Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich. Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment. The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude. Outline Of Duties & Responsibilities: Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties. Assist with the management of the programme of planned & unplanned works Take responsibility for contractors working on premises Liaise with the cleaning company managers & act on any feedback from cleaners or staff Work with the Warehouse & Logistic Managers over pre & unplanned works Arrange courier bookings and deal with booking amendments Administration support including control of project information & relevant forms Support with setting up of training for new Radiation Protection Supervisors Approximately 30-40% of week working alongside the Health and Safety Coordinator Deal with enquires via telephone and email Preparation & support with all FM Audits Communicate / liaise with internal and external staff Ordering and distribution of office consumables Organise Documentation (electronically) Provide support and assistance as and when required Key Skills & Experience: Excellent attention to detail, accuracy & the ability to prioritise and control workload Excellent communication skills via written & verbal mediums, including confident telephone manner Organisational and administrative capabilities Team Player with both a pro-active & supportive approach Experience of Microsoft and database packages Ability to work to deadlines Able to work under pressure and in a pressurised environment Proactive problem-solving ability This job description is non-exhaustive and subject to change as the Company deems necessary. This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more!
Apr 30, 2024
Full time
Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich. Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment. The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude. Outline Of Duties & Responsibilities: Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties. Assist with the management of the programme of planned & unplanned works Take responsibility for contractors working on premises Liaise with the cleaning company managers & act on any feedback from cleaners or staff Work with the Warehouse & Logistic Managers over pre & unplanned works Arrange courier bookings and deal with booking amendments Administration support including control of project information & relevant forms Support with setting up of training for new Radiation Protection Supervisors Approximately 30-40% of week working alongside the Health and Safety Coordinator Deal with enquires via telephone and email Preparation & support with all FM Audits Communicate / liaise with internal and external staff Ordering and distribution of office consumables Organise Documentation (electronically) Provide support and assistance as and when required Key Skills & Experience: Excellent attention to detail, accuracy & the ability to prioritise and control workload Excellent communication skills via written & verbal mediums, including confident telephone manner Organisational and administrative capabilities Team Player with both a pro-active & supportive approach Experience of Microsoft and database packages Ability to work to deadlines Able to work under pressure and in a pressurised environment Proactive problem-solving ability This job description is non-exhaustive and subject to change as the Company deems necessary. This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more!
Randstad Construction & Property
Barrow-in-furness, Cumbria
We are currently looking for an experienced Administrator for a role in Barrow In Furness. Duties: Creating Spreadsheets and inputting data regularly Reporting Confident user of MS-Office Minute talking Document Controlling Sending out information via email and post Working closely with the Project Manager organising diaries etc. Arranging meetings What we look for: Very friendly and clear communicator Good general IT skills Office or contract management experience is desirable Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Apr 30, 2024
Contractor
We are currently looking for an experienced Administrator for a role in Barrow In Furness. Duties: Creating Spreadsheets and inputting data regularly Reporting Confident user of MS-Office Minute talking Document Controlling Sending out information via email and post Working closely with the Project Manager organising diaries etc. Arranging meetings What we look for: Very friendly and clear communicator Good general IT skills Office or contract management experience is desirable Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
HR Administrator London SW13 Monday-Friday (Days) £37k - 40k I am currently looking for a HR Administrator to join one of the fastest growing Facilities Management companies in the London area. The successful HR Administrator will carry out specific duties reporting into the on-site manager. As a company they can offer great career progression, upskilling opportunities as well as a great benefits package. Job Responsibilities: Support and participate in the implementation of the strategic HR Plan, projects, and initiatives to positively add value to both our business and employees. Act as the first point of contact in HR for any employee relations issues involving employees for the assigned business areas Provide advice to develop and coach people managers to manage employee relations issues using the HR policies and procedures, ideally resolving issues where possible informally. Assist with managing and promoting the employee benefits/perks platform provision for relevant business entities, ensuring all will benefit from the system. Help managers and employees to create meaningful Individual Development Plans as part of the PPM cycle Play an integral role in shaping and communicating standard processes and practices which complement the end-to-end employee lifecycle. Drive a Health & Safety mind-set and encourage all employees to report all incidents, observations & near misses Qualifications / Experience: An experienced individual who is familiar with working in a HR environment and remotely, providing first line generalist HR advice Good IT skills and confident using Microsoft Word, PowerPoint and Excel. Experience of producing reports and data analysis. Flexible and unflappable approach and the ability to adapt, plan and prioritise workload in order to achieve objectives to agreed deadlines. Confident and comfortable in learning, understanding and developing various HR systems. If this role is of interest please apply or alternatively call the office on (phone number removed) and ask for Dan. (url removed)
Apr 30, 2024
Full time
HR Administrator London SW13 Monday-Friday (Days) £37k - 40k I am currently looking for a HR Administrator to join one of the fastest growing Facilities Management companies in the London area. The successful HR Administrator will carry out specific duties reporting into the on-site manager. As a company they can offer great career progression, upskilling opportunities as well as a great benefits package. Job Responsibilities: Support and participate in the implementation of the strategic HR Plan, projects, and initiatives to positively add value to both our business and employees. Act as the first point of contact in HR for any employee relations issues involving employees for the assigned business areas Provide advice to develop and coach people managers to manage employee relations issues using the HR policies and procedures, ideally resolving issues where possible informally. Assist with managing and promoting the employee benefits/perks platform provision for relevant business entities, ensuring all will benefit from the system. Help managers and employees to create meaningful Individual Development Plans as part of the PPM cycle Play an integral role in shaping and communicating standard processes and practices which complement the end-to-end employee lifecycle. Drive a Health & Safety mind-set and encourage all employees to report all incidents, observations & near misses Qualifications / Experience: An experienced individual who is familiar with working in a HR environment and remotely, providing first line generalist HR advice Good IT skills and confident using Microsoft Word, PowerPoint and Excel. Experience of producing reports and data analysis. Flexible and unflappable approach and the ability to adapt, plan and prioritise workload in order to achieve objectives to agreed deadlines. Confident and comfortable in learning, understanding and developing various HR systems. If this role is of interest please apply or alternatively call the office on (phone number removed) and ask for Dan. (url removed)
Kenton Black - Construction
Market Drayton, Shropshire
Contract Administrator - 12 Month Contract - Telford My client is a Principal contractor who are working on Water Projects in the Midlands & Shropshire. They are after a Contract Administrator, to assist the Commercial Team Based in Loggerheads with the collation, reconciliation and reporting of data and to provide cost and budget advise to project team click apply for full job details
Apr 30, 2024
Full time
Contract Administrator - 12 Month Contract - Telford My client is a Principal contractor who are working on Water Projects in the Midlands & Shropshire. They are after a Contract Administrator, to assist the Commercial Team Based in Loggerheads with the collation, reconciliation and reporting of data and to provide cost and budget advise to project team click apply for full job details
