We are working with a fantastic Independent School in West London, who are recruiting for a temporary Personal Assistant to support the Headmistress. The highly organised and experienced PA to the Headmistress will ensure the smooth running of the school office and providing top-level support to the Headmistress. The successful candidate will be expected to uphold our commitment to safeguarding and promoting the welfare of children and young people. Role: Personal Assistant to Headmistress Duration: 6 weeks with the possibility to go perm Pay: £20 per hour + holiday pay Hours: 8:00-4:30 (PA is expected to arrive at 7:45 to be ready for 8) Location: West London Start date: Monday 15th April Day to day of the role: Provide administrative and secretarial support to the Headmistress, including managing her diary and correspondence. Take minutes at staff meetings and ensure effective communication of outcomes. Deal with incoming communication and redirect or communicate messages internally as necessary. Produce documents and reports for meetings and manage the recruitment process for new staff. Maintain staff files and monitor staff absence, ensuring compliance with Safeguarding and Health & Safety policies. Coordinate the final proofreading and distribution of termly pupil reports. Manage data submission for annual census and organise school photographs. Provide general office assistance, review office systems, and ensure adequate office cover during holiday periods. Attend and assist on Open Days, Open Evenings, and Speech Day. Required Skills & Qualifications: Minimum of 2 years' experience as a PA with strong interpersonal, administrative, organisational, and communication skills. Excellent command of spoken and written English. Educated to at least GCSE level, including English and Mathematics at grade A; A Levels or Honours degree desirable. Highly organised, systematic, resourceful, and able to manage own time and prioritise workload. Typing speed of around 60 words per minute and proficiency in Word, PowerPoint, Excel, Teams, Outlook, and School Management Information Systems. Minute taking experience. Commitment to ongoing professional development. High level of discretion and confidentiality. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. To apply for the PA to Headmistress, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Apr 29, 2024
Full time
We are working with a fantastic Independent School in West London, who are recruiting for a temporary Personal Assistant to support the Headmistress. The highly organised and experienced PA to the Headmistress will ensure the smooth running of the school office and providing top-level support to the Headmistress. The successful candidate will be expected to uphold our commitment to safeguarding and promoting the welfare of children and young people. Role: Personal Assistant to Headmistress Duration: 6 weeks with the possibility to go perm Pay: £20 per hour + holiday pay Hours: 8:00-4:30 (PA is expected to arrive at 7:45 to be ready for 8) Location: West London Start date: Monday 15th April Day to day of the role: Provide administrative and secretarial support to the Headmistress, including managing her diary and correspondence. Take minutes at staff meetings and ensure effective communication of outcomes. Deal with incoming communication and redirect or communicate messages internally as necessary. Produce documents and reports for meetings and manage the recruitment process for new staff. Maintain staff files and monitor staff absence, ensuring compliance with Safeguarding and Health & Safety policies. Coordinate the final proofreading and distribution of termly pupil reports. Manage data submission for annual census and organise school photographs. Provide general office assistance, review office systems, and ensure adequate office cover during holiday periods. Attend and assist on Open Days, Open Evenings, and Speech Day. Required Skills & Qualifications: Minimum of 2 years' experience as a PA with strong interpersonal, administrative, organisational, and communication skills. Excellent command of spoken and written English. Educated to at least GCSE level, including English and Mathematics at grade A; A Levels or Honours degree desirable. Highly organised, systematic, resourceful, and able to manage own time and prioritise workload. Typing speed of around 60 words per minute and proficiency in Word, PowerPoint, Excel, Teams, Outlook, and School Management Information Systems. Minute taking experience. Commitment to ongoing professional development. High level of discretion and confidentiality. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. To apply for the PA to Headmistress, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Conveyancing Assistant - London Job Title : Conveyancing Assistant Location : City of London Salary : Up to £28,000 per annum About Our Client : Our client is a reputable law firm based in London. They are known for their expertise in residential property and offer professional conveyancing services to a diverse range of clients. With a strong focus on client satisfaction, our client prides themselves on delivering exceptional service and maintaining long-term relationships. Benefits & Perks : Competitive salary package Supportive and collaborative work environment Flexible working options after probationary period Training and professional development programmes Generous holiday allowance Responsibilities : As a Conveyancing Assistant, you will be an integral part of the residential property team, providing administrative support to the fee-earners. Your duties will include : Opening and maintaining client files Ensuring compliance with AML regulations Assisting with administrative tasks related to property exchanges, completion, and post-completion procedures Drafting financial statements and invoices Submitting AP1 and SDLT forms Archiving documents Updating internal and external systems Performing general administration tasks as required Essential (Knowledge, skills, qualifications, experience) : Previous experience in a conveyancing support role Good knowledge of the conveyancing process Strong attention to detail and accuracy Excellent communication and interpersonal skills Proficiency in using relevant IT systems Ability to work well under pressure and prioritise tasks Highly organised with excellent time management skills Desirable (Knowledge, skills, qualifications, experience) : Experience working in a law firm or real estate environment Knowledge of case management software Familiarity with relevant legislation and regulations Technologies : Proficiency in using Microsoft Office Suite (Word, Excel, Outlook) Experience with case management software (desirable) How to apply : If you are a motivated and dedicated individual with previous conveyancing support experience, we would love to hear from you. Please submit your CV . Shortlisted candidates will be contacted for further assessments. Note : This is a generic job advert created by our employment agency. All references to the company or client are placeholders and do not represent any specific organisation. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 29, 2024
Full time
Conveyancing Assistant - London Job Title : Conveyancing Assistant Location : City of London Salary : Up to £28,000 per annum About Our Client : Our client is a reputable law firm based in London. They are known for their expertise in residential property and offer professional conveyancing services to a diverse range of clients. With a strong focus on client satisfaction, our client prides themselves on delivering exceptional service and maintaining long-term relationships. Benefits & Perks : Competitive salary package Supportive and collaborative work environment Flexible working options after probationary period Training and professional development programmes Generous holiday allowance Responsibilities : As a Conveyancing Assistant, you will be an integral part of the residential property team, providing administrative support to the fee-earners. Your duties will include : Opening and maintaining client files Ensuring compliance with AML regulations Assisting with administrative tasks related to property exchanges, completion, and post-completion procedures Drafting financial statements and invoices Submitting AP1 and SDLT forms Archiving documents Updating internal and external systems Performing general administration tasks as required Essential (Knowledge, skills, qualifications, experience) : Previous experience in a conveyancing support role Good knowledge of the conveyancing process Strong attention to detail and accuracy Excellent communication and interpersonal skills Proficiency in using relevant IT systems Ability to work well under pressure and prioritise tasks Highly organised with excellent time management skills Desirable (Knowledge, skills, qualifications, experience) : Experience working in a law firm or real estate environment Knowledge of case management software Familiarity with relevant legislation and regulations Technologies : Proficiency in using Microsoft Office Suite (Word, Excel, Outlook) Experience with case management software (desirable) How to apply : If you are a motivated and dedicated individual with previous conveyancing support experience, we would love to hear from you. Please submit your CV . Shortlisted candidates will be contacted for further assessments. Note : This is a generic job advert created by our employment agency. All references to the company or client are placeholders and do not represent any specific organisation. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Do you love to chat and socialise with people? Would you consider yourself as a people person? Are you a good listener who remembers small details? If yes, we would love to hear from you!Join us as a Customer Assistant in our Sheffield Parkway Club offering a 16 Hour contract which is fully flexible over 7 days. The Role You'll Play As a Customer Assistant you go above and beyond to provide exceptional service to our Customers. You make sure our Customers have an outstanding experience every single time they visit the Club to enhance their overall experience. Hit the Jackpot with Our Benefits - a physical and mental wellbeing app for you and your family giving you fast remote access to a GP for advice and more Thrive App - for your mental wellbeing approved by the NHS My Eva - an online financial expert to help with any money-related matters Buzz Brights Apprenticeships including - Customer Service Level 3 Buzz Learning, our digital learning platform with access to 100s of online courses In-house Training - Fire safety, Food safety 1 & 2, COSHH and more Access to Trained Mental Health Advocates for advice on your mental wellbeing 4 weeks Annual Leave plus Public Holidays (Prorated accordingly for part time Colleagues) Staff discount 50% off bingo tickets, food & soft drinks Refer a Friend Scheme Pension Scheme Your Responsibilities as Part of Our Team Build rapport and relationships with Customers Be flexible on tasks across all areas of the Club from front of house, book sales, treasury, machines, the bar area and kitchen including, general housekeeping throughout the Club, checking the toilets and ensuring presentation is always to a high standard Support with other duties as requested by the line manager Ensuring you create a Safer Gambling Environment for all our Customers and Colleagues across all of our channels; online, in club and live The Winning Combination We're Looking For Experience in delivering first class, personalised customer service in a face-to-face role, preferably in a hospitality, retail or leisure environment Outstanding communication skills that can be adapted to different situations when necessary Experience of handling cash and basic numeracy knowledge You are confident at challenging the way things are done and can make sure all Customers follow our company policies and standards Applicants must be 18+
Apr 29, 2024
Full time
Do you love to chat and socialise with people? Would you consider yourself as a people person? Are you a good listener who remembers small details? If yes, we would love to hear from you!Join us as a Customer Assistant in our Sheffield Parkway Club offering a 16 Hour contract which is fully flexible over 7 days. The Role You'll Play As a Customer Assistant you go above and beyond to provide exceptional service to our Customers. You make sure our Customers have an outstanding experience every single time they visit the Club to enhance their overall experience. Hit the Jackpot with Our Benefits - a physical and mental wellbeing app for you and your family giving you fast remote access to a GP for advice and more Thrive App - for your mental wellbeing approved by the NHS My Eva - an online financial expert to help with any money-related matters Buzz Brights Apprenticeships including - Customer Service Level 3 Buzz Learning, our digital learning platform with access to 100s of online courses In-house Training - Fire safety, Food safety 1 & 2, COSHH and more Access to Trained Mental Health Advocates for advice on your mental wellbeing 4 weeks Annual Leave plus Public Holidays (Prorated accordingly for part time Colleagues) Staff discount 50% off bingo tickets, food & soft drinks Refer a Friend Scheme Pension Scheme Your Responsibilities as Part of Our Team Build rapport and relationships with Customers Be flexible on tasks across all areas of the Club from front of house, book sales, treasury, machines, the bar area and kitchen including, general housekeeping throughout the Club, checking the toilets and ensuring presentation is always to a high standard Support with other duties as requested by the line manager Ensuring you create a Safer Gambling Environment for all our Customers and Colleagues across all of our channels; online, in club and live The Winning Combination We're Looking For Experience in delivering first class, personalised customer service in a face-to-face role, preferably in a hospitality, retail or leisure environment Outstanding communication skills that can be adapted to different situations when necessary Experience of handling cash and basic numeracy knowledge You are confident at challenging the way things are done and can make sure all Customers follow our company policies and standards Applicants must be 18+
