We are looking for a driven and hard working PA for a fantastic opportunity based in the City Centre (4 days in office, 1 day WFH). This business is a botique brand and offer a fantastic and diverse working environment with first class city centre offices You will be required to carry out a varied and fast-paced administrative role including the following responsibilities day-to-day: Offer full PA support to the Director as well as ad hoc support to the wider team and other business Directors Management of diaries, travel and meeting arrangements Handling high level queries on behalf of the MD through management of in-house systems and processes Letter and email correspondence in a professional and timely manner Varied and ad hoc project support in line with the business needs You must possess extensive administrative experience, gravitas and level-headed approach to any workload. You must also aspire to be a PA long term and be prepared to commit to full-time, permanent role. Candidates will ideally have worked within similar sectors ie Property, Finance or Legal or similar and will have experience supporting at a C-Suite level. If you think this is the role for you, please apply online or contact Matt on today! Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.
May 02, 2024
Full time
We are looking for a driven and hard working PA for a fantastic opportunity based in the City Centre (4 days in office, 1 day WFH). This business is a botique brand and offer a fantastic and diverse working environment with first class city centre offices You will be required to carry out a varied and fast-paced administrative role including the following responsibilities day-to-day: Offer full PA support to the Director as well as ad hoc support to the wider team and other business Directors Management of diaries, travel and meeting arrangements Handling high level queries on behalf of the MD through management of in-house systems and processes Letter and email correspondence in a professional and timely manner Varied and ad hoc project support in line with the business needs You must possess extensive administrative experience, gravitas and level-headed approach to any workload. You must also aspire to be a PA long term and be prepared to commit to full-time, permanent role. Candidates will ideally have worked within similar sectors ie Property, Finance or Legal or similar and will have experience supporting at a C-Suite level. If you think this is the role for you, please apply online or contact Matt on today! Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.
Personal Assistant & Office Manager 35,000 - 45,000 13 Month FTC Maternity Cover, Part Time Based near Bank Station Join our client, a dynamic and forward-thinking organisation, as their Personal Assistant & Office Manager! This is a fantastic opportunity to provide comprehensive support to the CEO and their team and play a crucial role in the smooth running of the office. As a Fixed Term Contract covering maternity leave for 13 months, you'll have the chance to make an immediate impact in a part-time capacity. Why work with our client? Flexible Working: Our client offers a fantastic working environment, with flexible working hours. Pension: 10% company contribution towards your pension. Culture: You'll be part of a supportive team that values work-life balance and encourages personal growth and development. Close-knit and inclusive team: Join a growing team with a welcoming and dynamic atmosphere. Responsibilities: As the CEO's trusted PA, you will handle all incoming communication and correspondence, ensuring that matters are dealt with effectively and confidentially. Your exceptional organisational skills will shine as you arrange internal and external meetings and calls across different time zones, staying one step ahead by preparing all relevant documentation. With an eye for detail, you will create impressive presentations, reports, and other documents supporting the organisation's objectives using Word, Excel, and PowerPoint. Managing complex travel arrangements and itineraries will be a breeze for you, and your dedication to the role means you'll be responsive to any email, text, or phone call, even outside of normal business hours. In addition to supporting the CEO, as the Office Manager, you will play a pivotal role in the smooth day-to-day operations of the office. Your responsibilities will include: Assisting with the organisation's finances, including processing invoices, managing expense claims, and overseeing creditors. Keeping Companies House documents up to date, ensuring compliance with regulatory requirements. Acting as the main point of contact for IT support, maintaining office supply inventory, and developing an in-depth knowledge of organisational processes. Building strong relationships with clients and key contacts, regularly communicating with Board members, and organising board meetings and events. To be successful in this role, you must have: Previous experience within a PA or Office Management role is essential. Previous experience supporting senior executives and managing office operations is highly desirable. Excellent communication and organisational skills, along with a keen eye for detail. Your ability to prioritise tasks and maintain confidentiality will be essential, as will your proficiency in MS Office suite. If you're ready to take on this exciting challenge, apply now and become an integral part of our client's success story! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 02, 2024
Contractor
Personal Assistant & Office Manager 35,000 - 45,000 13 Month FTC Maternity Cover, Part Time Based near Bank Station Join our client, a dynamic and forward-thinking organisation, as their Personal Assistant & Office Manager! This is a fantastic opportunity to provide comprehensive support to the CEO and their team and play a crucial role in the smooth running of the office. As a Fixed Term Contract covering maternity leave for 13 months, you'll have the chance to make an immediate impact in a part-time capacity. Why work with our client? Flexible Working: Our client offers a fantastic working environment, with flexible working hours. Pension: 10% company contribution towards your pension. Culture: You'll be part of a supportive team that values work-life balance and encourages personal growth and development. Close-knit and inclusive team: Join a growing team with a welcoming and dynamic atmosphere. Responsibilities: As the CEO's trusted PA, you will handle all incoming communication and correspondence, ensuring that matters are dealt with effectively and confidentially. Your exceptional organisational skills will shine as you arrange internal and external meetings and calls across different time zones, staying one step ahead by preparing all relevant documentation. With an eye for detail, you will create impressive presentations, reports, and other documents supporting the organisation's objectives using Word, Excel, and PowerPoint. Managing complex travel arrangements and itineraries will be a breeze for you, and your dedication to the role means you'll be responsive to any email, text, or phone call, even outside of normal business hours. In addition to supporting the CEO, as the Office Manager, you will play a pivotal role in the smooth day-to-day operations of the office. Your responsibilities will include: Assisting with the organisation's finances, including processing invoices, managing expense claims, and overseeing creditors. Keeping Companies House documents up to date, ensuring compliance with regulatory requirements. Acting as the main point of contact for IT support, maintaining office supply inventory, and developing an in-depth knowledge of organisational processes. Building strong relationships with clients and key contacts, regularly communicating with Board members, and organising board meetings and events. To be successful in this role, you must have: Previous experience within a PA or Office Management role is essential. Previous experience supporting senior executives and managing office operations is highly desirable. Excellent communication and organisational skills, along with a keen eye for detail. Your ability to prioritise tasks and maintain confidentiality will be essential, as will your proficiency in MS Office suite. If you're ready to take on this exciting challenge, apply now and become an integral part of our client's success story! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Bell Cornwall Recruitment
Astwood Bank, Worcestershire
Conveyancing Administrator 21,000 - 24,000 BCR/JH/11035 Redditch Are you a meticulous individual with a keen eye for detail? Do you thrive in a fast-paced environment where your organisational skills are put to the test daily? Bell Cornwall Recruitment is currently seeking a dynamic Legal Administrator to join the esteemed team of our client, a leading national law firm with a branch based in Redditch. The Role: As a File Opener and Quotes Administrator, you will play a crucial role in supporting the residential property team by efficiently managing incoming files and providing accurate quotes to clients. Your responsibilities will include: Opening new client files promptly and accurately. Reviewing documentation to ensure all necessary information is obtained. Liaising with clients to gather essential details for accurate quoting. Generating quotes for residential property transactions with precision and attention to detail. Collaborating with colleagues to ensure seamless communication and work flow within the department. Maintaining organised records and documentation in accordance with firm policies and procedures. Requirements: Prior experience in a similar role within a legal environment is highly desirable. Exceptional attention to detail and accuracy in data entry. Strong organisational skills with the ability to prioritise tasks effectively. Excellent communication skills, both written and verbal. Proficiency in relevant software applications, including MS Office Suite. Conveyancing experience Driving license and access to your own vehicle If you are ready to take the next step in your career and become a valued member of our client's residential property team, we want to hear from you! Apply now to join us as a File Opener and Quotes Specialist/Legal Administrator and embark on a rewarding journey with a leading national law firm. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 02, 2024
Full time
Conveyancing Administrator 21,000 - 24,000 BCR/JH/11035 Redditch Are you a meticulous individual with a keen eye for detail? Do you thrive in a fast-paced environment where your organisational skills are put to the test daily? Bell Cornwall Recruitment is currently seeking a dynamic Legal Administrator to join the esteemed team of our client, a leading national law firm with a branch based in Redditch. The Role: As a File Opener and Quotes Administrator, you will play a crucial role in supporting the residential property team by efficiently managing incoming files and providing accurate quotes to clients. Your responsibilities will include: Opening new client files promptly and accurately. Reviewing documentation to ensure all necessary information is obtained. Liaising with clients to gather essential details for accurate quoting. Generating quotes for residential property transactions with precision and attention to detail. Collaborating with colleagues to ensure seamless communication and work flow within the department. Maintaining organised records and documentation in accordance with firm policies and procedures. Requirements: Prior experience in a similar role within a legal environment is highly desirable. Exceptional attention to detail and accuracy in data entry. Strong organisational skills with the ability to prioritise tasks effectively. Excellent communication skills, both written and verbal. Proficiency in relevant software applications, including MS Office Suite. Conveyancing experience Driving license and access to your own vehicle If you are ready to take the next step in your career and become a valued member of our client's residential property team, we want to hear from you! Apply now to join us as a File Opener and Quotes Specialist/Legal Administrator and embark on a rewarding journey with a leading national law firm. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
The MTC (Manufacturing Technology Centre) is a major success story. One of the UK s most advanced Research & Technology Organisations, championing world leading manufacturing and engineering innovation. Created in 2011, it represents one of the largest public sector investments in UK manufacturing and has since grown to a team of over 800 spread several facilities covering not only R&D, but also Training, Advanced Manufacturing Management and Factory Design across multiple businesses and sectors. Working in partnership with Consilium Recruit from launch, we seek career driven and agile talent from industry, academia, and other leading organisations to work in this truly unique centre of excellence. Benefits beyond salary, the MTC provides one of the most extensive and progressive benefits packages available, designed to inspire, develop and reward employees to the full including: Fully flexible working including compressed hours, remote working, part-time hours, flexible start and finish times. And career breaks. Tell us what works for you and don t let anything stop you from applying! Enhanced Holiday leave with accumulated days plus option to buy & sell Private Health Insurance from Vitality Health Life Insurance Generous Pension Scheme Income Protection in the event of long-term illness or incapacity to work Salary Sacrifice (tax efficient Bike 2 Work plus Car Lease Scheme including competitive on-site EV charging) Enhanced Maternity, Adoption and Paternity support Professional subscriptions paid plus access to Leadership Academy Long service recognition plus contribution awards Envious working environment with free parking, excellent public transport links, employee discounts and on-site canteen, plus more The Role Duties and responsibilities of the Executive Assistant include: Providing comprehensive administrative support to the Executive Team Member(s). To ensure the Directors receive the support and information necessary to run all aspects of the MTC business effectively, in line with the business plan. To ensure confidentiality is maintained at all times. Providing wider administration support for the team. Provide cover/assistance for other PA s within the MTC Group. T he Person The successful candidate for the role of Executive Assistant will have/be: Strong secretarial/administrative skills with previous 6+ years experience working in a similar role, including formal minutes and actions. Strong numeracy and literacy skills. Sound commercial and financial awareness. Excellent experience and knowledge of the Microsoft suite packages. Good customer relations skills. Able to work independently and within a team-focussed environment. Able to respond to frequently changing priorities and handle a diverse workload. High level of personal integrity. The ability to recognise and maintain confidentiality and use discretion at all times. Ability to achieve defence clearance status. Production of monthly and quarterly operations/board papers. Equality, diversity, and inclusion are integral to everything that we do. We are committed to these values and they are central to our mission. We encourage applications from all backgrounds and communities, and we are more than happy to discuss any reasonable adjustments that you may require. Please note, due to the nature of the role, candidates must be willing and able to complete National Security Vetting. This is a 6 month fixed term contract. To apply for the position of Executive Assistant forward an up to date copy of your CV to Matthew Fielding.