Are you an Administrator seeking an incredible opportunity in a dynamic and welcoming work environment? Whether you're a graduate aiming to grow your administrative skills, or someone searching for a varied administration role alongside a team of like-minded individuals, this is the perfect chance for you! Our progressive and friendly client is actively looking for a Business Administrator who can provide support to their team, and in return provide you with great opportunities for personal and professional growth! Job Title: Business Administrator Location: Exeter / Hybrid working option following probation period Salary: 22,000 - 24,000 Dependant on Experience Hours: 37.5 hours Monday to Friday 8.30am-5.30pm, however flexibility on times can be offered to right candidate Benefits: 25 days holiday plus bank holidays, Christmas office shutdown, free parking, pension scheme and more! The Company Established 60 years ago, this construction consultancy operates with a client-focused approach across the south of the country designing and managing projects ranging in size from small scale to multimillion pound developments. A key part of the company's success is their commitment to their staff, actively supporting professional and personal development therefore maintaining excellent employee retention. The Role As the Business Administrator, you will be part of a small and friendly team of 3 administrators providing administrative support to the consultants. The main duty is to systematically work through and complete daily tasks from the shared inbox, along with the other administrators. These jobs come from the surveyors and can range from writing reports, booking meetings, to producing quotes and ordering stationery. You will be the first port of call answering the phones and redirecting as appropriate, along with assisting with any other ad hoc admin tasks that arise. Duties include Answering the phone, redirecting as appropriate Accessing and completing the tasks sent to the shared inbox, such as: - Writing up tender reports - Producing tender packs - Creating certificate of payments - Contract documents - Booking meetings - Booking site visits - Formatting/typing documents - Producing fee quotes etc. Managing a tracker of documents produced for key clients Creating and issuing VAT receipts Logging invoices and sending them for payment About you Previous administration or customer service experience beneficial An ability to work independently and within a small team High attention to detail and accuracy Ability to work under pressure and to deadlines Excellent communication skills, confident speaking to people from all walks of life Good prioritisation skills Computer literate with a good working knowledge of MS Office, Word and Excel A positive and fun disposition! This company is very supportive in offering career progression and personal development based on your abilities and where your passions lie! You will never tire working here - they are friendly, progressive, fun and supportive, and there will always be scope to learn giving you a career to build on and add new strings to your bow! To find out more please either apply online, send your CV to (url removed) or call the office on (phone number removed) to discuss further! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 30, 2024
Full time
Are you an Administrator seeking an incredible opportunity in a dynamic and welcoming work environment? Whether you're a graduate aiming to grow your administrative skills, or someone searching for a varied administration role alongside a team of like-minded individuals, this is the perfect chance for you! Our progressive and friendly client is actively looking for a Business Administrator who can provide support to their team, and in return provide you with great opportunities for personal and professional growth! Job Title: Business Administrator Location: Exeter / Hybrid working option following probation period Salary: 22,000 - 24,000 Dependant on Experience Hours: 37.5 hours Monday to Friday 8.30am-5.30pm, however flexibility on times can be offered to right candidate Benefits: 25 days holiday plus bank holidays, Christmas office shutdown, free parking, pension scheme and more! The Company Established 60 years ago, this construction consultancy operates with a client-focused approach across the south of the country designing and managing projects ranging in size from small scale to multimillion pound developments. A key part of the company's success is their commitment to their staff, actively supporting professional and personal development therefore maintaining excellent employee retention. The Role As the Business Administrator, you will be part of a small and friendly team of 3 administrators providing administrative support to the consultants. The main duty is to systematically work through and complete daily tasks from the shared inbox, along with the other administrators. These jobs come from the surveyors and can range from writing reports, booking meetings, to producing quotes and ordering stationery. You will be the first port of call answering the phones and redirecting as appropriate, along with assisting with any other ad hoc admin tasks that arise. Duties include Answering the phone, redirecting as appropriate Accessing and completing the tasks sent to the shared inbox, such as: - Writing up tender reports - Producing tender packs - Creating certificate of payments - Contract documents - Booking meetings - Booking site visits - Formatting/typing documents - Producing fee quotes etc. Managing a tracker of documents produced for key clients Creating and issuing VAT receipts Logging invoices and sending them for payment About you Previous administration or customer service experience beneficial An ability to work independently and within a small team High attention to detail and accuracy Ability to work under pressure and to deadlines Excellent communication skills, confident speaking to people from all walks of life Good prioritisation skills Computer literate with a good working knowledge of MS Office, Word and Excel A positive and fun disposition! This company is very supportive in offering career progression and personal development based on your abilities and where your passions lie! You will never tire working here - they are friendly, progressive, fun and supportive, and there will always be scope to learn giving you a career to build on and add new strings to your bow! To find out more please either apply online, send your CV to (url removed) or call the office on (phone number removed) to discuss further! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Position: Administrator Salary: 23,000- 35,000 Location: Solihull, Birmingham Contract: 18 Months Bonuses: Pension/ Holliday Allowance Think Recruitment are currently looking for Administrator to support an office ensuring the smooth running of a FM and maintenance contract refurbishing social housing in Birmingham and Coventry. Duties will include : Coordinate and implement office procedures Use a variety of software packages including Microsoft Office & 3rd party products, and bespoke products such as data administration and document management tools and internal databases Create and maintain electronic / paper document management, including photocopying, printing, and scanning Prepare documents such as letters, reports, presentations, and spreadsheets Act as a key member for project change teams - working alongside other administrators Organise meetings including management of electronic diaries, ordering refreshments, sending invitations, and taking minutes Handle queries from management, team, and customers etc. Organise office space and housekeeping and resources Deal with telephone and email enquiries and cover reception, greeting visitors, answering the switchboard. Organise and distribute post The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the role. Qualifications Ability to demonstrate a good level of general education to GCSE standard in Mathematics and English (or equivalent) Intermediate to advanced IT skills in MS office NVQ 3/4 or equivalent, or a willingness to learn Interested? Call Deanna Bruton on (phone number removed)
Apr 30, 2024
Full time
Position: Administrator Salary: 23,000- 35,000 Location: Solihull, Birmingham Contract: 18 Months Bonuses: Pension/ Holliday Allowance Think Recruitment are currently looking for Administrator to support an office ensuring the smooth running of a FM and maintenance contract refurbishing social housing in Birmingham and Coventry. Duties will include : Coordinate and implement office procedures Use a variety of software packages including Microsoft Office & 3rd party products, and bespoke products such as data administration and document management tools and internal databases Create and maintain electronic / paper document management, including photocopying, printing, and scanning Prepare documents such as letters, reports, presentations, and spreadsheets Act as a key member for project change teams - working alongside other administrators Organise meetings including management of electronic diaries, ordering refreshments, sending invitations, and taking minutes Handle queries from management, team, and customers etc. Organise office space and housekeeping and resources Deal with telephone and email enquiries and cover reception, greeting visitors, answering the switchboard. Organise and distribute post The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the role. Qualifications Ability to demonstrate a good level of general education to GCSE standard in Mathematics and English (or equivalent) Intermediate to advanced IT skills in MS office NVQ 3/4 or equivalent, or a willingness to learn Interested? Call Deanna Bruton on (phone number removed)
Our client is a market leading independent manufacturing specialist based on the outskirts of the City Centre. They are a rapidly growing business and are seeking an Administrator to join their team. The role is a Service Coordinator Administration role providing skilled organisation and customer service as well as administration skills. Your days will be varied and busy and the hours are 8-5. Service Coordinator (phone number removed) per annum Full time, permanent position working Monday-Friday. Please note this position is fully office based. The Role: Responsible for coordinating and scheduling all work for the engineer team- including services, remedials and call outs. Overseeing on call rota and preparing timesheets Maintain relationships with existing customer base, as well as building and developing new customer relations. Update and oversee the training matrix, preparing the training schedules for all new engineers. Processing purchase orders and liaise effectively to manage expected delivery timescale Liaise with all technical and operative colleagues across the business, including subcontractors Be a proactive contributor in developing/ introducing new systems and procedures Skills Required: Accuracy and attention to detail is crucial to this role Personable, friendly manner, with a demonstrated ability to effectively communicate A conscientious and enthusiastic team player, with a confident working style Ability to independently manage and prioritise own workload, overseeing multiple projects at a time. Nice to have - experience of dealing with engineers What's Next? If you are a motivated professional looking for a role where you can develop your career in a supportive, fast paced environment, gaining training and knowledge, do not hesitate to apply today as we are looking to recruit for this position as soon as possible. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 30, 2024
