standards of patient care and confidentiality Park Street People Ltd is an Equal Opportunities Employer. We do not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and comply with all relevant UK legislation. We are acting as an Employment Agency in relation to this role.
Apr 30, 2024
Full time
Are you passionate about making a difference in people's lives? Do you thrive in a dynamic healthcare environment? If so, we have the perfect opportunity for you! We are seeking an exceptional Clinic Coordinator to join our client in Henley-on-Thames. As a Clinic Coordinator, you will play a pivotal role in ensuring the smooth and efficient operation of their clinic. Your organisational skills, attention to detail, and commitment to excellence will be instrumental in delivering high-quality care to patients. Key Responsibilities Coordinate and oversee daily clinic operations, including scheduling appointments, managing patient flow, and ensuring compliance with regulations and protocols Serve as the primary point of contact for patients, addressing inquiries, providing information, and ensuring a positive experience throughout their visit Collaborate with healthcare professionals to optimise clinic efficiency and patient care outcomes Manage administrative tasks such as maintaining patient records, processing invoices, and ordering supplies Contribute to the development and implementation of quality improvement initiatives to enhance clinic performance Requirements Previous experience in healthcare administration or clinic coordination preferred Strong organisational and multitasking abilities, with a keen eye for detail Excellent communication and interpersonal skills, with the ability to interact effectively with patients, staff, and external stakeholders Proficiency in using computer systems and medical software for data management Commitment to upholding high standards of patient care and confidentiality Park Street People Ltd is an Equal Opportunities Employer. We do not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and comply with all relevant UK legislation. We are acting as an Employment Agency in relation to this role.
Compliance Coordinator At Telent, you will have the opportunity to be a part of something bigger. To keep things moving, to connect people. It's important work we do. Learning together, inspiring colleagues, and making the entire organisation better. Join us and help keep the nations critical networks connected and protected 24/7. Reporting into the Compliance Team Leader, the Compliance Coordinator will provide administrative support to the Training & Accreditation and Quality Teams in our Infrastructure Services department on our Openreach contract. This is an agile working role, with a requirement to be in our Chorley office 2 days per week. What you'll do: To ensure all requests are actioned on the TAD (Training and Development) self-serve system within agreed timescales. Ensure that all operatives being onboarded to the TAD system are compliant with customers' contract requirements. Issue operative ID cards Manage and control access to BT/Openreach systems for both Telent staff and suppliers. Produce accurate and relevant reporting for internal and external stakeholders. Provide telephone support to Telent staff and suppliers to assist them with their compliance requirements. Provide responses to email escalations and ensure all escalations are followed up within the agreed SLA's. Who you are: An excellent communicator with proficient / advanced Excel skills, with the ability to work in a high pressure, fast paced environment. Experience in the Telecoms or Utilities industry will be beneficial. Key Requirements: Strong understanding of MS Office Suite, including Proficient / Advanced Excel skills Excellent communication skills Ability to multi-task and prioritise. Attention to detail. Telecoms or Utilities experience is desirable. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: 34 days holiday, including public holidays, plus the option to buy or sell five days each year Company pension scheme A range of family friendly policies Occupational health support and wellbeing Portal Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme Learn more about Telent: Click here for Telent Video!
Apr 30, 2024
Full time
Compliance Coordinator At Telent, you will have the opportunity to be a part of something bigger. To keep things moving, to connect people. It's important work we do. Learning together, inspiring colleagues, and making the entire organisation better. Join us and help keep the nations critical networks connected and protected 24/7. Reporting into the Compliance Team Leader, the Compliance Coordinator will provide administrative support to the Training & Accreditation and Quality Teams in our Infrastructure Services department on our Openreach contract. This is an agile working role, with a requirement to be in our Chorley office 2 days per week. What you'll do: To ensure all requests are actioned on the TAD (Training and Development) self-serve system within agreed timescales. Ensure that all operatives being onboarded to the TAD system are compliant with customers' contract requirements. Issue operative ID cards Manage and control access to BT/Openreach systems for both Telent staff and suppliers. Produce accurate and relevant reporting for internal and external stakeholders. Provide telephone support to Telent staff and suppliers to assist them with their compliance requirements. Provide responses to email escalations and ensure all escalations are followed up within the agreed SLA's. Who you are: An excellent communicator with proficient / advanced Excel skills, with the ability to work in a high pressure, fast paced environment. Experience in the Telecoms or Utilities industry will be beneficial. Key Requirements: Strong understanding of MS Office Suite, including Proficient / Advanced Excel skills Excellent communication skills Ability to multi-task and prioritise. Attention to detail. Telecoms or Utilities experience is desirable. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: 34 days holiday, including public holidays, plus the option to buy or sell five days each year Company pension scheme A range of family friendly policies Occupational health support and wellbeing Portal Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme Learn more about Telent: Click here for Telent Video!
Office AdministratorJob Type: Full-timeLocation: Office Based, Potters BarWorking Hours: 9am to 5pm, with flexibility if neededSalary: Circa £27k Are you an Office Coordinator looking for their next opportunity? This role involves managing day-to-day administration tasks, coordinating call-out services, and supporting various departments within the company. You will have a strong focus on delivering results, excellent communication skills, and the ability to solve problems effectively. About the company: A leading subcontractor with a track record of success over the past 50 years. They operate across the UK, supporting SME's to enterprise size organisations. Due to growth & winning new contracts, they are on the lookout for an Office Coordinator to join their team on a permanent basis. Your day to day role will involve: Day to day support of the office and the Project Managers and the administration function Processing security clearances and training Liaising with different departments, collating information and paperwork Acting as the point of contact for accounts the company holds, maintaining a positive working relationship and ensuring an excellent standard of service Updating & maintaining the works database Other general administrative support as required What you will need to succeed: A strong personality who loves working with people Excellent communication & customer service skills Proven experience in an administrative support role in a similar environment Proficient in Microsoft Office, particularly Excel, and experience with database management. What to do now: Please click apply now to send you CV and I will be in touch as soon as I can!
Apr 30, 2024
Full time
Office AdministratorJob Type: Full-timeLocation: Office Based, Potters BarWorking Hours: 9am to 5pm, with flexibility if neededSalary: Circa £27k Are you an Office Coordinator looking for their next opportunity? This role involves managing day-to-day administration tasks, coordinating call-out services, and supporting various departments within the company. You will have a strong focus on delivering results, excellent communication skills, and the ability to solve problems effectively. About the company: A leading subcontractor with a track record of success over the past 50 years. They operate across the UK, supporting SME's to enterprise size organisations. Due to growth & winning new contracts, they are on the lookout for an Office Coordinator to join their team on a permanent basis. Your day to day role will involve: Day to day support of the office and the Project Managers and the administration function Processing security clearances and training Liaising with different departments, collating information and paperwork Acting as the point of contact for accounts the company holds, maintaining a positive working relationship and ensuring an excellent standard of service Updating & maintaining the works database Other general administrative support as required What you will need to succeed: A strong personality who loves working with people Excellent communication & customer service skills Proven experience in an administrative support role in a similar environment Proficient in Microsoft Office, particularly Excel, and experience with database management. What to do now: Please click apply now to send you CV and I will be in touch as soon as I can!