Services Administration Assistants My client is a leading and local charity, that raise money to provide services for local communities. Due to continued growth, they are currently seeking Service Administration Assistants to join their team in Belfast on a Part-Time basis. Part-Time, Permanent Positions (21 hours per week). With an hourly rate of £12.49 - £12.91 per hour (dependent on experience). Job Role: You will be working within a leading team, responsible for providing a high-quality clerical and reception support for the company's services. Essential Criteria: A minimum of 1 years' experience of working in a busy office environment, providing clerical, administrative and Reception support. 5 GCSE'S including English grade C or above (or equivalent). IT proficient with a high level of experience of data input and use of Microsoft Office packages, in particular Excel and Word. Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels. Ability to manage and prioritise a busy workload. Ability to work as part of a team as well as your own initiative. Available and flexible to work hours to meet the needs of the role (including evenings and weekends - excluding Sunday). Hold a full, current driving license, with business insurance and be willing to drive either a company vehicle or own car as scheduled on a carpool rota. Must have access to the use of a car or some other appropriate form of transport to carry out the duties of the post in full. Main Duties and Responsibilities: Provide clerical and administrative support for in-house clinics. Provide reception cover using the switchboard, as well as greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills. On rotation provide reception cover, maintaining contact, greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills. Deal with enquiries from and provide information and guidance to clients and the general public, passing queries to the appropriate person. Ensure the provision of relevant information for the Client Information Database (CID), maintaining and updating CID using the bespoke appointment system. Provide reports and statistical information for internal Audit's and KPI's. Provide administration assistance to the clinics. Assist Consultant Radiologists and qualified Reading Radiographers with the administrative process required whilst reading mammograms. Deal with enquiries around client appointments and referrals from GP's and hospitals. Assist the administration team in completing paperwork and maintaining accurate medical records and efficient filing and administrative system as required including administration follow-up systems and processes following service provision. Provide cover for evening and early morning clinics when required. Ensure all services are effectively promoted in line with Services Marketing and PR Strategy - social media. Create and maintain information databases and to assist with the administration around services PR to include photocopying, mail shots, and the production of posters and flyers. Minute interdepartmental meetings and provide other administrative needs as required. Adhere to Health and Safety and control of infection policies and other guidelines and procedures.
May 02, 2024
Full time
Services Administration Assistants My client is a leading and local charity, that raise money to provide services for local communities. Due to continued growth, they are currently seeking Service Administration Assistants to join their team in Belfast on a Part-Time basis. Part-Time, Permanent Positions (21 hours per week). With an hourly rate of £12.49 - £12.91 per hour (dependent on experience). Job Role: You will be working within a leading team, responsible for providing a high-quality clerical and reception support for the company's services. Essential Criteria: A minimum of 1 years' experience of working in a busy office environment, providing clerical, administrative and Reception support. 5 GCSE'S including English grade C or above (or equivalent). IT proficient with a high level of experience of data input and use of Microsoft Office packages, in particular Excel and Word. Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels. Ability to manage and prioritise a busy workload. Ability to work as part of a team as well as your own initiative. Available and flexible to work hours to meet the needs of the role (including evenings and weekends - excluding Sunday). Hold a full, current driving license, with business insurance and be willing to drive either a company vehicle or own car as scheduled on a carpool rota. Must have access to the use of a car or some other appropriate form of transport to carry out the duties of the post in full. Main Duties and Responsibilities: Provide clerical and administrative support for in-house clinics. Provide reception cover using the switchboard, as well as greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills. On rotation provide reception cover, maintaining contact, greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills. Deal with enquiries from and provide information and guidance to clients and the general public, passing queries to the appropriate person. Ensure the provision of relevant information for the Client Information Database (CID), maintaining and updating CID using the bespoke appointment system. Provide reports and statistical information for internal Audit's and KPI's. Provide administration assistance to the clinics. Assist Consultant Radiologists and qualified Reading Radiographers with the administrative process required whilst reading mammograms. Deal with enquiries around client appointments and referrals from GP's and hospitals. Assist the administration team in completing paperwork and maintaining accurate medical records and efficient filing and administrative system as required including administration follow-up systems and processes following service provision. Provide cover for evening and early morning clinics when required. Ensure all services are effectively promoted in line with Services Marketing and PR Strategy - social media. Create and maintain information databases and to assist with the administration around services PR to include photocopying, mail shots, and the production of posters and flyers. Minute interdepartmental meetings and provide other administrative needs as required. Adhere to Health and Safety and control of infection policies and other guidelines and procedures.
Services Administration Assistants My client is a leading and local charity, that raise money to provide services for local communities. Due to continued growth, they are currently seeking Service Administration Assistants to join their team in Belfast on a Full-Time and Part-Time basis. Full-Time, Permanent Positions (35 hours per week). With an hourly rate of £12.49 - £12.91 per hour (dependent on experience). Job Role: You will be working within a leading team, responsible for providing a high-quality clerical and reception support for the company's services. Essential Criteria: A minimum of 1 years' experience of working in a busy office environment, providing clerical, administrative and Reception support. 5 GCSE'S including English grade C or above (or equivalent). IT proficient with a high level of experience of data input and use of Microsoft Office packages, in particular Excel and Word. Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels. Ability to manage and prioritise a busy workload. Ability to work as part of a team as well as your own initiative. Available and flexible to work hours to meet the needs of the role (including evenings and weekends - excluding Sunday). Hold a full, current driving license, with business insurance and be willing to drive either a company vehicle or own car as scheduled on a carpool rota. Must have access to the use of a car or some other appropriate form of transport to carry out the duties of the post in full. Main Duties and Responsibilities: Provide clerical and administrative support for in-house clinics. Provide reception cover using the switchboard, as well as greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills. On rotation provide reception cover, maintaining contact, greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills. Deal with enquiries from and provide information and guidance to clients and the general public, passing queries to the appropriate person. Ensure the provision of relevant information for the Client Information Database (CID), maintaining and updating CID using the bespoke appointment system. Provide reports and statistical information for internal Audit's and KPI's. Provide administration assistance to the clinics. Assist Consultant Radiologists and qualified Reading Radiographers with the administrative process required whilst reading mammograms. Deal with enquiries around client appointments and referrals from GP's and hospitals. Assist the administration team in completing paperwork and maintaining accurate medical records and efficient filing and administrative system as required including administration follow-up systems and processes following service provision. Provide cover for evening and early morning clinics when required. Ensure all services are effectively promoted in line with Services Marketing and PR Strategy - social media. Create and maintain information databases and to assist with the administration around services PR to include photocopying, mail shots, and the production of posters and flyers. Minute interdepartmental meetings and provide other administrative needs as required. Adhere to Health and Safety and control of infection policies and other guidelines and procedures.
May 02, 2024
Full time
Services Administration Assistants My client is a leading and local charity, that raise money to provide services for local communities. Due to continued growth, they are currently seeking Service Administration Assistants to join their team in Belfast on a Full-Time and Part-Time basis. Full-Time, Permanent Positions (35 hours per week). With an hourly rate of £12.49 - £12.91 per hour (dependent on experience). Job Role: You will be working within a leading team, responsible for providing a high-quality clerical and reception support for the company's services. Essential Criteria: A minimum of 1 years' experience of working in a busy office environment, providing clerical, administrative and Reception support. 5 GCSE'S including English grade C or above (or equivalent). IT proficient with a high level of experience of data input and use of Microsoft Office packages, in particular Excel and Word. Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels. Ability to manage and prioritise a busy workload. Ability to work as part of a team as well as your own initiative. Available and flexible to work hours to meet the needs of the role (including evenings and weekends - excluding Sunday). Hold a full, current driving license, with business insurance and be willing to drive either a company vehicle or own car as scheduled on a carpool rota. Must have access to the use of a car or some other appropriate form of transport to carry out the duties of the post in full. Main Duties and Responsibilities: Provide clerical and administrative support for in-house clinics. Provide reception cover using the switchboard, as well as greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills. On rotation provide reception cover, maintaining contact, greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills. Deal with enquiries from and provide information and guidance to clients and the general public, passing queries to the appropriate person. Ensure the provision of relevant information for the Client Information Database (CID), maintaining and updating CID using the bespoke appointment system. Provide reports and statistical information for internal Audit's and KPI's. Provide administration assistance to the clinics. Assist Consultant Radiologists and qualified Reading Radiographers with the administrative process required whilst reading mammograms. Deal with enquiries around client appointments and referrals from GP's and hospitals. Assist the administration team in completing paperwork and maintaining accurate medical records and efficient filing and administrative system as required including administration follow-up systems and processes following service provision. Provide cover for evening and early morning clinics when required. Ensure all services are effectively promoted in line with Services Marketing and PR Strategy - social media. Create and maintain information databases and to assist with the administration around services PR to include photocopying, mail shots, and the production of posters and flyers. Minute interdepartmental meetings and provide other administrative needs as required. Adhere to Health and Safety and control of infection policies and other guidelines and procedures.