May 02, 2024
Contractor
The MTC (Manufacturing Technology Centre) is a major success story. One of the UK s most advanced Research & Technology Organisations, championing world leading manufacturing and engineering innovation. Created in 2011, it represents one of the largest public sector investments in UK manufacturing and has since grown to a team of over 800 spread several facilities covering not only R&D, but also Training, Advanced Manufacturing Management and Factory Design across multiple businesses and sectors. Working in partnership with Consilium Recruit from launch, we seek career driven and agile talent from industry, academia, and other leading organisations to work in this truly unique centre of excellence. Benefits beyond salary, the MTC provides one of the most extensive and progressive benefits packages available, designed to inspire, develop and reward employees to the full including: Fully flexible working including compressed hours, remote working, part-time hours, flexible start and finish times. And career breaks. Tell us what works for you and don t let anything stop you from applying! Enhanced Holiday leave with accumulated days plus option to buy & sell Private Health Insurance from Vitality Health Life Insurance Generous Pension Scheme Income Protection in the event of long-term illness or incapacity to work Salary Sacrifice (tax efficient Bike 2 Work plus Car Lease Scheme including competitive on-site EV charging) Enhanced Maternity, Adoption and Paternity support Professional subscriptions paid plus access to Leadership Academy Long service recognition plus contribution awards Envious working environment with free parking, excellent public transport links, employee discounts and on-site canteen, plus more The Role Duties and responsibilities of the Executive Assistant include: Providing comprehensive administrative support to the Executive Team Member(s). To ensure the Directors receive the support and information necessary to run all aspects of the MTC business effectively, in line with the business plan. To ensure confidentiality is maintained at all times. Providing wider administration support for the team. Provide cover/assistance for other PA s within the MTC Group. T he Person The successful candidate for the role of Executive Assistant will have/be: Strong secretarial/administrative skills with previous 6+ years experience working in a similar role, including formal minutes and actions. Strong numeracy and literacy skills. Sound commercial and financial awareness. Excellent experience and knowledge of the Microsoft suite packages. Good customer relations skills. Able to work independently and within a team-focussed environment. Able to respond to frequently changing priorities and handle a diverse workload. High level of personal integrity. The ability to recognise and maintain confidentiality and use discretion at all times. Ability to achieve defence clearance status. Production of monthly and quarterly operations/board papers. Equality, diversity, and inclusion are integral to everything that we do. We are committed to these values and they are central to our mission. We encourage applications from all backgrounds and communities, and we are more than happy to discuss any reasonable adjustments that you may require. Please note, due to the nature of the role, candidates must be willing and able to complete National Security Vetting. This is a 6 month fixed term contract. To apply for the position of Executive Assistant forward an up to date copy of your CV to Matthew Fielding.
EXECUTIVE ASSISTANT WEST MIDLANDS/HYBRID 3 DAYS AT HOME £34,700 IMMEDIATE START An incredibly successful, people-centred enterprise is looking for an Executive Assistant to join their team. This is a key role in which you will provide efficient PA support to executive and senior management teams, assisting them to fulfil the responsibilities and activities of their roles. You will manage diaries, including appointments and meetings, provide administrative support, and ensure the access to relevant files/documents when required. BENEFITS This role is offered on a hybrid basis, with 3 days at home, and 25 days of annual leave for a good work/life balance. Additionally, there are a full range of family friendly benefits, including childcare vouchers and a range of discounts on travel and food. RESPONSIBILITIES As the Executive Assistant, you will be Providing support to a C-Suite and a Director Supporting communication between stakeholders, executives, and their wider teams Managing the scheduling of agendas, mail, emails, calls, travel arrangements, and more Organising team events, receiving customers, and ensuring safety measures are met Providing administrative support in meetings, providing documents, and taking notes Producing monthly executive reports, letters, presentations, and graphical information Maintaining records of outstanding expenses, issues and ensuring a quick resolution REQUIRED SKILLS AND EXPERIENCE To be considered for the role of Executive Assistant, you will need Previous experience within a Personal Assistant or Executive Assistant role, supporting at executive level The ability to handle information professionally and confidentially, with the upmost discretion Strong attention to detail, with the ability to multitask and adapt in a fast-paced environment Excellent organisational and time management skills, to meet strict deadlines Great rapport building skills, to build strong relationships with the executives Computer literacy, including Word, Excel, PowerPoint, Teams, and Outlook The ability to thrive both independently and as part of a team Exceptional communication skills, both written and verbal NEXT STEPS If you re interested in becoming an Executive Assistant , apply today with your current CV. If you aren't contacted within 7 days, please assume your application was not selected. Why wait? Don t miss out!
May 02, 2024
Full time
EXECUTIVE ASSISTANT WEST MIDLANDS/HYBRID 3 DAYS AT HOME £34,700 IMMEDIATE START An incredibly successful, people-centred enterprise is looking for an Executive Assistant to join their team. This is a key role in which you will provide efficient PA support to executive and senior management teams, assisting them to fulfil the responsibilities and activities of their roles. You will manage diaries, including appointments and meetings, provide administrative support, and ensure the access to relevant files/documents when required. BENEFITS This role is offered on a hybrid basis, with 3 days at home, and 25 days of annual leave for a good work/life balance. Additionally, there are a full range of family friendly benefits, including childcare vouchers and a range of discounts on travel and food. RESPONSIBILITIES As the Executive Assistant, you will be Providing support to a C-Suite and a Director Supporting communication between stakeholders, executives, and their wider teams Managing the scheduling of agendas, mail, emails, calls, travel arrangements, and more Organising team events, receiving customers, and ensuring safety measures are met Providing administrative support in meetings, providing documents, and taking notes Producing monthly executive reports, letters, presentations, and graphical information Maintaining records of outstanding expenses, issues and ensuring a quick resolution REQUIRED SKILLS AND EXPERIENCE To be considered for the role of Executive Assistant, you will need Previous experience within a Personal Assistant or Executive Assistant role, supporting at executive level The ability to handle information professionally and confidentially, with the upmost discretion Strong attention to detail, with the ability to multitask and adapt in a fast-paced environment Excellent organisational and time management skills, to meet strict deadlines Great rapport building skills, to build strong relationships with the executives Computer literacy, including Word, Excel, PowerPoint, Teams, and Outlook The ability to thrive both independently and as part of a team Exceptional communication skills, both written and verbal NEXT STEPS If you re interested in becoming an Executive Assistant , apply today with your current CV. If you aren't contacted within 7 days, please assume your application was not selected. Why wait? Don t miss out!