Full time
Our client is a market leading independent manufacturing specialist based on the outskirts of the City Centre. They are a rapidly growing business and are seeking an Administrator to join their team. The role is a Service Coordinator Administration role providing skilled organisation and customer service as well as administration skills. Your days will be varied and busy and the hours are 8-5. Service Coordinator (phone number removed) per annum Full time, permanent position working Monday-Friday. Please note this position is fully office based. The Role: Responsible for coordinating and scheduling all work for the engineer team- including services, remedials and call outs. Overseeing on call rota and preparing timesheets Maintain relationships with existing customer base, as well as building and developing new customer relations. Update and oversee the training matrix, preparing the training schedules for all new engineers. Processing purchase orders and liaise effectively to manage expected delivery timescale Liaise with all technical and operative colleagues across the business, including subcontractors Be a proactive contributor in developing/ introducing new systems and procedures Skills Required: Accuracy and attention to detail is crucial to this role Personable, friendly manner, with a demonstrated ability to effectively communicate A conscientious and enthusiastic team player, with a confident working style Ability to independently manage and prioritise own workload, overseeing multiple projects at a time. Nice to have - experience of dealing with engineers What's Next? If you are a motivated professional looking for a role where you can develop your career in a supportive, fast paced environment, gaining training and knowledge, do not hesitate to apply today as we are looking to recruit for this position as soon as possible. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Retail Support Administrator We are working with one of the UK's largest Garden Centre Groups, with over 40 centres throughout the UK and in the Channel Islands and they are continuously growing. They are now looking for a Retail Support Administrator to join their team in Horsham. About the Role You will be at the forefront of support for the garden centres. Forming part of a small team (department based) investigating and resolving all queries relevant to your team's department whilst working closely with the departments buying team. Main Responsibilities Ensuring suppliers are upholding their end of agreed terms & conditions/cost prices & discounts and highlighting all instances in which suppliers are failing to do so. Reconciliation of credit notes received values and quantities vs that requested. Reconciliation of goods received values and quantities vs that invoiced. Highlighting instances of cost / retail discrepancies to your Retail Support Team Leader to seek resolution and increase first time invoice matching rates. Raising subsequent credit requests if necessary. Produce and send data reports from our EPOS system to suppliers / centres / buyers for reviewal. Produce and send data reports from the accounts system to suppliers for reviewal. Query suppliers regarding outstanding credit requests that have not been fulfilled. Communicate changes / information down to centres (promotional / delivery date amendments / issues to be aware of). Required Ability to work accurately with high attention to detail. Organized with excellent time management skills. Contributing team player with the ability to work well independently. Understanding of prioritization of deadlines and workload. Comfortable using Microsoft Office applications. Excellent verbal and written communication skills. Confident telephone manner in order to liaise quickly and efficiently with centres, suppliers and buyers. Proactive approach towards learning new skills as well as developing existing skills to continue to increase knowledge and experience of procedures. Flexible and versatile towards workload as projects may arise that will immediately assume priority over current tasks . Working Hours 40 Hours Per Week Flexible hours between 8.00am - 5.30pm (Monday to Friday) How to Apply If you are interested, please apply below, alternatively, contact Sandra on (phone number removed) or (url removed)
Apr 30, 2024
Full time
Retail Support Administrator We are working with one of the UK's largest Garden Centre Groups, with over 40 centres throughout the UK and in the Channel Islands and they are continuously growing. They are now looking for a Retail Support Administrator to join their team in Horsham. About the Role You will be at the forefront of support for the garden centres. Forming part of a small team (department based) investigating and resolving all queries relevant to your team's department whilst working closely with the departments buying team. Main Responsibilities Ensuring suppliers are upholding their end of agreed terms & conditions/cost prices & discounts and highlighting all instances in which suppliers are failing to do so. Reconciliation of credit notes received values and quantities vs that requested. Reconciliation of goods received values and quantities vs that invoiced. Highlighting instances of cost / retail discrepancies to your Retail Support Team Leader to seek resolution and increase first time invoice matching rates. Raising subsequent credit requests if necessary. Produce and send data reports from our EPOS system to suppliers / centres / buyers for reviewal. Produce and send data reports from the accounts system to suppliers for reviewal. Query suppliers regarding outstanding credit requests that have not been fulfilled. Communicate changes / information down to centres (promotional / delivery date amendments / issues to be aware of). Required Ability to work accurately with high attention to detail. Organized with excellent time management skills. Contributing team player with the ability to work well independently. Understanding of prioritization of deadlines and workload. Comfortable using Microsoft Office applications. Excellent verbal and written communication skills. Confident telephone manner in order to liaise quickly and efficiently with centres, suppliers and buyers. Proactive approach towards learning new skills as well as developing existing skills to continue to increase knowledge and experience of procedures. Flexible and versatile towards workload as projects may arise that will immediately assume priority over current tasks . Working Hours 40 Hours Per Week Flexible hours between 8.00am - 5.30pm (Monday to Friday) How to Apply If you are interested, please apply below, alternatively, contact Sandra on (phone number removed) or (url removed)
Administrator12 Month Fixed term Contract£21,840 - £25,000Knowsley, Liverpool Hybrid working About The Role and Company This company is a social enterprise specialising in efficient and impactful public sector procurement through a framework approach that has social value running through everything they do. They are currently recruiting an Administrator to join the team on a 12-month fixed-term contract. Reporting to Head of Finance & Corporate Services, the role provides support to internal operational procurement staff, assisting with day-to-day activity and administrative functions. Indicative tasks activities include data entry, updating IT systems, supplier billing, invoice queries, monitoring supplier accreditations, mail merging, issuing contracts. The successful candidate will maintain a level of knowledge appropriate to the status of the post in relation to the procurement services the company provides and the processes we follow. You will be a committed team member and a company ambassador who actively supports team members and external stakeholders through the provision of skills, knowledge, and the use of flexible resources within the wider team and organisation. Primary Responsibilities: Developing effective working relationships across the business supporting with the completion of discrete tasks and duties to support operational staff and processes. To manage and maintain customer data to keep it up to date in accordance with internal policies and legislative requirements. Routinely gathering project data and issuing satisfaction surveys to Members and collating the responses. Maintain supplier due diligence and compliance data and appropriately handle/flag exceptions. Undertake discrete parts of operational procedures such as issuing and receiving contracts. Undertake tasks to required standards and with the necessary attention to detail, carrying out agreed routine weekly/monthly/quarterly tasks on schedule. Supporting the team by being timely and responsive to ad-hoc internal requests. Appropriately prioritise workload and proactively communicate timescales, using appropriate tools and techniques to work efficiently and effectively seeking timely support and advice as may be required. Timely issuing and proactive management of operational financial processes, including but not limited to maintaining invoice contacts; supplier valuations; undertake basic data validation and verification of data before updating the system; handling queries and maintaining accurate financial records. Resolve first line invoice queries and follow up on overdue accounts/late payments, assisting the team to raise any purchase orders as necessary. Support with requesting and maintaining social value target and outcome data. Provide administrative support during framework development and tender process, to include research, data entry, and information checking. Following award, update system with new offer and supplier information as requested by others. Requirements Has an enthusiastic, positive, and motivated approach to work Remains calm and focused under pressure and can plan and manage their workload effectively Demonstrates attention to detail with excellent organization skills Can develop and maintain good relationships, gaining confidence of others Behaves in an open, honest, and inclusive manner, upholding personal and organizational ethics and values. Shows respect for the needs of others and promotes equality and diversity, GCSE (or equivalent) English Language & Mathematics Experience of using Microsoft Office - working with internet/web-based systems Advanced Excel skills Experience of using online applications such as Docusign, Dun & Bradstreet, Constructionline, Companies House. In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.