Blue Arrow is recruiting for an experienced Project Administrator for our environmental planning solutions client in Inverness. As a PMA, you will provide administrative support and assist technical teams in coordinating project workloads. This pivotal role ensures the smooth execution and efficient delivery of projects for clients. On a day-to-day basis, you will be responsible for: Attending team resourcing meetings to contribute to and ensure surveys are organised. Forward planning and booking resources such as hire cars and accommodation during resourcing. Assisting the team with survey preparation. Supporting with the costing of project budgets and ensuring our Client Relationship Management system is up to date. Providing document publishing/formatting services to operational teams for the production of external reports and presentations. Assisting with key document filing. Supporting health and safety monitoring. Ensuring surveyors' diaries are kept up to date in line with Atmos policy and procedures. Providing general administrative support for our Inverness office, including telephone answering services, dealing with inquiries, and ensuring they are passed on to the correct person.The ideal candidate will possess: Experience of working in a busy administrative role. Experience of working within an SME/service environment would be advantageous. Strong interpersonal, oral, and written communication skills. Excellent organisational and time management skills, with the ability to prioritize tasks effectively. Ability to work collaboratively in a team environment and adapt to changing priorities. Exceptional attention to detail and accuracy in work. Excellent knowledge of Microsoft Office packages, particularly Word. A flexible approach and ability to adapt to changing priorities and deadlines.Benefits include:Feel supported as part of a large company in a SME, family-friendly environment. In addition to a competitive salary and standard benefits such as 25 days of annual leave (plus bank holidays) and pension schemes, you will receive: A flexible hybrid working arrangement to suit both candidates and business needs. Annual discretionary company performance bonus scheme, paid out in each of the last two years. Flexible benefits scheme, including an employee assistance program, cycle to work scheme, and tax-free childcare scheme. Employee Benefits Hub, offering a range of employee discounts and rewards. The opportunity to shape and develop your career in a modern, friendly, and supportive work environment with a clear progression path to the next level of professional development. A fully supportive environment where you will be actively encouraged to be innovative and collaborative. An opportunity to work on a wide variety of cutting-edge projects, addressing the big environmental challenges in the low-carbon economy and shaping the built environment for generations to come.To apply, reach out to Lauren Arrow Inverness. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
May 02, 2024
Full time
Blue Arrow is recruiting for an experienced Project Administrator for our environmental planning solutions client in Inverness. As a PMA, you will provide administrative support and assist technical teams in coordinating project workloads. This pivotal role ensures the smooth execution and efficient delivery of projects for clients. On a day-to-day basis, you will be responsible for: Attending team resourcing meetings to contribute to and ensure surveys are organised. Forward planning and booking resources such as hire cars and accommodation during resourcing. Assisting the team with survey preparation. Supporting with the costing of project budgets and ensuring our Client Relationship Management system is up to date. Providing document publishing/formatting services to operational teams for the production of external reports and presentations. Assisting with key document filing. Supporting health and safety monitoring. Ensuring surveyors' diaries are kept up to date in line with Atmos policy and procedures. Providing general administrative support for our Inverness office, including telephone answering services, dealing with inquiries, and ensuring they are passed on to the correct person.The ideal candidate will possess: Experience of working in a busy administrative role. Experience of working within an SME/service environment would be advantageous. Strong interpersonal, oral, and written communication skills. Excellent organisational and time management skills, with the ability to prioritize tasks effectively. Ability to work collaboratively in a team environment and adapt to changing priorities. Exceptional attention to detail and accuracy in work. Excellent knowledge of Microsoft Office packages, particularly Word. A flexible approach and ability to adapt to changing priorities and deadlines.Benefits include:Feel supported as part of a large company in a SME, family-friendly environment. In addition to a competitive salary and standard benefits such as 25 days of annual leave (plus bank holidays) and pension schemes, you will receive: A flexible hybrid working arrangement to suit both candidates and business needs. Annual discretionary company performance bonus scheme, paid out in each of the last two years. Flexible benefits scheme, including an employee assistance program, cycle to work scheme, and tax-free childcare scheme. Employee Benefits Hub, offering a range of employee discounts and rewards. The opportunity to shape and develop your career in a modern, friendly, and supportive work environment with a clear progression path to the next level of professional development. A fully supportive environment where you will be actively encouraged to be innovative and collaborative. An opportunity to work on a wide variety of cutting-edge projects, addressing the big environmental challenges in the low-carbon economy and shaping the built environment for generations to come.To apply, reach out to Lauren Arrow Inverness. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Block Management Administrator / Accounts Assistant - Knightsbridge - £30,000 to £32,000 My client, a successful independent and boutique Estate Agency based in Knightsbridge, are currently seeking a highly driven Block Management Administrator / Accounts Administrator to join their growing Block Management department.The role will involve providing administrative and accounting assistance to the block management team in managing a portfolio of prestigious residential leasehold blocks in prime central London.You would be joining a friendly, motivated and supportive team in a business keen to offer opportunities for your career development! Duties: Organising routine and reactive maintenance Regular site visits and site inspection reports Diarising and implementation of routine health and safety and fire risk assessments and assisting the block managers to action remedial measures Reporting and general support to the block management team Liaison/communication with leaseholders, clients and directors Record keeping and data-entry, working with Microsoft Outlook, Word, Excel and Blocks Online software system. Block financial administration, including issuing service charge demands, recording payments/receipts, carrying out reconciliations and arrears management. Experience Required: At least 2-3 years' experience working for a block manager as an administrator Highly analytical with strong numerical skills Good understanding about health & safety regulations Excellent team player Organised, proactive and highly confident Hours: Office Based Monday to Friday 9am to 6pm Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C's and Privacy Policy which can be found at doveandhawk.co.uk
May 02, 2024
Full time
Block Management Administrator / Accounts Assistant - Knightsbridge - £30,000 to £32,000 My client, a successful independent and boutique Estate Agency based in Knightsbridge, are currently seeking a highly driven Block Management Administrator / Accounts Administrator to join their growing Block Management department.The role will involve providing administrative and accounting assistance to the block management team in managing a portfolio of prestigious residential leasehold blocks in prime central London.You would be joining a friendly, motivated and supportive team in a business keen to offer opportunities for your career development! Duties: Organising routine and reactive maintenance Regular site visits and site inspection reports Diarising and implementation of routine health and safety and fire risk assessments and assisting the block managers to action remedial measures Reporting and general support to the block management team Liaison/communication with leaseholders, clients and directors Record keeping and data-entry, working with Microsoft Outlook, Word, Excel and Blocks Online software system. Block financial administration, including issuing service charge demands, recording payments/receipts, carrying out reconciliations and arrears management. Experience Required: At least 2-3 years' experience working for a block manager as an administrator Highly analytical with strong numerical skills Good understanding about health & safety regulations Excellent team player Organised, proactive and highly confident Hours: Office Based Monday to Friday 9am to 6pm Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C's and Privacy Policy which can be found at doveandhawk.co.uk
Administrators Wanted In TELFORD! Logistics People are looking for an Administrators to join our team. Location: Telford Working Hours: 4 On 4 Off 12:00 - 18:00 Shifts Available Pay rate: £12.36 P/hr Position: Administrators Logistics People are currently recruiting an Administrators to join our team in Telford, based at our CML site. As an Administrators for Logistics People your role will consist of various duties including but not limited to: Managing incoming and outgoing correspondence, including mail, emails, and phone calls. Maintaining accurate records and databases, inventory, and shipment details. Responding to inquiries and providing information to clients, customers, and suppliers. Collaborating with other departments to ensure efficient workflow and communication. Ordering stock for the rework operation, updating customer sheets, raising PO's and monitoring customer e-mails Participating in any required training sessions to enhance job knowledge and skills. Our ideal candidate: Able to work as a part of a team and be self-managed when necessary. Able to comply with Health and Safety policies on site. Ability to work accurately and methodically. Good communication skills. Flexible approach to duties and tasks. What are the benefits of working for Logistics People? 24/7 on-site support Career progression opportunities Modern Facilities Great Rates of Pay DON'T BE SHY APPLY - SUBMIT YOUR APPLICATION TODAY
May 02, 2024
Full time
Administrators Wanted In TELFORD! Logistics People are looking for an Administrators to join our team. Location: Telford Working Hours: 4 On 4 Off 12:00 - 18:00 Shifts Available Pay rate: £12.36 P/hr Position: Administrators Logistics People are currently recruiting an Administrators to join our team in Telford, based at our CML site. As an Administrators for Logistics People your role will consist of various duties including but not limited to: Managing incoming and outgoing correspondence, including mail, emails, and phone calls. Maintaining accurate records and databases, inventory, and shipment details. Responding to inquiries and providing information to clients, customers, and suppliers. Collaborating with other departments to ensure efficient workflow and communication. Ordering stock for the rework operation, updating customer sheets, raising PO's and monitoring customer e-mails Participating in any required training sessions to enhance job knowledge and skills. Our ideal candidate: Able to work as a part of a team and be self-managed when necessary. Able to comply with Health and Safety policies on site. Ability to work accurately and methodically. Good communication skills. Flexible approach to duties and tasks. What are the benefits of working for Logistics People? 24/7 on-site support Career progression opportunities Modern Facilities Great Rates of Pay DON'T BE SHY APPLY - SUBMIT YOUR APPLICATION TODAY
Our Client in Northampton is looking for a Quality Administrator to join their team! Core hours: Monday to Friday 8am to 4pm Need to be flexible due to expected travel Main Responsibilities of Role: ? Ensure that all relevant information on quality related activities is gathered, analysed, and transferred to the concerned stakeholder. ? Collect, compile, and sort client specific data from various sources. ? Make available relevant data in a structured and accessible way. ? Analyse and gain insight on delivered products, potential quality issues, customer satisfaction. ? Provide concerned AGEU plants timely with correct data & insights. ? Quantitative and qualitative feedback based on KPI follow-up & analysis (e.g., claims, avoided claims, ppm,) ? Deliver correct data and insights to AGEU. ? Deliver customer support including (but not limited to) analysis, short term containment actions (e.g., start sorting suspect parts on the line) in case of quality issues including Regular Site Visits ? Ensure high level of customer satisfaction. ? Provide specifically all facts and data about claims to AGEU plants, and work to maintain a strong relationship with the customer plant. ? Initiate, build, and secure long-term working relationships with relevant internal & external stakeholders. ? Monitor and follow-up AGEU procedures and guidelines. ? Create and enforce desired QSHE attitude. ? Ensure no operation takes place without safety. ? Ensure HS&E Policies are complied with and be committed to the implementation of the OHSAS system and to its continual improvement. ? Support the established systems used for raising any concerns, using the Hazard ID form and whilst engaged on any duties commensurate with their normal job, to be mindful of any developing risks which could lead to an accident, a fire or any other potential incident. ? Follow all HS&E instructions e.g. wearing and using the correct PPE, adhering to walkways, responsible behaviour etc. and take all reasonable care for own Health and Safety and for that of others who may be affected by actions. ? Report, using the established systems, anything perceived to be a risk immediately and directly to the relevant HS&E contact. ? Ensure waste streams are well respected. ? Ensure that all the rules for Health & Safety and Environmental issues are well respected in the Plant. ? Ensure 5S is completed to required company standard. ? Address in the case of any non-respect of standards and escalate where necessary. Occasional Responsibilities of Role: ? Visiting clients and customers ? Internal Product & Process Audits ? Any other duties that may be reasonably requested The Ideal Candidate: ? Flexibility outside of normal working hours according to business requirements. ? Proven successful communication skills. ? Demonstrable successful negotiation skills. ? Proven successful customer-oriented approach. ? Proven successful networking skills. ? Demonstrable successful auditing experience. ? IT skills for use of SAP and customer Portals. ? Drivers Licence. If you are interested, please apply with your up-to-date CV!