Do you love to chat and socialise with people? Would you consider yourself as a people person? Are you a good listener who remembers small details? If yes, we would love to hear from you! Join us as a Customer Assistant in our Metro Centre Club offering a 16 Hour contract which is fully flexible over 7 days. The Role You ll Play As a Customer Assistant you go above and beyond to provide exceptional service to our Customers. You make sure our Customers have an outstanding experience every single time they visit the Club to enhance their overall experience. Hit the Jackpot with Our Benefits a physical and mental wellbeing app for you and your family giving you fast remote access to a GP for advice and more Thrive App for your mental wellbeing approved by the NHS My Eva an online financial expert to help with any money-related matters Buzz Brights Apprenticeships including Customer Service Level 3 Buzz Learning, our digital learning platform with access to 100s of online courses In-house Training Fire safety, Food safety 1 & 2, COSHH and more Access to Trained Mental Health Advocates for advice on your mental wellbeing 4 weeks Annual Leave plus Public Holidays (Prorated accordingly for part time Colleagues) Staff discount 50% off bingo tickets, food & soft drinks Refer a Friend Scheme Pension Scheme Your Responsibilities as Part of Our Team Build rapport and relationships with Customers Be flexible on tasks across all areas of the Club from front of house, book sales, treasury, machines, the bar area and kitchen including, general housekeeping throughout the Club, checking the toilets and ensuring presentation is always to a high standard Support with other duties as requested by the line manager Ensuring you create a Safer Gambling Environment for all our Customers and Colleagues across all of our channels; online, in club and live The Winning Combination We re Looking For Experience in delivering first class, personalised customer service in a face-to-face role, preferably in a hospitality, retail or leisure environment Outstanding communication skills that can be adapted to different situations when necessary Experience of handling cash and basic numeracy knowledge You are confident at challenging the way things are done and can make sure all Customers follow our company policies and standards Applicants must be 18+
Apr 29, 2024
Full time
Do you love to chat and socialise with people? Would you consider yourself as a people person? Are you a good listener who remembers small details? If yes, we would love to hear from you! Join us as a Customer Assistant in our Metro Centre Club offering a 16 Hour contract which is fully flexible over 7 days. The Role You ll Play As a Customer Assistant you go above and beyond to provide exceptional service to our Customers. You make sure our Customers have an outstanding experience every single time they visit the Club to enhance their overall experience. Hit the Jackpot with Our Benefits a physical and mental wellbeing app for you and your family giving you fast remote access to a GP for advice and more Thrive App for your mental wellbeing approved by the NHS My Eva an online financial expert to help with any money-related matters Buzz Brights Apprenticeships including Customer Service Level 3 Buzz Learning, our digital learning platform with access to 100s of online courses In-house Training Fire safety, Food safety 1 & 2, COSHH and more Access to Trained Mental Health Advocates for advice on your mental wellbeing 4 weeks Annual Leave plus Public Holidays (Prorated accordingly for part time Colleagues) Staff discount 50% off bingo tickets, food & soft drinks Refer a Friend Scheme Pension Scheme Your Responsibilities as Part of Our Team Build rapport and relationships with Customers Be flexible on tasks across all areas of the Club from front of house, book sales, treasury, machines, the bar area and kitchen including, general housekeeping throughout the Club, checking the toilets and ensuring presentation is always to a high standard Support with other duties as requested by the line manager Ensuring you create a Safer Gambling Environment for all our Customers and Colleagues across all of our channels; online, in club and live The Winning Combination We re Looking For Experience in delivering first class, personalised customer service in a face-to-face role, preferably in a hospitality, retail or leisure environment Outstanding communication skills that can be adapted to different situations when necessary Experience of handling cash and basic numeracy knowledge You are confident at challenging the way things are done and can make sure all Customers follow our company policies and standards Applicants must be 18+
We are recruiting for a Personal Assistant on behalf of a professional organisation located in Central London. The successful Personal Assistant will thrive working in a busy and demanding environment. This role is assisting 3 Senior Partners but also offering support to the wider team. You will be providing comprehensive secretarial and administrative support, and would suit a dynamic, self motivated individual who can plan their workload effectively providing a first class support service to the team. You will ideally have previously worked for large corporate firms, where your duties will have included supporting fee-earners. This is a 9 month full time hybrid working role to cover maternity leave. You will be working Monday to Friday and will be required in the office a minimum of 2 days per week, additional days may be needed if the workload dictates. Key Responsibilities: Diary management and organisation of internal/external meetings Preparing monthly fee notes using internal billing system, along with creating fee letters and updating fee schedules where required Arranging internal team training, includes liaising with presenters to find suitable dates, booking rooms and updating the intranet with recordings/slides following the sessions General administration such as: holiday bookings, study leave schedules etc Booking travel and restaurants Assisting multiple executives and their team with all aspects of PA duties Production of written or visual material (such as letters, reports, tenders, presentations) using MS Word, PowerPoint, Excel Helping to organise departmental social events Liaising with other departments as required Skills Required: Enthusiastic individual with experience in a similar role Comfortable working both independently and as part of a team Numerate - knowledge of very basic accountancy would be helpful but not essential Competent across Microsoft Office applications including strong knowledge of Excel, Word, PowerPoint, Outlook, and willing to be trained on in-house systems, house style, billing process, D365 and potentially InDesign as need arises Strong oral and written communication skills, with excellent grammar skills for proofreading and writing correspondence Detail orientated Highly organised and detail orientated personality If you do not hear from a Consultant within 2 week of your application, then unfortunately, on this occasion, you have been unsuccessful.
Apr 29, 2024
Contractor
We are recruiting for a Personal Assistant on behalf of a professional organisation located in Central London. The successful Personal Assistant will thrive working in a busy and demanding environment. This role is assisting 3 Senior Partners but also offering support to the wider team. You will be providing comprehensive secretarial and administrative support, and would suit a dynamic, self motivated individual who can plan their workload effectively providing a first class support service to the team. You will ideally have previously worked for large corporate firms, where your duties will have included supporting fee-earners. This is a 9 month full time hybrid working role to cover maternity leave. You will be working Monday to Friday and will be required in the office a minimum of 2 days per week, additional days may be needed if the workload dictates. Key Responsibilities: Diary management and organisation of internal/external meetings Preparing monthly fee notes using internal billing system, along with creating fee letters and updating fee schedules where required Arranging internal team training, includes liaising with presenters to find suitable dates, booking rooms and updating the intranet with recordings/slides following the sessions General administration such as: holiday bookings, study leave schedules etc Booking travel and restaurants Assisting multiple executives and their team with all aspects of PA duties Production of written or visual material (such as letters, reports, tenders, presentations) using MS Word, PowerPoint, Excel Helping to organise departmental social events Liaising with other departments as required Skills Required: Enthusiastic individual with experience in a similar role Comfortable working both independently and as part of a team Numerate - knowledge of very basic accountancy would be helpful but not essential Competent across Microsoft Office applications including strong knowledge of Excel, Word, PowerPoint, Outlook, and willing to be trained on in-house systems, house style, billing process, D365 and potentially InDesign as need arises Strong oral and written communication skills, with excellent grammar skills for proofreading and writing correspondence Detail orientated Highly organised and detail orientated personality If you do not hear from a Consultant within 2 week of your application, then unfortunately, on this occasion, you have been unsuccessful.
Deichmann Shoes UK
Market Harborough, Leicestershire
Based in Market Harborough, Deichmann Shoes is the UK subsidiary of the largest footwear retailer in Europe and are currently looking to recruit a full time Buying Assistant to join our busy Head Office team. Liaising with customers and suppliers, the successful candidate will complete a variety of administrative activities with a particular focus on order processing, stock intake & sample management. Ideal candidate: The role is varied and would suit an individual who is keen, flexible and motivated to work in a Head Office retail setting. Whilst previous buying experience is not essential applicants must be able to demonstrate that they have an eye for detail, are highly organised and can prioritise their workload in order to meet deadlines. Ideally must be able to drive and be willing to travel sometimes for work purposes. Key activities: Administer the sample confirmation process for the respective product area Men's and sports. Raise and review product orders Maintain the range room, ensuring it is up to date, well organized and correct samples are on display Responsible for monitoring confirmation samples and follow up when not received Monitor arrival of deliveries, operating a reminder and follow up system General administration associated with the buying function Liaising with suppliers along with the Buyer on products Supervising respective product area in the Buyers absence Maintaining details of the e-shop styles up to date on the computer system and organizing styles for e-shop photography Personal characteristics: Educated to GCSE level or equivalent and/or have worked at this level Have effective organisational skills with the ability to work to tight deadlines whilst maintaining attention to detail Have good IT skills including Microsoft Word Package (Excel and Power point) Ability to work effectively on own and as part of a team Have excellent interpersonal and communication skills necessary to develop key working relationships Be able to manage conflicting issues & demands Self motivated and enthusiastic with ability to take a flexible approach to resolving work related issues Demonstrate previous experience and/or knowledge of current fashion trends & activites in design, fashion & culture This is a great opportunity to join a highly reputable expanding stable retail business on the high street and online and develop a career in Buying. If you feel, you have the relevant skills and experience to carry out this role please apply today.