Head of Accounting & Fund Administration, EVP page is loaded Head of Accounting & Fund Administration, EVP Bewerben locations London, England Krakow, Poland Luxembourg, Luxembourg Dublin 18, Ireland Milan, Italy time type Full time posted on Gestern ausgeschrieben job requisition id R-747711 This business critical role is based in Europe. We are open to considering qualified candidates based in significant locations where we operate in Europe which includes the UK, Ireland, Germany, Poland. Switzerland, Italy or Luxembourg. State Street is a global provider with $44 trillion in assets under custody and/or administration and $3.7 trillion under management. Our investment servicing business provides solutions to some of the worlds most sophisticated institutional investors through our enterprise outsourcing capabilities, underpinned by our integrated front-to-back State Street Alpha SM platform. Global Delivery manages our custody, accounting, fund administration, alternatives, middle office, transfer agency and on-boarding operations. Our team of close to 23,000 employees operate across 22 countries around the world delivering integrated solutions to support our clients as they grow and innovate creating better outcomes for the people they serve. Figures as of Q3 2023 The Head of Accounting & Fund Administration is responsible for organization, management and delivery of the entire suite of accounting and related services to clients. The Head of Accounting & Fund Administration is a member of the Global Delivery Leadership team and Investment Services Extended Management Team. They have accountability for operations, service delivery to clients as well as driving strategy to ensure we deliver on financial, control and other priorities. The Head of Accounting & Fund Administration is responsible for leading, and developing a global team of over 7,500 people focused on the following core activities; Multi-jurisdictional accounting including daily share class net asset value calculation Maintaining client books and records in accordance with agreed accounting standards Asset valuation and securities pricing including portfolio valuation and fund fair valuation Production of financial statements, regulatory reports and provision of fund tax services Statutory reporting to clients, regulatory authorities and other agreed third parties The Head of Accounting & Fund Administration is responsible and accountable for ensuring: Accounting and fund administration activities are performed, and services are delivered to clients in accordance with all contractual and client service level agreements. High standards of accuracy and timeliness, delivering services in an efficient and controlled manner with a continuous focus on improving quality and productivity Operating policies, procedures and controls are documented, adhered to and are compliant with relevant SOC/ISAE controls and regulatory requirements. Key metrics, performance and risk indicators are in place to track volumes, manage growth, service delivery quality, cost, productivity, efficiency and risk Financial performance to operating plan, forecasts are accurate, headcount and expenses are actively managed and agreed efficiency targets are achieved. Client relationships are actively developed and managed on a professional basis, regular operational service reviews are conducted, actions are documented and completed. Accounting and fund administration are appropriately represented, prepare for and actively participate at client meetings, presentations and due diligence reviews. Thorough review of new business and service requests including operating model design, resource and technology requirements and risk assessments Operating models are best in class, scalable, leverage global process standards where possible and clients are serviced on strategic technology platforms. Optimal organization, resources are available and advance planning occurs to cater for growth, on-boarding, conversions, regulatory and other major projects Engagement with global technology and vendors on the functional specification, testing and successful on-time delivery of new applications and/or software upgrades. Effective team building, training, development, talent and succession planning with a focus on setting challenging but realistic performance and stretch goals. Executive Committee, legal entity boards, second and third lines of defense are informed of relevant operational and service issues, risks and risk events in a timely manner. Awareness of relevant industry and product developments, market trends and regulatory changes impacting operations, our clients and market participants Development and execution of agreed business plans providing input into the formulation of Global Delivery and operations global strategy Control, risk, compliance/ethics and internal audit reviews or inspections are fully supported and there are no open or overdue actions for Accounting. Conflicts of interest (potential, actual, personal and business) are managed in accordance with corporate policy, and we operate with the highest standards of integrity Compliance with all corporate and local policies and procedures with particular focus on health and safety, operational and third party risk, resiliency and business continuity The candidate for this role will possess and/or be able to demonstrate, A proven track record at a senior global level in asset servicing or asset management. Over 15 years' leadership experience within operations and or technology Solid technical knowledge of accounting and fund services. Deep experience interfacing at a senior level with clients across product segments, third party managers and regulators Strong team leadership, coaching, mentoring, communication and presentation skills with s focus on talent management, optimizing technology and managing operational risk Excellent leadership skills influencing global cross-functional teams with a focus on pro-active communication and managing multiple stakeholders across the enterprise. Exceptional communication and relationship management skills, with an ability to think strategically, manage complexity, significant change and multiple key priorities. Commercially astute with an ability to manage during periods of uncertainty with extensive experience in managing client service delivery and business growth. Demonstrated resiliency and track record of driving operational improvement; Energy, enthusiasm and an obsession with service quality and delivering to clients/stakeholders. A relevant graduate degree or master's qualification that can be leveraged in this role. Ähnliche Stellen (5) Fund accounting - IMA Italy- Senior Associate locations Milan, Italy time type Full time posted on Vor 17 Tagen ausgeschrieben Fund Accounting- Senior Associate locations Zurich, Switzerland time type Full time posted on Vor 23 Tagen ausgeschrieben Alternatives Fund Accounting & Administration, Assistant Vice President locations Luxembourg, Luxembourg time type Full time posted on Vor 2 Tagen ausgeschrieben Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. Our promise to maintain an environment where every employee feels valued and able to meet their full potential infuses our company values. It's also part of our commitment to inclusion, development and engagement, and corporate social responsibility. You'll have tools to help balance your professional and personal life, paid volunteer days, and access to employee networks that help you stay connected to what matters to you. Join us. As an Affirmative Action/Equal Opportunity Employer, we consider applications for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law. For more information, for U.S. jobs only, please read our CEO Statement .
May 02, 2024
Full time
Head of Accounting & Fund Administration, EVP page is loaded Head of Accounting & Fund Administration, EVP Bewerben locations London, England Krakow, Poland Luxembourg, Luxembourg Dublin 18, Ireland Milan, Italy time type Full time posted on Gestern ausgeschrieben job requisition id R-747711 This business critical role is based in Europe. We are open to considering qualified candidates based in significant locations where we operate in Europe which includes the UK, Ireland, Germany, Poland. Switzerland, Italy or Luxembourg. State Street is a global provider with $44 trillion in assets under custody and/or administration and $3.7 trillion under management. Our investment servicing business provides solutions to some of the worlds most sophisticated institutional investors through our enterprise outsourcing capabilities, underpinned by our integrated front-to-back State Street Alpha SM platform. Global Delivery manages our custody, accounting, fund administration, alternatives, middle office, transfer agency and on-boarding operations. Our team of close to 23,000 employees operate across 22 countries around the world delivering integrated solutions to support our clients as they grow and innovate creating better outcomes for the people they serve. Figures as of Q3 2023 The Head of Accounting & Fund Administration is responsible for organization, management and delivery of the entire suite of accounting and related services to clients. The Head of Accounting & Fund Administration is a member of the Global Delivery Leadership team and Investment Services Extended Management Team. They have accountability for operations, service delivery to clients as well as driving strategy to ensure we deliver on financial, control and other priorities. The Head of Accounting & Fund Administration is responsible for leading, and developing a global team of over 7,500 people focused on the following core activities; Multi-jurisdictional accounting including daily share class net asset value calculation Maintaining client books and records in accordance with agreed accounting standards Asset valuation and securities pricing including portfolio valuation and fund fair valuation Production of financial statements, regulatory reports and provision of fund tax services Statutory reporting to clients, regulatory authorities and other agreed third parties The Head of Accounting & Fund Administration is responsible and accountable for ensuring: Accounting and fund administration activities are performed, and services are delivered to clients in accordance with all contractual and client service level agreements. High standards of accuracy and timeliness, delivering services in an efficient and controlled manner with a continuous focus on improving quality and productivity Operating policies, procedures and controls are documented, adhered to and are compliant with relevant SOC/ISAE controls and regulatory requirements. Key metrics, performance and risk indicators are in place to track volumes, manage growth, service delivery quality, cost, productivity, efficiency and risk Financial performance to operating plan, forecasts are accurate, headcount and expenses are actively managed and agreed efficiency targets are achieved. Client relationships are actively developed and managed on a professional basis, regular operational service reviews are conducted, actions are documented and completed. Accounting and fund administration are appropriately represented, prepare for and actively participate at client meetings, presentations and due diligence reviews. Thorough review of new business and service requests including operating model design, resource and technology requirements and risk assessments Operating models are best in class, scalable, leverage global process standards where possible and clients are serviced on strategic technology platforms. Optimal organization, resources are available and advance planning occurs to cater for growth, on-boarding, conversions, regulatory and other major projects Engagement with global technology and vendors on the functional specification, testing and successful on-time delivery of new applications and/or software upgrades. Effective team building, training, development, talent and succession planning with a focus on setting challenging but realistic performance and stretch goals. Executive Committee, legal entity boards, second and third lines of defense are informed of relevant operational and service issues, risks and risk events in a timely manner. Awareness of relevant industry and product developments, market trends and regulatory changes impacting operations, our clients and market participants Development and execution of agreed business plans providing input into the formulation of Global Delivery and operations global strategy Control, risk, compliance/ethics and internal audit reviews or inspections are fully supported and there are no open or overdue actions for Accounting. Conflicts of interest (potential, actual, personal and business) are managed in accordance with corporate policy, and we operate with the highest standards of integrity Compliance with all corporate and local policies and procedures with particular focus on health and safety, operational and third party risk, resiliency and business continuity The candidate for this role will possess and/or be able to demonstrate, A proven track record at a senior global level in asset servicing or asset management. Over 15 years' leadership experience within operations and or technology Solid technical knowledge of accounting and fund services. Deep experience interfacing at a senior level with clients across product segments, third party managers and regulators Strong team leadership, coaching, mentoring, communication and presentation skills with s focus on talent management, optimizing technology and managing operational risk Excellent leadership skills influencing global cross-functional teams with a focus on pro-active communication and managing multiple stakeholders across the enterprise. Exceptional communication and relationship management skills, with an ability to think strategically, manage complexity, significant change and multiple key priorities. Commercially astute with an ability to manage during periods of uncertainty with extensive experience in managing client service delivery and business growth. Demonstrated resiliency and track record of driving operational improvement; Energy, enthusiasm and an obsession with service quality and delivering to clients/stakeholders. A relevant graduate degree or master's qualification that can be leveraged in this role. Ähnliche Stellen (5) Fund accounting - IMA Italy- Senior Associate locations Milan, Italy time type Full time posted on Vor 17 Tagen ausgeschrieben Fund Accounting- Senior Associate locations Zurich, Switzerland time type Full time posted on Vor 23 Tagen ausgeschrieben Alternatives Fund Accounting & Administration, Assistant Vice President locations Luxembourg, Luxembourg time type Full time posted on Vor 2 Tagen ausgeschrieben Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. Our promise to maintain an environment where every employee feels valued and able to meet their full potential infuses our company values. It's also part of our commitment to inclusion, development and engagement, and corporate social responsibility. You'll have tools to help balance your professional and personal life, paid volunteer days, and access to employee networks that help you stay connected to what matters to you. Join us. As an Affirmative Action/Equal Opportunity Employer, we consider applications for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law. For more information, for U.S. jobs only, please read our CEO Statement .