Apr 30, 2024
Full time
Administrator12 Month Fixed term Contract£21,840 - £25,000Knowsley, Liverpool Hybrid working About The Role and Company This company is a social enterprise specialising in efficient and impactful public sector procurement through a framework approach that has social value running through everything they do. They are currently recruiting an Administrator to join the team on a 12-month fixed-term contract. Reporting to Head of Finance & Corporate Services, the role provides support to internal operational procurement staff, assisting with day-to-day activity and administrative functions. Indicative tasks activities include data entry, updating IT systems, supplier billing, invoice queries, monitoring supplier accreditations, mail merging, issuing contracts. The successful candidate will maintain a level of knowledge appropriate to the status of the post in relation to the procurement services the company provides and the processes we follow. You will be a committed team member and a company ambassador who actively supports team members and external stakeholders through the provision of skills, knowledge, and the use of flexible resources within the wider team and organisation. Primary Responsibilities: Developing effective working relationships across the business supporting with the completion of discrete tasks and duties to support operational staff and processes. To manage and maintain customer data to keep it up to date in accordance with internal policies and legislative requirements. Routinely gathering project data and issuing satisfaction surveys to Members and collating the responses. Maintain supplier due diligence and compliance data and appropriately handle/flag exceptions. Undertake discrete parts of operational procedures such as issuing and receiving contracts. Undertake tasks to required standards and with the necessary attention to detail, carrying out agreed routine weekly/monthly/quarterly tasks on schedule. Supporting the team by being timely and responsive to ad-hoc internal requests. Appropriately prioritise workload and proactively communicate timescales, using appropriate tools and techniques to work efficiently and effectively seeking timely support and advice as may be required. Timely issuing and proactive management of operational financial processes, including but not limited to maintaining invoice contacts; supplier valuations; undertake basic data validation and verification of data before updating the system; handling queries and maintaining accurate financial records. Resolve first line invoice queries and follow up on overdue accounts/late payments, assisting the team to raise any purchase orders as necessary. Support with requesting and maintaining social value target and outcome data. Provide administrative support during framework development and tender process, to include research, data entry, and information checking. Following award, update system with new offer and supplier information as requested by others. Requirements Has an enthusiastic, positive, and motivated approach to work Remains calm and focused under pressure and can plan and manage their workload effectively Demonstrates attention to detail with excellent organization skills Can develop and maintain good relationships, gaining confidence of others Behaves in an open, honest, and inclusive manner, upholding personal and organizational ethics and values. Shows respect for the needs of others and promotes equality and diversity, GCSE (or equivalent) English Language & Mathematics Experience of using Microsoft Office - working with internet/web-based systems Advanced Excel skills Experience of using online applications such as Docusign, Dun & Bradstreet, Constructionline, Companies House. In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.
Are you a highly organised and detail-oriented individual with experience in procurement? Our client, a reputable, well known organisation, is seeking a Purchasing Administrator to join their team on a Fixed Term Contract for 12 months. If you thrive in a fast-paced environment and enjoy working with a diverse team, then this opportunity is perfect for you! Responsibilities: Maintain accurate procurement records, including contracts, invoices, and supplier information. Update new supplier forms and collate necessary documentation. Process purchase orders, ensuring accuracy and adherence to company policies and procedures. Coordinate and track the delivery of goods and services to meet project deadlines. Conduct market research to identify suitable vendors and negotiate terms and pricing. Requirements: Previous experience in a similar role, with an understanding of procurement processes. Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines. Strong attention to detail, ensuring accuracy in data entry and record-keeping. Effective communication skills, both written and verbal, to liaise with external suppliers. Proficient in using procurement software and Microsoft Office Suite. A proactive and adaptable mindset, with the ability to work well in a team and independently. What they offer: A dynamic and inclusive work environment that fosters growth and development. The opportunity to work with a passionate team dedicated to making a positive impact. Competitive salary Join our client's team and contribute to their success in delivering high-quality goods and services. Kindly submit your application to be considered. Please note that only shortlisted candidates will be contacted. We appreciate your understanding. Thank you for considering this exciting opportunity. We look forward to reviewing your application! Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 30, 2024
Contractor
Are you a highly organised and detail-oriented individual with experience in procurement? Our client, a reputable, well known organisation, is seeking a Purchasing Administrator to join their team on a Fixed Term Contract for 12 months. If you thrive in a fast-paced environment and enjoy working with a diverse team, then this opportunity is perfect for you! Responsibilities: Maintain accurate procurement records, including contracts, invoices, and supplier information. Update new supplier forms and collate necessary documentation. Process purchase orders, ensuring accuracy and adherence to company policies and procedures. Coordinate and track the delivery of goods and services to meet project deadlines. Conduct market research to identify suitable vendors and negotiate terms and pricing. Requirements: Previous experience in a similar role, with an understanding of procurement processes. Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines. Strong attention to detail, ensuring accuracy in data entry and record-keeping. Effective communication skills, both written and verbal, to liaise with external suppliers. Proficient in using procurement software and Microsoft Office Suite. A proactive and adaptable mindset, with the ability to work well in a team and independently. What they offer: A dynamic and inclusive work environment that fosters growth and development. The opportunity to work with a passionate team dedicated to making a positive impact. Competitive salary Join our client's team and contribute to their success in delivering high-quality goods and services. Kindly submit your application to be considered. Please note that only shortlisted candidates will be contacted. We appreciate your understanding. Thank you for considering this exciting opportunity. We look forward to reviewing your application! Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
A leading international digital transformation business in Central London is seeking a Team Assistant with fluent French. This varied role will be suited to someone highly organised who is bi-lingual in French and English. You will be able to effectively manage your workload and work effectively with a sales team. Duties will include managing the office as well as daily liaison with the French HQ and managing the UK office systems. Responsibilities will include booking all travel for the Directors, project support as well as the on-boarding with new employees, invoicing and the processing of expenses. For a marketing perspective you will assist with social media planning. You will also prepare company presentations and assist with the production of marketing brochures, flyers and marketing emails. From an HR point of view you will assist with the employee benefite programme as well as office Health and Safety and assist with new starters and leaver management as well as maintain employee training records. You will assist with the smooth running of the office on a day to day basis, monitor supplier accounts and assist with office maintenance as well as maintaining the office and stationery supplies. You will have excellent written and communication skills, have the ability to work under pressure as well as have a high level of attention to detail with fluency in French and English. Benefits include working hours of 9-5.30pm, 25 Annual Days holiday, Pension and Life Assurance
Apr 30, 2024
Full time
A leading international digital transformation business in Central London is seeking a Team Assistant with fluent French. This varied role will be suited to someone highly organised who is bi-lingual in French and English. You will be able to effectively manage your workload and work effectively with a sales team. Duties will include managing the office as well as daily liaison with the French HQ and managing the UK office systems. Responsibilities will include booking all travel for the Directors, project support as well as the on-boarding with new employees, invoicing and the processing of expenses. For a marketing perspective you will assist with social media planning. You will also prepare company presentations and assist with the production of marketing brochures, flyers and marketing emails. From an HR point of view you will assist with the employee benefite programme as well as office Health and Safety and assist with new starters and leaver management as well as maintain employee training records. You will assist with the smooth running of the office on a day to day basis, monitor supplier accounts and assist with office maintenance as well as maintaining the office and stationery supplies. You will have excellent written and communication skills, have the ability to work under pressure as well as have a high level of attention to detail with fluency in French and English. Benefits include working hours of 9-5.30pm, 25 Annual Days holiday, Pension and Life Assurance
Administrator Job Type: Permanent Location: Finchley Salary: £28k-£36k Are you an Administrator on the lookout for your next opportunity? Do you have experience within the property world? If so, read on! The Company: A leading, privately-owned property company with a track record of success, all across the UK. Due to growth, they are looking for an Administrator to join their team in Finchley. What you will be responsible for: Maintain and update the in-house database in line with communications exchanged with tenants or their solicitors Deliver high-standard customer service to leaseholders and their representatives, both over the phone and in writing Read and analyse leases, deeds, and other property title documents, updating the in-house database with key provisions and title structures. Accurately interpret lease information and input it onto the database, adhering to tight timescales Recommend actions based on the review of legal documentation, including leases and titles Reconcile data discrepancies and contribute to streamlining department processes Extract information from various sources, including HM Land Registry, and assist in key projects like Building Safety within planned timeframes What you need to succeed: Exceptional attention to detail and accuracy in all aspects of work Previous experience in an analytic, administrative role Be a peoples person with strong communication and relationship-building skills Strong organisational skills, with the ability to manage multiple tasks and handle a high volume of calls Excellent customer service skills, with the ability to communicate effectively and maintain professionalism Proficiency in data input with a focus on accuracy and speed Team player, willing to learn new responsibilities and cooperate productively with colleagues Competent in professional letter writing, using templates and drafting letters with high accuracy Problem-solving skills, with the ability to investigate queries and suggest solutions Initiative to make decisions independently after initial training, while recognising when to seek assistance What's in it for you: Competitive salary package Flexible working hours Hybrid working Close to public transport links and a large choice of amenities Modern, cutting-edge offices with breakout rooms, TV's and more Opportunities for professional development in a supportive environment. Engaging, friendly team culture with a focus on collaboration and innovation What to do now: To apply, please submit your CV now and I will get back to you as soon as I can!