Apr 29, 2024
Full time
Based in Market Harborough, Deichmann Shoes is the UK subsidiary of the largest footwear retailer in Europe and are currently looking to recruit a full time Buying Assistant to join our busy Head Office team. Liaising with customers and suppliers, the successful candidate will complete a variety of administrative activities with a particular focus on order processing, stock intake & sample management. Ideal candidate: The role is varied and would suit an individual who is keen, flexible and motivated to work in a Head Office retail setting. Whilst previous buying experience is not essential applicants must be able to demonstrate that they have an eye for detail, are highly organised and can prioritise their workload in order to meet deadlines. Ideally must be able to drive and be willing to travel sometimes for work purposes. Key activities: Administer the sample confirmation process for the respective product area Men's and sports. Raise and review product orders Maintain the range room, ensuring it is up to date, well organized and correct samples are on display Responsible for monitoring confirmation samples and follow up when not received Monitor arrival of deliveries, operating a reminder and follow up system General administration associated with the buying function Liaising with suppliers along with the Buyer on products Supervising respective product area in the Buyers absence Maintaining details of the e-shop styles up to date on the computer system and organizing styles for e-shop photography Personal characteristics: Educated to GCSE level or equivalent and/or have worked at this level Have effective organisational skills with the ability to work to tight deadlines whilst maintaining attention to detail Have good IT skills including Microsoft Word Package (Excel and Power point) Ability to work effectively on own and as part of a team Have excellent interpersonal and communication skills necessary to develop key working relationships Be able to manage conflicting issues & demands Self motivated and enthusiastic with ability to take a flexible approach to resolving work related issues Demonstrate previous experience and/or knowledge of current fashion trends & activites in design, fashion & culture This is a great opportunity to join a highly reputable expanding stable retail business on the high street and online and develop a career in Buying. If you feel, you have the relevant skills and experience to carry out this role please apply today.
Personal Assistant to Director Overview: My client is a wealth management business based in Spalding and they are seeking a highly organised and efficient Personal Assistant to provide administrative support to the Managing Director. The ideal candidate will have excellent organisational skills, be proficient in various software applications, and possess strong communication skills. This is a full-time position based in their Spalding office . Responsibilities: Manage the Director's calendar, schedule appointments with clients, and coordinate meetings Screen and prioritise incoming phone calls and emails Conduct research and compile data for various projects Maintain office filing systems and ensure documents are properly organised Perform general clerical duties such as data entry, typing, and photocopying Handle confidential information with discretion Experience: Proven experience as a Personal Assistant or similar role preferred Strong organisational skills with the ability to multitask and prioritise tasks effectively Proficient in using Google Suite (Gmail, Google Docs, Google Sheets, etc.) Excellent verbal and written communication skills Exceptional attention to detail and accuracy Professional phone etiquette and interpersonal skills Due to the high amount of interest that we receive for each of our roles unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants you have not been shortlisted for this role. Please note that our client is an equal opportunities Employer and adheres to all relevant legislation and offer services regardless of age, race, sex, disability or religious belief.
Apr 29, 2024
Full time
Personal Assistant to Director Overview: My client is a wealth management business based in Spalding and they are seeking a highly organised and efficient Personal Assistant to provide administrative support to the Managing Director. The ideal candidate will have excellent organisational skills, be proficient in various software applications, and possess strong communication skills. This is a full-time position based in their Spalding office . Responsibilities: Manage the Director's calendar, schedule appointments with clients, and coordinate meetings Screen and prioritise incoming phone calls and emails Conduct research and compile data for various projects Maintain office filing systems and ensure documents are properly organised Perform general clerical duties such as data entry, typing, and photocopying Handle confidential information with discretion Experience: Proven experience as a Personal Assistant or similar role preferred Strong organisational skills with the ability to multitask and prioritise tasks effectively Proficient in using Google Suite (Gmail, Google Docs, Google Sheets, etc.) Excellent verbal and written communication skills Exceptional attention to detail and accuracy Professional phone etiquette and interpersonal skills Due to the high amount of interest that we receive for each of our roles unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants you have not been shortlisted for this role. Please note that our client is an equal opportunities Employer and adheres to all relevant legislation and offer services regardless of age, race, sex, disability or religious belief.
Job Title: Receptionist/Office Assistant Salary expectations: £23,000-£24,500 dependant on experience Working Hours: 9am to 5.00pm Annual Leave: 23 days + 8 bank holidays + 1 Director Day (Over Christmas Period) A dynamic firm of Architects are looking for an outgoing and confident Receptionist/Office Administrator to join their team in Exeter. Based on the outskirts of Exeter with free car parking in a beautiful location with high spec offices and facilities. This is a growing company at an exciting time, offering candidates the chance to develop and grow alongside. The candidate will need to be adaptable; they should be professional, outgoing, flexible, personable and approachable. This position requires a person who is willing to take on a wide range of tasks and have the confidence to ask for support when needed. To assist the office and team function smoothly you must be willing to adapt and muck in with any task at hand and provide support. A calm, confident and organised self-starter, who is able to show initiative, but also work as part of a strong team. Prime Roles & Duties: Ensure a friendly, efficient and professional welcome to all clients / contractors /consultants Reception duties - take & filter calls, take messages etc. Organise stationery, paper supplies for office Arrange kitchen supplies Familiarise themselves with office equipment Support the smooth running of office and team Passing on relevant information to appropriate team members Maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team Scheduling appointments Responding to enquiries and general administrative tasks Person Specification: Self-motivated with a keen eye for detail and a passion for high standards Warm and engaging manner and enjoy creating a great environment for people to work in Effective communicator with strong written and verbal skills Naturally energetic and proactive with a methodical approach to work Able to learn to work independently or as part of a team Possess excellent communication and inter-personal skills which will be required when dealing with clients/contractors/consultants Attention to detail: excellent written and verbal communication skills Ability to work under pressure and learn new tasks with training As you'll be greeting visitors you should always look well presented to make a good first impression for the company There will be the opportunity for the right candidate to progress within the company Administration or reception experience, or a Business or equivalent qualification If you are keen to find out more please get in touch asap as this role is available today by applying online, emailing or calling . Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 29, 2024
Full time
Job Title: Receptionist/Office Assistant Salary expectations: £23,000-£24,500 dependant on experience Working Hours: 9am to 5.00pm Annual Leave: 23 days + 8 bank holidays + 1 Director Day (Over Christmas Period) A dynamic firm of Architects are looking for an outgoing and confident Receptionist/Office Administrator to join their team in Exeter. Based on the outskirts of Exeter with free car parking in a beautiful location with high spec offices and facilities. This is a growing company at an exciting time, offering candidates the chance to develop and grow alongside. The candidate will need to be adaptable; they should be professional, outgoing, flexible, personable and approachable. This position requires a person who is willing to take on a wide range of tasks and have the confidence to ask for support when needed. To assist the office and team function smoothly you must be willing to adapt and muck in with any task at hand and provide support. A calm, confident and organised self-starter, who is able to show initiative, but also work as part of a strong team. Prime Roles & Duties: Ensure a friendly, efficient and professional welcome to all clients / contractors /consultants Reception duties - take & filter calls, take messages etc. Organise stationery, paper supplies for office Arrange kitchen supplies Familiarise themselves with office equipment Support the smooth running of office and team Passing on relevant information to appropriate team members Maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team Scheduling appointments Responding to enquiries and general administrative tasks Person Specification: Self-motivated with a keen eye for detail and a passion for high standards Warm and engaging manner and enjoy creating a great environment for people to work in Effective communicator with strong written and verbal skills Naturally energetic and proactive with a methodical approach to work Able to learn to work independently or as part of a team Possess excellent communication and inter-personal skills which will be required when dealing with clients/contractors/consultants Attention to detail: excellent written and verbal communication skills Ability to work under pressure and learn new tasks with training As you'll be greeting visitors you should always look well presented to make a good first impression for the company There will be the opportunity for the right candidate to progress within the company Administration or reception experience, or a Business or equivalent qualification If you are keen to find out more please get in touch asap as this role is available today by applying online, emailing or calling . Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Working With Us At Harris Academy Merton we promote the ethos Achievement is Success and believe every student has the right to the highest standard of education so that they can accomplish their aspirations. Our aim is to give every student an educational experience that is enjoyable and holistic so that they develop into responsible, articulate and successful young people. We combine the traditional values of strong discipline, good manners, respect and pride in appearance with contemporary best practice in teaching and technology. With these core values embedded, we develop our students into confident and capable individuals that have a desire to excel academically and personally now and in the future. Main Areas of Responsibility Organisation Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors, dealing with parental and visitor enquiries and supporting student enquiries. Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc. Assist in arrangements for school trips, events etc. Administration Provide general clerical/admin support e.g. photocopying, filing, faxing, e-mailing, completing standard forms, responding to routine correspondence Maintain manual and computerised records/management information systems. Produce lists/information/data as required, e.g. pupils' data. Undertake typing, word processing and other IT based tasks. Take notes at meetings. Sort and distribute mail. Undertake administrative procedures. Maintain and collate pupil reports. Undertake routing administration of school lettings and other uses of school premises. Provide timely and effective operation of secretarial and administrative support to the line manager Assist the Academy by maintaining good relationships with staff, parents, governors, contractors, representatives and external agencies in order to promote the objectives of the School. Clerk the governing body meetings, preparing agendas, papers and minutes and keeping records as required. Other duties as may reasonably be requested by the line manager What We are Looking For Ability to relate well to children Flexibility and ability to respond to multiple demands and to prioritise Ability to work well with colleagues and parents High level of adaptability to changing demands Work constructively as part of a team Ability to plan and organise work to meet varying deadlines Ability to work on own and take initiative Strong written and verbal communication skills Applying for this Position Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, and many other benefits. Learn more about our benefits on our website.