Get Recruited (UK) Ltd
Nottingham, Nottinghamshire
SUPPLY CHAIN ADMINISTRATOR NOTTINGHAM UP TO 30,000 + BONUS + EXCELLENT CULTURE + BENEFITS THE OPPORTUNITY: Get Recruited are working on behalf of a rapidly growing business that supplies exceptional products that has a positive impact on people's lives. As part of their rapid growth, they're now looking to recruit an experienced Supply Chain Administrator to join the team, where you'll be responsible for ensuring the smooth day to day running of the procurement, managing supplier relationships, budgets etc. This is the perfect opportunity to undertake a role where no two days are the same where you can become an integral part of a rapidly growing business. If you are an experienced Purchasing Assistant, Purchasing Officer, Purchasing Executive, Buying Assistant, Buying Executive, Procurement Assistant, Procurement Executive or similar, this opportunity is not to be missed! THE ROLE: Communicate with suppliers to obtain quotes, negotiate prices, and ensure timely delivery of goods. Assist in identifying cost saving opportunities and improving overall efficiency in the purchasing process. Responsible for handling all purchasing requirements for the business to fulfil customer orders and materials for the internal production team. Negotiating with suppliers on price to improve sales margins and delivery times to ensure orders are fulfilled with the agreed timescales. Reviewing general office and operational processes and implementing new ways of working as and when required. Assist in the procurement process by creating and processing purchase orders. Maintain accurate and up to date records of purchases, pricing, and vendor information. THE PERSON: Must have experience as a Purchasing Assistant, Purchasing Officer, Purchasing Executive, Buying Assistant, Buying Executive, Procurement Assistant, Procurement Executive or similar is essential. Experience within Manufacturing / Construction is essential. Strong attention to detail and organisational skills. Excellent communication and negotiation skills. Proficient in Microsoft Office Suite, particularly Excel. Ability to work collaboratively in a team environment. Eagerness to learn and adapt to new challenges. Get Recruited is acting as an Employment Agency in relation to this vacancy.
May 02, 2024
Full time
SUPPLY CHAIN ADMINISTRATOR NOTTINGHAM UP TO 30,000 + BONUS + EXCELLENT CULTURE + BENEFITS THE OPPORTUNITY: Get Recruited are working on behalf of a rapidly growing business that supplies exceptional products that has a positive impact on people's lives. As part of their rapid growth, they're now looking to recruit an experienced Supply Chain Administrator to join the team, where you'll be responsible for ensuring the smooth day to day running of the procurement, managing supplier relationships, budgets etc. This is the perfect opportunity to undertake a role where no two days are the same where you can become an integral part of a rapidly growing business. If you are an experienced Purchasing Assistant, Purchasing Officer, Purchasing Executive, Buying Assistant, Buying Executive, Procurement Assistant, Procurement Executive or similar, this opportunity is not to be missed! THE ROLE: Communicate with suppliers to obtain quotes, negotiate prices, and ensure timely delivery of goods. Assist in identifying cost saving opportunities and improving overall efficiency in the purchasing process. Responsible for handling all purchasing requirements for the business to fulfil customer orders and materials for the internal production team. Negotiating with suppliers on price to improve sales margins and delivery times to ensure orders are fulfilled with the agreed timescales. Reviewing general office and operational processes and implementing new ways of working as and when required. Assist in the procurement process by creating and processing purchase orders. Maintain accurate and up to date records of purchases, pricing, and vendor information. THE PERSON: Must have experience as a Purchasing Assistant, Purchasing Officer, Purchasing Executive, Buying Assistant, Buying Executive, Procurement Assistant, Procurement Executive or similar is essential. Experience within Manufacturing / Construction is essential. Strong attention to detail and organisational skills. Excellent communication and negotiation skills. Proficient in Microsoft Office Suite, particularly Excel. Ability to work collaboratively in a team environment. Eagerness to learn and adapt to new challenges. Get Recruited is acting as an Employment Agency in relation to this vacancy.
Personal Assistant 13.98 per hour Borehamwood 6 months contract 18 hours per week - Mon to Fri (10am to 1pm) Tate Recruitment is working with a reputable local authority committed to serving the community and driving positive change. To support our executives in their daily operations, we are seeking a part time dynamic and dedicated Personal Assistant to join the team. As a Personal Assistant in our executive suite, you will be the right hand to senior leaders, providing comprehensive administrative and organisational support. You will play a crucial role in ensuring the smooth functioning of the executive office by managing calendars, coordinating meetings, handling correspondence, and executing various administrative tasks efficiently. Key Responsibilities: Manage and maintain executives' schedules, appointments, and travel arrangements. Coordinate and schedule meetings, conferences, and events, including preparing agendas and taking minutes. Handle incoming communications, including emails, phone calls, and letters, and prioritise them accordingly. Prepare and edit correspondence, reports, presentations, and other documents. Conduct research, compile data, and prepare documents for meetings and presentations. Assist in the preparation of budgets, expense reports, and financial documents. Liaise with internal and external stakeholders, including government officials, community leaders, and business partners. Handle confidential information with discretion and professionalism. Perform general administrative tasks such as filing, photocopying, and organizing documents. Qualifications and Skills: Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably in a government or corporate environment. Excellent organisational and time management skills, with the ability to multitask and prioritise effectively. Strong written and verbal communication skills, with a keen attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Discretion and integrity when handling confidential information. Ability to work independently with minimal supervision and as part of a team. Flexibility and adaptability to changing priorities and deadlines. Degree or equivalent qualification preferred. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
May 02, 2024
Seasonal
Personal Assistant 13.98 per hour Borehamwood 6 months contract 18 hours per week - Mon to Fri (10am to 1pm) Tate Recruitment is working with a reputable local authority committed to serving the community and driving positive change. To support our executives in their daily operations, we are seeking a part time dynamic and dedicated Personal Assistant to join the team. As a Personal Assistant in our executive suite, you will be the right hand to senior leaders, providing comprehensive administrative and organisational support. You will play a crucial role in ensuring the smooth functioning of the executive office by managing calendars, coordinating meetings, handling correspondence, and executing various administrative tasks efficiently. Key Responsibilities: Manage and maintain executives' schedules, appointments, and travel arrangements. Coordinate and schedule meetings, conferences, and events, including preparing agendas and taking minutes. Handle incoming communications, including emails, phone calls, and letters, and prioritise them accordingly. Prepare and edit correspondence, reports, presentations, and other documents. Conduct research, compile data, and prepare documents for meetings and presentations. Assist in the preparation of budgets, expense reports, and financial documents. Liaise with internal and external stakeholders, including government officials, community leaders, and business partners. Handle confidential information with discretion and professionalism. Perform general administrative tasks such as filing, photocopying, and organizing documents. Qualifications and Skills: Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably in a government or corporate environment. Excellent organisational and time management skills, with the ability to multitask and prioritise effectively. Strong written and verbal communication skills, with a keen attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Discretion and integrity when handling confidential information. Ability to work independently with minimal supervision and as part of a team. Flexibility and adaptability to changing priorities and deadlines. Degree or equivalent qualification preferred. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
PA to Directors Location: Birmingham Salary: (phone number removed) FULL-TIME IN OFFICE BCR/OO/11084 Bell Cornwall Recruitment's client is a prestigious and highly respected architecture practice situated in Birmingham City Centre. Our client is hoping for a senior level PA with years of experience to join their team and provide support to two directors. This is a full-time office position for the ideal candidate that can succeed in this role to become a PA to Directors. Key responsibilities include: Administration: Diary and inbox management Monitoring Directors agendas and seeing tasks and deadlines through to completion Organising meetings and networking events Booking national and international travel Liaising with and building relationships with prominent clients Administrative duties including taking minutes in meetings and screening telephone calls Assisting with researching and preparing presentations Reviewing and regularly updating client contacts files Arranging internal meetings for partners Managing annual leave of staff on behalf of Directors Finance: Monitoring expenses and recording all transactions for the Directors Taking responsibility of purchase orders in alignment with project budgets and authorisation limitations Supporting the finance team with month end requirements including monitoring timesheets and submitting the sales invoices Taking lead on the internal system to manage lead creation, quality management and providing training on the system IT: Ensuring IT setup as needed for meeting room bookings Assisting with basic IT queries to facilitate meetings Updating and managing the internal system to manage marketing and communications opportunities The successful candidate: Ability to work independently and manage own workload efficiently Has 3-4 years of PA experience Level 3 business administration qualification(preferred) Advanced knowledge in Microsoft Office Knowledge and experience using Adobe suite Ability to work well under pressure and in a fast-paced office environment Excellent communication skills to liaise with high clientele Strong organisational skills A team player with a proactive and flexible attitude If a PA to Directors sounds like your next successful role, please apply now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 02, 2024
Full time
PA to Directors Location: Birmingham Salary: (phone number removed) FULL-TIME IN OFFICE BCR/OO/11084 Bell Cornwall Recruitment's client is a prestigious and highly respected architecture practice situated in Birmingham City Centre. Our client is hoping for a senior level PA with years of experience to join their team and provide support to two directors. This is a full-time office position for the ideal candidate that can succeed in this role to become a PA to Directors. Key responsibilities include: Administration: Diary and inbox management Monitoring Directors agendas and seeing tasks and deadlines through to completion Organising meetings and networking events Booking national and international travel Liaising with and building relationships with prominent clients Administrative duties including taking minutes in meetings and screening telephone calls Assisting with researching and preparing presentations Reviewing and regularly updating client contacts files Arranging internal meetings for partners Managing annual leave of staff on behalf of Directors Finance: Monitoring expenses and recording all transactions for the Directors Taking responsibility of purchase orders in alignment with project budgets and authorisation limitations Supporting the finance team with month end requirements including monitoring timesheets and submitting the sales invoices Taking lead on the internal system to manage lead creation, quality management and providing training on the system IT: Ensuring IT setup as needed for meeting room bookings Assisting with basic IT queries to facilitate meetings Updating and managing the internal system to manage marketing and communications opportunities The successful candidate: Ability to work independently and manage own workload efficiently Has 3-4 years of PA experience Level 3 business administration qualification(preferred) Advanced knowledge in Microsoft Office Knowledge and experience using Adobe suite Ability to work well under pressure and in a fast-paced office environment Excellent communication skills to liaise with high clientele Strong organisational skills A team player with a proactive and flexible attitude If a PA to Directors sounds like your next successful role, please apply now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
We are currently looking to appoint an experienced Executive Assistant/Office Manager in partnership with an SME family run business based in Watford. This role is ideally suited to someone who had proven experience of providing EA support within a varied and dynamic environments, with excellent organisational skills and attention to detail. Salary: 35,000 - 45,000 (DOE) Benefits: 25 days holiday + Statutory, Pension Hours: Monday to Friday 07:30am-4:30pm (office based) Responsibilities & Duties: Positively monitor tasks and actions set for Directors and ensure nothing is overlooked (responding to emails, and taking calls) Plan, prepare and circulate agenda for meetings chaired by Directors, and also be present to take minutes Prepare and edit presentations and correspondence Liaise with staff at all levels on behalf of Directors Attend staff 1:1's, take notes, administer the actions, follow up and ensure implementation Prepare performance reports for Directors, liaising with internal departments to collate the correct information Look after H&S and compliance for the company, ensuring documentation is kept up to date Manage HR Administration procedures and systems - including offer letters/contracts and managing staff holidays General company administration Manage Directors travel arrangements (limited) Requirements Proven experience as an Executive Assistant within an SME environment Ability to work well autonomously Good task and time management skills - to be able to work to deadlines High levels of integrity - dealing with confidential information Flexible and willing to go the extra mile for colleagues Approachable and able to work under pressure Pro-active nature, with initiative MS Office & Outlook experience (Outlook, Excel, Presentations are key) Benefits Training & Future Options: At their company, they are committed to providing ongoing training and development opportunities to help you excel in your role. Future progression within the company may be available based on organisational needs.
May 02, 2024
Full time
We are currently looking to appoint an experienced Executive Assistant/Office Manager in partnership with an SME family run business based in Watford. This role is ideally suited to someone who had proven experience of providing EA support within a varied and dynamic environments, with excellent organisational skills and attention to detail. Salary: 35,000 - 45,000 (DOE) Benefits: 25 days holiday + Statutory, Pension Hours: Monday to Friday 07:30am-4:30pm (office based) Responsibilities & Duties: Positively monitor tasks and actions set for Directors and ensure nothing is overlooked (responding to emails, and taking calls) Plan, prepare and circulate agenda for meetings chaired by Directors, and also be present to take minutes Prepare and edit presentations and correspondence Liaise with staff at all levels on behalf of Directors Attend staff 1:1's, take notes, administer the actions, follow up and ensure implementation Prepare performance reports for Directors, liaising with internal departments to collate the correct information Look after H&S and compliance for the company, ensuring documentation is kept up to date Manage HR Administration procedures and systems - including offer letters/contracts and managing staff holidays General company administration Manage Directors travel arrangements (limited) Requirements Proven experience as an Executive Assistant within an SME environment Ability to work well autonomously Good task and time management skills - to be able to work to deadlines High levels of integrity - dealing with confidential information Flexible and willing to go the extra mile for colleagues Approachable and able to work under pressure Pro-active nature, with initiative MS Office & Outlook experience (Outlook, Excel, Presentations are key) Benefits Training & Future Options: At their company, they are committed to providing ongoing training and development opportunities to help you excel in your role. Future progression within the company may be available based on organisational needs.
Executive Assistant Cheltenham £30,000 - £35,000 Permanent Our client is looking for an organised, executive assistant to support the Operations Director and to play a crucial art in streamlining the business operations. Key Responsibilities Executive Assistant To Manage the Operations Director's diary, organise meetings, run communications on phone, email and messages and prepare essential documents to ensure their day-to-day schedule runs smoothly. To act as the point of contact between the Operations Director and internal/external stakeholders, ensuring clear and effective communication. Assisting in the planning and execution of projects by coordinating with relevant teams and ensuring that all project documentation is up to date. Identify opportunities for process improvements within the operational workflow and assist in implementing these changes to enhance efficiency. Oversee the management of documents and files related to the Operations Director's projects, ensuring that everything is accurately recorded and easily accessible. Organise and coordinate projects, teams and specific customer liaison if required, to assist with logistical aspects needed to meet the company's operational goals. Qualifications & Requirements Executive Assistant Proven experience as a Personal Assistant or in a similar administrative role supporting senior management. Strong organisational and planning skills, with the ability to manage multiple tasks simultaneously. Excellent communication skills, both written and verbal, with the ability to interact professionally with a wide range of stakeholders. Proficiency in Microsoft Office Suite and experience with project management tools. A proactive approach to problem-solving and the ability to work independently. An interest in sustainability and green energy solutions is desirable. For more information on this role, please contact Zoey Bunn on (phone number removed) or send a copy of your CV to (url removed) Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. Candidates who are currently a personal assistant, executive assistant, office coordinator, senior administrator may be suitable for this position For details of other opportunities available within your chosen field please visit our website (url removed) Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
May 02, 2024
Full time
Executive Assistant Cheltenham £30,000 - £35,000 Permanent Our client is looking for an organised, executive assistant to support the Operations Director and to play a crucial art in streamlining the business operations. Key Responsibilities Executive Assistant To Manage the Operations Director's diary, organise meetings, run communications on phone, email and messages and prepare essential documents to ensure their day-to-day schedule runs smoothly. To act as the point of contact between the Operations Director and internal/external stakeholders, ensuring clear and effective communication. Assisting in the planning and execution of projects by coordinating with relevant teams and ensuring that all project documentation is up to date. Identify opportunities for process improvements within the operational workflow and assist in implementing these changes to enhance efficiency. Oversee the management of documents and files related to the Operations Director's projects, ensuring that everything is accurately recorded and easily accessible. Organise and coordinate projects, teams and specific customer liaison if required, to assist with logistical aspects needed to meet the company's operational goals. Qualifications & Requirements Executive Assistant Proven experience as a Personal Assistant or in a similar administrative role supporting senior management. Strong organisational and planning skills, with the ability to manage multiple tasks simultaneously. Excellent communication skills, both written and verbal, with the ability to interact professionally with a wide range of stakeholders. Proficiency in Microsoft Office Suite and experience with project management tools. A proactive approach to problem-solving and the ability to work independently. An interest in sustainability and green energy solutions is desirable. For more information on this role, please contact Zoey Bunn on (phone number removed) or send a copy of your CV to (url removed) Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. Candidates who are currently a personal assistant, executive assistant, office coordinator, senior administrator may be suitable for this position For details of other opportunities available within your chosen field please visit our website (url removed) Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
We are looking for a Personal Assistant to support the Executive Suite within a Local Authority. Job responsibilities include, but are not limited to: - Managing diaries and email inboxes - Assisting and advising customers via telephone calls and in person - Taking minutes in meetings - Completing other financial and administrative tasks such as processing invoices Candidate requirements: - Excellent communication and organisational skills - Experience of working within a Local Authority If you would be interested in finding more information out about this role, please get in contact with Emily at Critical Project Resourcing url removed
May 02, 2024
Full time
We are looking for a Personal Assistant to support the Executive Suite within a Local Authority. Job responsibilities include, but are not limited to: - Managing diaries and email inboxes - Assisting and advising customers via telephone calls and in person - Taking minutes in meetings - Completing other financial and administrative tasks such as processing invoices Candidate requirements: - Excellent communication and organisational skills - Experience of working within a Local Authority If you would be interested in finding more information out about this role, please get in contact with Emily at Critical Project Resourcing url removed
Exciting Opportunity: Executive Assistant to Chief Executive Officer Are you an organised and proactive individual eager to play a pivotal role in a prestigious company deeply rooted in heritage and committed to sustainability? We are looking for an Executive Assistant to support our client's Chief Executive Officer in a full-time, permanent position offering a competitive salary of 55,000 - 60,000, depending on experience. The position is office-based 3 days a week, and 2 days working from home. About Our Client: A leading property management company dedicated to the long-term success of Marylebone and London's West End. As the first estate to achieve B Corp certification, they uphold a tradition of excellence and a commitment to community and environmental stewardship. The Role: The Executive Assistant will act as the primary contact for the CEO, managing a complex diary, coordinating strategic communications, and facilitating high-level meetings and events. You will lead administrative efforts, ensuring alignment with our corporate values and enhancing operational efficiency. Key Responsibilities of the chosen EA: Oversee the CEO's schedule and communications. Prepare and distribute board materials and manage corporate governance documentation. Organise high-level internal and external meetings and corporate events. Provide leadership within the administrative team and foster a culture of inclusivity and respect. Who We Are Looking For: We seek a candidate with extensive experience as a PA or EA supporting at C-suite level, excellent communication skills, and proficiency in key administrative technologies. You should be adept at handling confidential information and skilled in strategic planning. What's in it for you? Competitive salary and comprehensive benefits package including a 10% employer pension contribution, life assurance, and group income protection. Generous health and well-being options, including private medical cover, dental insurance, and gym membership. Access to a range of lifestyle perks such as cinema discounts, dining clubs, and technology equipment loans. Encouraged work-life balance with provisions for volunteering, study leave, and family support. Unique benefits like access to charity partnership events, and robust training programmes. This role requires flexibility, with the expectation to occasionally support the CEO outside standard working hours. If you are a detail-oriented professional who thrives under pressure and aligns with our values, we invite you to apply. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
May 02, 2024
Full time
Exciting Opportunity: Executive Assistant to Chief Executive Officer Are you an organised and proactive individual eager to play a pivotal role in a prestigious company deeply rooted in heritage and committed to sustainability? We are looking for an Executive Assistant to support our client's Chief Executive Officer in a full-time, permanent position offering a competitive salary of 55,000 - 60,000, depending on experience. The position is office-based 3 days a week, and 2 days working from home. About Our Client: A leading property management company dedicated to the long-term success of Marylebone and London's West End. As the first estate to achieve B Corp certification, they uphold a tradition of excellence and a commitment to community and environmental stewardship. The Role: The Executive Assistant will act as the primary contact for the CEO, managing a complex diary, coordinating strategic communications, and facilitating high-level meetings and events. You will lead administrative efforts, ensuring alignment with our corporate values and enhancing operational efficiency. Key Responsibilities of the chosen EA: Oversee the CEO's schedule and communications. Prepare and distribute board materials and manage corporate governance documentation. Organise high-level internal and external meetings and corporate events. Provide leadership within the administrative team and foster a culture of inclusivity and respect. Who We Are Looking For: We seek a candidate with extensive experience as a PA or EA supporting at C-suite level, excellent communication skills, and proficiency in key administrative technologies. You should be adept at handling confidential information and skilled in strategic planning. What's in it for you? Competitive salary and comprehensive benefits package including a 10% employer pension contribution, life assurance, and group income protection. Generous health and well-being options, including private medical cover, dental insurance, and gym membership. Access to a range of lifestyle perks such as cinema discounts, dining clubs, and technology equipment loans. Encouraged work-life balance with provisions for volunteering, study leave, and family support. Unique benefits like access to charity partnership events, and robust training programmes. This role requires flexibility, with the expectation to occasionally support the CEO outside standard working hours. If you are a detail-oriented professional who thrives under pressure and aligns with our values, we invite you to apply. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Exciting Opportunity: Executive Assistant for a Visionary Entrepreneur Our client, a down-to-earth and self-made entrepreneur deeply passionate about talent development, is seeking an exceptional Executive Assistant to join their team. This hybrid role, based in Location , offers the chance to organize key aspects of our client's professional life, with occasional international travel opportunities. Responsibilities: Task and Project Coordination: Assist in planning and executing various business-related and personal projects and initiatives. Track deadlines, deliverables, and action items to ensure timely completion of tasks. Relationship Management: Cultivate positive relationships with clients, partners, and stakeholders on behalf of the business owner. Represent the business owner professionally at meetings, events, and networking functions. Information Management: Maintain confidentiality and discretion when handling sensitive information and documents. Organize and maintain digital and physical files for easy access to essential documents and resources. Problem Solving and Anticipation: Anticipate the needs of the business owner and proactively address potential challenges or obstacles. Exercise sound judgment and decision-making skills in unexpected situations. Calendar Management: Effectively manage the business owner's schedule, including meetings, appointments, and travel arrangements. Prioritize appointments and resolve scheduling conflicts to ensure efficient use of time. Communication Liaison: Act as the primary point of contact for the business owner, promptly and professionally handling emails, calls, and inquiries. Facilitate communication between the business owner and internal/external stakeholders. Administrative Support: Provide administrative support such as drafting correspondence, preparing presentations, and managing documentation. Assist with personal errands and tasks, from household management to personal appointments. Qualifications: Previous experience as a Personal Assistant or Executive Assistant, preferably in a fast-paced, entrepreneurial environment. Strong communication skills to support, offer advice, and act as a business partner to the entrepreneur. Exceptional organizational and time management skills, with the ability to prioritize effectively. Proficiency in Microsoft Office Suite, Google Workspace, and calendar management software. Discretion and trustworthiness, handling confidential information with sensitivity. Flexibility and adaptability to changing priorities and dynamic work environments. Proven ability to work independently with minimal supervision, while also thriving in a team environment. Benefits and Salary: Up to 70k base salary, commensurate with experience. Discretionary bonuses. 25 days annual leave plus bank holidays. Exciting opportunity for occasional international travel. If you are ready to embark on a fulfilling role supporting a visionary entrepreneur and playing a pivotal part in their success story, we invite you to apply. Join our client's team and be part of an environment that values growth, innovation, and collaboration.
May 02, 2024
Full time
Exciting Opportunity: Executive Assistant for a Visionary Entrepreneur Our client, a down-to-earth and self-made entrepreneur deeply passionate about talent development, is seeking an exceptional Executive Assistant to join their team. This hybrid role, based in Location , offers the chance to organize key aspects of our client's professional life, with occasional international travel opportunities. Responsibilities: Task and Project Coordination: Assist in planning and executing various business-related and personal projects and initiatives. Track deadlines, deliverables, and action items to ensure timely completion of tasks. Relationship Management: Cultivate positive relationships with clients, partners, and stakeholders on behalf of the business owner. Represent the business owner professionally at meetings, events, and networking functions. Information Management: Maintain confidentiality and discretion when handling sensitive information and documents. Organize and maintain digital and physical files for easy access to essential documents and resources. Problem Solving and Anticipation: Anticipate the needs of the business owner and proactively address potential challenges or obstacles. Exercise sound judgment and decision-making skills in unexpected situations. Calendar Management: Effectively manage the business owner's schedule, including meetings, appointments, and travel arrangements. Prioritize appointments and resolve scheduling conflicts to ensure efficient use of time. Communication Liaison: Act as the primary point of contact for the business owner, promptly and professionally handling emails, calls, and inquiries. Facilitate communication between the business owner and internal/external stakeholders. Administrative Support: Provide administrative support such as drafting correspondence, preparing presentations, and managing documentation. Assist with personal errands and tasks, from household management to personal appointments. Qualifications: Previous experience as a Personal Assistant or Executive Assistant, preferably in a fast-paced, entrepreneurial environment. Strong communication skills to support, offer advice, and act as a business partner to the entrepreneur. Exceptional organizational and time management skills, with the ability to prioritize effectively. Proficiency in Microsoft Office Suite, Google Workspace, and calendar management software. Discretion and trustworthiness, handling confidential information with sensitivity. Flexibility and adaptability to changing priorities and dynamic work environments. Proven ability to work independently with minimal supervision, while also thriving in a team environment. Benefits and Salary: Up to 70k base salary, commensurate with experience. Discretionary bonuses. 25 days annual leave plus bank holidays. Exciting opportunity for occasional international travel. If you are ready to embark on a fulfilling role supporting a visionary entrepreneur and playing a pivotal part in their success story, we invite you to apply. Join our client's team and be part of an environment that values growth, innovation, and collaboration.
Executive Assistant Up to 70,000 DOE Permanent, full time 2-3 days office based Working hours: 9am-5pm London, Westend Is this the role for you: We're in search of a highly organised, proactive Executive Assistant or our client, a Fin-tech company based in the Westend. The successful candidate will be supporting 2-3 C-Suite Executives and their wider team and will be working closely with 2 other EA's and cover each other's holidays etc. What you will do: Seeking a skilled Executive Assistant to provide comprehensive administrative support to our client. Responsibilities include managing schedules, appointments, and travel arrangements, serving as the primary point of contact for stakeholders, and proactively handling matters for efficient workflow. The EA will prepare correspondence, presentations, and reports, coordinate meetings and events, and oversee special projects and office operations. Strong relationship management skills are essential for stakeholder engagement and representation of the C-Suite Executives. Confidentiality is paramount, with responsibilities including safeguarding sensitive information. What you will need: The ideal candidate will have a proven experience supporting C-level executives, exceptional organisational skills, and proficiency in relevant software applications. Strong communication and interpersonal skills, along with the ability to thrive in a fast-paced environment, are crucial. This role offers the opportunity to make a significant impact by supporting our client's effectiveness and organisational goals. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant support, we would like to hear from you. Apply now for consideration.
May 02, 2024
Full time
Executive Assistant Up to 70,000 DOE Permanent, full time 2-3 days office based Working hours: 9am-5pm London, Westend Is this the role for you: We're in search of a highly organised, proactive Executive Assistant or our client, a Fin-tech company based in the Westend. The successful candidate will be supporting 2-3 C-Suite Executives and their wider team and will be working closely with 2 other EA's and cover each other's holidays etc. What you will do: Seeking a skilled Executive Assistant to provide comprehensive administrative support to our client. Responsibilities include managing schedules, appointments, and travel arrangements, serving as the primary point of contact for stakeholders, and proactively handling matters for efficient workflow. The EA will prepare correspondence, presentations, and reports, coordinate meetings and events, and oversee special projects and office operations. Strong relationship management skills are essential for stakeholder engagement and representation of the C-Suite Executives. Confidentiality is paramount, with responsibilities including safeguarding sensitive information. What you will need: The ideal candidate will have a proven experience supporting C-level executives, exceptional organisational skills, and proficiency in relevant software applications. Strong communication and interpersonal skills, along with the ability to thrive in a fast-paced environment, are crucial. This role offers the opportunity to make a significant impact by supporting our client's effectiveness and organisational goals. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant support, we would like to hear from you. Apply now for consideration.
Due to continued success and growth, our client is seeking a dedicated, dynamic and highly motivated EA to provide on-site support initially for 6 months with the possibility of extension. The ideal candidate will be driven, highly detail-orientated, and possess exceptional stakeholder management skills. This role requires a combination of administrative, organisational and interpersonal skills to ensure the efficient operation of the executive s office and the smooth execution of daily tasks. With a focus on fun and creativity they have made a mark in their industry and strive to make the best products on offer. Joining this company means becoming part of a team that has reached over 1 billion global customers. Responsibilities: Calendar and Communication Management Proactively manage executive calendars with meticulous attention to detail, ensuring all appointments, meetings, and deadlines are organised effectively Coordinate complex schedules and prioritise appointments, demonstrating a keen understanding of the executive's priorities Act as the gatekeeper for communications, handling emails, phone calls, and correspondence with professionalism and efficiency Draft and edit correspondence on behalf of the executive, maintaining a high level of accuracy and attention to detail Provide comprehensive administrative support, including drafting documents, preparing presentations, and managing expense reports Maintain impeccably organised files and records, ensuring easy access to critical information when needed Stakeholder Management Build and nurture strong relationships with internal and external stakeholders, representing the executive's interests with confidence and professionalism Serve as a trusted point of contact for stakeholders, resolving inquiries and issues with a sense of urgency and dedication Travel Arrangements Take ownership of travel arrangements, managing all logistics for business trips with efficiency and precision Anticipate the executive's needs and preferences when planning travel itineraries, ensuring a seamless experience Meeting Coordination Coordinate and prepare materials for meetings, demonstrating a proactive approach to anticipating needs and providing support Attend meetings as required, taking detailed minutes and following up on action items with tenacity and determination. Confidentiality and Discretion Handle sensitive information and discussions with the utmost confidentiality and discretion, maintaining the highest ethical standards at all times Exercise sound judgement when dealing with confidential matters, demonstrating unwavering integrity and professionalism Problem Solving Approach challenges with a solutions-oriented mindset, demonstrating resilience and resourcefulness in finding creative solutions Thrive in a dynamic environment, adapting quickly to changing priorities and demonstrating a relentless drive to achieve excellence in all endeavours Strong Work Ethic / Productivity Demonstrate consistent dedication and commitment to tasks and projects Exhibit reliability and accountability in meeting deadlines and delivering high-quality work Show initiative in going above and beyond expectations to achieve goals Consistently produce high-quality work efficiently and effectively Demonstrate the ability to manage time and prioritise tasks to maximise output Implement strategies to streamline processes and optimise productivity Self Initiative/Autonomy Take ownership of tasks and projects, demonstrating independence and self-motivation Show initiative in seeking out new responsibilities and opportunities for growth Able to work autonomously while still collaborating effectively with team members when necessary Requirements Previous experience as an EA or similar, preferably in a fast-paced environment Exceptional organisational skills and strong attention to detail, with a track record of delivering high-quality work under pressure The ability to interact confidently with stakeholders at all levels Proficiency in Microsoft Office Suite and other relevant software applications Discretion and integrity when handling sensitive information, with a commitment to upholding the highest ethical standards A driven attitude, with a passion for exceeding expectations and driving success INDL
May 02, 2024
Contractor
Due to continued success and growth, our client is seeking a dedicated, dynamic and highly motivated EA to provide on-site support initially for 6 months with the possibility of extension. The ideal candidate will be driven, highly detail-orientated, and possess exceptional stakeholder management skills. This role requires a combination of administrative, organisational and interpersonal skills to ensure the efficient operation of the executive s office and the smooth execution of daily tasks. With a focus on fun and creativity they have made a mark in their industry and strive to make the best products on offer. Joining this company means becoming part of a team that has reached over 1 billion global customers. Responsibilities: Calendar and Communication Management Proactively manage executive calendars with meticulous attention to detail, ensuring all appointments, meetings, and deadlines are organised effectively Coordinate complex schedules and prioritise appointments, demonstrating a keen understanding of the executive's priorities Act as the gatekeeper for communications, handling emails, phone calls, and correspondence with professionalism and efficiency Draft and edit correspondence on behalf of the executive, maintaining a high level of accuracy and attention to detail Provide comprehensive administrative support, including drafting documents, preparing presentations, and managing expense reports Maintain impeccably organised files and records, ensuring easy access to critical information when needed Stakeholder Management Build and nurture strong relationships with internal and external stakeholders, representing the executive's interests with confidence and professionalism Serve as a trusted point of contact for stakeholders, resolving inquiries and issues with a sense of urgency and dedication Travel Arrangements Take ownership of travel arrangements, managing all logistics for business trips with efficiency and precision Anticipate the executive's needs and preferences when planning travel itineraries, ensuring a seamless experience Meeting Coordination Coordinate and prepare materials for meetings, demonstrating a proactive approach to anticipating needs and providing support Attend meetings as required, taking detailed minutes and following up on action items with tenacity and determination. Confidentiality and Discretion Handle sensitive information and discussions with the utmost confidentiality and discretion, maintaining the highest ethical standards at all times Exercise sound judgement when dealing with confidential matters, demonstrating unwavering integrity and professionalism Problem Solving Approach challenges with a solutions-oriented mindset, demonstrating resilience and resourcefulness in finding creative solutions Thrive in a dynamic environment, adapting quickly to changing priorities and demonstrating a relentless drive to achieve excellence in all endeavours Strong Work Ethic / Productivity Demonstrate consistent dedication and commitment to tasks and projects Exhibit reliability and accountability in meeting deadlines and delivering high-quality work Show initiative in going above and beyond expectations to achieve goals Consistently produce high-quality work efficiently and effectively Demonstrate the ability to manage time and prioritise tasks to maximise output Implement strategies to streamline processes and optimise productivity Self Initiative/Autonomy Take ownership of tasks and projects, demonstrating independence and self-motivation Show initiative in seeking out new responsibilities and opportunities for growth Able to work autonomously while still collaborating effectively with team members when necessary Requirements Previous experience as an EA or similar, preferably in a fast-paced environment Exceptional organisational skills and strong attention to detail, with a track record of delivering high-quality work under pressure The ability to interact confidently with stakeholders at all levels Proficiency in Microsoft Office Suite and other relevant software applications Discretion and integrity when handling sensitive information, with a commitment to upholding the highest ethical standards A driven attitude, with a passion for exceeding expectations and driving success INDL
JOB TITLE: Executive Assistant LOCATION: Eastbourne HOURS: 37.5 Hours SHIFT: Monday to Friday SALARY: 16 - 18 per hour DURATION: 3 months initially Your responsibilities will include: Assist with calendar management, scheduling meetings, and coordinating travel arrangements for the team. Handle confidential information with utmost discretion and professionalism. Prepare and edit documents, reports, and presentations. Manage incoming communications, including emails and phone calls. Act as a reliable point of contact between internal and external stakeholders. Support the team with ad-hoc administrative tasks as required. About you: Proven experience as an Executive Assistant or similar role. Strong organisational and time-management skills. Exceptional attention to detail and ability to multi-task effectively. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite. Ability to work autonomously and prioritise tasks. Previous experience in a fast-paced environment is desired. Availability to start immediately. Next Steps: Please apply today with your up-to-date CV and contact details The client is looking for someone to interview and start immediately! If you have trouble uploading your CV, please email it to (url removed) and put the job title as the subject Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 02, 2024
Contractor
JOB TITLE: Executive Assistant LOCATION: Eastbourne HOURS: 37.5 Hours SHIFT: Monday to Friday SALARY: 16 - 18 per hour DURATION: 3 months initially Your responsibilities will include: Assist with calendar management, scheduling meetings, and coordinating travel arrangements for the team. Handle confidential information with utmost discretion and professionalism. Prepare and edit documents, reports, and presentations. Manage incoming communications, including emails and phone calls. Act as a reliable point of contact between internal and external stakeholders. Support the team with ad-hoc administrative tasks as required. About you: Proven experience as an Executive Assistant or similar role. Strong organisational and time-management skills. Exceptional attention to detail and ability to multi-task effectively. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite. Ability to work autonomously and prioritise tasks. Previous experience in a fast-paced environment is desired. Availability to start immediately. Next Steps: Please apply today with your up-to-date CV and contact details The client is looking for someone to interview and start immediately! If you have trouble uploading your CV, please email it to (url removed) and put the job title as the subject Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are looking for an EA to the CEO for a fast paced, expanding tech company based in North Bristol. The role As EA to the CEO, you will be responsible for ensuring the smooth running of the CEO's work and personal life. Working alongside the senior leadership team you will work with the business providing high level administrative and project support. Responsibilities will include: Providing EA support to the CEO Organising and maintaining the CEO's diary Managing the CEO's extensive email/ inbox Booking travel and accommodation Supporting with the organising of company events Supporting the board; co-ordinating monthly meetings and preparing board slides Supporting the Senior Leadership team with ad-hoc administration Essential skills and experience Proven experience as an EA at Senior Level. A passion for technology or experience of working in a tech business would be beneficial. Should possess fantastic interpersonal skills. Experience in working with complex, multi-divisional, multi-geographical customers and have experience influencing / directing others. Impressive executive presence and communication abilities, both orally and in writing Bias for action Experience working with cross-functional teams (e.g. Sales, Products, Marketing, Engineering, Services) Excellent analytical and problem-solving skills Highly organized and proficient in Microsoft Office Suite, especially Excel and PowerPoint A self-managed, quick learner that can think independently, knows when and how to seek feedback, can move ahead, and keep projects on pace, while keeping everyone in the loop. Ability to thrive in a high growth start-up and juggle many balls at one time. Benefits include: Competitive salary - £35,000 - £45,000 depending on experience. Pension Scheme Group life and Group income protection. Company Healthcare Scheme 25 days Holiday + bank holidays Hybrid working (3 days a week in the office) Hours of work - 8.30am-5.30pm Monday to Friday Free parking
May 02, 2024
Full time
We are looking for an EA to the CEO for a fast paced, expanding tech company based in North Bristol. The role As EA to the CEO, you will be responsible for ensuring the smooth running of the CEO's work and personal life. Working alongside the senior leadership team you will work with the business providing high level administrative and project support. Responsibilities will include: Providing EA support to the CEO Organising and maintaining the CEO's diary Managing the CEO's extensive email/ inbox Booking travel and accommodation Supporting with the organising of company events Supporting the board; co-ordinating monthly meetings and preparing board slides Supporting the Senior Leadership team with ad-hoc administration Essential skills and experience Proven experience as an EA at Senior Level. A passion for technology or experience of working in a tech business would be beneficial. Should possess fantastic interpersonal skills. Experience in working with complex, multi-divisional, multi-geographical customers and have experience influencing / directing others. Impressive executive presence and communication abilities, both orally and in writing Bias for action Experience working with cross-functional teams (e.g. Sales, Products, Marketing, Engineering, Services) Excellent analytical and problem-solving skills Highly organized and proficient in Microsoft Office Suite, especially Excel and PowerPoint A self-managed, quick learner that can think independently, knows when and how to seek feedback, can move ahead, and keep projects on pace, while keeping everyone in the loop. Ability to thrive in a high growth start-up and juggle many balls at one time. Benefits include: Competitive salary - £35,000 - £45,000 depending on experience. Pension Scheme Group life and Group income protection. Company Healthcare Scheme 25 days Holiday + bank holidays Hybrid working (3 days a week in the office) Hours of work - 8.30am-5.30pm Monday to Friday Free parking
Job Title: Office Receptionist / Customer Care Support Location: Belper Salary: Depending on experience Job Type: This is a full-time - permanent role, 8.30am to 5.30pm, Monday - Friday (Discretionary 16.30 finish on a Friday). Please note - a job share option may be considered for this role. At Peveril Homes, we care about the homes we build and the communities that we create. We've been building new homes for over thirty years and are proud that we're still a family-owned and managed company. We're proud to be part of the Bowmer + Kirkland Group, as it's one of the UK's most successful construction and development groups. Since being established in 1923 Bowmer + Kirkland has grown to become one of the most successful privately-owned, and family run construction groups in the UK. Our Investors in People accreditation demonstrates our commitment to our staff and we are Scheme Partners of the Considerate Constructors Scheme - something which only a select number of high performing contractors achieve. The Role: We have an opportunity for an Office Receptionist and Customer Care Support person to join our Company, based at our head office in Belper. Duties and responsibilities of the role will be as follows: Answering all incoming calls General Mailbox management and responding to enquiries Receiving, logging and distributing postal mail Printing and assembling site induction folders Printing of construction drawings and distributing to site teams Office and site stationary orders Material and subcontract orders Updating sub-contractor lists and updating Clixifix Assist with the customer care function of the business Customer Feedback Forms (Customer Services) Office Attendance and Holidays Weekly Build Progress Reporting Submit utility meter readings (monthly) Legionaries assessment and testing Collating mileage forms, authorisation and submit to Head Office Maintaining printers and arranging service calls Recording and Invoicing Peveril Securities. H & S - Accidents and Incident recording Applying for Postal Addresses Dealing with deliveries Support in other areas of the business as required What we are looking for in the ideal candidate: Previous experience working in a reception/administration role Confident and professional telephone manner and interpersonal skills Ability to multitask and remain calm under pressure Previous experience using Microsoft Office suite Able to work autonomously and use own initiative Good attention to detail and accuracy in work In return we offer: Competitive salary, depending on experience 25 days' holiday per year (plus 8 bank holidays and Christmas Eve) Entry into the Group Personal Pension Scheme Private Health Insurance (subject to a qualifying period) Eye care voucher scheme Training & Development Opportunities Please include a cover letter alongside your CV to be considered for the role. Bowmer + Kirkland is an equal opportunities employer We are a disability confident employer and actively encourage applicants who are covered under the equality act to apply. Please contact Jane Robinson on in advance of an interview to discuss any adjustments that are required in order to support you in the process. Candidates with the relevant experience or job titles of; Administrator, Admin, Administrative Assistant, Secretary, Support Administrator, Company Receptionist, Customer Support, Client Service, Customer Service Representative, Customer Support, Client Service, Customer Service Executive, Customer Assistant, Customer Aid, Customer Service Consultant, Administrator, Assistant, Customer Services Administrator, Customer Services support, Office Administrator, Team Administrator, Client Services Executive, Customer Service Administrator, may also be considered for this role.