May 01, 2024
Full time
Our Client in Northampton is looking for a Quality Administrator to join their team! Core hours: Monday to Friday 8am to 4pm Need to be flexible due to expected travel Main Responsibilities of Role: ? Ensure that all relevant information on quality related activities is gathered, analysed, and transferred to the concerned stakeholder. ? Collect, compile, and sort client specific data from various sources. ? Make available relevant data in a structured and accessible way. ? Analyse and gain insight on delivered products, potential quality issues, customer satisfaction. ? Provide concerned AGEU plants timely with correct data & insights. ? Quantitative and qualitative feedback based on KPI follow-up & analysis (e.g., claims, avoided claims, ppm,) ? Deliver correct data and insights to AGEU. ? Deliver customer support including (but not limited to) analysis, short term containment actions (e.g., start sorting suspect parts on the line) in case of quality issues including Regular Site Visits ? Ensure high level of customer satisfaction. ? Provide specifically all facts and data about claims to AGEU plants, and work to maintain a strong relationship with the customer plant. ? Initiate, build, and secure long-term working relationships with relevant internal & external stakeholders. ? Monitor and follow-up AGEU procedures and guidelines. ? Create and enforce desired QSHE attitude. ? Ensure no operation takes place without safety. ? Ensure HS&E Policies are complied with and be committed to the implementation of the OHSAS system and to its continual improvement. ? Support the established systems used for raising any concerns, using the Hazard ID form and whilst engaged on any duties commensurate with their normal job, to be mindful of any developing risks which could lead to an accident, a fire or any other potential incident. ? Follow all HS&E instructions e.g. wearing and using the correct PPE, adhering to walkways, responsible behaviour etc. and take all reasonable care for own Health and Safety and for that of others who may be affected by actions. ? Report, using the established systems, anything perceived to be a risk immediately and directly to the relevant HS&E contact. ? Ensure waste streams are well respected. ? Ensure that all the rules for Health & Safety and Environmental issues are well respected in the Plant. ? Ensure 5S is completed to required company standard. ? Address in the case of any non-respect of standards and escalate where necessary. Occasional Responsibilities of Role: ? Visiting clients and customers ? Internal Product & Process Audits ? Any other duties that may be reasonably requested The Ideal Candidate: ? Flexibility outside of normal working hours according to business requirements. ? Proven successful communication skills. ? Demonstrable successful negotiation skills. ? Proven successful customer-oriented approach. ? Proven successful networking skills. ? Demonstrable successful auditing experience. ? IT skills for use of SAP and customer Portals. ? Drivers Licence. If you are interested, please apply with your up-to-date CV!
Experienced Receptionist / Administrator required for West Hull based company. Monday to Friday, 37.5 hours per week. salary £23,800 - £25,000 DOE. KEY RESPONSIBILITIES 1. Greeting and ensuring visitors feel welcome and ensuring that the respective person is made aware of their visitor in a timely and professional manner. 2. Maintain office security by following safety procedures and controlling access via the reception desk 3. Keeping an accurate record of visitors to the office via the electronic system. 4. Answering the telephone professionally and courteously, fielding calls or taking a detailed and accurate message. Passing messages on to respective person/s in a timely manner via verbal or electronic communication. 5. Email communication both internally and externally. 6. Checking and ordering equipment and supplies for the offices and kitchen area. 7. Keep a safe, clean, and hygienic reception area by complying with procedures, rules, and regulations .8. To comply with all company policies regarding attendance, absence, personal hygiene, quality, fire precautions, Health and Safety at Work Act 1974, and confidentiality. 9. General administrative duties to support the Directors and office team including laminating, scanning and file maintenance. 10. Directing the post to the correct department and ensuring that any outgoing post is completed / posted in a timely manner. 11. Any other tasks deemed necessary by the business, i.e. supporting with operations requirements. Interested candidates should apply now via this website. Adecco are an Equal Opportunities Employer. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
Experienced Receptionist / Administrator required for West Hull based company. Monday to Friday, 37.5 hours per week. salary £23,800 - £25,000 DOE. KEY RESPONSIBILITIES 1. Greeting and ensuring visitors feel welcome and ensuring that the respective person is made aware of their visitor in a timely and professional manner. 2. Maintain office security by following safety procedures and controlling access via the reception desk 3. Keeping an accurate record of visitors to the office via the electronic system. 4. Answering the telephone professionally and courteously, fielding calls or taking a detailed and accurate message. Passing messages on to respective person/s in a timely manner via verbal or electronic communication. 5. Email communication both internally and externally. 6. Checking and ordering equipment and supplies for the offices and kitchen area. 7. Keep a safe, clean, and hygienic reception area by complying with procedures, rules, and regulations .8. To comply with all company policies regarding attendance, absence, personal hygiene, quality, fire precautions, Health and Safety at Work Act 1974, and confidentiality. 9. General administrative duties to support the Directors and office team including laminating, scanning and file maintenance. 10. Directing the post to the correct department and ensuring that any outgoing post is completed / posted in a timely manner. 11. Any other tasks deemed necessary by the business, i.e. supporting with operations requirements. Interested candidates should apply now via this website. Adecco are an Equal Opportunities Employer. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
OFFICE AND FACILITIES ADMINISTRATOR (Incorporating Health & Safety) This is an office-based position Monday to Friday 08.00 - 16.30 £29,500.00 Plus bonus and benefits. Reception duties to include: Answer incoming telephone calls directing to correct personnel Answer buzzer to let visitors into premises - ensuring Health and Safety is followed and provide basic hospitality when required Receive and distribute all incoming post Administration duties to include Administration of the Health, Safety and Environmental policies of the company Complete online audits for Safe Constructor and ConstructionLine. Ensure all Insurance documentation and Health and Safety Certificates are in date and distributed as necessary. Ensure that customers who require this information are updated Respond to Health & Safety documentation enquiries from customers Email out trade partner updates Arrange/conduct Annual Health and Safety Audits, Fire Risk Assessments Keep Health Safety and Environmental Monitor List and facilities schedule up to date Assist where necessary with posting/emailing company information Facilities to include Arrange quarterly, monthly and annual servicing of all facilities Perform 3 monthly housekeeping checks Booking of board room and/or training room when necessary and arrange buffets. Fire Marshal - we will arrange necessary training Conduct at least one annual fire drill a year Arrange HSE meetings/preparation of agenda Conduct fire alarm testing every Tuesday Requirements Meticulous attention to detail Organisational skills Good communicator Good command of the English language both written and spoken Be a team player Willing to work with all departments
May 01, 2024
Full time
OFFICE AND FACILITIES ADMINISTRATOR (Incorporating Health & Safety) This is an office-based position Monday to Friday 08.00 - 16.30 £29,500.00 Plus bonus and benefits. Reception duties to include: Answer incoming telephone calls directing to correct personnel Answer buzzer to let visitors into premises - ensuring Health and Safety is followed and provide basic hospitality when required Receive and distribute all incoming post Administration duties to include Administration of the Health, Safety and Environmental policies of the company Complete online audits for Safe Constructor and ConstructionLine. Ensure all Insurance documentation and Health and Safety Certificates are in date and distributed as necessary. Ensure that customers who require this information are updated Respond to Health & Safety documentation enquiries from customers Email out trade partner updates Arrange/conduct Annual Health and Safety Audits, Fire Risk Assessments Keep Health Safety and Environmental Monitor List and facilities schedule up to date Assist where necessary with posting/emailing company information Facilities to include Arrange quarterly, monthly and annual servicing of all facilities Perform 3 monthly housekeeping checks Booking of board room and/or training room when necessary and arrange buffets. Fire Marshal - we will arrange necessary training Conduct at least one annual fire drill a year Arrange HSE meetings/preparation of agenda Conduct fire alarm testing every Tuesday Requirements Meticulous attention to detail Organisational skills Good communicator Good command of the English language both written and spoken Be a team player Willing to work with all departments
Business Administrator (Maternity Cover)Business Administrator, Temporary, ongoing basis where you will be engaged via HaysLocation: Chichester Working Environment: HybridPay type: Competitive hourly pay rateOur ClientThe World's pre-eminent super-luxury automotive brand based in Goodwood, near Chichester, West Sussex, which comprises its global headquarters and Global Centre of Luxury Manufacturing Excellence.The RoleHays are recruiting for an exciting opportunity for a Business Administrator to join our client on an ongoing long term temporary assignment for an approximate duration of 9 months (maternity cover).As a Business Administrator you will provide support to department and their team. To act as a central administrative hub, whose organisation and forward thinking allows team to function efficiently. Add order numbers to the relevant trackers at the point the order is raised. Email PO's to the supplier on behalf of the requestor, copying in the requestor so they are aware the goods have been ordered. Chase parked invoices daily; all signed invoices need Goods Receipting then sending to finance and then filing. Book meeting rooms, hotels and flights. Meet and greet visitors. Obtain equipment such as projectors / flip charts etc when required. Provide complete comprehensive administrative support as required. Provide cover for other business administrators and personal assistants when appropriate. Ensure the stationary cupboard remains fully stocked and co-ordinate procurement of specific design related equipment. Grant internet access rights to visitors and organise when required safety shoes/overcoats. Deal with IT issues, raise tickets and chase through to completion.Skills and Qualifications: To be self-motivated and able to make decisions without constant supervision. To be able to prioritise workload to meet deadlines. Good organisation and planning abilities. High level of communications, both written and verbal. Able to work under pressure to meet deadlines. Proven ability to author clear/concise English, strong written/verbal communications skills. Well organised with the ability to work under pressure to meet deadlines. Strong team player that is self-motivated, reliable, trustworthy and conscientious. Willingness to develop and adopt new initiatives. PC software abilities including MS Office packages - familiarity with Apple devices is advantageous. PC communication abilities including use of networks, e-mail, SAP, etc. Flexibility to work extended hours. Appreciation of Design is advantageous. German language skills would be an advantage. Excellent English language skills.Benefits: Competitive hourly rate along with an annual performance related bonus. Hybrid working. Hybrid parking on-site with access to a subsidised restaurant. Hays Go1 training platform which offers a library of over 70,000 courses. Access to Ben - a flexible employee benefits portal offering support across wide range of topics such as mental health well-being, financial or legal matters. 35 days annual leave (including bank holidays)What next?If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now on . Hays Talent Solutions is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 01, 2024