Apr 29, 2024
Full time
Working With Us At Harris Academy Merton we promote the ethos Achievement is Success and believe every student has the right to the highest standard of education so that they can accomplish their aspirations. Our aim is to give every student an educational experience that is enjoyable and holistic so that they develop into responsible, articulate and successful young people. We combine the traditional values of strong discipline, good manners, respect and pride in appearance with contemporary best practice in teaching and technology. With these core values embedded, we develop our students into confident and capable individuals that have a desire to excel academically and personally now and in the future. Main Areas of Responsibility Organisation Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors, dealing with parental and visitor enquiries and supporting student enquiries. Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc. Assist in arrangements for school trips, events etc. Administration Provide general clerical/admin support e.g. photocopying, filing, faxing, e-mailing, completing standard forms, responding to routine correspondence Maintain manual and computerised records/management information systems. Produce lists/information/data as required, e.g. pupils' data. Undertake typing, word processing and other IT based tasks. Take notes at meetings. Sort and distribute mail. Undertake administrative procedures. Maintain and collate pupil reports. Undertake routing administration of school lettings and other uses of school premises. Provide timely and effective operation of secretarial and administrative support to the line manager Assist the Academy by maintaining good relationships with staff, parents, governors, contractors, representatives and external agencies in order to promote the objectives of the School. Clerk the governing body meetings, preparing agendas, papers and minutes and keeping records as required. Other duties as may reasonably be requested by the line manager What We are Looking For Ability to relate well to children Flexibility and ability to respond to multiple demands and to prioritise Ability to work well with colleagues and parents High level of adaptability to changing demands Work constructively as part of a team Ability to plan and organise work to meet varying deadlines Ability to work on own and take initiative Strong written and verbal communication skills Applying for this Position Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, and many other benefits. Learn more about our benefits on our website.
Our client is a fast-growing, technology-based business who are a market leader in the provision of energy data and services. They have been established for over 40 years and as a business, they currently have over 3.5k customers and employ over 300 people. They are looking to recruit two organised individuals to join the Scheduling team at their Bristol office on a 12-month fixed term contract. You will be joining a busy team who are responsible for installing and maintaining a new generation of Smart Meters across the UK clever technology that enables a range of businesses to manage their energy use. Salary: £23,000 to £26,000 Hours: 35 hours per week, Monday to Friday, 9am-5pm Start: ASAP 12-month FTC Location: Bristol, Office/Hybrid, hybrid working available after training (2/3 days in office /home working) Benefits Include: Pension scheme, increasing holiday with length of service (start at 20 days rising to 25 days), Holiday EXTRA - purchase up to 5 days extra holiday per year, Employee Assistance programmes health/legal/counselling, award bonus, Season Ticket Loans, Company social activities inc. Summer BBQ, Festive lunch and much more! Interested? Here s more This role will primarily involve contacting the businesses portfolio of commercial customers to arrange Smart Meter appointments - including meter exchanges, meter maintenance and new connections. You will be part of a sub team that are responsible for efficiently arranging appointments for engineers within your region - considering travel time, engineer skill/authorisation levels and customer demand. What will your working week involve? Handling high volumes of inbound and outbound customer queries in relation to appointment booking, via telephony and email Responding to general customer enquiries according to the requirements of customer contracts in accordance with defined procedures Efficient scheduling of appointments into engineer s diaries Arranging completion of short notice emergency work to appropriate field operative taking into account productivity, operational and customer service requirements, including liaison with other departments and external organisations Working to set performance targets Using initiative to resolve scheduling and associated issues that occur within the team Ensuring scheduling is in line with service level commitments and requirements Building strong work relationships with your sub team and broader Scheduling team, as well as engineers Being a part of the broader Scheduling team, working towards hitting and surpassing company KPIs What you ll bring: Up to 2 years experience in associated field desirable but not essential Knowledge of Meter Operators (MOP) desirable but not essential Excellent Customer Care skills Excellent communication skills Good interpersonal skills Good MS Office knowledge Strong multitasking skills Strong problem-solving skills For your information: Interested? Please send your CV in as a Word format only Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship) Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search.
Apr 29, 2024
Full time
Our client is a fast-growing, technology-based business who are a market leader in the provision of energy data and services. They have been established for over 40 years and as a business, they currently have over 3.5k customers and employ over 300 people. They are looking to recruit two organised individuals to join the Scheduling team at their Bristol office on a 12-month fixed term contract. You will be joining a busy team who are responsible for installing and maintaining a new generation of Smart Meters across the UK clever technology that enables a range of businesses to manage their energy use. Salary: £23,000 to £26,000 Hours: 35 hours per week, Monday to Friday, 9am-5pm Start: ASAP 12-month FTC Location: Bristol, Office/Hybrid, hybrid working available after training (2/3 days in office /home working) Benefits Include: Pension scheme, increasing holiday with length of service (start at 20 days rising to 25 days), Holiday EXTRA - purchase up to 5 days extra holiday per year, Employee Assistance programmes health/legal/counselling, award bonus, Season Ticket Loans, Company social activities inc. Summer BBQ, Festive lunch and much more! Interested? Here s more This role will primarily involve contacting the businesses portfolio of commercial customers to arrange Smart Meter appointments - including meter exchanges, meter maintenance and new connections. You will be part of a sub team that are responsible for efficiently arranging appointments for engineers within your region - considering travel time, engineer skill/authorisation levels and customer demand. What will your working week involve? Handling high volumes of inbound and outbound customer queries in relation to appointment booking, via telephony and email Responding to general customer enquiries according to the requirements of customer contracts in accordance with defined procedures Efficient scheduling of appointments into engineer s diaries Arranging completion of short notice emergency work to appropriate field operative taking into account productivity, operational and customer service requirements, including liaison with other departments and external organisations Working to set performance targets Using initiative to resolve scheduling and associated issues that occur within the team Ensuring scheduling is in line with service level commitments and requirements Building strong work relationships with your sub team and broader Scheduling team, as well as engineers Being a part of the broader Scheduling team, working towards hitting and surpassing company KPIs What you ll bring: Up to 2 years experience in associated field desirable but not essential Knowledge of Meter Operators (MOP) desirable but not essential Excellent Customer Care skills Excellent communication skills Good interpersonal skills Good MS Office knowledge Strong multitasking skills Strong problem-solving skills For your information: Interested? Please send your CV in as a Word format only Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship) Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search.
Are you looking for a dynamic role where every day brings new challenges and opportunities to make a difference? Look no further! Brook Street Ltd is thrilled to present a fantastic opportunity for a Court Usher (Admin Assistant) at the prestigious Salisbury Law Courts (SP2 7EP). Why Join Us? Meaningful Work: As a Court Usher, you'll play a vital role in ensuring the smooth functioning of the courts, contributing to the administration of justice. Collaborative Environment: You'll have the chance to work both independently and as part of a supportive team, fostering professional growth and camaraderie. Cutting-Edge Technology: Embrace the future of legal proceedings by working with advanced IT systems, including remote video hearings and courtroom technology. Position Details: Location: Salisbury Law Courts (SP2 7EP) Contract Type: Full-time temporary, offering flexibility and stability. Work Hours: Monday to Friday, 09:00-17:00, allowing for a healthy work-life balance. Pay Rate: 11.44 per hour. Key Responsibilities: Engage with court users and members of the public in a courteous and professional manner. Demonstrate proficiency in IT, managing remote video hearings, coordinating with prisons, and handling recording equipment. Utilise Cloud Video Platform technology to facilitate remote attendance at court proceedings. Perform general administrative duties during non-court hours, ensuring operational efficiency. Collaborate closely with adjudicators and court sections, fostering effective communication and coordination. Desired Competencies: Politeness and helpfulness towards all customers, internal and external. Maintain composure and tactfulness when faced with challenging situations. Display awareness of customer needs, delivering efficient and polite service. Communicate important information promptly and clearly, with honesty and tact. Foster a culture of inclusivity and teamwork, valuing diversity and differences. Address unacceptable behaviour constructively, promoting a positive work environment. Approachable, non-judgemental, and respectful in interactions, maintaining confidentiality and fairness. Comfortable with public speaking Previous administrative experience is desirable but not essential The position is subject to an Enhanced DBS check and 3 year's referencing. If you are interested in the position, please apply below. ABOUT US At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best. Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme. Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you. Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.
Apr 29, 2024
Seasonal
Are you looking for a dynamic role where every day brings new challenges and opportunities to make a difference? Look no further! Brook Street Ltd is thrilled to present a fantastic opportunity for a Court Usher (Admin Assistant) at the prestigious Salisbury Law Courts (SP2 7EP). Why Join Us? Meaningful Work: As a Court Usher, you'll play a vital role in ensuring the smooth functioning of the courts, contributing to the administration of justice. Collaborative Environment: You'll have the chance to work both independently and as part of a supportive team, fostering professional growth and camaraderie. Cutting-Edge Technology: Embrace the future of legal proceedings by working with advanced IT systems, including remote video hearings and courtroom technology. Position Details: Location: Salisbury Law Courts (SP2 7EP) Contract Type: Full-time temporary, offering flexibility and stability. Work Hours: Monday to Friday, 09:00-17:00, allowing for a healthy work-life balance. Pay Rate: 11.44 per hour. Key Responsibilities: Engage with court users and members of the public in a courteous and professional manner. Demonstrate proficiency in IT, managing remote video hearings, coordinating with prisons, and handling recording equipment. Utilise Cloud Video Platform technology to facilitate remote attendance at court proceedings. Perform general administrative duties during non-court hours, ensuring operational efficiency. Collaborate closely with adjudicators and court sections, fostering effective communication and coordination. Desired Competencies: Politeness and helpfulness towards all customers, internal and external. Maintain composure and tactfulness when faced with challenging situations. Display awareness of customer needs, delivering efficient and polite service. Communicate important information promptly and clearly, with honesty and tact. Foster a culture of inclusivity and teamwork, valuing diversity and differences. Address unacceptable behaviour constructively, promoting a positive work environment. Approachable, non-judgemental, and respectful in interactions, maintaining confidentiality and fairness. Comfortable with public speaking Previous administrative experience is desirable but not essential The position is subject to an Enhanced DBS check and 3 year's referencing. If you are interested in the position, please apply below. ABOUT US At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best. Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme. Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you. Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.