Apr 30, 2024
Full time
Administrator Job Type: Permanent Location: Finchley Salary: £28k-£36k Are you an Administrator on the lookout for your next opportunity? Do you have experience within the property world? If so, read on! The Company: A leading, privately-owned property company with a track record of success, all across the UK. Due to growth, they are looking for an Administrator to join their team in Finchley. What you will be responsible for: Maintain and update the in-house database in line with communications exchanged with tenants or their solicitors Deliver high-standard customer service to leaseholders and their representatives, both over the phone and in writing Read and analyse leases, deeds, and other property title documents, updating the in-house database with key provisions and title structures. Accurately interpret lease information and input it onto the database, adhering to tight timescales Recommend actions based on the review of legal documentation, including leases and titles Reconcile data discrepancies and contribute to streamlining department processes Extract information from various sources, including HM Land Registry, and assist in key projects like Building Safety within planned timeframes What you need to succeed: Exceptional attention to detail and accuracy in all aspects of work Previous experience in an analytic, administrative role Be a peoples person with strong communication and relationship-building skills Strong organisational skills, with the ability to manage multiple tasks and handle a high volume of calls Excellent customer service skills, with the ability to communicate effectively and maintain professionalism Proficiency in data input with a focus on accuracy and speed Team player, willing to learn new responsibilities and cooperate productively with colleagues Competent in professional letter writing, using templates and drafting letters with high accuracy Problem-solving skills, with the ability to investigate queries and suggest solutions Initiative to make decisions independently after initial training, while recognising when to seek assistance What's in it for you: Competitive salary package Flexible working hours Hybrid working Close to public transport links and a large choice of amenities Modern, cutting-edge offices with breakout rooms, TV's and more Opportunities for professional development in a supportive environment. Engaging, friendly team culture with a focus on collaboration and innovation What to do now: To apply, please submit your CV now and I will get back to you as soon as I can!
Are you experienced in Project Administration and seeking your next challenge? If the answer is yes, then we'd love to hear from you Lloyd Recruitment Services is working with a leading company in search of a Project Administrator to join their team. This is a varied role where no two days are the same, and you will be assisting with the coordination of a variety of different projects simultaneously. What's in it for you? A very competitive salary between £30,000 - £40,000 depending on experience Progression opportunities Monday to Friday in-office Outskirts of Lingfield Main Responsibilities: Managing Engineers' diaries and coordinating project schedules Providing support in planning, resourcing, and delivering major projects Monitoring small to medium-sized projects and ensuring timely completion Maintaining work progress spreadsheets and updating project documentation Offering general office support including managing mail, answering phone calls, and ordering office supplies Assisting with vehicle management and overseeing training records Collating information for company accreditations and memberships Supporting the onboarding process for new employees Key Skills and Experience: Previous experience in project administration, with a focus on coordinating projects and providing general office support Proficiency in Microsoft Office Strong customer service skills with exceptional verbal and written communication Prior experience in small office administration Ability to thrive under pressure and meet tight deadlines Proactive and flexible work approach Capability to work independently as well as part of a collaborative team Working Hours: Monday to Friday, 8 am to 5 pm Salary £30K-£40K depending on experience If you're ready to leverage your project administration skills and embrace a new challenge, we want to hear from you! Refer a Friend and Earn: Know someone seeking new opportunities? Refer them to Lloyd Recruitment Services and receive a retail voucher worth up to £500. Visit our website for full details. Application Note: Due to high application volumes, we'll only contact shortlisted candidates. If you don't hear from us within 5 days, consider your application unsuccessful. By applying, you consent to our Privacy and GDPR Policy. Lloyd Recruitment Services is an equal opportunities employer and acts as a recruitment agency for this vacancy.
Apr 30, 2024
Full time
Are you experienced in Project Administration and seeking your next challenge? If the answer is yes, then we'd love to hear from you Lloyd Recruitment Services is working with a leading company in search of a Project Administrator to join their team. This is a varied role where no two days are the same, and you will be assisting with the coordination of a variety of different projects simultaneously. What's in it for you? A very competitive salary between £30,000 - £40,000 depending on experience Progression opportunities Monday to Friday in-office Outskirts of Lingfield Main Responsibilities: Managing Engineers' diaries and coordinating project schedules Providing support in planning, resourcing, and delivering major projects Monitoring small to medium-sized projects and ensuring timely completion Maintaining work progress spreadsheets and updating project documentation Offering general office support including managing mail, answering phone calls, and ordering office supplies Assisting with vehicle management and overseeing training records Collating information for company accreditations and memberships Supporting the onboarding process for new employees Key Skills and Experience: Previous experience in project administration, with a focus on coordinating projects and providing general office support Proficiency in Microsoft Office Strong customer service skills with exceptional verbal and written communication Prior experience in small office administration Ability to thrive under pressure and meet tight deadlines Proactive and flexible work approach Capability to work independently as well as part of a collaborative team Working Hours: Monday to Friday, 8 am to 5 pm Salary £30K-£40K depending on experience If you're ready to leverage your project administration skills and embrace a new challenge, we want to hear from you! Refer a Friend and Earn: Know someone seeking new opportunities? Refer them to Lloyd Recruitment Services and receive a retail voucher worth up to £500. Visit our website for full details. Application Note: Due to high application volumes, we'll only contact shortlisted candidates. If you don't hear from us within 5 days, consider your application unsuccessful. By applying, you consent to our Privacy and GDPR Policy. Lloyd Recruitment Services is an equal opportunities employer and acts as a recruitment agency for this vacancy.
Office Administrator / Permanent / Liverpool / £23,000 / Excellent Training & Development / Progression / Amazing Working Environment Office Administrator Benefits: Free on-site parking Good holidays Excellent training & development Progression Company events Amazing working environment NC Associates are assisting one of the UK's largest & market leading construction businesses, recruit a skilled Office Administrator. Based in their modern-day luxury offices in Liverpool, close to shopping facilities and coffee shops, the successful Office Administrator will be part of a friendly & growing team, who strive to deliver outstanding work to impeccable standards. This is a superb opportunity for an Office Administrator who is wanting to develop their career further, within an award winning, multi-million organization. Office Administrator key duties include: General correspondence, record keeping, and uploading of documentation to systems. Inventory control & processing purchase orders Efficient management of office supplies Maintaining and updating company database. Handling and organization of mail and packages, ensuring they are logged an assigned to correct department. Assisting management with on going projects Office Administrator experience required: Proven experience in a similar role Excellent organization skills Is an effective communicator. Works well under pressure. Confident with IT systems including excel What is on offer? This is a great opportunity to build a career within one of the most recognized and successful organizations in the UK. If interested, please contact Caroline on or We are committed to diversity and inclusion. We welcome all applicants of identity, personal characteristics, or background.