Full time
Business Administrator (Maternity Cover)Business Administrator, Temporary, ongoing basis where you will be engaged via HaysLocation: Chichester Working Environment: HybridPay type: Competitive hourly pay rateOur ClientThe World's pre-eminent super-luxury automotive brand based in Goodwood, near Chichester, West Sussex, which comprises its global headquarters and Global Centre of Luxury Manufacturing Excellence.The RoleHays are recruiting for an exciting opportunity for a Business Administrator to join our client on an ongoing long term temporary assignment for an approximate duration of 9 months (maternity cover).As a Business Administrator you will provide support to department and their team. To act as a central administrative hub, whose organisation and forward thinking allows team to function efficiently. Add order numbers to the relevant trackers at the point the order is raised. Email PO's to the supplier on behalf of the requestor, copying in the requestor so they are aware the goods have been ordered. Chase parked invoices daily; all signed invoices need Goods Receipting then sending to finance and then filing. Book meeting rooms, hotels and flights. Meet and greet visitors. Obtain equipment such as projectors / flip charts etc when required. Provide complete comprehensive administrative support as required. Provide cover for other business administrators and personal assistants when appropriate. Ensure the stationary cupboard remains fully stocked and co-ordinate procurement of specific design related equipment. Grant internet access rights to visitors and organise when required safety shoes/overcoats. Deal with IT issues, raise tickets and chase through to completion.Skills and Qualifications: To be self-motivated and able to make decisions without constant supervision. To be able to prioritise workload to meet deadlines. Good organisation and planning abilities. High level of communications, both written and verbal. Able to work under pressure to meet deadlines. Proven ability to author clear/concise English, strong written/verbal communications skills. Well organised with the ability to work under pressure to meet deadlines. Strong team player that is self-motivated, reliable, trustworthy and conscientious. Willingness to develop and adopt new initiatives. PC software abilities including MS Office packages - familiarity with Apple devices is advantageous. PC communication abilities including use of networks, e-mail, SAP, etc. Flexibility to work extended hours. Appreciation of Design is advantageous. German language skills would be an advantage. Excellent English language skills.Benefits: Competitive hourly rate along with an annual performance related bonus. Hybrid working. Hybrid parking on-site with access to a subsidised restaurant. Hays Go1 training platform which offers a library of over 70,000 courses. Access to Ben - a flexible employee benefits portal offering support across wide range of topics such as mental health well-being, financial or legal matters. 35 days annual leave (including bank holidays)What next?If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now on . Hays Talent Solutions is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Vistry Group PLC
Newcastle Upon Tyne, Tyne And Wear
Role overview ID: Entity: Vistry Region: Vistry North East Department: Admin & Support Contract Type: Permanent - Full Time Job Location: Newcastle Upon Tyne & Site Visits (North-East) Date Posted: 15.04.2024 We have a great opportunity for a Build Secretary to join our team within Vistry North East, at our office in Newcastle Upon Tyne. As our Build Secretary you will provide secretarial and administrative support to ensure the smooth running of the build department and the developments. Working as the Build Secretary you will help provide support to our sites undertaking a large range of duties including completing weekly time sheets and passing them to the Payroll department within agreed timescales and collating daily labour figures for all sites. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Educated to GCSE standard or equivalent in Maths and English Experience of working in an office environment Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook Excellent numeric and literacy skills Able to work with a high degree of accuracy Excellent organizational skills Ability to communicate with colleagues of varying seniority Be able to work well as part of a team and able to use own initiative when required Professional, with a positive outlook Able to prioritise workload to meet deadlines Willingness to learn and develop skills and knowledge Desirable Health & Safety knowledge Site Experience More about the Build Secretary role Contract Reviews - Collation of reports, attendance of meeting & tracking actions. Support the build teams in preparing all site start up packs & documentation. Assist in any administration tasks relating to Safety, Health, Environmental & Quality. Attend the monthly SHE Meeting Minutes & responsibility for actions and tracking outcomes Maintain the Business Continuity plans for all sites Working with Operations Manager(s) to ensure weekly COINS Build updates are current. Logging of build cases onto internal Keys systems Monthly BU SHE Reporting. Viewpoint & Administration support for site teams. 4Build App. administrator & point of contact (Wider support from Group) Monthly performance data to be collated and circulated by site and overall (SHE scores, NHBC R.I. Scores, HBF Survey Scores) Daily, weekly site attendance statistics to be collated and circulated so that we are always on top of expectations against turnover, and identify and advice of any themes, activity reductions asap. The administration and booking of all training requirements for the site teams. Monitoring of site teams training requirements. Provide Monthly Training reports to BU board & identify areas of improvement. Assisting with answering the door / receiving parcels. Answering telephone calls. Meeting & greeting visitors - signing in - giving out visitor's badge. Charity Champion - to inform site managers on our developments. Send and receive post and distribute as required. Provide cover for Office Managers annual leave / sickness. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
May 01, 2024
Full time
Role overview ID: Entity: Vistry Region: Vistry North East Department: Admin & Support Contract Type: Permanent - Full Time Job Location: Newcastle Upon Tyne & Site Visits (North-East) Date Posted: 15.04.2024 We have a great opportunity for a Build Secretary to join our team within Vistry North East, at our office in Newcastle Upon Tyne. As our Build Secretary you will provide secretarial and administrative support to ensure the smooth running of the build department and the developments. Working as the Build Secretary you will help provide support to our sites undertaking a large range of duties including completing weekly time sheets and passing them to the Payroll department within agreed timescales and collating daily labour figures for all sites. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Educated to GCSE standard or equivalent in Maths and English Experience of working in an office environment Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook Excellent numeric and literacy skills Able to work with a high degree of accuracy Excellent organizational skills Ability to communicate with colleagues of varying seniority Be able to work well as part of a team and able to use own initiative when required Professional, with a positive outlook Able to prioritise workload to meet deadlines Willingness to learn and develop skills and knowledge Desirable Health & Safety knowledge Site Experience More about the Build Secretary role Contract Reviews - Collation of reports, attendance of meeting & tracking actions. Support the build teams in preparing all site start up packs & documentation. Assist in any administration tasks relating to Safety, Health, Environmental & Quality. Attend the monthly SHE Meeting Minutes & responsibility for actions and tracking outcomes Maintain the Business Continuity plans for all sites Working with Operations Manager(s) to ensure weekly COINS Build updates are current. Logging of build cases onto internal Keys systems Monthly BU SHE Reporting. Viewpoint & Administration support for site teams. 4Build App. administrator & point of contact (Wider support from Group) Monthly performance data to be collated and circulated by site and overall (SHE scores, NHBC R.I. Scores, HBF Survey Scores) Daily, weekly site attendance statistics to be collated and circulated so that we are always on top of expectations against turnover, and identify and advice of any themes, activity reductions asap. The administration and booking of all training requirements for the site teams. Monitoring of site teams training requirements. Provide Monthly Training reports to BU board & identify areas of improvement. Assisting with answering the door / receiving parcels. Answering telephone calls. Meeting & greeting visitors - signing in - giving out visitor's badge. Charity Champion - to inform site managers on our developments. Send and receive post and distribute as required. Provide cover for Office Managers annual leave / sickness. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
Reed are delighted to be partnering with our highly-respected client in Bury St Edmunds, who are seeking a Receptionist to support their general office operations. With a highly attractive package on offer, the successful candidate will have a proven background within Administration, be proficient in Microsoft Office, and possess a full UK driving licence. The working schedule is: Monday to Friday - 37.5 hours per week, fully office-based. Key Duties and Responsibilities include: Manage general and departmental office administration. Reception duties, including call handling, and welcoming visitors. Oversee facilities management tasks such as health & safety and liaising with maintenance and cleaning contractors. Handle office supplies, reordering items as necessary. Amend deadline spreadsheets. Update the client database. Organising mailshots. Skills and Experience required: Proven background as an Administrator and/or Receptionist. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Full UK driving licence and access to own transport. Able to maintain discretion and confidentiality. Exceptional organisational skills. Benefits on offer include: Free parking. Bupa membership. Health cash plan. Enhance maternity/paternity pay. Life assurance scheme. Salary sacrifice scheme. Retail discounts. Regular social events. If you would like more information on this Administrator role, please contact the Reed Ipswich office and ask for Max, where full salary information can also be disclosed.
May 01, 2024
Full time
Reed are delighted to be partnering with our highly-respected client in Bury St Edmunds, who are seeking a Receptionist to support their general office operations. With a highly attractive package on offer, the successful candidate will have a proven background within Administration, be proficient in Microsoft Office, and possess a full UK driving licence. The working schedule is: Monday to Friday - 37.5 hours per week, fully office-based. Key Duties and Responsibilities include: Manage general and departmental office administration. Reception duties, including call handling, and welcoming visitors. Oversee facilities management tasks such as health & safety and liaising with maintenance and cleaning contractors. Handle office supplies, reordering items as necessary. Amend deadline spreadsheets. Update the client database. Organising mailshots. Skills and Experience required: Proven background as an Administrator and/or Receptionist. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Full UK driving licence and access to own transport. Able to maintain discretion and confidentiality. Exceptional organisational skills. Benefits on offer include: Free parking. Bupa membership. Health cash plan. Enhance maternity/paternity pay. Life assurance scheme. Salary sacrifice scheme. Retail discounts. Regular social events. If you would like more information on this Administrator role, please contact the Reed Ipswich office and ask for Max, where full salary information can also be disclosed.