Governance Officer Location: Maidstone, Kent Job Type: Temporary Duration of booking: This is a temporary role with no end date given. Proposed start date: ASAP Sector: Healthcare Base: Hospital Band: 6 Travel Purposes: This position will involve working cross site. Remote Working Options: Yes, this position will involve working from home, as required (exact hours/days may be confirmed at interview stage). Working Days and Hours: Monday to Friday, 37.5 hours per week. Pay Rates: £16 - 19 per hour paye per hour £17 21 per hour paye inclusive of holiday £20 - £24 umbrella per hour per hour umbrella per hour Rates above are depending in skills and experience Summary Support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation, and Trust Constitution. Ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members. Provide comprehensive administrative service to the Board Sub committees as required and work on your own authority and initiative, prioritising your own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations. Job Purpose: Support the Trust Secretary in ensuring expenditure is within the department s budget. Provide high quality and effective methods of communication across the Trust including the Trust Board members ensuring effective arrangements are in place for the Board to communicate and engage effectively with Key stakeholders. Ensure that there is appropriate information flow within and between the Trust Board, its Sub-committees, and other stakeholders. Ensure that reports, supporting papers, minutes and action logs are available as required using advance keyboard skills in the compilation of these documents for each Committee. Build and maintain positive working relationships within and outside the Trust to support the effective functioning of the Corporate Services office. Required to deal with a diverse range of difficult and distressing situations on a regular basis, requiring resilience and emotional effort. Ensure that the Trust Board Sub-committee meetings are managed effectively to provide good governance; administering of these meetings including the collation of papers; minuting of the meetings; drafting agendas; producing action trackers and other related matters supporting each Committee chair as required. Ensure that sound procedures are followed for the management and control of documentation across the Trust for reporting to Sub-Committees and onwards to the Trust Board. Review and reprioritise workload independently in line with unplanned changes and conflicting priorities. Produce high quality written material including presentations, reports, letters, and papers for governance reporting through the Trust Board Sub-committees. Assist with information returns to external organisations such as the external auditors. Ensure Sub-committee papers are prepared and coordinated in line with best practice governance principles. Sense and accuracy check high level and detailed reports prior to publication in meetings packs. Ensure meetings are organised and run in accordance with the constitution and provide advice on the conduct of meetings. Use autonomous discretion as to when to involve Executive Directors, senior managers, including the Chair and Chief Executive, in service-related issues. Organise and plan the workload of the Trust Board Sub-Committees ensuring that the arrangements for meetings are managed effectively. This can include complex matters which require adjustment according to changing situations. Ensure that relevant meeting material is available, and that workflow is scheduled to ensure deadlines are met. Organise complex activities across Departments within the Trust and other external Agencies. Produce forward planning documentation such as Trust Board Sub-Committee annual work plans in line with statutory requirements, the constitution, reservation of powers and scheme of delegation, and committee terms of reference. Support the development of administrative arrangements that support the business of the Board Sub-committees allowing them to function efficiently and effectively. Assist with required reporting to the Board and Sub-Committees. Assist with the producing of the Trust Annual Report and the organisation of the Trust Annual Member/General Meeting. Provide cover (annual leave and other absence) for other members of the Trust Secretary team. To support the Deputy Trust Secretary; Trust Secretary and Director of Quality Governance with the development and administration of the Quality Governance structure, including the providing the secretariat for the meetings contained therein and ensuring appropriate escalation to the main Quality Committee Skills, Experience and Qualifications Experience of working in a Corporate Governance role Minute taking experience, preferably at Board/Committee level. Educated to degree level or with equivalent comparable work experience Evidence of continuous professional development (desirable) Membership of Institute of Chartered Secretaries and Administrators (ICSA), or equivalent (desirable) Experience and knowledge of regulatory matters, NHS compliance, corporate governance and experience in an NHS Trust setting (desirable) Awareness of best practice in relation to the organisation and conduct of high-level meetings Track record of building personal and professional credibility, maintaining confidence, and establishing highly effective relationships with a range of stakeholders including Board and Committee members, management and staff Strong evidence of experience in handling complex arrangements, including managing multiple deadlines. Producing accurate and professional committee level minutes for corporate organisations Reporting accurate, complete, and timely reports Excellent communication skills, including the ability to communicate information/agreement with individuals at all levels Understanding the relationship between the Trust Chair, Chief Executive, Executive and Non-Executive Directors Ability to offer constructive and well thought through feedback to the Committee Chairs in order to support them effectively Ability to exert influence to ensure objectives and deliverables are met Excellent problem-solving and interpersonal skills Excellent written and oral communication, attention to detail and the ability to write fluently with a good level of accuracy Highly developed presentation skills, IT literate, email, and MS Office functions Self-motivated with the ability to motivate others Team player while able to work independently
Apr 29, 2024
Seasonal
Governance Officer Location: Maidstone, Kent Job Type: Temporary Duration of booking: This is a temporary role with no end date given. Proposed start date: ASAP Sector: Healthcare Base: Hospital Band: 6 Travel Purposes: This position will involve working cross site. Remote Working Options: Yes, this position will involve working from home, as required (exact hours/days may be confirmed at interview stage). Working Days and Hours: Monday to Friday, 37.5 hours per week. Pay Rates: £16 - 19 per hour paye per hour £17 21 per hour paye inclusive of holiday £20 - £24 umbrella per hour per hour umbrella per hour Rates above are depending in skills and experience Summary Support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation, and Trust Constitution. Ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members. Provide comprehensive administrative service to the Board Sub committees as required and work on your own authority and initiative, prioritising your own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations. Job Purpose: Support the Trust Secretary in ensuring expenditure is within the department s budget. Provide high quality and effective methods of communication across the Trust including the Trust Board members ensuring effective arrangements are in place for the Board to communicate and engage effectively with Key stakeholders. Ensure that there is appropriate information flow within and between the Trust Board, its Sub-committees, and other stakeholders. Ensure that reports, supporting papers, minutes and action logs are available as required using advance keyboard skills in the compilation of these documents for each Committee. Build and maintain positive working relationships within and outside the Trust to support the effective functioning of the Corporate Services office. Required to deal with a diverse range of difficult and distressing situations on a regular basis, requiring resilience and emotional effort. Ensure that the Trust Board Sub-committee meetings are managed effectively to provide good governance; administering of these meetings including the collation of papers; minuting of the meetings; drafting agendas; producing action trackers and other related matters supporting each Committee chair as required. Ensure that sound procedures are followed for the management and control of documentation across the Trust for reporting to Sub-Committees and onwards to the Trust Board. Review and reprioritise workload independently in line with unplanned changes and conflicting priorities. Produce high quality written material including presentations, reports, letters, and papers for governance reporting through the Trust Board Sub-committees. Assist with information returns to external organisations such as the external auditors. Ensure Sub-committee papers are prepared and coordinated in line with best practice governance principles. Sense and accuracy check high level and detailed reports prior to publication in meetings packs. Ensure meetings are organised and run in accordance with the constitution and provide advice on the conduct of meetings. Use autonomous discretion as to when to involve Executive Directors, senior managers, including the Chair and Chief Executive, in service-related issues. Organise and plan the workload of the Trust Board Sub-Committees ensuring that the arrangements for meetings are managed effectively. This can include complex matters which require adjustment according to changing situations. Ensure that relevant meeting material is available, and that workflow is scheduled to ensure deadlines are met. Organise complex activities across Departments within the Trust and other external Agencies. Produce forward planning documentation such as Trust Board Sub-Committee annual work plans in line with statutory requirements, the constitution, reservation of powers and scheme of delegation, and committee terms of reference. Support the development of administrative arrangements that support the business of the Board Sub-committees allowing them to function efficiently and effectively. Assist with required reporting to the Board and Sub-Committees. Assist with the producing of the Trust Annual Report and the organisation of the Trust Annual Member/General Meeting. Provide cover (annual leave and other absence) for other members of the Trust Secretary team. To support the Deputy Trust Secretary; Trust Secretary and Director of Quality Governance with the development and administration of the Quality Governance structure, including the providing the secretariat for the meetings contained therein and ensuring appropriate escalation to the main Quality Committee Skills, Experience and Qualifications Experience of working in a Corporate Governance role Minute taking experience, preferably at Board/Committee level. Educated to degree level or with equivalent comparable work experience Evidence of continuous professional development (desirable) Membership of Institute of Chartered Secretaries and Administrators (ICSA), or equivalent (desirable) Experience and knowledge of regulatory matters, NHS compliance, corporate governance and experience in an NHS Trust setting (desirable) Awareness of best practice in relation to the organisation and conduct of high-level meetings Track record of building personal and professional credibility, maintaining confidence, and establishing highly effective relationships with a range of stakeholders including Board and Committee members, management and staff Strong evidence of experience in handling complex arrangements, including managing multiple deadlines. Producing accurate and professional committee level minutes for corporate organisations Reporting accurate, complete, and timely reports Excellent communication skills, including the ability to communicate information/agreement with individuals at all levels Understanding the relationship between the Trust Chair, Chief Executive, Executive and Non-Executive Directors Ability to offer constructive and well thought through feedback to the Committee Chairs in order to support them effectively Ability to exert influence to ensure objectives and deliverables are met Excellent problem-solving and interpersonal skills Excellent written and oral communication, attention to detail and the ability to write fluently with a good level of accuracy Highly developed presentation skills, IT literate, email, and MS Office functions Self-motivated with the ability to motivate others Team player while able to work independently
We are currently recruiting for an Executive Assistant on behalf of our well-established client based in Wrexham. This is a full time, permanent opportunity. The successful candidate must have experience working in or for a manufacturing company. Salary from 32,000 DOE. Working: Monday to Thursday 8am - 4:30pm and Friday 8am - 1:30pm. Role Summary: To provide a high-level of confidential support to the Chief Operating Officer by providing a full secretarial and administrative service. The employee will willingly undertake, upon request, any other task they are able to perform, including purchase admin tasks. Elements of the role may vary as new technology, procedures and equipment are introduced. Key Responsibilities: Act as point of contact between the COO and internal / external clients Handling and responding to all correspondence including phone calls, emails, and letters Manage diary, schedule meetings and appointments. Booking and arranging travel, transport, and accommodation. Taking notes at meetings, preparing the minutes, and subsequently distributing to all participants Preparing reports, presentations, and correspondence Liaising with staff, suppliers, and clients Preparing an expenses report and maintaining a filling system Purchase admin duties required Person Specification: The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for detail. Excellent organisation and people management skills Ability to prioritise and multitask efficiently. Effective time management skills Strong communication skills Discretion and tact Should have 5 General Certificates in Secondary Education (GCSE), including passes in Mathematics and English Professional PA/ EA and Administration Skills Certificate - Level 3 Advanced Microsoft Office Skills, including Outlook, Excel and PowerPoint. Benefits: Pension: 5% min personal contribution, Company contribution of 3% Annual Leave: 25 days plus 8 Bank Holidays Life Insurance: 2 x annual salary Death in Service Sick pay scheme
Apr 29, 2024
Full time