May 02, 2024
Full time
Job Title: Office Receptionist / Customer Care Support Location: Belper Salary: Depending on experience Job Type: This is a full-time - permanent role, 8.30am to 5.30pm, Monday - Friday (Discretionary 16.30 finish on a Friday). Please note - a job share option may be considered for this role. At Peveril Homes, we care about the homes we build and the communities that we create. We've been building new homes for over thirty years and are proud that we're still a family-owned and managed company. We're proud to be part of the Bowmer + Kirkland Group, as it's one of the UK's most successful construction and development groups. Since being established in 1923 Bowmer + Kirkland has grown to become one of the most successful privately-owned, and family run construction groups in the UK. Our Investors in People accreditation demonstrates our commitment to our staff and we are Scheme Partners of the Considerate Constructors Scheme - something which only a select number of high performing contractors achieve. The Role: We have an opportunity for an Office Receptionist and Customer Care Support person to join our Company, based at our head office in Belper. Duties and responsibilities of the role will be as follows: Answering all incoming calls General Mailbox management and responding to enquiries Receiving, logging and distributing postal mail Printing and assembling site induction folders Printing of construction drawings and distributing to site teams Office and site stationary orders Material and subcontract orders Updating sub-contractor lists and updating Clixifix Assist with the customer care function of the business Customer Feedback Forms (Customer Services) Office Attendance and Holidays Weekly Build Progress Reporting Submit utility meter readings (monthly) Legionaries assessment and testing Collating mileage forms, authorisation and submit to Head Office Maintaining printers and arranging service calls Recording and Invoicing Peveril Securities. H & S - Accidents and Incident recording Applying for Postal Addresses Dealing with deliveries Support in other areas of the business as required What we are looking for in the ideal candidate: Previous experience working in a reception/administration role Confident and professional telephone manner and interpersonal skills Ability to multitask and remain calm under pressure Previous experience using Microsoft Office suite Able to work autonomously and use own initiative Good attention to detail and accuracy in work In return we offer: Competitive salary, depending on experience 25 days' holiday per year (plus 8 bank holidays and Christmas Eve) Entry into the Group Personal Pension Scheme Private Health Insurance (subject to a qualifying period) Eye care voucher scheme Training & Development Opportunities Please include a cover letter alongside your CV to be considered for the role. Bowmer + Kirkland is an equal opportunities employer We are a disability confident employer and actively encourage applicants who are covered under the equality act to apply. Please contact Jane Robinson on in advance of an interview to discuss any adjustments that are required in order to support you in the process. Candidates with the relevant experience or job titles of; Administrator, Admin, Administrative Assistant, Secretary, Support Administrator, Company Receptionist, Customer Support, Client Service, Customer Service Representative, Customer Support, Client Service, Customer Service Executive, Customer Assistant, Customer Aid, Customer Service Consultant, Administrator, Assistant, Customer Services Administrator, Customer Services support, Office Administrator, Team Administrator, Client Services Executive, Customer Service Administrator, may also be considered for this role.
Executive Assistant to CEO Location: City of London Salary: £60,000 - £70,000 DOE Work Style: Full-time, office-based Is this your next role? An esteemed organisation, currently seeking an outstanding, skilled, and personable Executive Assistant with expertise within a small team financial services setting. The role involves delivering dedicated support to the CEO and providing assistance to the CEO's direct reports as needed. What you'll be doing. Diary Management Efficiently manage the CEO's calendar, handling invites, prioritising engagements, and ensuring preparedness for each meeting. Independently rearrange the calendar, considering travel logistics, delays, and meeting overruns. Proactively assist the CEO in maintaining punctuality and being well-prepared for appointments. Screen telephone calls, exercising discretion, and escalating issues when necessary. Meeting Organisation: Organise internal and external meetings, addressing logistics, technology, and material preparation. Coordinate venues, restaurants, and ensure optimal setup, including catering for dietary requirements. Assist in preparing meeting materials and attending meetings with the CEO, recording notes and action points. Prepare Board papers and supporting documentation in advance of meetings. Facilitate video and teleconference meetings. Travel & Expenses: Manage complex international and domestic travel arrangements with flexibility to adjust to frequent schedule changes. Prepare comprehensive travel itineraries and determine the most effective travel platform. Generate accurate and timely expense reports. General: Support the CEO in preparing presentations, reports, and proposals. Draft correspondence and responses on behalf of the CEO. Maintain key documentation, records, and engage in social media management. Oversee Internet and Intranet maintenance. Develop relationships with external counterparts, Board members, their EAs, and staff. Maintain contact databases, distribution lists, and mailing lists. Provide assistance to senior team members and collaborate with Group EAs, offering backup support as required. What you'll need. Minimum of 5 years' experience as an EA to C-suite Executives. Graduate degree but (not essential) Has a proven track record of managing a busy CEO who travels frequently. Technical proficiency in Microsoft Outlook, Microsoft Teams, Excel, and PowerPoint. Social media-savvy with an interest in marketing and communications. Strong administrative and multi-tasking, organisational skills. Excellent verbal and written communication skills. Personable, driven, and able to work effectively in a small company environment.
May 02, 2024
Full time
Executive Assistant to CEO Location: City of London Salary: £60,000 - £70,000 DOE Work Style: Full-time, office-based Is this your next role? An esteemed organisation, currently seeking an outstanding, skilled, and personable Executive Assistant with expertise within a small team financial services setting. The role involves delivering dedicated support to the CEO and providing assistance to the CEO's direct reports as needed. What you'll be doing. Diary Management Efficiently manage the CEO's calendar, handling invites, prioritising engagements, and ensuring preparedness for each meeting. Independently rearrange the calendar, considering travel logistics, delays, and meeting overruns. Proactively assist the CEO in maintaining punctuality and being well-prepared for appointments. Screen telephone calls, exercising discretion, and escalating issues when necessary. Meeting Organisation: Organise internal and external meetings, addressing logistics, technology, and material preparation. Coordinate venues, restaurants, and ensure optimal setup, including catering for dietary requirements. Assist in preparing meeting materials and attending meetings with the CEO, recording notes and action points. Prepare Board papers and supporting documentation in advance of meetings. Facilitate video and teleconference meetings. Travel & Expenses: Manage complex international and domestic travel arrangements with flexibility to adjust to frequent schedule changes. Prepare comprehensive travel itineraries and determine the most effective travel platform. Generate accurate and timely expense reports. General: Support the CEO in preparing presentations, reports, and proposals. Draft correspondence and responses on behalf of the CEO. Maintain key documentation, records, and engage in social media management. Oversee Internet and Intranet maintenance. Develop relationships with external counterparts, Board members, their EAs, and staff. Maintain contact databases, distribution lists, and mailing lists. Provide assistance to senior team members and collaborate with Group EAs, offering backup support as required. What you'll need. Minimum of 5 years' experience as an EA to C-suite Executives. Graduate degree but (not essential) Has a proven track record of managing a busy CEO who travels frequently. Technical proficiency in Microsoft Outlook, Microsoft Teams, Excel, and PowerPoint. Social media-savvy with an interest in marketing and communications. Strong administrative and multi-tasking, organisational skills. Excellent verbal and written communication skills. Personable, driven, and able to work effectively in a small company environment.