Executive Team Administrator Location: Staines-upon-Thames Salary: £30,500 + Bonus Benefits Include : - Company Pension Scheme (8.6% ER / 4% minimum EE) - Private Healthcare - Dental Insurance - Subsidised Gym membership - Death in Service - Permanent Health Insurance - Potential Bonus 2 x per annum - Annual Private Health Screen - 35 hours per week (Mon - Fri with one hour for lunch) Office Angels Staines are delighted to be partnering with this impressive Technology business with modern offices based in central Staines. If you are an experienced Team Administrator, able to demonstrate experience of working as part of a team to provide comprehensive PA / Administrative support - then we'd love to hear from you! This is a great opportunity to join a fantastic team and play an integral role within this global business, About you: You will be able to demonstrate strong administrative, communication and organisational skills. An aptitude for working with / collating financial information with excellent attention to detail. Be adaptable and able to work independently as well as within a team. Friendly, patient, flexible with a willingness to learn and grow. Some key duties of the role: Financial Project Support: Manage creditor invoicing, supporting the verification and authorisation processes. Interfacing with Accounts Department for payment processing. Accounts Liaison: Collaborate with Accounts Department to ensure timely payment of invoices. Purchase Order Processing System: Assist in new customer/supplier registration process. International Travel Arrangements: Handle all travel bookings, including flights, accommodations, and visas, in accordance with Company Policy. Extensive Diary / Calendar Management: Maintain online calendars for each team. Expenses Administration: Manage online Expense Claim system. Documentation Preparation: Assist in preparing tender documents. General Administration & Compliance: Manage filing systems, arrange couriers, ensure compliance with client tendering portals, coordinate events, maintain staff attendance / HR records. Safety and Compliance Responsibilities: Ensure compliance with OH&S management system and report any issues or hazards. Adhere to corporate policies and programs, participating in training and related activities. Contribute to product and process improvement initiatives. Next Steps To find out more about this exciting opportunity please contact Sylvia White at Office Angels Staines email or call Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
Executive Team Administrator Location: Staines-upon-Thames Salary: £30,500 + Bonus Benefits Include : - Company Pension Scheme (8.6% ER / 4% minimum EE) - Private Healthcare - Dental Insurance - Subsidised Gym membership - Death in Service - Permanent Health Insurance - Potential Bonus 2 x per annum - Annual Private Health Screen - 35 hours per week (Mon - Fri with one hour for lunch) Office Angels Staines are delighted to be partnering with this impressive Technology business with modern offices based in central Staines. If you are an experienced Team Administrator, able to demonstrate experience of working as part of a team to provide comprehensive PA / Administrative support - then we'd love to hear from you! This is a great opportunity to join a fantastic team and play an integral role within this global business, About you: You will be able to demonstrate strong administrative, communication and organisational skills. An aptitude for working with / collating financial information with excellent attention to detail. Be adaptable and able to work independently as well as within a team. Friendly, patient, flexible with a willingness to learn and grow. Some key duties of the role: Financial Project Support: Manage creditor invoicing, supporting the verification and authorisation processes. Interfacing with Accounts Department for payment processing. Accounts Liaison: Collaborate with Accounts Department to ensure timely payment of invoices. Purchase Order Processing System: Assist in new customer/supplier registration process. International Travel Arrangements: Handle all travel bookings, including flights, accommodations, and visas, in accordance with Company Policy. Extensive Diary / Calendar Management: Maintain online calendars for each team. Expenses Administration: Manage online Expense Claim system. Documentation Preparation: Assist in preparing tender documents. General Administration & Compliance: Manage filing systems, arrange couriers, ensure compliance with client tendering portals, coordinate events, maintain staff attendance / HR records. Safety and Compliance Responsibilities: Ensure compliance with OH&S management system and report any issues or hazards. Adhere to corporate policies and programs, participating in training and related activities. Contribute to product and process improvement initiatives. Next Steps To find out more about this exciting opportunity please contact Sylvia White at Office Angels Staines email or call Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Role overview ID: Entity: Vistry Region: Vistry North East Midlands Department: Sales & Marketing Contract Type: Permanent - Part Time Job Location: Enderby, Leicester Date Posted: 12.03.2024 We have an exciting opportunity for a Sales & Marketing Administrator to join our team within Vistry North East Midlands at our office in Enderby, Leicestershire. As our Sales & Marketing Administrator you will be responsible for providing administrative support to the Head of Sales and the wider sales team, to ensure the smooth running of the Sales Department. You will possess excellent planning and organisational skills and structured in your approach to work with a keen attention to detail. You will have strong IT skills, process driven, with a passion for driving improvement through the use of technology. This is a part time role of 22.5 hours a week, working over Monday, Thursday & Friday. Let's cut to the chase, what's in it for you Competitive basic salary and Sales Commission Scheme Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality 5 GCSEs to include Maths and English at grade C or above (or equivalent) Experience of working in a PA or administrative role, working to tight deadlines Knowledge of Microsoft Word, Excel, PowerPoint and Outlook Excellent organisational skills Able to communicate effectively at all levels within the business High attention to detail Able to produce accurate work, to tight deadlines Able to work both as part of a team and independently when required Confident when dealing with customers both internal and external Desirable - Business administration qualification Experience of working within a sales department Experience of working with customer databases More about the Sales & Marketing Administrator role Provide administrative support to the Sales and Marketing Department Assist the Head of Sales with planning, organisation, and reporting Full Administrative support; filtering, prioritising, re-routing and responding to queries in a timely and professional manner, both verbally and in writing. Input into internal systems i.e., Keys and COINS and produce necessary reports Process Sales Variation Orders and work with the Commercial Department to ensure POs are raised in a timely manner and payments for customer extras are received Raise Purchase Orders for all sales running costs and action goods deliverable notes on COINS Accounts system Ensure payment deadlines are met by processing all invoices in a timely and efficient manner Liaise with internal departments and external contractors Respond to and resolve a wide range of queries from internal and external stakeholders. Ensure you have read the Company's health and safety policies and procedures observe them at all times. Ensure your workplace is kept tidy and any hazards are eliminated or reported to your line manager. Attends all health and safety training as required by the Company. Liaise with customers and escalate queries to the relevant area Main contact for all live sites, offering all relevant assistance with regards to paperwork, general queries and ad hoc requests Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
May 01, 2024
Full time
Role overview ID: Entity: Vistry Region: Vistry North East Midlands Department: Sales & Marketing Contract Type: Permanent - Part Time Job Location: Enderby, Leicester Date Posted: 12.03.2024 We have an exciting opportunity for a Sales & Marketing Administrator to join our team within Vistry North East Midlands at our office in Enderby, Leicestershire. As our Sales & Marketing Administrator you will be responsible for providing administrative support to the Head of Sales and the wider sales team, to ensure the smooth running of the Sales Department. You will possess excellent planning and organisational skills and structured in your approach to work with a keen attention to detail. You will have strong IT skills, process driven, with a passion for driving improvement through the use of technology. This is a part time role of 22.5 hours a week, working over Monday, Thursday & Friday. Let's cut to the chase, what's in it for you Competitive basic salary and Sales Commission Scheme Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality 5 GCSEs to include Maths and English at grade C or above (or equivalent) Experience of working in a PA or administrative role, working to tight deadlines Knowledge of Microsoft Word, Excel, PowerPoint and Outlook Excellent organisational skills Able to communicate effectively at all levels within the business High attention to detail Able to produce accurate work, to tight deadlines Able to work both as part of a team and independently when required Confident when dealing with customers both internal and external Desirable - Business administration qualification Experience of working within a sales department Experience of working with customer databases More about the Sales & Marketing Administrator role Provide administrative support to the Sales and Marketing Department Assist the Head of Sales with planning, organisation, and reporting Full Administrative support; filtering, prioritising, re-routing and responding to queries in a timely and professional manner, both verbally and in writing. Input into internal systems i.e., Keys and COINS and produce necessary reports Process Sales Variation Orders and work with the Commercial Department to ensure POs are raised in a timely manner and payments for customer extras are received Raise Purchase Orders for all sales running costs and action goods deliverable notes on COINS Accounts system Ensure payment deadlines are met by processing all invoices in a timely and efficient manner Liaise with internal departments and external contractors Respond to and resolve a wide range of queries from internal and external stakeholders. Ensure you have read the Company's health and safety policies and procedures observe them at all times. Ensure your workplace is kept tidy and any hazards are eliminated or reported to your line manager. Attends all health and safety training as required by the Company. Liaise with customers and escalate queries to the relevant area Main contact for all live sites, offering all relevant assistance with regards to paperwork, general queries and ad hoc requests Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
Overview: We have a fantastic part-time opportunity to work with a provider of fully managed, hot desking, office, and meeting space in the local area. Their centres serve as a physical presence for client's companies, offering a professional environment for entrepreneurs, working parents and employees. As an Part Time Administrator, you will play a vital role in ensuring the smooth operation of the centre. Working between 16/20 hours per week, your responsibilities will include managing office bookings, handling client enquiries, and performing administrative tasks as well as assisting in the hosting of events. The nature of the business means that hours will be as required, and the successful candidate will need a level of flexibility. Office Management: Create a welcoming atmosphere for visitors and clients by greeting them professionally and aiding as needed. Ensure meeting rooms, common areas, and other facilities are clean, organised, and properly maintained. Monitor office supplies and place orders when necessary, ensuring an adequate stock is maintained. Ensure that kitchen and toilets facilities are kept clean. Reception Duties: Answer phone calls, emails, and other forms of communication promptly and professionally. Direct enquiries to the appropriate person or department, ensuring efficient resolution of client concerns. Provide information to clients and visitors about office services, facilities, and rental options. Handle incoming and outgoing mail, packages, and deliveries, ensuring proper distribution. Assist with evening bookings where necessary, greeting clients and offering refreshments where required. Office Bookings: Manage the booking process for office space rentals, meeting rooms, and other facilities. Maintain an up-to-date calendar of bookings and ensure all reservations are accurately recorded. Coordinate with clients to confirm booking details, including room setup requirements, catering, and other additional services. Ensure timely invoicing and follow-up on outstanding payments related to office bookings. Client Administration: Assist with general client administrative tasks such as data entry, document preparation, and record keeping. Maintain and update client information in the database, ensuring accuracy and confidentiality. Prepare and distribute reports and other documentation as required. Support the management team with special projects and ad hoc administrative duties. Opening and Closing Duties: Open the premises when required. Secure the premises at the end of the day by ensuring all doors and windows are locked, alarms are activated, and lights are turned off. Conduct routine security checks to ensure the safety and integrity of the facility. Assist with ensuring compliance with health and safety regulations within the office. If you would like to join this dynamic team and contribute to the success of the business centre by providing exceptional reception and administrative support, please apply. We value diversity and always appoint on merit.