We are currently recruiting for an Executive Assistant on behalf of our well-established client based in Wrexham. This is a full time, permanent opportunity. The successful candidate must have experience working in or for a manufacturing company. Salary from 32,000 DOE. Working: Monday to Thursday 8am - 4:30pm and Friday 8am - 1:30pm. Role Summary: To provide a high-level of confidential support to the Chief Operating Officer by providing a full secretarial and administrative service. The employee will willingly undertake, upon request, any other task they are able to perform, including purchase admin tasks. Elements of the role may vary as new technology, procedures and equipment are introduced. Key Responsibilities: Act as point of contact between the COO and internal / external clients Handling and responding to all correspondence including phone calls, emails, and letters Manage diary, schedule meetings and appointments. Booking and arranging travel, transport, and accommodation. Taking notes at meetings, preparing the minutes, and subsequently distributing to all participants Preparing reports, presentations, and correspondence Liaising with staff, suppliers, and clients Preparing an expenses report and maintaining a filling system Purchase admin duties required Person Specification: The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for detail. Excellent organisation and people management skills Ability to prioritise and multitask efficiently. Effective time management skills Strong communication skills Discretion and tact Should have 5 General Certificates in Secondary Education (GCSE), including passes in Mathematics and English Professional PA/ EA and Administration Skills Certificate - Level 3 Advanced Microsoft Office Skills, including Outlook, Excel and PowerPoint. Benefits: Pension: 5% min personal contribution, Company contribution of 3% Annual Leave: 25 days plus 8 Bank Holidays Life Insurance: 2 x annual salary Death in Service Sick pay scheme
Morgan Jones Recruitment Consultants
Sandwich, Kent
HR Assistant Part-Time Based in Sandwich, Kent £24,000 pro rata 9 am to 5 pm, Monday, Wednesday & Friday Temporary to Permanent Are you looking to work for a business that will support you in achieving a CIPD Level 3 qualification and taking the first step into a career in HR? Do you possess strong administration skills? My client an established labour provider who specialises in providing top quality and highly skilled labour to the tunnelling, railway and construction industry is looking to recruit a HR Assistant. This opportunity will provide the right candidate with variety in their role and the opportunity to complete a CIPD level 3 qualification with the full support of the company. Duties and Responsibilities: Assist in the day-to-day operational requirements of the HR/Office, providing administrative support to the HR Operations Manager Provide support and administrative duties concerning the new HR Software Support with the onboarding process, including issuing contracts of employment, ensuring all documentation is received, such as CVs, references, RTW documentation Working closely with the HR Operations Manager and managers and colleagues throughout the business about any operational requirements and/or HR matters Support the business and be an advocate of good practice with HR requirements Undertake ad hoc duties and projects as delegated by the HR Operations Manager Communication Answering telephone calls and responding to emails, filing, archiving Monitor and log any absences and sickness data for circa 500 operatives, ensuring information is up to date and liaise with the relevant Contracts/Labour Managers General admin duties including creating and maintaining required spreadsheets Assist Contracts/Labour Managers in the performance review process Personal Specification Previous administrative experience is essential for this role A solid foundation in MS Office/Excel will be a basic requirement for the role The ability to organise and hit key deadlines would be extremely useful Must have good communication skills The ability to sift data accurately is essential for the job Must be self-motivated, and able to work with minimal supervision About Morgan Jones: Morgan Jones Recruitment Consultants Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying for this job, you accept the Terms & Conditions, Privacy Policy and Data Protection and Information Security Policy which can be found on the Morgan Jones website. Due to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion. To view other great opportunities, visit our website or follow Morgan Jones on your favourite social networks Facebook, Twitter or LinkedIn.
Apr 29, 2024
Seasonal
HR Assistant Part-Time Based in Sandwich, Kent £24,000 pro rata 9 am to 5 pm, Monday, Wednesday & Friday Temporary to Permanent Are you looking to work for a business that will support you in achieving a CIPD Level 3 qualification and taking the first step into a career in HR? Do you possess strong administration skills? My client an established labour provider who specialises in providing top quality and highly skilled labour to the tunnelling, railway and construction industry is looking to recruit a HR Assistant. This opportunity will provide the right candidate with variety in their role and the opportunity to complete a CIPD level 3 qualification with the full support of the company. Duties and Responsibilities: Assist in the day-to-day operational requirements of the HR/Office, providing administrative support to the HR Operations Manager Provide support and administrative duties concerning the new HR Software Support with the onboarding process, including issuing contracts of employment, ensuring all documentation is received, such as CVs, references, RTW documentation Working closely with the HR Operations Manager and managers and colleagues throughout the business about any operational requirements and/or HR matters Support the business and be an advocate of good practice with HR requirements Undertake ad hoc duties and projects as delegated by the HR Operations Manager Communication Answering telephone calls and responding to emails, filing, archiving Monitor and log any absences and sickness data for circa 500 operatives, ensuring information is up to date and liaise with the relevant Contracts/Labour Managers General admin duties including creating and maintaining required spreadsheets Assist Contracts/Labour Managers in the performance review process Personal Specification Previous administrative experience is essential for this role A solid foundation in MS Office/Excel will be a basic requirement for the role The ability to organise and hit key deadlines would be extremely useful Must have good communication skills The ability to sift data accurately is essential for the job Must be self-motivated, and able to work with minimal supervision About Morgan Jones: Morgan Jones Recruitment Consultants Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying for this job, you accept the Terms & Conditions, Privacy Policy and Data Protection and Information Security Policy which can be found on the Morgan Jones website. Due to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion. To view other great opportunities, visit our website or follow Morgan Jones on your favourite social networks Facebook, Twitter or LinkedIn.
Are you a well organised and pro-active customer service professional looking for a new and exciting challenge? Do you have experience in a personal assistant role with expertise managing calendars, inboxes and general administration? Want to work proudly together as one team to deliver an outstanding service for our leaseholders? About the role Our client is a leading residential estate management company, who manage an excess of 150 exclusive and beautifully landscaped developments across the UK. They are looking for a professional and enthusiastic Estate Services Adviser to join their team in Frimley, to provide office-based support to two of their team of eight Area Managers. About you As part of the Customer Experience Team, you will be a real ambassador for theircustomers, solution-focused, identifying challenges rather than problems and play a part in delivering performance at its best, on a personal and collaborative basis. You will have strong decision making skills and be used to working under pressure and to very reactive and tight deadlines. A proven track record with a reputation for being a positive role model and driving change through people and processes with the ability to be flexible when the need arises. You will work in an intuitive way with a high level of responsibility supporting the Area Managers, as well as delivering a positive, prompt and accurate service to leaseholders, Estates Services Team, remote staff, contractors and each other. Hours: Monday-Friday, 9:00am-5:00pm, 35 hours per week Salary: £27,500 per annum General Responsibilities • Establish good relationships with Area Managers, Estate Managers and other estate-based staff to promote the services of the Customer Experience Team and provide support and solutions to day-to-day issues. • General typing, filing, photocopying and all other reasonable office duties as required • Work collaboratively with and support fellow team members as and when required • Deal effectively with all telephone enquiries by either providing the solution or referring to the relevant member of the team with an emphasis on monitoring and tracking to resolution • Manage diaries for your Area Managers, organising estate visits, budget meetings and account meetings in accordance with required timescales • Monitor your Area Managers mailboxes, assisting with responses, and occasionally take minutes in meetings, whilst observing absolute confidentiality. Skills and Experience Minimum of 5 GCSE s at Grade A to C (to include English Language & Maths) Previous experience in a PA/Administration, customer focused role Experience of dealing with a varied client group Excellent communication and interpersonal skills, able to build relationships Attention to detail, with a right first time approach Strong organisation skills including planning/monitoring/time management Able to prioritise and work on multiple levels Excellent knowledge of Microsoft Word, Excel and Outlook Confident with a positive attitude Be approachable, persuasive and reliable Remain calm under pressure / with the ability to find solutions Willing to learn new skills and rise to new challenges Ability to maintain confidentiality when required
Apr 29, 2024
Full time
Are you a well organised and pro-active customer service professional looking for a new and exciting challenge? Do you have experience in a personal assistant role with expertise managing calendars, inboxes and general administration? Want to work proudly together as one team to deliver an outstanding service for our leaseholders? About the role Our client is a leading residential estate management company, who manage an excess of 150 exclusive and beautifully landscaped developments across the UK. They are looking for a professional and enthusiastic Estate Services Adviser to join their team in Frimley, to provide office-based support to two of their team of eight Area Managers. About you As part of the Customer Experience Team, you will be a real ambassador for theircustomers, solution-focused, identifying challenges rather than problems and play a part in delivering performance at its best, on a personal and collaborative basis. You will have strong decision making skills and be used to working under pressure and to very reactive and tight deadlines. A proven track record with a reputation for being a positive role model and driving change through people and processes with the ability to be flexible when the need arises. You will work in an intuitive way with a high level of responsibility supporting the Area Managers, as well as delivering a positive, prompt and accurate service to leaseholders, Estates Services Team, remote staff, contractors and each other. Hours: Monday-Friday, 9:00am-5:00pm, 35 hours per week Salary: £27,500 per annum General Responsibilities • Establish good relationships with Area Managers, Estate Managers and other estate-based staff to promote the services of the Customer Experience Team and provide support and solutions to day-to-day issues. • General typing, filing, photocopying and all other reasonable office duties as required • Work collaboratively with and support fellow team members as and when required • Deal effectively with all telephone enquiries by either providing the solution or referring to the relevant member of the team with an emphasis on monitoring and tracking to resolution • Manage diaries for your Area Managers, organising estate visits, budget meetings and account meetings in accordance with required timescales • Monitor your Area Managers mailboxes, assisting with responses, and occasionally take minutes in meetings, whilst observing absolute confidentiality. Skills and Experience Minimum of 5 GCSE s at Grade A to C (to include English Language & Maths) Previous experience in a PA/Administration, customer focused role Experience of dealing with a varied client group Excellent communication and interpersonal skills, able to build relationships Attention to detail, with a right first time approach Strong organisation skills including planning/monitoring/time management Able to prioritise and work on multiple levels Excellent knowledge of Microsoft Word, Excel and Outlook Confident with a positive attitude Be approachable, persuasive and reliable Remain calm under pressure / with the ability to find solutions Willing to learn new skills and rise to new challenges Ability to maintain confidentiality when required
My client is an established and highly respected law firm. Due to growth, they are currently looking to recruit an Office Assistant for their brand new offices in Farnborough. The main purpose of the role is provide an exceptional administrative support and front of house service to the company. This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience. Duties and responsibilities will include: To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments Working on the reception desk to handle incoming phone calls quickly and efficiently Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations The ideal candidate will have good typing and keyboard skills, knowledge of Microsoft office / IT skills, previous client / customer service experience, strong interpersonal skills, good attention to detail and the ability to prioritise your workload. So, if you have these skills and can work independently as well as collaboratively as part of team, and you have a positive attitude and can-do approach we would love to hear from you. This role is a great opportunity for someone with an interest in office operations who is looking for a change in career direction or is looking to return to work after a period of absence and has the willingness to learn. Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.