Apr 30, 2024
Full time
Office Administrator / Permanent / Liverpool / £23,000 / Excellent Training & Development / Progression / Amazing Working Environment Office Administrator Benefits: Free on-site parking Good holidays Excellent training & development Progression Company events Amazing working environment NC Associates are assisting one of the UK's largest & market leading construction businesses, recruit a skilled Office Administrator. Based in their modern-day luxury offices in Liverpool, close to shopping facilities and coffee shops, the successful Office Administrator will be part of a friendly & growing team, who strive to deliver outstanding work to impeccable standards. This is a superb opportunity for an Office Administrator who is wanting to develop their career further, within an award winning, multi-million organization. Office Administrator key duties include: General correspondence, record keeping, and uploading of documentation to systems. Inventory control & processing purchase orders Efficient management of office supplies Maintaining and updating company database. Handling and organization of mail and packages, ensuring they are logged an assigned to correct department. Assisting management with on going projects Office Administrator experience required: Proven experience in a similar role Excellent organization skills Is an effective communicator. Works well under pressure. Confident with IT systems including excel What is on offer? This is a great opportunity to build a career within one of the most recognized and successful organizations in the UK. If interested, please contact Caroline on or We are committed to diversity and inclusion. We welcome all applicants of identity, personal characteristics, or background.
Administrator (ECO Sector)AccringtonUp to £26,000 (DOE) + Training + Excellent Progression Opportunities + Free Parking + Company Uniform + Pension + Holidays Do you have previous experience within a Administrator position? Are you seeking an opportunity to join an established, yet growing company that offer excellent training and progression opportunities?This independent energy company have been established since 2017, created solely to minimise damage being caused to the environment by encouraging and helping families across the UK reduce their energy bills, by improving the efficiency of their homes. They're now seeking an individual who holds previous experience within an Administrator position, has a keen eye for detail and strong organisational skills. In this role the individual will be working within the ECO department and submitting project paperwork to funding partners. You will be checking and ensuring customer eligibility and registering certifcation using online softwares.The ideal candidate will hold previous Administrator experience, be highly organised and have a keen eye for detail. They'll have strong communication skills and able to work to tight deadlines when needed. The Role: Package and submit project paperwork to funding partners Working towards deadlines ensuring all paperwork is uploaded in the allocated timescales Training and progression opportunities. 40hr working week (9am - 5pm Mon - Fri). The Person: 1+ years previous experience within an Administrator role. IT skills - Microsoft Office software's, i.e. Excel and Word. Excellent eye for detail. Strong communication skills, both written and verbal. Excellent organisational and time management skills to meet deadlines. Reference Number: BBBH225345 To apply for this role or to be considered for further roles, please click "Apply Now" or contact Ella Butterfield at Rise Technical Recruitment. Rise Technical Recruitment Ltd acts an employment agency for permanent roles and an employment business for temporary roles. The salary advertised is the bracket available for this position. The actual salary paid will be dependent on your level of experience, qualifications and skill set. We are an equal opportunities employer and welcome applications from all suitable candidates.
Apr 30, 2024
Full time
Administrator (ECO Sector)AccringtonUp to £26,000 (DOE) + Training + Excellent Progression Opportunities + Free Parking + Company Uniform + Pension + Holidays Do you have previous experience within a Administrator position? Are you seeking an opportunity to join an established, yet growing company that offer excellent training and progression opportunities?This independent energy company have been established since 2017, created solely to minimise damage being caused to the environment by encouraging and helping families across the UK reduce their energy bills, by improving the efficiency of their homes. They're now seeking an individual who holds previous experience within an Administrator position, has a keen eye for detail and strong organisational skills. In this role the individual will be working within the ECO department and submitting project paperwork to funding partners. You will be checking and ensuring customer eligibility and registering certifcation using online softwares.The ideal candidate will hold previous Administrator experience, be highly organised and have a keen eye for detail. They'll have strong communication skills and able to work to tight deadlines when needed. The Role: Package and submit project paperwork to funding partners Working towards deadlines ensuring all paperwork is uploaded in the allocated timescales Training and progression opportunities. 40hr working week (9am - 5pm Mon - Fri). The Person: 1+ years previous experience within an Administrator role. IT skills - Microsoft Office software's, i.e. Excel and Word. Excellent eye for detail. Strong communication skills, both written and verbal. Excellent organisational and time management skills to meet deadlines. Reference Number: BBBH225345 To apply for this role or to be considered for further roles, please click "Apply Now" or contact Ella Butterfield at Rise Technical Recruitment. Rise Technical Recruitment Ltd acts an employment agency for permanent roles and an employment business for temporary roles. The salary advertised is the bracket available for this position. The actual salary paid will be dependent on your level of experience, qualifications and skill set. We are an equal opportunities employer and welcome applications from all suitable candidates.
Legal Administrator/Legal Assistant Are you considering a career in Employment law? Maybe you are coming to the end of your law degree in the coming months and thinking what next. If so, we would love to hear from you!WorkNest strive to provide the best value, fixed fee employment law & employee relations advisory service in the UK. Supported by cutting edge technology, we provide genuinely commercial and pragmatic advice focused on finding solutions for our clients EL/ER problems. We are recruiting for a Legal Administrator, who will play a fundamental role in the successful delivery of our business objectives. You'll be supported by a great team and progression and development is there in abundance for the right candidate. Why your role matters Ensuring professional handling of client calls and timely management of their messages. Delivering exceptional administrative support to legal advisors for the creation and processing of legal documents, correspondence, and completion of other internal administrative tasks, as necessary. What you'll be doing You'll play a vital role in assisting our lovely Legal team with essential administrative tasks. Your responsibilities will include facilitating timely completion of duties like photocopying, printing, document preparation, and handling client calls to help our team meet deadlines efficiently. You'll refine and amend correspondence, as well as compile materials for tribunals, which encompasses drafting lists and briefs for Counsel. Additionally, you'll ensure that WorkNest clients receive excellent support to maintain high project standards, coordinating with colleagues to streamline workload distribution. Your duties will extend to maintaining well-organised files, updating computer systems and records, and managing advisors' schedules to ensure important dates are noted. What we are looking for Good knowledge of Word and Excel. Excellent communications skills, both written and oral. Highly organised. Excellent attention to detail. Friendly and professional manner with confidence to work with all people in the company and externally, i.e. clients. Some previous experience working within a legal environment desirable. Audio dictation skills desirable. Some previous experience working within a legal environment desirable. Where you'll be working This is a hybrid role (a minimum of two days per week in the Chester office). What's in it for you Salary: £23,400 per annum and an attractive company benefits package, including: 25 days holiday, rising by one per year up to 28 days Birthday Day off VITO Days - up to 2 days per holiday year paid volunteering Health Cash plan Life Assurance Up to £15 per month fitness subsidence Hybrid working arrangements Auto Enrolment Pension contributions after 3 months service Free Will writing service EAP & Wellbeing services Weekly wellbeing classes Who we are WorkNest is part of the GRC (Governance, Risk and Compliance) division within Marlowe PLC. We are a powerhouse of employment law, HR and health and safety support services, weaving pragmatic advice with powerful technology platforms. We have experienced exceptional growth over the last 24 months, fuelled by the acquisition of several leading business services groups, including: Law at Work, Ellis Whittam, Youmanage, esphr, HRSP, HR Solutions and Vista. Our purpose is to advance the way people work. We achieve this by helping employers proactively overcome their employment, safety, and wellbeing challenges, working alongside internal teams, or providing a fully outsourced solution. In fact, over 40,000 UK employers (in 45 vertical sectors) now seek our help on some of their most sensitive issues. We like to think that this is due to our focus on high quality, pragmatic and professional advice, and service.We have a national presence with main offices in Chester and Glasgow, where our 400-strong team - strive to be the organisation of excellence that employers turn to for nurture and protection. So what's next? Does this sound like you? Are you up for the challenge? If you think this role is a good fit for you, please use the purple 'apply now' button to begin your application. You'll be asked to submit a CV and covering letter outlining how you fulfil the person specification for this post. WorkNest is committed to creating a culture of Inclusion?and ensuring that everyone - job applicants, clients, colleagues, and anyone else we deal with - is treated fairly and with respect. We continuously review our policies and processes to support our aim to create a diverse team, however, please speak to our Talent and Recruitment specialist if there are any adjustments, we need to make to ensure, a genuine equality of opportunity. Closing date: 25th May 2024REF-
Apr 30, 2024
Full time
Legal Administrator/Legal Assistant Are you considering a career in Employment law? Maybe you are coming to the end of your law degree in the coming months and thinking what next. If so, we would love to hear from you!WorkNest strive to provide the best value, fixed fee employment law & employee relations advisory service in the UK. Supported by cutting edge technology, we provide genuinely commercial and pragmatic advice focused on finding solutions for our clients EL/ER problems. We are recruiting for a Legal Administrator, who will play a fundamental role in the successful delivery of our business objectives. You'll be supported by a great team and progression and development is there in abundance for the right candidate. Why your role matters Ensuring professional handling of client calls and timely management of their messages. Delivering exceptional administrative support to legal advisors for the creation and processing of legal documents, correspondence, and completion of other internal administrative tasks, as necessary. What you'll be doing You'll play a vital role in assisting our lovely Legal team with essential administrative tasks. Your responsibilities will include facilitating timely completion of duties like photocopying, printing, document preparation, and handling client calls to help our team meet deadlines efficiently. You'll refine and amend correspondence, as well as compile materials for tribunals, which encompasses drafting lists and briefs for Counsel. Additionally, you'll ensure that WorkNest clients receive excellent support to maintain high project standards, coordinating with colleagues to streamline workload distribution. Your duties will extend to maintaining well-organised files, updating computer systems and records, and managing advisors' schedules to ensure important dates are noted. What we are looking for Good knowledge of Word and Excel. Excellent communications skills, both written and oral. Highly organised. Excellent attention to detail. Friendly and professional manner with confidence to work with all people in the company and externally, i.e. clients. Some previous experience working within a legal environment desirable. Audio dictation skills desirable. Some previous experience working within a legal environment desirable. Where you'll be working This is a hybrid role (a minimum of two days per week in the Chester office). What's in it for you Salary: £23,400 per annum and an attractive company benefits package, including: 25 days holiday, rising by one per year up to 28 days Birthday Day off VITO Days - up to 2 days per holiday year paid volunteering Health Cash plan Life Assurance Up to £15 per month fitness subsidence Hybrid working arrangements Auto Enrolment Pension contributions after 3 months service Free Will writing service EAP & Wellbeing services Weekly wellbeing classes Who we are WorkNest is part of the GRC (Governance, Risk and Compliance) division within Marlowe PLC. We are a powerhouse of employment law, HR and health and safety support services, weaving pragmatic advice with powerful technology platforms. We have experienced exceptional growth over the last 24 months, fuelled by the acquisition of several leading business services groups, including: Law at Work, Ellis Whittam, Youmanage, esphr, HRSP, HR Solutions and Vista. Our purpose is to advance the way people work. We achieve this by helping employers proactively overcome their employment, safety, and wellbeing challenges, working alongside internal teams, or providing a fully outsourced solution. In fact, over 40,000 UK employers (in 45 vertical sectors) now seek our help on some of their most sensitive issues. We like to think that this is due to our focus on high quality, pragmatic and professional advice, and service.We have a national presence with main offices in Chester and Glasgow, where our 400-strong team - strive to be the organisation of excellence that employers turn to for nurture and protection. So what's next? Does this sound like you? Are you up for the challenge? If you think this role is a good fit for you, please use the purple 'apply now' button to begin your application. You'll be asked to submit a CV and covering letter outlining how you fulfil the person specification for this post. WorkNest is committed to creating a culture of Inclusion?and ensuring that everyone - job applicants, clients, colleagues, and anyone else we deal with - is treated fairly and with respect. We continuously review our policies and processes to support our aim to create a diverse team, however, please speak to our Talent and Recruitment specialist if there are any adjustments, we need to make to ensure, a genuine equality of opportunity. Closing date: 25th May 2024REF-
Hays has partnered with a financial services organisation in Central Bristol.The organisation is looking for a number of Contact Support Administrators to join on a temporary basis. Pay for this role is £12.64-£13 per hour, dependent on experience. Hours of work are Monday to Friday, 09:00-17:00 (35 hours a week). The office is based in central Bristol, BS1. Main duties of the role include: Answering a high volume of telephone calls Liaising with clients by email Assisting with postal duties Previous experience working in a customer-centric role; financial services background is beneficial Excellent verbal and written communication skills Attention to detail Commitment to long term project What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 30, 2024
Full time
Hays has partnered with a financial services organisation in Central Bristol.The organisation is looking for a number of Contact Support Administrators to join on a temporary basis. Pay for this role is £12.64-£13 per hour, dependent on experience. Hours of work are Monday to Friday, 09:00-17:00 (35 hours a week). The office is based in central Bristol, BS1. Main duties of the role include: Answering a high volume of telephone calls Liaising with clients by email Assisting with postal duties Previous experience working in a customer-centric role; financial services background is beneficial Excellent verbal and written communication skills Attention to detail Commitment to long term project What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Operations Coordinator Maternity Contract Fleet £28,000-£30,000 Our client, based in Fleet, have a wonderful opportunity for a highly experienced and competent Administrator to join their small and incredibly friendly team. The successful applicant will be covering the current team member's work, who is due to go on maternity leave later this year. Applicants MUST have a well-rounded, strong office-support background. We are ideally looking to engage with candidates who have previously worked within a technical, service-based organisation, however, we are also open to engaging with candidates from other backgrounds. The Role: Communicating with customers and maintaining both the internal CRM and database systems. Ensuring both office and site compliance at all times - including organisation of annual testing of fire extinguishers and PAT testing, liaising with ISO compliance, H&S Manager and general compliance. Assisting with H&S RAMS in coordination with H&S Manager. Updating calendars, work schedules and schedules boards for all departments. Inducting new employees - both site and office-based. Supporting colleagues during holidays, sickness, busy periods. Repair quoting and follow up, liaising with clients and organisation of engineers and subcontractors. Raising purchase orders for the procurement of service/repair parts/sub-contractors. Assisting projects with O&M manuals and project organisation. Raising invoices, when requested, for Repairs and Projects using Quickbooks accounting software Perform related duties as assigned by Manager/Director. Maintain compliance with all company policies and procedures. Education/ and or work experience requirements: Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Excellent computer proficiency (MS Office, Excel and Outlook). Preferred experience in Quickbooks or similar accounting package. Qualifications in English and Math's preferred, but relevant job experience can also be suitable. Preferred experience in service delivery, office organisation, office organisation and business processes. Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Physical requirements: Ability to safely and successfully perform the essential job functions consistent with high levels of concentration Ability to maintain regular and punctual attendance. Must be able to lift and carry small packages. Must be able to communicate effectively with clients and colleagues. In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Due to the high number of applications we are receiving, we are unable to respond to every application individually. If you do not hear from us within 5 days, please assume that your application has not been successful.
Apr 30, 2024
Full time
Operations Coordinator Maternity Contract Fleet £28,000-£30,000 Our client, based in Fleet, have a wonderful opportunity for a highly experienced and competent Administrator to join their small and incredibly friendly team. The successful applicant will be covering the current team member's work, who is due to go on maternity leave later this year. Applicants MUST have a well-rounded, strong office-support background. We are ideally looking to engage with candidates who have previously worked within a technical, service-based organisation, however, we are also open to engaging with candidates from other backgrounds. The Role: Communicating with customers and maintaining both the internal CRM and database systems. Ensuring both office and site compliance at all times - including organisation of annual testing of fire extinguishers and PAT testing, liaising with ISO compliance, H&S Manager and general compliance. Assisting with H&S RAMS in coordination with H&S Manager. Updating calendars, work schedules and schedules boards for all departments. Inducting new employees - both site and office-based. Supporting colleagues during holidays, sickness, busy periods. Repair quoting and follow up, liaising with clients and organisation of engineers and subcontractors. Raising purchase orders for the procurement of service/repair parts/sub-contractors. Assisting projects with O&M manuals and project organisation. Raising invoices, when requested, for Repairs and Projects using Quickbooks accounting software Perform related duties as assigned by Manager/Director. Maintain compliance with all company policies and procedures. Education/ and or work experience requirements: Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Excellent computer proficiency (MS Office, Excel and Outlook). Preferred experience in Quickbooks or similar accounting package. Qualifications in English and Math's preferred, but relevant job experience can also be suitable. Preferred experience in service delivery, office organisation, office organisation and business processes. Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Physical requirements: Ability to safely and successfully perform the essential job functions consistent with high levels of concentration Ability to maintain regular and punctual attendance. Must be able to lift and carry small packages. Must be able to communicate effectively with clients and colleagues. In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Due to the high number of applications we are receiving, we are unable to respond to every application individually. If you do not hear from us within 5 days, please assume that your application has not been successful.