May 01, 2024
Full time
Overview: We have a fantastic part-time opportunity to work with a provider of fully managed, hot desking, office, and meeting space in the local area. Their centres serve as a physical presence for client's companies, offering a professional environment for entrepreneurs, working parents and employees. As an Part Time Administrator, you will play a vital role in ensuring the smooth operation of the centre. Working between 16/20 hours per week, your responsibilities will include managing office bookings, handling client enquiries, and performing administrative tasks as well as assisting in the hosting of events. The nature of the business means that hours will be as required, and the successful candidate will need a level of flexibility. Office Management: Create a welcoming atmosphere for visitors and clients by greeting them professionally and aiding as needed. Ensure meeting rooms, common areas, and other facilities are clean, organised, and properly maintained. Monitor office supplies and place orders when necessary, ensuring an adequate stock is maintained. Ensure that kitchen and toilets facilities are kept clean. Reception Duties: Answer phone calls, emails, and other forms of communication promptly and professionally. Direct enquiries to the appropriate person or department, ensuring efficient resolution of client concerns. Provide information to clients and visitors about office services, facilities, and rental options. Handle incoming and outgoing mail, packages, and deliveries, ensuring proper distribution. Assist with evening bookings where necessary, greeting clients and offering refreshments where required. Office Bookings: Manage the booking process for office space rentals, meeting rooms, and other facilities. Maintain an up-to-date calendar of bookings and ensure all reservations are accurately recorded. Coordinate with clients to confirm booking details, including room setup requirements, catering, and other additional services. Ensure timely invoicing and follow-up on outstanding payments related to office bookings. Client Administration: Assist with general client administrative tasks such as data entry, document preparation, and record keeping. Maintain and update client information in the database, ensuring accuracy and confidentiality. Prepare and distribute reports and other documentation as required. Support the management team with special projects and ad hoc administrative duties. Opening and Closing Duties: Open the premises when required. Secure the premises at the end of the day by ensuring all doors and windows are locked, alarms are activated, and lights are turned off. Conduct routine security checks to ensure the safety and integrity of the facility. Assist with ensuring compliance with health and safety regulations within the office. If you would like to join this dynamic team and contribute to the success of the business centre by providing exceptional reception and administrative support, please apply. We value diversity and always appoint on merit.
An opportunity for an Administrator has arisen with the local authorities on a 3 Month contract Pay Rate: 12.59 Per Hour (PAYE) plus Holiday pay. Location : SK10 1EA Working Hours: 37 hours per week, Monday to Friday, 09:00 AM - 5:00 PM Typical involvement will include: Undertake telephone and reception duties Provide general support to the team including input of legal and medical papers, filing, records Provide efficient and comprehensive administration for the Safety & Resilience and Environmental Health teams. Ensure high standards of office organization. Maintain an effective filing and retrieval system, ensuring that outstanding issues are monitored and resolved. Book and organize appointments for the teams. Input and update data on the computer system in an accurate and timely manner. Efficient and accurate note-taking Creation and editing of professional correspondence Qualifications and Experience: NVQ Level II Business Administration OR Customer Service OR three years' relevant administration experience Previous administrative experience is advantageous. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Excellent communication skills, both written and verbal. Attention to detail and ability to multitask. Ability to work independently and as part of a team. Relevant administrative or office-related qualifications are a plus. Disclaimer: By applying for this role, you give consent for your information to be forwarded to our Client(s) and information of which may be retained within our databases therefore also agreeing to be represented by i-jobs with respect of the vacancy you're applying.
May 01, 2024
Contractor
An opportunity for an Administrator has arisen with the local authorities on a 3 Month contract Pay Rate: 12.59 Per Hour (PAYE) plus Holiday pay. Location : SK10 1EA Working Hours: 37 hours per week, Monday to Friday, 09:00 AM - 5:00 PM Typical involvement will include: Undertake telephone and reception duties Provide general support to the team including input of legal and medical papers, filing, records Provide efficient and comprehensive administration for the Safety & Resilience and Environmental Health teams. Ensure high standards of office organization. Maintain an effective filing and retrieval system, ensuring that outstanding issues are monitored and resolved. Book and organize appointments for the teams. Input and update data on the computer system in an accurate and timely manner. Efficient and accurate note-taking Creation and editing of professional correspondence Qualifications and Experience: NVQ Level II Business Administration OR Customer Service OR three years' relevant administration experience Previous administrative experience is advantageous. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Excellent communication skills, both written and verbal. Attention to detail and ability to multitask. Ability to work independently and as part of a team. Relevant administrative or office-related qualifications are a plus. Disclaimer: By applying for this role, you give consent for your information to be forwarded to our Client(s) and information of which may be retained within our databases therefore also agreeing to be represented by i-jobs with respect of the vacancy you're applying.
Town & Country Housing Group
Tunbridge Wells, Kent
Role Summary Provide efficient support and administration to the Customer Experience Team to ensure the business area is delivered effectively, with a particular focus on supporting the resident engagement and community investment functions. The role reports to the Resident Engagement Manager but will also provide regular support to the Community Investment Manager and the AD of Customer Experience, as well as occasional support to the wider team. The role can be based in Epsom, Tunbridge Wells or East Kent. Salary: 28,729 Hours of work: 35 Contract: Permanent Probation Period: 6 Months Notice Period: 1 Month Who are we? Town and Country Housing are a housing association that covers Kent and Sussex, with our head office in Tunbridge Wells. We provide more than 10,000 homes in 15 local authority areas and became a subsidiary of the Peabody Group in 2019. We currently have over 300 employees based at various locations across Kent and promote hybrid working. What will you be doing? Role Specific Responsibilities Facilitating resident engagement and community events and projects. Supporting the team and the wider business, including through the effective use of existing resident data and insight, together with ongoing consultation, to support community initiatives and resident engagement projects which in turn support the delivery of key strategies including the Resident Engagement and Community Investment strategies. Design and build high quality GDPR compliant surveys to gather feedback from residents on a range of service areas and attend and support focus groups and other virtual and in-person events to gather wider feedback from residents. Arranging meetings , including the regular customer experience team meetings, producing, and circulating agenda, reports, minutes, and action points promptly. Using a range of software packages including Microsoft Office. Dealing with routine enquires from residents, colleagues and contractors and ensuring that electronic file notes are completed and passed on to the relevant colleague. Data inputting and interrogation, and mail merges. Use our finance system to ensure the proper financial administration of projects and activities, including raising and coding of purchase orders and invoices, providing them to contractors and acknowledging receipt of goods and services as directed by the Customer Experience team managers. Collate and record company credit card receipts to facilitate prompt reconciliation of expenditure. To assist the managers in monitoring budget expenditure to ensure project costs are contained within approved budgets. Assist with general telephone enquiries from customers and colleagues related to customer experience team queries, ensuring a prompt informed response to queries. To provide support to ensure that relevant records, monitoring information and project expenditure adhere to funding requirements for externally funded projects. Contribute to and champion our digital strategy by supporting digital engagement with our customers and promoting every opportunity to become digitally included. Support the team in conducting project appraisals for agreed community investment and resident engagement projects. Appraisals should demonstrate measurable outcomes that show clear outputs and outcomes and how the project is benefiting TCH residents/communities and responding to identified social needs. Support the monitoring, review, and evaluation of service level agreements with third party project providers and lead on the evaluation of those projects. Any other administrative functions as required including to cover for other administrators/coordinators in the wider team as required due to leave or absence. Projects may include occasional work in the community and direct on-site liaison with partners, residents and colleagues during project development, delivery, and appraisal. Occasional out of office hours working may be required. General To adhere to the equality, diversity and inclusion policy and actively promote equality of opportunity wherever possible. Recognise, respect, and promote the different roles and diversity of individuals. To actively contribute towards the key performance indicators and professional standards. Work in accordance with the General Data Protection Regulations (GDPR) and Data Protection Law and be responsible for the integrity of personal information you process. This may include identifying anomalies in data and investigating and correcting them where appropriate. Ensure you attend training on data protection regularly. To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act (1974) and relevant EC directives. To participate in training, attend other meetings, and staff events as required. Be an effective member of your team, presenting a positive impression of your section and the Group. Take responsibility for recognising and recording customer complaints, however made, and ensure that any complaints allocated to you are responded to within policy requirements. Maintain professional curiosity in all interactions with residents, be aware of and report and record any potential safeguarding issues promptly and appropriately. Maintain awareness of budget requirements and value for money while delivering your role. Consider and highlight any risk to the organisation or individuals whilst delivering your role. Consider resident feedback (the resident voice) in all service delivery, using data and insight and actively engaging with residents to understand their needs, views and priorities and tailor services accordingly. You will be expected to travel to our other sites for meetings, training etc as reasonably required by your line manager. This job description is a guide to the nature of the work required. It is not comprehensive, and it is expected that other duties will be undertaken as this role develops and as may be reasonably expected. About You Education & Qualifications Maths and English GCSEs or equivalent skills/experience. Level 2 Housing/Administration qualification or commitment to study towards (Desirable). Key Skills & Competencies Working in a customer facing environment with demonstrable customer care skills. Experience of working in Housing, Resident Engagement or Community Investment (Desirable). Processing and recording information accurately in a clear and concise way. Ability to store and retrieve data and competent use of Microsoft Office. Use of SharePoint and specialist housing systems e.g. Genero (Desirable). Understanding and sensitivity to confidentiality and data protection. Behaviours Commitment to Customer Care - The desire to address the needs of customers in a way that shows commitment to excellent customer service. Communication - Able to communicate effectively, clearly, and sensitively, verbally and in writing with people having a broad range of roles and capabilities. Analytical Skills and Business Awareness - Able to analyse information and data logically and reaches sound conclusions. Understand the business environment of TCH. Relationship Management - The ability to interact and build productive relationships internally and externally. Resilience - Demonstrates resilience in pressured and stressful situations. Self-Management - The ability to organise and prioritise work, meet deadlines, work under pressure, and handle several tasks simultaneously and accurately. Personal commitment to TCH corporate values and objectives and culture of continuous service improvement. Change - The flexibility to adapt to changing workload demands and new organisational challenges. Why Choose Us Contributory pension scheme 4% to 10% matched contributions Hybrid working Free onsite car parking Life assurance of 4x annual salary (Terms and Conditions apply) 30 days annual leave in addition to bank holidays Two volunteer days per year Employee assistance programme (24/7 telephone advice, information portal & face to face counselling sessions) Corporate eye care scheme providing free eye tests and free VDU glasses or contribution towards VDU glasses Extensive annual Staff Wellbeing programme Enhanced maternity, paternity, and shared parental leave provision Flexible annual benefits (for dental, healthcare, shopping vouchers, technology etc.) Annual flu vaccinations Access to an extensive range of corporate discounts on shopping, travel & days out Social events, including lunchtime walking, rounders, festive Fridays Travel loan External Applications Please complete our online application form by clicking the Apply button below. We reserve the right to bring the closing date forward, so we strongly encourage early applications. Please note: As an employer, Town & Country Housing does not provide sponsorship as a licensed UK employer. Key dates Applications Close: Wednesday, 1 May 2024 Interview Date: Wednesday, 8 May 2024
May 01, 2024
Full time
Role Summary Provide efficient support and administration to the Customer Experience Team to ensure the business area is delivered effectively, with a particular focus on supporting the resident engagement and community investment functions. The role reports to the Resident Engagement Manager but will also provide regular support to the Community Investment Manager and the AD of Customer Experience, as well as occasional support to the wider team. The role can be based in Epsom, Tunbridge Wells or East Kent. Salary: 28,729 Hours of work: 35 Contract: Permanent Probation Period: 6 Months Notice Period: 1 Month Who are we? Town and Country Housing are a housing association that covers Kent and Sussex, with our head office in Tunbridge Wells. We provide more than 10,000 homes in 15 local authority areas and became a subsidiary of the Peabody Group in 2019. We currently have over 300 employees based at various locations across Kent and promote hybrid working. What will you be doing? Role Specific Responsibilities Facilitating resident engagement and community events and projects. Supporting the team and the wider business, including through the effective use of existing resident data and insight, together with ongoing consultation, to support community initiatives and resident engagement projects which in turn support the delivery of key strategies including the Resident Engagement and Community Investment strategies. Design and build high quality GDPR compliant surveys to gather feedback from residents on a range of service areas and attend and support focus groups and other virtual and in-person events to gather wider feedback from residents. Arranging meetings , including the regular customer experience team meetings, producing, and circulating agenda, reports, minutes, and action points promptly. Using a range of software packages including Microsoft Office. Dealing with routine enquires from residents, colleagues and contractors and ensuring that electronic file notes are completed and passed on to the relevant colleague. Data inputting and interrogation, and mail merges. Use our finance system to ensure the proper financial administration of projects and activities, including raising and coding of purchase orders and invoices, providing them to contractors and acknowledging receipt of goods and services as directed by the Customer Experience team managers. Collate and record company credit card receipts to facilitate prompt reconciliation of expenditure. To assist the managers in monitoring budget expenditure to ensure project costs are contained within approved budgets. Assist with general telephone enquiries from customers and colleagues related to customer experience team queries, ensuring a prompt informed response to queries. To provide support to ensure that relevant records, monitoring information and project expenditure adhere to funding requirements for externally funded projects. Contribute to and champion our digital strategy by supporting digital engagement with our customers and promoting every opportunity to become digitally included. Support the team in conducting project appraisals for agreed community investment and resident engagement projects. Appraisals should demonstrate measurable outcomes that show clear outputs and outcomes and how the project is benefiting TCH residents/communities and responding to identified social needs. Support the monitoring, review, and evaluation of service level agreements with third party project providers and lead on the evaluation of those projects. Any other administrative functions as required including to cover for other administrators/coordinators in the wider team as required due to leave or absence. Projects may include occasional work in the community and direct on-site liaison with partners, residents and colleagues during project development, delivery, and appraisal. Occasional out of office hours working may be required. General To adhere to the equality, diversity and inclusion policy and actively promote equality of opportunity wherever possible. Recognise, respect, and promote the different roles and diversity of individuals. To actively contribute towards the key performance indicators and professional standards. Work in accordance with the General Data Protection Regulations (GDPR) and Data Protection Law and be responsible for the integrity of personal information you process. This may include identifying anomalies in data and investigating and correcting them where appropriate. Ensure you attend training on data protection regularly. To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act (1974) and relevant EC directives. To participate in training, attend other meetings, and staff events as required. Be an effective member of your team, presenting a positive impression of your section and the Group. Take responsibility for recognising and recording customer complaints, however made, and ensure that any complaints allocated to you are responded to within policy requirements. Maintain professional curiosity in all interactions with residents, be aware of and report and record any potential safeguarding issues promptly and appropriately. Maintain awareness of budget requirements and value for money while delivering your role. Consider and highlight any risk to the organisation or individuals whilst delivering your role. Consider resident feedback (the resident voice) in all service delivery, using data and insight and actively engaging with residents to understand their needs, views and priorities and tailor services accordingly. You will be expected to travel to our other sites for meetings, training etc as reasonably required by your line manager. This job description is a guide to the nature of the work required. It is not comprehensive, and it is expected that other duties will be undertaken as this role develops and as may be reasonably expected. About You Education & Qualifications Maths and English GCSEs or equivalent skills/experience. Level 2 Housing/Administration qualification or commitment to study towards (Desirable). Key Skills & Competencies Working in a customer facing environment with demonstrable customer care skills. Experience of working in Housing, Resident Engagement or Community Investment (Desirable). Processing and recording information accurately in a clear and concise way. Ability to store and retrieve data and competent use of Microsoft Office. Use of SharePoint and specialist housing systems e.g. Genero (Desirable). Understanding and sensitivity to confidentiality and data protection. Behaviours Commitment to Customer Care - The desire to address the needs of customers in a way that shows commitment to excellent customer service. Communication - Able to communicate effectively, clearly, and sensitively, verbally and in writing with people having a broad range of roles and capabilities. Analytical Skills and Business Awareness - Able to analyse information and data logically and reaches sound conclusions. Understand the business environment of TCH. Relationship Management - The ability to interact and build productive relationships internally and externally. Resilience - Demonstrates resilience in pressured and stressful situations. Self-Management - The ability to organise and prioritise work, meet deadlines, work under pressure, and handle several tasks simultaneously and accurately. Personal commitment to TCH corporate values and objectives and culture of continuous service improvement. Change - The flexibility to adapt to changing workload demands and new organisational challenges. Why Choose Us Contributory pension scheme 4% to 10% matched contributions Hybrid working Free onsite car parking Life assurance of 4x annual salary (Terms and Conditions apply) 30 days annual leave in addition to bank holidays Two volunteer days per year Employee assistance programme (24/7 telephone advice, information portal & face to face counselling sessions) Corporate eye care scheme providing free eye tests and free VDU glasses or contribution towards VDU glasses Extensive annual Staff Wellbeing programme Enhanced maternity, paternity, and shared parental leave provision Flexible annual benefits (for dental, healthcare, shopping vouchers, technology etc.) Annual flu vaccinations Access to an extensive range of corporate discounts on shopping, travel & days out Social events, including lunchtime walking, rounders, festive Fridays Travel loan External Applications Please complete our online application form by clicking the Apply button below. We reserve the right to bring the closing date forward, so we strongly encourage early applications. Please note: As an employer, Town & Country Housing does not provide sponsorship as a licensed UK employer. Key dates Applications Close: Wednesday, 1 May 2024 Interview Date: Wednesday, 8 May 2024
The role of the Project Administrator is to assist project supervisors' managers and teams. Roles & Responsibilities General administrative duties Arrange meetings with Project Managers for project updates. Monthly and yearly forecasting for all projects. Minute-taking for client and internal meetings. Keep track of projects progress & updating all relevant trackers. Support Project Managers with paperwork, filing, orders, and expenses. Ensure all invoices are issued on time. Create completion sheets & applications to liaise with Clients for approval. Create and raise purchase orders for materials, supply of labour and hire equipment. Chase up emails for any outstanding payments/responses. Build relationships with Clients, by visiting site and arranging catchups. Organise job folders to ensure all documents are accessible and in the correct location. Organise parking permits & access for colleagues. Aiding with onboarding suppliers and ensuring set-up is completed efficiently. Aiding with Fire, Health and Safety and Stock Checks Tracking and organisation of the weekly Labour Call/Sheet O&M Manuals creation and support Commercial Responsibilities Assisting with raising applications/Invoices to clients Full reconciliation of revenue & margins Project profitability analysis and reporting for each manager/individual projects & overall department Support team in raising PO's, reviewing, approving, and tracking associated invoices within cost trackers. Maintain and update project cost reports/trackers within our department. Work with management to ensure better buying processes are in place. Data entry Assisting with intercompany revenue transfers Assisting with analysis of quarterly revenue trackers Department expenses reporting and reconciliation Requirements Competent with all Microsoft programmes Excellent organisation and communication skills Highly numerate. Knowledge and understanding of profit margins. Time management Attention to detail. Good Customer Service Benefits 24 days annual leave plus 8 bank holidays Health Insurance Dental Insurance Life Insurance Training and Development opportunities NetSuite Training will be provided. Location: Canary Wharf (must be willing to travel to client sites) Hours: 45 hours per week (8am - 5pm) Must be available to work overtime if required. Please apply with your updated CV ensuring that any gaps in employment are explained. At this point, may we take this opportunity to thank you for the interest you have shown in this role. Unfortunately, due to the high volume of applications that we receive, it is not always possible to respond to everyone. Therefore, unless you hear from us within the next 7 days, your application for this vacancy may not have been shortlist by the client. You can also send your CV direct to: (url removed)
May 01, 2024
Full time
The role of the Project Administrator is to assist project supervisors' managers and teams. Roles & Responsibilities General administrative duties Arrange meetings with Project Managers for project updates. Monthly and yearly forecasting for all projects. Minute-taking for client and internal meetings. Keep track of projects progress & updating all relevant trackers. Support Project Managers with paperwork, filing, orders, and expenses. Ensure all invoices are issued on time. Create completion sheets & applications to liaise with Clients for approval. Create and raise purchase orders for materials, supply of labour and hire equipment. Chase up emails for any outstanding payments/responses. Build relationships with Clients, by visiting site and arranging catchups. Organise job folders to ensure all documents are accessible and in the correct location. Organise parking permits & access for colleagues. Aiding with onboarding suppliers and ensuring set-up is completed efficiently. Aiding with Fire, Health and Safety and Stock Checks Tracking and organisation of the weekly Labour Call/Sheet O&M Manuals creation and support Commercial Responsibilities Assisting with raising applications/Invoices to clients Full reconciliation of revenue & margins Project profitability analysis and reporting for each manager/individual projects & overall department Support team in raising PO's, reviewing, approving, and tracking associated invoices within cost trackers. Maintain and update project cost reports/trackers within our department. Work with management to ensure better buying processes are in place. Data entry Assisting with intercompany revenue transfers Assisting with analysis of quarterly revenue trackers Department expenses reporting and reconciliation Requirements Competent with all Microsoft programmes Excellent organisation and communication skills Highly numerate. Knowledge and understanding of profit margins. Time management Attention to detail. Good Customer Service Benefits 24 days annual leave plus 8 bank holidays Health Insurance Dental Insurance Life Insurance Training and Development opportunities NetSuite Training will be provided. Location: Canary Wharf (must be willing to travel to client sites) Hours: 45 hours per week (8am - 5pm) Must be available to work overtime if required. Please apply with your updated CV ensuring that any gaps in employment are explained. At this point, may we take this opportunity to thank you for the interest you have shown in this role. Unfortunately, due to the high volume of applications that we receive, it is not always possible to respond to everyone. Therefore, unless you hear from us within the next 7 days, your application for this vacancy may not have been shortlist by the client. You can also send your CV direct to: (url removed)
Working for a truly fantastic business near Stockport, we are recruiting an experienced Administrator to join their team as a Team Assistant. This is a lovely opportunity for someone who has a couple of years experience of working in a busy office role, but would like to work for a rapidly expanding business with a great culture. It's a varied role, so would suit someone who likes to be busy! Location: Hybrid (typically 3 days office, 2 days home) Hours: Monday to Friday (40 hours) Salary: up to 30,000 plus discretionary bonus Benefits: 25 days holiday, pension, private medical What you'll be doing? Supporting the Senior Leadership Team on a day to day basis by managing their diaries, coordinating internal and external meetings Arranging travel, and processing expense reports Assisting with the day to day running of the office - liaising with maintenance and building management, vendors, visitors Maintaining office and kitchen supplies Dealing with incoming post and liaising with couriers for outgoing mail and parcels Adhering to Health and Safety policies Being polite and positive, collaborating with colleagues to demonstrate their company culture across the office Assisting with organising company socials and events such as the summer and Christmas parties. Getting involved with ad hoc projects Travelling to other offices when required Meeting and greeting visitors, and supporting with general office administration duties. What experience and skills you'll have Administration experience gained within a professional office environment Experience of diary management Excellent written and verbal communication skills Confident with MS Office packages including excel, powerpoint and word Organised and proactive Friendly with a positive attitude Roberts Webb Recruitment are acting as a Recruitment Agency in relation to this vacancy.
May 01, 2024
Full time
Working for a truly fantastic business near Stockport, we are recruiting an experienced Administrator to join their team as a Team Assistant. This is a lovely opportunity for someone who has a couple of years experience of working in a busy office role, but would like to work for a rapidly expanding business with a great culture. It's a varied role, so would suit someone who likes to be busy! Location: Hybrid (typically 3 days office, 2 days home) Hours: Monday to Friday (40 hours) Salary: up to 30,000 plus discretionary bonus Benefits: 25 days holiday, pension, private medical What you'll be doing? Supporting the Senior Leadership Team on a day to day basis by managing their diaries, coordinating internal and external meetings Arranging travel, and processing expense reports Assisting with the day to day running of the office - liaising with maintenance and building management, vendors, visitors Maintaining office and kitchen supplies Dealing with incoming post and liaising with couriers for outgoing mail and parcels Adhering to Health and Safety policies Being polite and positive, collaborating with colleagues to demonstrate their company culture across the office Assisting with organising company socials and events such as the summer and Christmas parties. Getting involved with ad hoc projects Travelling to other offices when required Meeting and greeting visitors, and supporting with general office administration duties. What experience and skills you'll have Administration experience gained within a professional office environment Experience of diary management Excellent written and verbal communication skills Confident with MS Office packages including excel, powerpoint and word Organised and proactive Friendly with a positive attitude Roberts Webb Recruitment are acting as a Recruitment Agency in relation to this vacancy.
Exciting Career Opportunity for a Business Administrator! Are you a talented Business Administrator seeking a new challenge? Look no further! 3 Rivers Recruitment is thrilled to partner with a leading specialist business in their sector to fill this pivotal role. We are currently seeking a dedicated Business Administrator to join this esteemed company based in Teesside. As a key member of the team, you will play a crucial role in supporting the factory manager with a variety of administrative tasks. From handling invoicing to managing stocktaking and timesheets, your expertise in Business Administration and MS Excel will be instrumental in ensuring smooth operations. Our client is a renowned leader in their industry, boasting a strong order book that extends well into 2025. With recent investments in state-of-the-art machinery to enhance production capabilities, this is an excellent time to join a company on the forefront of innovation. The ideal candidate will possess a demonstrated background in Business Administration, office support, or health and safety administration. Problem-solving skills, effective communication, and a keen eye for detail are essential traits for success in this Business Administrator role. If you thrive in a fast-paced environment, excel at building relationships, and have a knack for identifying discrepancies, we want to hear from you! Don't miss out on this fantastic opportunity to advance your career with a thriving company offering long-term prospects. Apply now and take the first step towards a rewarding future as a Business Administrator! Applicants must have full right to work in the UK to be considered for this role.
May 01, 2024
Full time
Exciting Career Opportunity for a Business Administrator! Are you a talented Business Administrator seeking a new challenge? Look no further! 3 Rivers Recruitment is thrilled to partner with a leading specialist business in their sector to fill this pivotal role. We are currently seeking a dedicated Business Administrator to join this esteemed company based in Teesside. As a key member of the team, you will play a crucial role in supporting the factory manager with a variety of administrative tasks. From handling invoicing to managing stocktaking and timesheets, your expertise in Business Administration and MS Excel will be instrumental in ensuring smooth operations. Our client is a renowned leader in their industry, boasting a strong order book that extends well into 2025. With recent investments in state-of-the-art machinery to enhance production capabilities, this is an excellent time to join a company on the forefront of innovation. The ideal candidate will possess a demonstrated background in Business Administration, office support, or health and safety administration. Problem-solving skills, effective communication, and a keen eye for detail are essential traits for success in this Business Administrator role. If you thrive in a fast-paced environment, excel at building relationships, and have a knack for identifying discrepancies, we want to hear from you! Don't miss out on this fantastic opportunity to advance your career with a thriving company offering long-term prospects. Apply now and take the first step towards a rewarding future as a Business Administrator! Applicants must have full right to work in the UK to be considered for this role.
UK Power Networks (Operations) Ltd
Ipswich, Suffolk
HR Audit Administrator Reference Number - 78977 This HR Audit Administrator will report to the HR Data, Systems and Reporting Manager and will work within the Human Resources directorate based in our Fore Hamlet office. You will be a permanent employee and (Part time / Jobshare applications welcome) You will attract a salary of 30,000.00 and a bonus of 7.5%. This role can also offer blended working after probationary period (6 months) - 3 days in the office and 2 remote Close Date: 13/05/2024 We also provide the following additional benefits Annual Leave Personal Pension Plan - Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%) Tenancy Loan Deposit scheme Tax efficient benefits: cycle to work scheme Season ticket loan Occupational Health support Switched On - scheme providing discount on hundreds of retailers products. Discounted access to sports and social clubs Employee Assistance Programme. JOB PURPOSE: You will undertake a regular audit of HR SAP data to ensure that data is up to date and fit for purpose. You will work with other parties to ensure any errors are corrected and validated and any changes are authorised following procedures. You will also undertake a regular audit and raising anomalies as appropriate of monthly mileage and expenses and any other pay related HR data that is processed following procedures. These include third-party travel claims, CIP bonus, allowances and overtime and standby. PRINCIPAL ACCOUNTABILITIES: You will deliver a schedule of HR data analysis and audits over a 12 month basis. Identify any new areas that require review. Maintain a completion of audits following agreed timescales. Ensure controls are in place and that procedures are complied with and in line with current working practices. Review policies and procedures following audit findings and propose changes. You will prepare audit reports detailing findings, present information and provide relevant recommendations. Escalate actions and track and follow up recommendations to ensure they have been implemented. Review monthly red flag reports and ensure findings are communicated to assist the reduction of queries. Support other departments to help provide data where requested. Deal with ad-hoc requests for data analysis and ad-hoc audits. Review specific HR SAP data fields to ensure that they are consistent and have similar naming principles. This will involve running regular reports from HR SAP to validate data. Identify anomalies and data errors which require validation or amendments. Maintain spreadsheets of data changes and ensure these are approved following governance procedures. NATURE AND SCOPE: SKILLS, QUALIFICATIONS AND EXPEREINCE: Intermediate Microsoft Office skills (Excel, Word, Outlook) Good general IT literacy An understanding of HR SAP would be preferential An audit background would be preferred but not essential Excellent attention to detail and accuracy Ability for information gathering and processing Used to working on own initiative Ability to manage own workload to ensure all tasks completed daily Enjoy working as a team player Health & Safety Responsibilities Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment. Employees will ensure they understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied. If in doubt ask! We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
May 01, 2024
Full time
HR Audit Administrator Reference Number - 78977 This HR Audit Administrator will report to the HR Data, Systems and Reporting Manager and will work within the Human Resources directorate based in our Fore Hamlet office. You will be a permanent employee and (Part time / Jobshare applications welcome) You will attract a salary of 30,000.00 and a bonus of 7.5%. This role can also offer blended working after probationary period (6 months) - 3 days in the office and 2 remote Close Date: 13/05/2024 We also provide the following additional benefits Annual Leave Personal Pension Plan - Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%) Tenancy Loan Deposit scheme Tax efficient benefits: cycle to work scheme Season ticket loan Occupational Health support Switched On - scheme providing discount on hundreds of retailers products. Discounted access to sports and social clubs Employee Assistance Programme. JOB PURPOSE: You will undertake a regular audit of HR SAP data to ensure that data is up to date and fit for purpose. You will work with other parties to ensure any errors are corrected and validated and any changes are authorised following procedures. You will also undertake a regular audit and raising anomalies as appropriate of monthly mileage and expenses and any other pay related HR data that is processed following procedures. These include third-party travel claims, CIP bonus, allowances and overtime and standby. PRINCIPAL ACCOUNTABILITIES: You will deliver a schedule of HR data analysis and audits over a 12 month basis. Identify any new areas that require review. Maintain a completion of audits following agreed timescales. Ensure controls are in place and that procedures are complied with and in line with current working practices. Review policies and procedures following audit findings and propose changes. You will prepare audit reports detailing findings, present information and provide relevant recommendations. Escalate actions and track and follow up recommendations to ensure they have been implemented. Review monthly red flag reports and ensure findings are communicated to assist the reduction of queries. Support other departments to help provide data where requested. Deal with ad-hoc requests for data analysis and ad-hoc audits. Review specific HR SAP data fields to ensure that they are consistent and have similar naming principles. This will involve running regular reports from HR SAP to validate data. Identify anomalies and data errors which require validation or amendments. Maintain spreadsheets of data changes and ensure these are approved following governance procedures. NATURE AND SCOPE: SKILLS, QUALIFICATIONS AND EXPEREINCE: Intermediate Microsoft Office skills (Excel, Word, Outlook) Good general IT literacy An understanding of HR SAP would be preferential An audit background would be preferred but not essential Excellent attention to detail and accuracy Ability for information gathering and processing Used to working on own initiative Ability to manage own workload to ensure all tasks completed daily Enjoy working as a team player Health & Safety Responsibilities Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment. Employees will ensure they understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied. If in doubt ask! We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.