Apr 29, 2024
Full time
My client is an established and highly respected law firm. Due to growth, they are currently looking to recruit an Office Assistant for their brand new offices in Farnborough. The main purpose of the role is provide an exceptional administrative support and front of house service to the company. This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience. Duties and responsibilities will include: To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments Working on the reception desk to handle incoming phone calls quickly and efficiently Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations The ideal candidate will have good typing and keyboard skills, knowledge of Microsoft office / IT skills, previous client / customer service experience, strong interpersonal skills, good attention to detail and the ability to prioritise your workload. So, if you have these skills and can work independently as well as collaboratively as part of team, and you have a positive attitude and can-do approach we would love to hear from you. This role is a great opportunity for someone with an interest in office operations who is looking for a change in career direction or is looking to return to work after a period of absence and has the willingness to learn. Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.
Admin Assistant Contract Length: - 6 months rolling contract. Location: - Glasgow Rate: - £18 per hour PAYE Role Description A vacancy has arisen for an Administrative Assistant to join a main contractor that specialises in Rail, Construction and Civil Engineering. The position is Monday to Friday, 35 hours per week. Home working is permitted with the occasional requirement to attend the client s office in Glasgow. Duties and responsibilities will include: - Updating trackers Roster planning Property request forms Programme data inputting. Filing Producing weekly and month reports Minute taking. Required experience. Good communication skills, written and verbal. Good interpersonal, influencing and organisation skills. Good Microsoft Office 365 skills Intermediate Microsoft Excel skills Excellent time management Available to start immediately or on a week s notice. For more information call me today on (phone number removed) or send your updated CV to (url removed) Ganymede Solutions specialises in Manufacturing, Infrastructure, Civil, Transportation and General Engineering recruitment on both a permanent and contract basis for more opportunities like this one, visit our website: (url removed) By applying you accept the terms of our Privacy Notice which can be found on our website. Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
Apr 29, 2024
Contractor
Admin Assistant Contract Length: - 6 months rolling contract. Location: - Glasgow Rate: - £18 per hour PAYE Role Description A vacancy has arisen for an Administrative Assistant to join a main contractor that specialises in Rail, Construction and Civil Engineering. The position is Monday to Friday, 35 hours per week. Home working is permitted with the occasional requirement to attend the client s office in Glasgow. Duties and responsibilities will include: - Updating trackers Roster planning Property request forms Programme data inputting. Filing Producing weekly and month reports Minute taking. Required experience. Good communication skills, written and verbal. Good interpersonal, influencing and organisation skills. Good Microsoft Office 365 skills Intermediate Microsoft Excel skills Excellent time management Available to start immediately or on a week s notice. For more information call me today on (phone number removed) or send your updated CV to (url removed) Ganymede Solutions specialises in Manufacturing, Infrastructure, Civil, Transportation and General Engineering recruitment on both a permanent and contract basis for more opportunities like this one, visit our website: (url removed) By applying you accept the terms of our Privacy Notice which can be found on our website. Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
Hays Business Support
Burton-on-trent, Staffordshire
Your new company My client is looking for an experienced Executive Personal Assistant to work at their Head Office in Burton On Trent. Your new role Extensive diary and inbox management for the CEO/COO Arrange internal/external meetings as required (including client reviews etc) Set agendas, minute take (as required), follow up on action logs with all stakeholders Ensure all action points assigned to the CEO/COO are completed and/or delegated as necessary Respond to emails on their behalf where possible Prepare expense submissions for CEO Manage personal and business travel as required Administrate all matters relating to the CEO's property portfolio Prepare annual price increase letters to clients in line with national minimum wage reviews Set up client review meetings Field all incoming calls to Directors Suite Conduct inductions for new members of staff, ensuring the induction presentation is reviewed periodically Prepare "Welcome Packs" for new starters Keep the company Organisation Chart updated Manage the Employee Awards programme to ensure monthly nominees are collated and certificates etc are issued, and pictures uploaded to social media/ websites Prepare presentations for internal/external use, ensuring correct brand image is projected Collate monthly KPI submissions from department heads and submit to CEO/COO for review Work with HR to ensure annual appraisals are carried out, documents are filed with CEO and high level overviews of individuals are prepared to enable training requirement reviews etc to be conducted Conduct post-appraisal staff surveys Work with other departments and offer assistance/advice if requested, e.g. working with Sales to review/prepare quotation documents before submission to client Assist with travel bookings for other members of staff as required Pre-approve any invoices that related to head office expenses, fleet expenses and other general expenses under EPA's remit, before passing to COO for sign off Maintain credit card expense spreadsheet/receipts and submit monthly to Finance Keep up-to-date information on all vehicles owned by the company (including SORN vehicles) Collate the weekly mileage returns and save to sharepoint, for payroll to access Liaise with company vehicle users on changing rules and regulations pertaining to their vehicles Ensure vehicle tax/MOT is always current First point of contact for any scheduled/non-scheduled service/repair requirements Deal with any PCNs that arrive and arrange for payment where necessary, liaising with payroll to deduct from driver's salary Ensure any speeding notifications or other such police-related matters are dealt with and the driver's details are forwarded Liaise with fleet insurers to add/remove vehicles as required Conduct twice-yearly driving licence check on all staff who drive company vehicles Any other fleet related matters Be the initial point of contact for the Marketing department Work with CEO to ensure promotional items are ordered, distributed to relevant sales/operations teams for potential/existing customer base Work with CEO to organise/event manage company Golf days and other customer focused events and corporate hospitality Assist CEO with writing communications for internal/external audiences Liaise with Marketing Agency to ensure website content is up-to-date Liaise with Marketing Agency for all social media requirements Prepare monthly e-news updates to office-based staff to keep them up to date with key information Office Management - Maintain stationery and printing consumable levels Act as first point of contact for Head Office Ensure all facilities related matters are dealt with in a timely manner, setting reminders for when preventative maintenance is due, and dealing with reactive maintenance as necessary Build good relationships with all supplier contacts Review supplier contracts periodically to obtain the best market pricing Work with IT Director to ensure all staff have the correct equipment to carry out their job Be hands-on with regards to matters relating to other offices in the company and deal with issues as requested Ad-hoc duties as required to fulfil the requirements of the role What you'll need to succeed Full driving licence Strong IT skills, including PDF & Microsoft packages. Highly efficient in note-taking. What you'll get in return Salary : 30,000 including Lap top and mobile phone, company pension. Hours: Monday-Friday 9.00-17.30, 30 min unpaid lunch. Must be flexible to work additional hours as required to fore fill the CEO needs. This may include some weekends and evenings. 28 days holiday including statuary Bank Holidays. Additional holiday added each year. Job Type: Permanent Salary: 30,000.00 per year Monday to Friday Work Location: In person Benefits: Additional leave Discounted or free food Free parking On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Apr 29, 2024
Full time
Your new company My client is looking for an experienced Executive Personal Assistant to work at their Head Office in Burton On Trent. Your new role Extensive diary and inbox management for the CEO/COO Arrange internal/external meetings as required (including client reviews etc) Set agendas, minute take (as required), follow up on action logs with all stakeholders Ensure all action points assigned to the CEO/COO are completed and/or delegated as necessary Respond to emails on their behalf where possible Prepare expense submissions for CEO Manage personal and business travel as required Administrate all matters relating to the CEO's property portfolio Prepare annual price increase letters to clients in line with national minimum wage reviews Set up client review meetings Field all incoming calls to Directors Suite Conduct inductions for new members of staff, ensuring the induction presentation is reviewed periodically Prepare "Welcome Packs" for new starters Keep the company Organisation Chart updated Manage the Employee Awards programme to ensure monthly nominees are collated and certificates etc are issued, and pictures uploaded to social media/ websites Prepare presentations for internal/external use, ensuring correct brand image is projected Collate monthly KPI submissions from department heads and submit to CEO/COO for review Work with HR to ensure annual appraisals are carried out, documents are filed with CEO and high level overviews of individuals are prepared to enable training requirement reviews etc to be conducted Conduct post-appraisal staff surveys Work with other departments and offer assistance/advice if requested, e.g. working with Sales to review/prepare quotation documents before submission to client Assist with travel bookings for other members of staff as required Pre-approve any invoices that related to head office expenses, fleet expenses and other general expenses under EPA's remit, before passing to COO for sign off Maintain credit card expense spreadsheet/receipts and submit monthly to Finance Keep up-to-date information on all vehicles owned by the company (including SORN vehicles) Collate the weekly mileage returns and save to sharepoint, for payroll to access Liaise with company vehicle users on changing rules and regulations pertaining to their vehicles Ensure vehicle tax/MOT is always current First point of contact for any scheduled/non-scheduled service/repair requirements Deal with any PCNs that arrive and arrange for payment where necessary, liaising with payroll to deduct from driver's salary Ensure any speeding notifications or other such police-related matters are dealt with and the driver's details are forwarded Liaise with fleet insurers to add/remove vehicles as required Conduct twice-yearly driving licence check on all staff who drive company vehicles Any other fleet related matters Be the initial point of contact for the Marketing department Work with CEO to ensure promotional items are ordered, distributed to relevant sales/operations teams for potential/existing customer base Work with CEO to organise/event manage company Golf days and other customer focused events and corporate hospitality Assist CEO with writing communications for internal/external audiences Liaise with Marketing Agency to ensure website content is up-to-date Liaise with Marketing Agency for all social media requirements Prepare monthly e-news updates to office-based staff to keep them up to date with key information Office Management - Maintain stationery and printing consumable levels Act as first point of contact for Head Office Ensure all facilities related matters are dealt with in a timely manner, setting reminders for when preventative maintenance is due, and dealing with reactive maintenance as necessary Build good relationships with all supplier contacts Review supplier contracts periodically to obtain the best market pricing Work with IT Director to ensure all staff have the correct equipment to carry out their job Be hands-on with regards to matters relating to other offices in the company and deal with issues as requested Ad-hoc duties as required to fulfil the requirements of the role What you'll need to succeed Full driving licence Strong IT skills, including PDF & Microsoft packages. Highly efficient in note-taking. What you'll get in return Salary : 30,000 including Lap top and mobile phone, company pension. Hours: Monday-Friday 9.00-17.30, 30 min unpaid lunch. Must be flexible to work additional hours as required to fore fill the CEO needs. This may include some weekends and evenings. 