Position: Full-time, Permanent, office-based role. (Flexible working hours if required) Salary: A competitive salary of up to£30k per year Location: Usk Our client, a reputable Accredited construction company based near the town of Usk in Monmouthshire, is seeking an experienced office administrator to join their team. Established in 2001, our client undertakes contracting within the external works environment. Due to company growth the opportunity to work with a leading construction company with a strong track record has now opened. Role Overview: -Manage office operations, including scheduling, communication, and record-keeping. -Support project teams with administrative tasks and coordination. -Assist with invoicing, payroll, and financial reporting. -Provide contract administration support, including document management and compliance. -Be an all-rounder capable of handling a variety of administrative tasks and responsibilities. Qualifications and Skills: -Proven experience as an office administrator in a construction company (minimum 2 years). -Experience with contract administration and document management. -Proficiency in MS Office and other administrative tools. -Strong organizational and multitasking skills. -Excellent communication and interpersonal abilities. If this position is of interest, please reach out to VIA email
Apr 30, 2024
Full time
Position: Full-time, Permanent, office-based role. (Flexible working hours if required) Salary: A competitive salary of up to£30k per year Location: Usk Our client, a reputable Accredited construction company based near the town of Usk in Monmouthshire, is seeking an experienced office administrator to join their team. Established in 2001, our client undertakes contracting within the external works environment. Due to company growth the opportunity to work with a leading construction company with a strong track record has now opened. Role Overview: -Manage office operations, including scheduling, communication, and record-keeping. -Support project teams with administrative tasks and coordination. -Assist with invoicing, payroll, and financial reporting. -Provide contract administration support, including document management and compliance. -Be an all-rounder capable of handling a variety of administrative tasks and responsibilities. Qualifications and Skills: -Proven experience as an office administrator in a construction company (minimum 2 years). -Experience with contract administration and document management. -Proficiency in MS Office and other administrative tools. -Strong organizational and multitasking skills. -Excellent communication and interpersonal abilities. If this position is of interest, please reach out to VIA email
Desktop IT Support Analyst (macOS-focused) Dynamic creative organisation is seeking a Desktop Support Analyst to join their team. The ideal candidate should possess at least one year of experience in an IT Support role, preferably in a creative industry or equivalent qualification. This role provides 1st and 2nd line macOS focused technical support to users, handling walk-in requests, calls, and emails directed to the internal IT department. Responsibilities: Provide company-wide 1st/2nd line IT support Log and track using the Helpdesk ticketing system and resolve promptly or escalate as required Assist in project work Offer desk-side, telephone, and email IT support, troubleshooting problems and being available to assist - proactive and helpful Assist with laptops, AV systems, and meeting rooms Set up new starters and do onboarding Configure and deploy devices and phones Microsoft Office 365, Dropbox, Google Suite, Adobe Creative Suite, Jamf and conferencing systems Conduct IT inductions, participate in staff training sessions, and create user guides. Assist with the installation of new hardware and software Provide support for printers and scanners, liaising with suppliers for repairs and maintenance. Office moves when happening Monitor meeting rooms and printers and report any technical issues to the supplier. Coordinate computer repairs, and manage deliveries and collections. Cycle laptops and assets in line with new staff. Implement changes and requests from the Head of IT or System Administrator Administer user accounts and licenses. Perform off-boarding processes for leavers and work with HR to collect devices back from leavers. Assist with admin and maintenance activities. Perform general IT support tasks. Undertake and implement basic security. Process administrative tasks for the team. Appetite to grow and learn. Ability to operate calmly under pressure. Ability to operate as an individual Can-do attitude Ideally you have: Minimum of 1 year of IT Support experience, preferably in a creative agency or equivalent qualification Proficiency in Mac OS, Windows 10, Microsoft Office applications (versions 2016 and above), experience with administration of Exchange Online and Office 365 apps highly desirable Familiarity with remote support tools such as TeamViewer, Splashtop, Apple Remote Desktop, and Microsoft Remote Desktop Experience supporting Microsoft Teams, Zoom, Webex, Google Meet Knowledge of Dropbox Enterprise, OneDrive, and Google Drive Recent technical working knowledge of some or all of the following: Mac OS, Windows 10, Windows Server 2012/2016, Microsoft Office 2016, Crowdstrike or similar AV products, Active Directory User and Computer administration, basic network troubleshooting, WiFi, iPhone/iPad/Android, Citrix/Remote Desktop, VOIP telephone systems administration Experience with MDM systems and mobile device deployment, such as Microsoft InTune and Jamf Extensive benefits package Eligo Recruitment is acting as an Employment Agency in relation to this vacancy.
Apr 30, 2024
Full time
Desktop IT Support Analyst (macOS-focused) Dynamic creative organisation is seeking a Desktop Support Analyst to join their team. The ideal candidate should possess at least one year of experience in an IT Support role, preferably in a creative industry or equivalent qualification. This role provides 1st and 2nd line macOS focused technical support to users, handling walk-in requests, calls, and emails directed to the internal IT department. Responsibilities: Provide company-wide 1st/2nd line IT support Log and track using the Helpdesk ticketing system and resolve promptly or escalate as required Assist in project work Offer desk-side, telephone, and email IT support, troubleshooting problems and being available to assist - proactive and helpful Assist with laptops, AV systems, and meeting rooms Set up new starters and do onboarding Configure and deploy devices and phones Microsoft Office 365, Dropbox, Google Suite, Adobe Creative Suite, Jamf and conferencing systems Conduct IT inductions, participate in staff training sessions, and create user guides. Assist with the installation of new hardware and software Provide support for printers and scanners, liaising with suppliers for repairs and maintenance. Office moves when happening Monitor meeting rooms and printers and report any technical issues to the supplier. Coordinate computer repairs, and manage deliveries and collections. Cycle laptops and assets in line with new staff. Implement changes and requests from the Head of IT or System Administrator Administer user accounts and licenses. Perform off-boarding processes for leavers and work with HR to collect devices back from leavers. Assist with admin and maintenance activities. Perform general IT support tasks. Undertake and implement basic security. Process administrative tasks for the team. Appetite to grow and learn. Ability to operate calmly under pressure. Ability to operate as an individual Can-do attitude Ideally you have: Minimum of 1 year of IT Support experience, preferably in a creative agency or equivalent qualification Proficiency in Mac OS, Windows 10, Microsoft Office applications (versions 2016 and above), experience with administration of Exchange Online and Office 365 apps highly desirable Familiarity with remote support tools such as TeamViewer, Splashtop, Apple Remote Desktop, and Microsoft Remote Desktop Experience supporting Microsoft Teams, Zoom, Webex, Google Meet Knowledge of Dropbox Enterprise, OneDrive, and Google Drive Recent technical working knowledge of some or all of the following: Mac OS, Windows 10, Windows Server 2012/2016, Microsoft Office 2016, Crowdstrike or similar AV products, Active Directory User and Computer administration, basic network troubleshooting, WiFi, iPhone/iPad/Android, Citrix/Remote Desktop, VOIP telephone systems administration Experience with MDM systems and mobile device deployment, such as Microsoft InTune and Jamf Extensive benefits package Eligo Recruitment is acting as an Employment Agency in relation to this vacancy.