28 days holiday including statuary Bank Holidays. Additional holiday added each year. Job Type: Permanent Salary: 30,000.00 per year Monday to Friday Work Location: In person Benefits: Additional leave Discounted or free food Free parking On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Job Title: Personal Assistant Location: Harrow Council Employer: Pertemps Recruitment Partnership for Harrow Council Contract Type: Temporary Hours of Work: Monday to Friday, 09:00 - 17:00 (35 Hours per week) Overview of the Role: Pertemps is excited to offer an opportunity within Harrow Council for a self-driven and motivated Personal Assistant to join our expanding team in the Legal Department. As a Personal Assistant, you'll enjoy a competitive pay rate of up to 15.39 per hour. Additionally, we provide excellent training and support for career development, along with 21 days of holiday (excluding Bank Holidays). Main Responsibilities: 1. Diary Management: o Efficiently manage diary appointments from several local authorities within the shared practice. o Handle potential conflicts with other appointments. o Ideal for candidates with previous secretarial or PA experience. 2. Administrative Support: o Provide administrative cover to all teams within legal and governance. o Work on the case management system for the legal practice, demonstrating confidence with different systems. o Undertake general administrative tasks, including filing, photocopying, collating papers, and typing standard letters. 3. Communication Handling: o Answer routine telephone calls, providing basic information to customers. o Respond to email and written queries, signposting appropriately or forwarding messages to relevant colleagues. 4. Document Management: o Administer scanning, indexing, and printing of documents. o Conduct quality control checks as needed. 5. Meeting Support: o Assist with arranging room bookings and equipment. o Provide relevant documents for meetings and events. o Offer refreshments during gatherings. 6. Customer Service: o Receive, log, and pass on customer complaints to the service team. 7. Data Management: o Monitor and manage data from databases, computer systems, and websites. o Support in producing reports and statistical information as required. About us For almost 60 years, Pertemps Recruitment Partnership have been the market leader in providing permanent and temporary staffing solutions and we are one of the most established players within the recruitment industry. The Sunday Times has listed us as one of the Best 100 Companies to work for 14 years running. We are not a big scary faceless company, quite the opposite: we strongly believe in the personal touch with everything we do. We are proud to be accredited 'investor in people' which is reflected across our business in length of service and career progression of our employees. Harrow Council is the 12th largest London borough and one of the most culturally diverse local authorities in the UK, making it a great place to live, work and visit. Located 10 miles from the city centre and just 13 minutes to Euston from Harrow & Wealdstone station there are great transport links via the Metropolitan Line, Watford DC Line and national rail service. It is easily accessible to the M1, M25 and A406. " The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, any your data protection rights, can be found by visiting (url removed)/fpn
Apr 29, 2024
Seasonal
Job Title: Personal Assistant Location: Harrow Council Employer: Pertemps Recruitment Partnership for Harrow Council Contract Type: Temporary Hours of Work: Monday to Friday, 09:00 - 17:00 (35 Hours per week) Overview of the Role: Pertemps is excited to offer an opportunity within Harrow Council for a self-driven and motivated Personal Assistant to join our expanding team in the Legal Department. As a Personal Assistant, you'll enjoy a competitive pay rate of up to 15.39 per hour. Additionally, we provide excellent training and support for career development, along with 21 days of holiday (excluding Bank Holidays). Main Responsibilities: 1. Diary Management: o Efficiently manage diary appointments from several local authorities within the shared practice. o Handle potential conflicts with other appointments. o Ideal for candidates with previous secretarial or PA experience. 2. Administrative Support: o Provide administrative cover to all teams within legal and governance. o Work on the case management system for the legal practice, demonstrating confidence with different systems. o Undertake general administrative tasks, including filing, photocopying, collating papers, and typing standard letters. 3. Communication Handling: o Answer routine telephone calls, providing basic information to customers. o Respond to email and written queries, signposting appropriately or forwarding messages to relevant colleagues. 4. Document Management: o Administer scanning, indexing, and printing of documents. o Conduct quality control checks as needed. 5. Meeting Support: o Assist with arranging room bookings and equipment. o Provide relevant documents for meetings and events. o Offer refreshments during gatherings. 6. Customer Service: o Receive, log, and pass on customer complaints to the service team. 7. Data Management: o Monitor and manage data from databases, computer systems, and websites. o Support in producing reports and statistical information as required. About us For almost 60 years, Pertemps Recruitment Partnership have been the market leader in providing permanent and temporary staffing solutions and we are one of the most established players within the recruitment industry. The Sunday Times has listed us as one of the Best 100 Companies to work for 14 years running. We are not a big scary faceless company, quite the opposite: we strongly believe in the personal touch with everything we do. We are proud to be accredited 'investor in people' which is reflected across our business in length of service and career progression of our employees. Harrow Council is the 12th largest London borough and one of the most culturally diverse local authorities in the UK, making it a great place to live, work and visit. Located 10 miles from the city centre and just 13 minutes to Euston from Harrow & Wealdstone station there are great transport links via the Metropolitan Line, Watford DC Line and national rail service. It is easily accessible to the M1, M25 and A406. " The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, any your data protection rights, can be found by visiting (url removed)/fpn
Bell Cornwall Recruitment
Lichfield, Staffordshire
Conveyancing Leasehold Reform Secretary £21,000 - £24,000 BCR/JH/11009 Lichfield Bell Cornwall Recruitment is thrilled to present an exceptional opportunity for a Conveyancing Secretary on behalf of our esteemed client, a renowned niche property practice based in Lichfield. As part of their dynamic team, the Conveyancing Secretary will play a pivotal role in supporting their leasehold property fee earners with a diverse range of administrative tasks related to leasehold reform and enfranchisement. Key Duties: Assist leasehold property fee earners with various administrative tasks, including file opening, client verification, and preparing engagement packs. Review title registers and liaise with clients to ensure smooth communication and documentation exchange. Draft and amend transfer documents, leases, completion statements, and other legal documents as required. Handle Land Registry registrations, requisitions, and formalities, expediting matters when necessary. Create schedules for bulk lease extensions and manage lease extension projects effectively. Provide general secretarial support, including diary entries, invoice raising, and payment requests. Prepare FTT applications, draft bundles, and set up court hearings in collaboration with fee earners. Maintain meticulous records, including archiving files, managing post-completion matters, and dealing with ledger queries. Key Criteria: Excellent organisational, communication, and attention to detail skills are essential for success in this role. Proficiency in keyboard and IT skills, coupled with the ability to work efficiently under pressure. Flexibility and the ability to prioritise tasks effectively in a fast-paced environment. Strong interpersonal skills, punctuality, professionalism, and reliability are paramount. If you think this Conveyancing Secretary sounds like the right job for you, and believe you are equipped with the right skill set to thrive in this role, we'd love to hear from you. Don't miss this opportunity to be part of a forward-thinking firm committed to making a positive impact. Apply now through Bell Cornwall Recruitment and take the next step in your career journey! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 29, 2024
Full time
Conveyancing Leasehold Reform Secretary £21,000 - £24,000 BCR/JH/11009 Lichfield Bell Cornwall Recruitment is thrilled to present an exceptional opportunity for a Conveyancing Secretary on behalf of our esteemed client, a renowned niche property practice based in Lichfield. As part of their dynamic team, the Conveyancing Secretary will play a pivotal role in supporting their leasehold property fee earners with a diverse range of administrative tasks related to leasehold reform and enfranchisement. Key Duties: Assist leasehold property fee earners with various administrative tasks, including file opening, client verification, and preparing engagement packs. Review title registers and liaise with clients to ensure smooth communication and documentation exchange. Draft and amend transfer documents, leases, completion statements, and other legal documents as required. Handle Land Registry registrations, requisitions, and formalities, expediting matters when necessary. Create schedules for bulk lease extensions and manage lease extension projects effectively. Provide general secretarial support, including diary entries, invoice raising, and payment requests. Prepare FTT applications, draft bundles, and set up court hearings in collaboration with fee earners. Maintain meticulous records, including archiving files, managing post-completion matters, and dealing with ledger queries. Key Criteria: Excellent organisational, communication, and attention to detail skills are essential for success in this role. Proficiency in keyboard and IT skills, coupled with the ability to work efficiently under pressure. Flexibility and the ability to prioritise tasks effectively in a fast-paced environment. Strong interpersonal skills, punctuality, professionalism, and reliability are paramount. If you think this Conveyancing Secretary sounds like the right job for you, and believe you are equipped with the right skill set to thrive in this role, we'd love to hear from you. Don't miss this opportunity to be part of a forward-thinking firm committed to making a positive impact. Apply now through Bell Cornwall Recruitment and take the next step in your career journey! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales