A superb opportunity for an experienced administrator to join a successful and well-established group organisation based in Farnham. A hugely varied role that supports the day to day running of this SME business. Suitable candidates will be experienced administrators with excellent communication skills, the ability to multi-task and manage multiple deadlines. This role will be fully office based and is a great opportunity to join an established business with a great reputation. Office Administrator - About The Role General office administration & site support Manage office facilities and equipment/stationary/ refreshments etc Manage facilits contracts & providers - H&S, cleaning etc Purchase orders Type from audio tender/bid proposals Coordinate project tests Manage 3rd party suppliers schedules for involvement with projects Vehicle and construction equipment maintenance -MOT s, servicing, repairs, tax etc Manage insurance policies Marketing - social media posts, design flyers & leaflets/time lapse videos and more The successful Office Administrator will have: At least 3 years' experience in varied administration Construction industry experience is desirable Good IT skills especially MS Excel Calm nature under pressure Resilient attitude Ability to prioritise workload Good attitude to working in a small team Office Administrator - Benefits Free parking Pension Holiday pay with years of service accrual Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful. Refer a friend If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £100 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)
May 03, 2024
Full time
A superb opportunity for an experienced administrator to join a successful and well-established group organisation based in Farnham. A hugely varied role that supports the day to day running of this SME business. Suitable candidates will be experienced administrators with excellent communication skills, the ability to multi-task and manage multiple deadlines. This role will be fully office based and is a great opportunity to join an established business with a great reputation. Office Administrator - About The Role General office administration & site support Manage office facilities and equipment/stationary/ refreshments etc Manage facilits contracts & providers - H&S, cleaning etc Purchase orders Type from audio tender/bid proposals Coordinate project tests Manage 3rd party suppliers schedules for involvement with projects Vehicle and construction equipment maintenance -MOT s, servicing, repairs, tax etc Manage insurance policies Marketing - social media posts, design flyers & leaflets/time lapse videos and more The successful Office Administrator will have: At least 3 years' experience in varied administration Construction industry experience is desirable Good IT skills especially MS Excel Calm nature under pressure Resilient attitude Ability to prioritise workload Good attitude to working in a small team Office Administrator - Benefits Free parking Pension Holiday pay with years of service accrual Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful. Refer a friend If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £100 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)
Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich. Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment. The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude. Outline Of Duties & Responsibilities: Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties. Assist with the management of the programme of planned & unplanned works Take responsibility for contractors working on premises Liaise with the cleaning company managers & act on any feedback from cleaners or staff Work with the Warehouse & Logistic Managers over pre & unplanned works Arrange courier bookings and deal with booking amendments Administration support including control of project information & relevant forms Support with setting up of training for new Radiation Protection Supervisors Approximately 30-40% of week working alongside the Health and Safety Coordinator Deal with enquires via telephone and email Preparation & support with all FM Audits Communicate / liaise with internal and external staff Ordering and distribution of office consumables Organise Documentation (electronically) Provide support and assistance as and when required Key Skills & Experience: Excellent attention to detail, accuracy & the ability to prioritise and control workload Excellent communication skills via written & verbal mediums, including confident telephone manner Organisational and administrative capabilities Team Player with both a pro-active & supportive approach Experience of Microsoft and database packages Ability to work to deadlines Able to work under pressure and in a pressurised environment Proactive problem-solving ability This job description is non-exhaustive and subject to change as the Company deems necessary. This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more!
May 03, 2024
Full time
Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich. Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment. The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude. Outline Of Duties & Responsibilities: Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties. Assist with the management of the programme of planned & unplanned works Take responsibility for contractors working on premises Liaise with the cleaning company managers & act on any feedback from cleaners or staff Work with the Warehouse & Logistic Managers over pre & unplanned works Arrange courier bookings and deal with booking amendments Administration support including control of project information & relevant forms Support with setting up of training for new Radiation Protection Supervisors Approximately 30-40% of week working alongside the Health and Safety Coordinator Deal with enquires via telephone and email Preparation & support with all FM Audits Communicate / liaise with internal and external staff Ordering and distribution of office consumables Organise Documentation (electronically) Provide support and assistance as and when required Key Skills & Experience: Excellent attention to detail, accuracy & the ability to prioritise and control workload Excellent communication skills via written & verbal mediums, including confident telephone manner Organisational and administrative capabilities Team Player with both a pro-active & supportive approach Experience of Microsoft and database packages Ability to work to deadlines Able to work under pressure and in a pressurised environment Proactive problem-solving ability This job description is non-exhaustive and subject to change as the Company deems necessary. This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more!
Panoramic Associates is currently recruiting a Resident Liaison Officer situated within the Investment and Compliance Department. You'll play a pivotal role in the daily management of programme and project administration tasks, including coordinating resident liaison activities. Job Title: Resident Liaison Officer Location: Colchester (Once a week) Salary up to £30k per annum Duties and Responsibilities: Act as the primary point of contact for residents, addressing inquiries, concerns, and requests promptly and effectively. Coordinate and facilitate communication between residents and relevant departments within the organization. Provide support and guidance to residents on housing-related matters, including tenancy agreements, repairs, and community resources. Conduct regular outreach to ensure resident satisfaction and gather feedback for continuous improvement. Set up, undertake, and manage the customer/resident liaison across multiple programmes/projects. Attend customer/resident Liaison meetings either face to face or digitally to ensure a high-performing customer-centric service is delivered. Knowledge & Experience: Previous experience in a customer service or resident support role, preferably within the social housing sector. Excellent communication skills, both verbal and written, with the ability to empathize and build rapport with diverse audiences. Strong organizational and problem-solving abilities, with a proactive approach to addressing resident needs. Experience managing customer complaints. If you have a keen eye for detail and a passion for social housing, please get in touch with Narinder Kaur arrange an informal interview.
May 03, 2024
Full time
Panoramic Associates is currently recruiting a Resident Liaison Officer situated within the Investment and Compliance Department. You'll play a pivotal role in the daily management of programme and project administration tasks, including coordinating resident liaison activities. Job Title: Resident Liaison Officer Location: Colchester (Once a week) Salary up to £30k per annum Duties and Responsibilities: Act as the primary point of contact for residents, addressing inquiries, concerns, and requests promptly and effectively. Coordinate and facilitate communication between residents and relevant departments within the organization. Provide support and guidance to residents on housing-related matters, including tenancy agreements, repairs, and community resources. Conduct regular outreach to ensure resident satisfaction and gather feedback for continuous improvement. Set up, undertake, and manage the customer/resident liaison across multiple programmes/projects. Attend customer/resident Liaison meetings either face to face or digitally to ensure a high-performing customer-centric service is delivered. Knowledge & Experience: Previous experience in a customer service or resident support role, preferably within the social housing sector. Excellent communication skills, both verbal and written, with the ability to empathize and build rapport with diverse audiences. Strong organizational and problem-solving abilities, with a proactive approach to addressing resident needs. Experience managing customer complaints. If you have a keen eye for detail and a passion for social housing, please get in touch with Narinder Kaur arrange an informal interview.
Your New Company: Kier Highways Solutions specialises in road surface treatments that extend the life of UK roads. With a bituminous material's production facility, in-house traffic management design and delivery, surface treatment installation and a strong fleet of specialist vehicles - we are a known distributor and strategic partner to organisations across the UK.Our multidisciplined teams have varied and extensive knowledge to best advise our local authority and strategic road network clients. Our services include the end-to-end delivery of large surface treatment schemes including surface dressing, encapsulation treatment and micro asphalt - and extends to minor defect repairs, including carriageway reinstatements, carriageway patching and preventative pothole repairs. Surface treatment methods are known to increase the life of roads by up to 15 years and play a key part in any long-term asset management strategy - with sustainability and cost-efficiency in mind.We also have established relationships with industry partners to manage projects and trial alternative methods. Your new role: Managing enquiries, payroll, purchasing, monitoring, and reporting of work, invoicing, and payments. Respond to all client, residential, and other enquiries on the phone and via email. Organise events, travel and accommodation as well as supporting the operational managers with ad hoc or project-based administration. Supporting the team and uploading documents onto the client's database. What you'll need to succeed: Be available to start work on the 7th of May. Be able to work on numerous online systems, outlook, Microsoft, and excel, Confident phone and email manner. Be able to manage internal and external stakeholders. A confident, personable individual, comfortable communicating with a wide range of individuals. Ability to work to tight deadlines. Liaise and build relationships with various stakeholders. IT Literate can utilise office software. Attention to detail. Know compliance and GDPR. What you'll get in return: 12 per hour. Office based in Wymondham. 34 days of holiday. Work for Kier highway solutions. What you need to do now: Call Kim now on (phone number removed) or email your CV now. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 03, 2024
Contractor
Your New Company: Kier Highways Solutions specialises in road surface treatments that extend the life of UK roads. With a bituminous material's production facility, in-house traffic management design and delivery, surface treatment installation and a strong fleet of specialist vehicles - we are a known distributor and strategic partner to organisations across the UK.Our multidisciplined teams have varied and extensive knowledge to best advise our local authority and strategic road network clients. Our services include the end-to-end delivery of large surface treatment schemes including surface dressing, encapsulation treatment and micro asphalt - and extends to minor defect repairs, including carriageway reinstatements, carriageway patching and preventative pothole repairs. Surface treatment methods are known to increase the life of roads by up to 15 years and play a key part in any long-term asset management strategy - with sustainability and cost-efficiency in mind.We also have established relationships with industry partners to manage projects and trial alternative methods. Your new role: Managing enquiries, payroll, purchasing, monitoring, and reporting of work, invoicing, and payments. Respond to all client, residential, and other enquiries on the phone and via email. Organise events, travel and accommodation as well as supporting the operational managers with ad hoc or project-based administration. Supporting the team and uploading documents onto the client's database. What you'll need to succeed: Be available to start work on the 7th of May. Be able to work on numerous online systems, outlook, Microsoft, and excel, Confident phone and email manner. Be able to manage internal and external stakeholders. A confident, personable individual, comfortable communicating with a wide range of individuals. Ability to work to tight deadlines. Liaise and build relationships with various stakeholders. IT Literate can utilise office software. Attention to detail. Know compliance and GDPR. What you'll get in return: 12 per hour. Office based in Wymondham. 34 days of holiday. Work for Kier highway solutions. What you need to do now: Call Kim now on (phone number removed) or email your CV now. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
The Senior Project Manager - Planned Works will manage a team of project managers delivering Planned Maintenance and Improvement Works to our properties. Overseeing contracts, undertaking surveys, inspections and assisting in the future planning for the team and future programmes of work. Client Details My client are a Housing Provider based down in Kent, with an excellent set of values and customers at the heart of their operations. Description As the Senior Project Manager - Planned Works, you will be responsible for: Overall operational responsibility for the delivery of the planned Investment Programmes. Responsibility for carrying out the full range of contract administration duties in relation to works procured under Joint Contracts Tribunal (JCT) and other forms of contract. Coordination and management of the procurement process using consultants/in-house Procurement Team to ensure projects are procured in compliance with current regulations, policies and procedures. Project co-ordination, administration and control of programmes including monitoring budgets, final costs, reporting on progress, supervising contractors, undertaking inspections and all associated correspondence. Management of the Planned Works Team headcount including holding Team Meetings, On-Tracks, 1:1's Creating prioritised programme of works across the stock. Ensuring all works are undertaken to correct standards, escalating any technical changes which will affect current and future projects. Work with the repairs team to resolve referrals (repairs escalated to planned works) ensuring effective team collaboration and customer engagement. Responsibility for providing reports and briefing to Planned Investment Lead and the Leadership Team on programme of works. Set and monitor key performance indicators, carrying out checks and audits of works completed within the team In line with our financial regulations, you will analyse and certify accounts for payment, ensuring that these are in line with contract objectives and delivery outcomes As a complaint handler, you will be responsible for effective management of complaints within your team, ensuring that lessons are learnt from our mistakes and that these are incorporated into practice. Ensure necessary asset management systems are updated to reflect completed works. Profile The successful Senior Project Manager - Planned Works should have: Detailed contract knowledge and practice, with experience managing structured and planned programme activities. Ability to manage and motivate a team, including managing change. Experience of managing substantial planned programme budgets in a similar environment Ability to review information in detail, analyse and report concisely. Excellent technical knowledge in planned works. An understanding of matters affecting planned projects including Section 20 and Building Regulations. The ability to support the team and provide guidance and advise on planned works issues, procedures and contract administration. Excellent customer focus. Effectively lead, manage and motivate internal teams to ensure that there is a culture of collaborative working to achieve the corporate goal of the organisation. Knowledge of Building / Construction techniques. Able to prepare specifications for Planned Work Projects for tendering. Working effectively with colleagues across the business. Excellent attention to detail with the ability to work under pressure Proficient in the use of Microsoft Office. Experience with asset management software (e.g. Keystone). Full Driving License and ability to travel to Kent on a regular basis. Job Offer For the successful Senior Project Manager - Planned works is a comprehensive benefits package, generous holiday leave, a positive and supportive company culture that promotes personal and professional growth and an opportunity to join a great organisation and help to support their Planned investment into the future.
May 02, 2024
Full time
The Senior Project Manager - Planned Works will manage a team of project managers delivering Planned Maintenance and Improvement Works to our properties. Overseeing contracts, undertaking surveys, inspections and assisting in the future planning for the team and future programmes of work. Client Details My client are a Housing Provider based down in Kent, with an excellent set of values and customers at the heart of their operations. Description As the Senior Project Manager - Planned Works, you will be responsible for: Overall operational responsibility for the delivery of the planned Investment Programmes. Responsibility for carrying out the full range of contract administration duties in relation to works procured under Joint Contracts Tribunal (JCT) and other forms of contract. Coordination and management of the procurement process using consultants/in-house Procurement Team to ensure projects are procured in compliance with current regulations, policies and procedures. Project co-ordination, administration and control of programmes including monitoring budgets, final costs, reporting on progress, supervising contractors, undertaking inspections and all associated correspondence. Management of the Planned Works Team headcount including holding Team Meetings, On-Tracks, 1:1's Creating prioritised programme of works across the stock. Ensuring all works are undertaken to correct standards, escalating any technical changes which will affect current and future projects. Work with the repairs team to resolve referrals (repairs escalated to planned works) ensuring effective team collaboration and customer engagement. Responsibility for providing reports and briefing to Planned Investment Lead and the Leadership Team on programme of works. Set and monitor key performance indicators, carrying out checks and audits of works completed within the team In line with our financial regulations, you will analyse and certify accounts for payment, ensuring that these are in line with contract objectives and delivery outcomes As a complaint handler, you will be responsible for effective management of complaints within your team, ensuring that lessons are learnt from our mistakes and that these are incorporated into practice. Ensure necessary asset management systems are updated to reflect completed works. Profile The successful Senior Project Manager - Planned Works should have: Detailed contract knowledge and practice, with experience managing structured and planned programme activities. Ability to manage and motivate a team, including managing change. Experience of managing substantial planned programme budgets in a similar environment Ability to review information in detail, analyse and report concisely. Excellent technical knowledge in planned works. An understanding of matters affecting planned projects including Section 20 and Building Regulations. The ability to support the team and provide guidance and advise on planned works issues, procedures and contract administration. Excellent customer focus. Effectively lead, manage and motivate internal teams to ensure that there is a culture of collaborative working to achieve the corporate goal of the organisation. Knowledge of Building / Construction techniques. Able to prepare specifications for Planned Work Projects for tendering. Working effectively with colleagues across the business. Excellent attention to detail with the ability to work under pressure Proficient in the use of Microsoft Office. Experience with asset management software (e.g. Keystone). Full Driving License and ability to travel to Kent on a regular basis. Job Offer For the successful Senior Project Manager - Planned works is a comprehensive benefits package, generous holiday leave, a positive and supportive company culture that promotes personal and professional growth and an opportunity to join a great organisation and help to support their Planned investment into the future.
Office manager position within a specialist and reputable firm of highly skilled surveyors and technicians, offering a one stop service from consultation to cure for rising damp, condensation & black mould, wet & dry rot, and woodworm They are PCA certified surveyors, and cover work all over South East London, and Kent. They are looking to recruit an office manager/works co-ordinator, who is experienced in admin, as well as having basic construction and building knowledge. If you are an administrator or office manager with construction industry experience, you are the perfect candidate for this role Office Manager Position Overview Administrative Management: Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Human Resources Support: Assist with recruitment and onboarding processes, including posting job ads, scheduling interviews, and preparing employment contracts. Maintain employee records, including attendance, leave, and performance evaluations. Financial Administration: Assist with accounts payable and receivable processes, including invoice processing, expense tracking, and payment reconciliation. Prepare financial reports and budgets as needed, in collaboration with the finance department. Facilities Management: Ensure the cleanliness, safety, and maintenance of the office environment, including equipment and supplies. Coordinate office repairs and maintenance, liaising with vendors and contractors as necessary. Project Support: Provide administrative support to project managers and teams, including organizing meetings, preparing documents, and managing project files. Assist with project documentation and reporting, ensuring accuracy and completeness. Client Communication: Serve as a point of contact for clients, suppliers, and subcontractors, addressing inquiries and resolving issues in a timely and professional manner. Maintain client databases and records, ensuring confidentiality and accuracy of information. Office Manager Position Requirements Bachelors degree in business administration, business management, office management, or related fields are preferred Experience in a construction or building firm is preferred Basic understanding on construction or surveyors is preferred Excellent communication, organisation, interpersonal skills Proficient in Microsoft office and office management software Previous office management, or lead administration experience is essential Office Manager Position Remuneration Salary depending on experience and industry experience. In the 40k region Range of benefits and perks to be discussed Fully office based 9-5pm - can do flexible hours Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy. Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
May 02, 2024
Full time
Office manager position within a specialist and reputable firm of highly skilled surveyors and technicians, offering a one stop service from consultation to cure for rising damp, condensation & black mould, wet & dry rot, and woodworm They are PCA certified surveyors, and cover work all over South East London, and Kent. They are looking to recruit an office manager/works co-ordinator, who is experienced in admin, as well as having basic construction and building knowledge. If you are an administrator or office manager with construction industry experience, you are the perfect candidate for this role Office Manager Position Overview Administrative Management: Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Human Resources Support: Assist with recruitment and onboarding processes, including posting job ads, scheduling interviews, and preparing employment contracts. Maintain employee records, including attendance, leave, and performance evaluations. Financial Administration: Assist with accounts payable and receivable processes, including invoice processing, expense tracking, and payment reconciliation. Prepare financial reports and budgets as needed, in collaboration with the finance department. Facilities Management: Ensure the cleanliness, safety, and maintenance of the office environment, including equipment and supplies. Coordinate office repairs and maintenance, liaising with vendors and contractors as necessary. Project Support: Provide administrative support to project managers and teams, including organizing meetings, preparing documents, and managing project files. Assist with project documentation and reporting, ensuring accuracy and completeness. Client Communication: Serve as a point of contact for clients, suppliers, and subcontractors, addressing inquiries and resolving issues in a timely and professional manner. Maintain client databases and records, ensuring confidentiality and accuracy of information. Office Manager Position Requirements Bachelors degree in business administration, business management, office management, or related fields are preferred Experience in a construction or building firm is preferred Basic understanding on construction or surveyors is preferred Excellent communication, organisation, interpersonal skills Proficient in Microsoft office and office management software Previous office management, or lead administration experience is essential Office Manager Position Remuneration Salary depending on experience and industry experience. In the 40k region Range of benefits and perks to be discussed Fully office based 9-5pm - can do flexible hours Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy. Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
Job Title: Team Assistant (Administrator) Location of the job : Maidstone ME14 (office based only) Contract type : Temporary (potential temp to perm) Weekly hours : 37 hours Working hours : Monday-Friday covering a rota active from 7:30 AM to 6 PM Start date : ASAP Job Purpose The role of the repairs call handler is to handle a high volume of inbound calls to the repairs line while accurately diagnosing, triaging and raising wide range of repairs for residents. You'll need to be confident using own initiative and have the ability to update systems and follow processes. Responsibilities Assist others in the department to ensure efficient and effective administrative practices, and resolve administrative and other queries related to the work of the department. Arrange, and attend or represent unit/supervisor at meetings, including preparing papers, booking rooms and refreshments, taking notes, and drafting minutes. Booking appointments, updating calendars Liaison with members of staff in other departments and external contacts / customers, in relation to the team/department's area of work.Develop and maintain administrative and office systems, databases and spreadsheets, as required. Provide guidance and interpretation on relevant policies, procedures, and regulations. Assist in, and in some cases lead on the implementation of continuous improvement of business and administrative processes relevant to the working area. Order and maintain stationary and equipment supplies, ensuring purchase orders are raised in accordance with procedures, and other financial systems are updated where required Provide project support to the team and to lead on administrative projects as required. No role profile can cover every issue which may arise within the post at various times and the postholder is expected to carry out other duties from time to time, which are broadly consistent with those described. Person Specification Experience of scheduling work in a maintenance environment and can demonstrate. Experience of delivering a front line, customer focussed service Experience of working in a housing management or maintenance environment. Experience of working on an inner city, multi-cultural environment and working closely with tenants Good interpersonal skills and the ability to communicate well. Good interpersonal skills and the ability to communicate well with staff, managers, and external agencies and other Associations both verbally and in writing If you are interested in this position and meet the above criteria, please send your CV now for consideration. If you require any additional information regarding the position, please call Ryan at Service Care Solutions on (phone number removed) or send an E-Mail to (url removed)
May 02, 2024
Seasonal
Job Title: Team Assistant (Administrator) Location of the job : Maidstone ME14 (office based only) Contract type : Temporary (potential temp to perm) Weekly hours : 37 hours Working hours : Monday-Friday covering a rota active from 7:30 AM to 6 PM Start date : ASAP Job Purpose The role of the repairs call handler is to handle a high volume of inbound calls to the repairs line while accurately diagnosing, triaging and raising wide range of repairs for residents. You'll need to be confident using own initiative and have the ability to update systems and follow processes. Responsibilities Assist others in the department to ensure efficient and effective administrative practices, and resolve administrative and other queries related to the work of the department. Arrange, and attend or represent unit/supervisor at meetings, including preparing papers, booking rooms and refreshments, taking notes, and drafting minutes. Booking appointments, updating calendars Liaison with members of staff in other departments and external contacts / customers, in relation to the team/department's area of work.Develop and maintain administrative and office systems, databases and spreadsheets, as required. Provide guidance and interpretation on relevant policies, procedures, and regulations. Assist in, and in some cases lead on the implementation of continuous improvement of business and administrative processes relevant to the working area. Order and maintain stationary and equipment supplies, ensuring purchase orders are raised in accordance with procedures, and other financial systems are updated where required Provide project support to the team and to lead on administrative projects as required. No role profile can cover every issue which may arise within the post at various times and the postholder is expected to carry out other duties from time to time, which are broadly consistent with those described. Person Specification Experience of scheduling work in a maintenance environment and can demonstrate. Experience of delivering a front line, customer focussed service Experience of working in a housing management or maintenance environment. Experience of working on an inner city, multi-cultural environment and working closely with tenants Good interpersonal skills and the ability to communicate well. Good interpersonal skills and the ability to communicate well with staff, managers, and external agencies and other Associations both verbally and in writing If you are interested in this position and meet the above criteria, please send your CV now for consideration. If you require any additional information regarding the position, please call Ryan at Service Care Solutions on (phone number removed) or send an E-Mail to (url removed)
Maintenance Helpdesk Coordinator- CAS 2 Contract: Part-time/Permanent Hours - 20hrs per week Salary: £12,324 per annum Location - Derby DE24 8AA Some organisations talk about making a difference. At Nacro, we do it every day. This takes vision and commitment, but it also takes people, like you, who are passionate about helping young people and adults to turn their lives around and bring about positive change. To attract and develop the best people in the sector, including people who have experienced some of the challenges facing the people we support, we ve created a culture and environment designed to bring out the best in everyone at Nacro. We have an exciting new opportunity to join the Maintenance Team in Derby to contribute to the delivery of efficient and effective repairs and maintenance service across Nacro owned, leased and managed property portfolio in line with agreed standards, statutory requirements and key performance indicators. Who are we looking for? We are looking for a motivated individual with previous knowledge of compliance and property management. You will be a great communicator by phone and email, with excellent time-management skills. You will have previous experience as an administrator, preferably within property-related services. Duties and responsibilities include, but are not limited to: Resolve repair requests from Nacro staff and service users and order the work to be carried out by either approved contractors or partner agencies as appropriate. Monitor progress in the completion of repair and maintenance work and liaise with contractors and partner agencies to minimise any delays and ensure targets and KPI s are met. Collate and analyse information/data in order to produce reports on repairs and maintenance performance as required. Establish and maintain administrative systems and processes to facilitate the effective implementation of repair and maintenance programmes. Provide administrative support, including typing of technical specifications and minute taking, where required. Liaise effectively with project-based staff, contractors and partner agencies to provide an efficient and effective repairs and maintenance service in line with targets and KPI s. For information about Nacro's benefits, please click here. Please apply online.
May 02, 2024
Full time
Maintenance Helpdesk Coordinator- CAS 2 Contract: Part-time/Permanent Hours - 20hrs per week Salary: £12,324 per annum Location - Derby DE24 8AA Some organisations talk about making a difference. At Nacro, we do it every day. This takes vision and commitment, but it also takes people, like you, who are passionate about helping young people and adults to turn their lives around and bring about positive change. To attract and develop the best people in the sector, including people who have experienced some of the challenges facing the people we support, we ve created a culture and environment designed to bring out the best in everyone at Nacro. We have an exciting new opportunity to join the Maintenance Team in Derby to contribute to the delivery of efficient and effective repairs and maintenance service across Nacro owned, leased and managed property portfolio in line with agreed standards, statutory requirements and key performance indicators. Who are we looking for? We are looking for a motivated individual with previous knowledge of compliance and property management. You will be a great communicator by phone and email, with excellent time-management skills. You will have previous experience as an administrator, preferably within property-related services. Duties and responsibilities include, but are not limited to: Resolve repair requests from Nacro staff and service users and order the work to be carried out by either approved contractors or partner agencies as appropriate. Monitor progress in the completion of repair and maintenance work and liaise with contractors and partner agencies to minimise any delays and ensure targets and KPI s are met. Collate and analyse information/data in order to produce reports on repairs and maintenance performance as required. Establish and maintain administrative systems and processes to facilitate the effective implementation of repair and maintenance programmes. Provide administrative support, including typing of technical specifications and minute taking, where required. Liaise effectively with project-based staff, contractors and partner agencies to provide an efficient and effective repairs and maintenance service in line with targets and KPI s. For information about Nacro's benefits, please click here. Please apply online.
Job Title: Blinds Technician and Workshop Supervisor Location: London, Camberwell, SE5 0EG About Us: We are a dynamic company located in the heart of London (Camberwell SE5 0EG), specializing in the design, manufacture, repair, and installation of motorized and manual blinds and curtains. We offer our services to both residential and office clients located mainly within Greater London, and we pride ourselves on delivering high end bespoke solutions. The Role: We are on the lookout for a person with one of the below backgrounds to join our small team: experienced fitter who is ready to transition from fieldwork to a more stable, workshop-based environment. This role is perfect for those wanting to put their tools and ladders aside and step into a role that combines both hands-on technical work and workshop managing and admin responsibilities. This dual-role position offers a unique opportunity to expand your technical set of skills whilst working in a less physically demanding environment compared to sites. Junior / entry level tradesman, with impeccable mechanical skills, a very good understanding of how hardware works in general, very organised and with a very high attention to detail, training provided for the right person , expected 1 3 months Would be an advantage: ?experience in the blinds and curtains industry, with a focus on manufacturing, installation, and possibly repair of both manual and motorized systems. ?A relevant vocational qualification in a field like carpentry, construction, manufacturing, or similar is beneficial but not needed. Must have skills: problem-solving skills who is adaptable and has good time management and organizational skills. Very organized and attention to detail. Good communication skills. Main Technical Skills responsibilities: Blinds Manufacturing and Repairs: workshop based manufacturing and repairing of various types of blinds and curtains when needed, manual and motorised. Tool Proficiency: Skilled in using a range of hand and power tools necessary for blind and curtain manufacturing and installation Quality Assurance: A keen eye for detail and a commitment to producing high-quality, bespoke products Hands-On Assistance: Occasional help with heavy loads in the curtain workroom and occasionally assists on-site when fitting large or complex blinds installations requiring coordination. Main Workshop Supervisor responsibilities: ?Factory Management: Oversee goods, parts, and systems incoming and outgoing from the warehouse. ?Fabric and Systems Handling: Manage fabric deliveries and update systems; prepare systems for upcoming projects. ?Supplier Coordination: Liaise with suppliers to chase deliveries and ensure timely arrival of materials. ?Inventory Management: Keep stock of motors, parts, and hardware; reorder supplies as needed. ?Project Monitoring: Update the system with project statuses and item details. ?Technical Support: Provide technical advice to the office team regarding blinds, curtains, tracks, and motorization. We Offer: ?Competitive Salary: £23k to £30k reflecting your experience, sick pay and company pension, with the view to have 3 reviews in the first year. ?Bonuses and overtime: opportunities for overtime and performance bonuses. ?Flexible work hours: Monday to Friday 8.30 -5.30 pm including 1hr lunch break (start time and breaks can made flexible) ?Paid Holidays: 21 days + 8 bank holidays ?Day off on your birthday ?Employee Discount - 75% on Blinds, Curtains ?Steady Work Environment: Transition to a role that offers a more predictable pace within a warehouse/office setting. ?Diverse Responsibilities: A mix of management, technical, and occasional hands-on tasks. ?Professional Growth: Opportunities to use and expand your skills in a supportive and dynamic environment. JBRP1_UKTJ
May 02, 2024
Full time
Job Title: Blinds Technician and Workshop Supervisor Location: London, Camberwell, SE5 0EG About Us: We are a dynamic company located in the heart of London (Camberwell SE5 0EG), specializing in the design, manufacture, repair, and installation of motorized and manual blinds and curtains. We offer our services to both residential and office clients located mainly within Greater London, and we pride ourselves on delivering high end bespoke solutions. The Role: We are on the lookout for a person with one of the below backgrounds to join our small team: experienced fitter who is ready to transition from fieldwork to a more stable, workshop-based environment. This role is perfect for those wanting to put their tools and ladders aside and step into a role that combines both hands-on technical work and workshop managing and admin responsibilities. This dual-role position offers a unique opportunity to expand your technical set of skills whilst working in a less physically demanding environment compared to sites. Junior / entry level tradesman, with impeccable mechanical skills, a very good understanding of how hardware works in general, very organised and with a very high attention to detail, training provided for the right person , expected 1 3 months Would be an advantage: ?experience in the blinds and curtains industry, with a focus on manufacturing, installation, and possibly repair of both manual and motorized systems. ?A relevant vocational qualification in a field like carpentry, construction, manufacturing, or similar is beneficial but not needed. Must have skills: problem-solving skills who is adaptable and has good time management and organizational skills. Very organized and attention to detail. Good communication skills. Main Technical Skills responsibilities: Blinds Manufacturing and Repairs: workshop based manufacturing and repairing of various types of blinds and curtains when needed, manual and motorised. Tool Proficiency: Skilled in using a range of hand and power tools necessary for blind and curtain manufacturing and installation Quality Assurance: A keen eye for detail and a commitment to producing high-quality, bespoke products Hands-On Assistance: Occasional help with heavy loads in the curtain workroom and occasionally assists on-site when fitting large or complex blinds installations requiring coordination. Main Workshop Supervisor responsibilities: ?Factory Management: Oversee goods, parts, and systems incoming and outgoing from the warehouse. ?Fabric and Systems Handling: Manage fabric deliveries and update systems; prepare systems for upcoming projects. ?Supplier Coordination: Liaise with suppliers to chase deliveries and ensure timely arrival of materials. ?Inventory Management: Keep stock of motors, parts, and hardware; reorder supplies as needed. ?Project Monitoring: Update the system with project statuses and item details. ?Technical Support: Provide technical advice to the office team regarding blinds, curtains, tracks, and motorization. We Offer: ?Competitive Salary: £23k to £30k reflecting your experience, sick pay and company pension, with the view to have 3 reviews in the first year. ?Bonuses and overtime: opportunities for overtime and performance bonuses. ?Flexible work hours: Monday to Friday 8.30 -5.30 pm including 1hr lunch break (start time and breaks can made flexible) ?Paid Holidays: 21 days + 8 bank holidays ?Day off on your birthday ?Employee Discount - 75% on Blinds, Curtains ?Steady Work Environment: Transition to a role that offers a more predictable pace within a warehouse/office setting. ?Diverse Responsibilities: A mix of management, technical, and occasional hands-on tasks. ?Professional Growth: Opportunities to use and expand your skills in a supportive and dynamic environment. JBRP1_UKTJ
My client, a social housing provider, are seeking an experienced Property Services Scheduler to start asap! Must have scheduling and housing experience. They manage the repairs and maintenance service across London, the South East and Home Counties. The directorate undertakes repairs, servicing, voids and planned maintenance work to our customers' homes via our inhouse team and a variety of contractors and service providers who are employed on our behalf. This includes repairs to general needs, leasehold, market rent and specialist Care and Support schemes. This role is responsible for the provision of effective and efficient scheduling of repairs, services, compliance works and other technical projects. The successful candidate will have experience working as a Scheduler within public sector housing and be confident to talk to residents on occasion. Immediate start Ongoing temp booking £15.52 PAYE / £18.05 LTD UMB per hour Hybrid - Camden / WFH
May 02, 2024
Full time
My client, a social housing provider, are seeking an experienced Property Services Scheduler to start asap! Must have scheduling and housing experience. They manage the repairs and maintenance service across London, the South East and Home Counties. The directorate undertakes repairs, servicing, voids and planned maintenance work to our customers' homes via our inhouse team and a variety of contractors and service providers who are employed on our behalf. This includes repairs to general needs, leasehold, market rent and specialist Care and Support schemes. This role is responsible for the provision of effective and efficient scheduling of repairs, services, compliance works and other technical projects. The successful candidate will have experience working as a Scheduler within public sector housing and be confident to talk to residents on occasion. Immediate start Ongoing temp booking £15.52 PAYE / £18.05 LTD UMB per hour Hybrid - Camden / WFH
Team Administrator & Coordinator / Work Planner & Scheduler with strong communication, organisational and administrative skills and the ability to multi-task and meet deadlines within a busy environment is required for a fast growing and innovative Engineering and Fabrication company based in Rochester, Kent. As a successful candidate you must have previous experience coordinating, booking / scheduling and planning work schedules. Ideally this experience will be gained from working within an Engineering / Maintenance / Facilities / Construction or similar industry. SALARY: £25,000 - £30,000 per annum LOCATION: Rochester, Kent (100% Office Based) JOB TYPE: Full-Time, Permanent WORKING HOURS: 8:30am to 4:30pm JOB OVERVIEW We have a fantastic new job opportunity for a Team Administrator & Coordinator / Work Planner & Schedulerwith strong communication, organisational and administrative skills and the ability to multi-task and meet deadlines within a busy environment. Working as a Team Administrator & Coordinator / Work Planner & Scheduler you will join a company that pride themselves on being a family feel business with a great work life balance culture. As a successful candidate you will join the company's existing Administration and Work Planning Team who support Project Supervisors and clients with the coordination of the Engineering Team. As the Team Administrator & Coordinator / Work Planner & Scheduler you will support commercial clients with maintenance and reactive repairs across a radius, ensuring work orders are scheduled and allocated to operatives through the booking system. APPLY TODAY If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review. DUTIES Your role as an Team Administrator & Coordinator / Work Planner & Schedulerwill include: Booking all repairs / appointments before arranging appropriate resource Planning and scheduling works for operatives as well as daily emergency and reactive work Liaising with engineers, subcontractors, customers to ensure that they have all relevant information to carry out repairs Data input / raising works on Joblogic Preparing and maintaining operational reports, sending these out to clients to meet deadlines Checking all portals throughout the day, ensure jobs are not missed and keeping to SLAs Updating Engineers appointment calendar - liaise any discrepancies to HR Handling all engineers' timesheets, first line before payroll. Ensuring they are processed within deadlines and have correct information Dealing with enquiries Letter formatting to prompt urgency or works in need of scheduling Communicating effectively with management and colleagues to aid smooth running between office and engineers Meeting KPIs Following GDPR Guidelines and protecting personal data Answering inbound and outbound calls and dealing with enquiries CANDIDATE REQUIREMENTS Previous experience in a similar role and within a similar industry such as Engineering / Maintenance / Facilities / Construction etc., where you are liaising with Engineers / Trades People and scheduling their daily jobs Ability to manage multiple tasks simultaneously Strong communication skills, both written and verbal Ability to work independently and as part of a team Ability to work in a fast-paced environment with multiple priorities and deadlines Confidence with working in a team or alone HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P12118 Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Rochester, Kent. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.
May 02, 2024
Full time
Team Administrator & Coordinator / Work Planner & Scheduler with strong communication, organisational and administrative skills and the ability to multi-task and meet deadlines within a busy environment is required for a fast growing and innovative Engineering and Fabrication company based in Rochester, Kent. As a successful candidate you must have previous experience coordinating, booking / scheduling and planning work schedules. Ideally this experience will be gained from working within an Engineering / Maintenance / Facilities / Construction or similar industry. SALARY: £25,000 - £30,000 per annum LOCATION: Rochester, Kent (100% Office Based) JOB TYPE: Full-Time, Permanent WORKING HOURS: 8:30am to 4:30pm JOB OVERVIEW We have a fantastic new job opportunity for a Team Administrator & Coordinator / Work Planner & Schedulerwith strong communication, organisational and administrative skills and the ability to multi-task and meet deadlines within a busy environment. Working as a Team Administrator & Coordinator / Work Planner & Scheduler you will join a company that pride themselves on being a family feel business with a great work life balance culture. As a successful candidate you will join the company's existing Administration and Work Planning Team who support Project Supervisors and clients with the coordination of the Engineering Team. As the Team Administrator & Coordinator / Work Planner & Scheduler you will support commercial clients with maintenance and reactive repairs across a radius, ensuring work orders are scheduled and allocated to operatives through the booking system. APPLY TODAY If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review. DUTIES Your role as an Team Administrator & Coordinator / Work Planner & Schedulerwill include: Booking all repairs / appointments before arranging appropriate resource Planning and scheduling works for operatives as well as daily emergency and reactive work Liaising with engineers, subcontractors, customers to ensure that they have all relevant information to carry out repairs Data input / raising works on Joblogic Preparing and maintaining operational reports, sending these out to clients to meet deadlines Checking all portals throughout the day, ensure jobs are not missed and keeping to SLAs Updating Engineers appointment calendar - liaise any discrepancies to HR Handling all engineers' timesheets, first line before payroll. Ensuring they are processed within deadlines and have correct information Dealing with enquiries Letter formatting to prompt urgency or works in need of scheduling Communicating effectively with management and colleagues to aid smooth running between office and engineers Meeting KPIs Following GDPR Guidelines and protecting personal data Answering inbound and outbound calls and dealing with enquiries CANDIDATE REQUIREMENTS Previous experience in a similar role and within a similar industry such as Engineering / Maintenance / Facilities / Construction etc., where you are liaising with Engineers / Trades People and scheduling their daily jobs Ability to manage multiple tasks simultaneously Strong communication skills, both written and verbal Ability to work independently and as part of a team Ability to work in a fast-paced environment with multiple priorities and deadlines Confidence with working in a team or alone HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P12118 Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Rochester, Kent. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.
Job Title: Technical Officer (Disrepair) LondonContract Type: PermanentSalary: £47,905Working Hours: 35 hours per weekWorking Pattern: Monday - Friday, Hybrid Location: Arlington, LondonIf you share our values and are excited about making a significant impact at Riverside, please ensure you attach a current CV and covering letter. At Riverside we recruit to potential not just on skills and experience, so we encourage you to apply even if you don't meet all the essential criteria on the job description.The difference you will make as a Technical OfficerYou will be responsible for ensuring effective delivery of legislative repair activity for all Group residential properties, ensuring projects are delivered on time, within budget and to the required standards, providing efficient and effective technical expertise, contract management, planning and administrative support as required. You will also support the Senior Technical Officer and Repairs Manager in providing a technical consultative service to Asset Services to ensure the Group continues to meet its regulatory and legislative responsibility in maintaining property in a sound and safe condition.About youWe are looking for someone with Thorough understanding of housing condition legislation, including disrepair and FFSSA Experience in the building industry, ideally working within a customer focussed housing repair and maintenance team with a strong understanding of building maintenance terminology and repair activities. Effective contract management skills. Experience of undertaking site visits including post inspections and identification of building defects. Why Riverside?At Riverside, we're a housing association with a difference - enhancing the everyday for all our customers. For 90 years, we've been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives. We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.Working with us, you'll enjoy: Competitive pay & generous pension 28 days holidays plus bank holidays Flexible working options available Investment in your learning, personal development and technology A wide range of benefits Diversity and Inclusion at Riverside:We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues. Applications may close before the deadline, so please apply early to avoid disappointment.
May 01, 2024
Full time
Job Title: Technical Officer (Disrepair) LondonContract Type: PermanentSalary: £47,905Working Hours: 35 hours per weekWorking Pattern: Monday - Friday, Hybrid Location: Arlington, LondonIf you share our values and are excited about making a significant impact at Riverside, please ensure you attach a current CV and covering letter. At Riverside we recruit to potential not just on skills and experience, so we encourage you to apply even if you don't meet all the essential criteria on the job description.The difference you will make as a Technical OfficerYou will be responsible for ensuring effective delivery of legislative repair activity for all Group residential properties, ensuring projects are delivered on time, within budget and to the required standards, providing efficient and effective technical expertise, contract management, planning and administrative support as required. You will also support the Senior Technical Officer and Repairs Manager in providing a technical consultative service to Asset Services to ensure the Group continues to meet its regulatory and legislative responsibility in maintaining property in a sound and safe condition.About youWe are looking for someone with Thorough understanding of housing condition legislation, including disrepair and FFSSA Experience in the building industry, ideally working within a customer focussed housing repair and maintenance team with a strong understanding of building maintenance terminology and repair activities. Effective contract management skills. Experience of undertaking site visits including post inspections and identification of building defects. Why Riverside?At Riverside, we're a housing association with a difference - enhancing the everyday for all our customers. For 90 years, we've been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives. We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.Working with us, you'll enjoy: Competitive pay & generous pension 28 days holidays plus bank holidays Flexible working options available Investment in your learning, personal development and technology A wide range of benefits Diversity and Inclusion at Riverside:We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues. Applications may close before the deadline, so please apply early to avoid disappointment.
Office Manager/Estates Administrator My client is currently seeking an Officer Manager/Administrator to join the team at a prestigious residential development based in Basingstoke. In this role you will be providing operational support and procedural rigor. The successful candidate would support and report to the Estate Director. Main Duties: Operational support to the Estate Director, managing the inhouse maintenance workload and priorities, reviewing invoices, taking delivery of furniture, etc. answering the office phone. Ensuring rents are paid on time, advising the Estate Director of debtors. Producing reports detailing when leases are due to expire and when rent reviews are coming up. Ensuring that the properties are compliant e.g. organizing contractors to carry out gas safety checks, EICRs etc. Organizing for contractors to attend to tenanted properties to carry out repairs and maintenance. Overseeing the inspection, maintenance and care (both operationally and to any degree required by regulation) of key infrastructure, i.e. solar panels, the estate-wide waterpipe and sewage system, and the biomass boiler at the development. Project managing significant on-estate projects, such as repairs to facilities, roads, tracks and car-parks and new construction work (including within the property portfolio, and the development itself). Striving for professional excellence and - above all - health and safety amongst the wider team, including by advocating best practice, and where relevant arranging training and certification. Providing PA support to the Estate Director. Person Specification: Previous experience in High End Residential Property Management for a minimum of 2 years (or other relevant experience) Excellent verbal and written communication skills. Strategic thinking to anticipate and mitigate potential challenges.
May 01, 2024
Full time
Office Manager/Estates Administrator My client is currently seeking an Officer Manager/Administrator to join the team at a prestigious residential development based in Basingstoke. In this role you will be providing operational support and procedural rigor. The successful candidate would support and report to the Estate Director. Main Duties: Operational support to the Estate Director, managing the inhouse maintenance workload and priorities, reviewing invoices, taking delivery of furniture, etc. answering the office phone. Ensuring rents are paid on time, advising the Estate Director of debtors. Producing reports detailing when leases are due to expire and when rent reviews are coming up. Ensuring that the properties are compliant e.g. organizing contractors to carry out gas safety checks, EICRs etc. Organizing for contractors to attend to tenanted properties to carry out repairs and maintenance. Overseeing the inspection, maintenance and care (both operationally and to any degree required by regulation) of key infrastructure, i.e. solar panels, the estate-wide waterpipe and sewage system, and the biomass boiler at the development. Project managing significant on-estate projects, such as repairs to facilities, roads, tracks and car-parks and new construction work (including within the property portfolio, and the development itself). Striving for professional excellence and - above all - health and safety amongst the wider team, including by advocating best practice, and where relevant arranging training and certification. Providing PA support to the Estate Director. Person Specification: Previous experience in High End Residential Property Management for a minimum of 2 years (or other relevant experience) Excellent verbal and written communication skills. Strategic thinking to anticipate and mitigate potential challenges.
BlueBolt is an award-winning visual effects company. It specialises in compositing, computer graphics and digital matte painting for film and television productions. Over the past thirteen years BlueBolt has worked on many projects including Season One of Game of Thrones, The Little Drummer Girl, Skyfall, The Night Manager, The Northman, and The Peripheral. We have won and been nominated for many awards in this time. We are a happy, collaborative team and welcome applications. We are looking for a collaborative and experienced Office Coordinator to join our team, based in our offices near Victoria, London. This is a long-term Fixed Term Contract, with a view to be extended or made permanent. Role Requirements: Ownership of all facilities matters - testing the fire alarm weekly to ensure it is serviced regularly, liaising with the landlord on relevant matters, and arranging any external suppliers that may be needed for general repairs and maintenance General office administration and tasks Answering and directing calls Administrative support to the Directors and Management Team Greeting and signing in Clients in a personable manner Ensuring the office is kept tidy and well stocked at all times Ownership of all travel arrangements, including accommodation and being the contact point for any logistical issues whilst colleagues are on set Arranging company parties, including negotiating and budget management Help coordinate BlueBolt in-house social events Helping out Tech team with deliveries and orders Liaise between producers, editorial and PR to make sure checklist of press items are approved and delivered to appropriate parties Management of all cameras for BlueBolt kit going abroad, either via Production or independently Coordination of all onset kits for the teams. Checking these in and out, whilst looking ahead to onset days across all shows and anticipate and resolve any set kit booking clashes or resource issues (including personnel clashes and reaching out to the pool of freelancers to resolve any shortfalls) Make sure the onset kit is fully stocked and replace any missing items promptly Liaise with Production and IO to ensure that data captured onset is stored, backed up and downloaded onto our servers in line with TPN requirements Be the knowledge point, in conjunction with others, for all kit purchases and compatibility issues Centralise various training/protocol documents Assist Finance with any administrative tasks as needed Ad hoc tasks as and when required.
May 01, 2024
Full time
BlueBolt is an award-winning visual effects company. It specialises in compositing, computer graphics and digital matte painting for film and television productions. Over the past thirteen years BlueBolt has worked on many projects including Season One of Game of Thrones, The Little Drummer Girl, Skyfall, The Night Manager, The Northman, and The Peripheral. We have won and been nominated for many awards in this time. We are a happy, collaborative team and welcome applications. We are looking for a collaborative and experienced Office Coordinator to join our team, based in our offices near Victoria, London. This is a long-term Fixed Term Contract, with a view to be extended or made permanent. Role Requirements: Ownership of all facilities matters - testing the fire alarm weekly to ensure it is serviced regularly, liaising with the landlord on relevant matters, and arranging any external suppliers that may be needed for general repairs and maintenance General office administration and tasks Answering and directing calls Administrative support to the Directors and Management Team Greeting and signing in Clients in a personable manner Ensuring the office is kept tidy and well stocked at all times Ownership of all travel arrangements, including accommodation and being the contact point for any logistical issues whilst colleagues are on set Arranging company parties, including negotiating and budget management Help coordinate BlueBolt in-house social events Helping out Tech team with deliveries and orders Liaise between producers, editorial and PR to make sure checklist of press items are approved and delivered to appropriate parties Management of all cameras for BlueBolt kit going abroad, either via Production or independently Coordination of all onset kits for the teams. Checking these in and out, whilst looking ahead to onset days across all shows and anticipate and resolve any set kit booking clashes or resource issues (including personnel clashes and reaching out to the pool of freelancers to resolve any shortfalls) Make sure the onset kit is fully stocked and replace any missing items promptly Liaise with Production and IO to ensure that data captured onset is stored, backed up and downloaded onto our servers in line with TPN requirements Be the knowledge point, in conjunction with others, for all kit purchases and compatibility issues Centralise various training/protocol documents Assist Finance with any administrative tasks as needed Ad hoc tasks as and when required.
Job Title: Property Coordinator Location : North London Salary: £26,000 - £28,000 based on experience Job Type: Permanent, Full Time About Us: Assisted Homes provides a support service to single homeless adults who are vulnerable with support needs. This support includes accommodation, that is managed by us and therefore it is required that the properties within our portfolio are maintained to a good standard, always, therefore; it is essential that any repairs and maintenance requirements are addressed as soon as possible. Specifications: Dynamic individual with good communication skills Be organised and able to prioritise your work to meet specific deadlines Have good knowledge and understanding of systems such as Microsoft 365 includes Excel, Word, Outlook. Be willing to learn any new systems that the company have decided to implement that will make the output more efficient Pay attention to detail Be able to create systems and/or new procedures that will add to the efficiency to the Maintenance team Have good understanding of maintenance, repairs and property management Property management experience preferred or keen to learn and work towards ARLA qualification Full clean UK driving license and car preferred Have proficiency in letter writing, sending, and understanding protocol and regulations set by GDPR Be able to set up and maintain team calendars and make appointments using calendar invitations Be able to work on your own initiative and in a team, to attain joint goals Be willing to undertake administration tasks that are required by any team and or the Directors Proficient in collating factual and detailed information as and when required that may have a deadline Role: To work closely with the Head of Maintenance gaining knowledge and understanding of all the properties in our portfolio To maintain current recording systems and to create relevant new systems to ensure that property information is filed accurately and accessible at any time - this to include a filing system for landlord information, utility including water, gas, and electric information Work closely with the project team leader and head of property management to carry out tasks as and when required Responsible for house visits and property inspections as and when required To set up new files when properties are added to the portfolio To ensure that safety certificates including gas, electric and EPC certificates are filed appropriately and that a recording system is used to highlight renewal dates, ensuring that all certificates are always renewed and up to date To highlight and follow procedure of lease renewals To keep an updated list of contractors that we can call on to undertake repairs and maintenance as and when required Ensure that maintenance and repairs required are reported and recorded accurately and prioritised in order of urgency To ensure that any repairs and maintenance are completed within the scheduled time To ensure that all relevant staff are notified of the completion of repairs To ensure that all staff or clients are made aware of any works to be carried out and when To liaise with Landlords, engineers, and other workmen accordingly, to ensure that the repairs required are dealt with appropriately To undertake, together with the welfare and security coordinator, room, and house inspections twice a month reporting back any concerns or breaches to the Support Manager To purchase order furniture required for new properties and any replacement furniture by raising a purchase order, that will be authorised by the Managing Director To ensure that keys are replaced and or copies made as and when necessary To conduct quarterly house inspections, inspect properties to ensure that the properties are kept to a high standard reporting back to the head of department any concerns - Head of department will create reports from feedback from your visits To undertake any other tasks that ensures the smooth running of the property department Handle all administrative tasks that are required by the department On occasion you may need to stay longer than the contracted hours to complete a task that is on a deadline. Flexitime can be offered; but must be pre-authorised Please click the APPLY button to submit your CV for this role. Candidates with the relevant experience or job titles of: Property Maintenance, Property Manager, Tenancy, Property Director and Senior Property Manager may also be considered for this role.
May 01, 2024
Full time
Job Title: Property Coordinator Location : North London Salary: £26,000 - £28,000 based on experience Job Type: Permanent, Full Time About Us: Assisted Homes provides a support service to single homeless adults who are vulnerable with support needs. This support includes accommodation, that is managed by us and therefore it is required that the properties within our portfolio are maintained to a good standard, always, therefore; it is essential that any repairs and maintenance requirements are addressed as soon as possible. Specifications: Dynamic individual with good communication skills Be organised and able to prioritise your work to meet specific deadlines Have good knowledge and understanding of systems such as Microsoft 365 includes Excel, Word, Outlook. Be willing to learn any new systems that the company have decided to implement that will make the output more efficient Pay attention to detail Be able to create systems and/or new procedures that will add to the efficiency to the Maintenance team Have good understanding of maintenance, repairs and property management Property management experience preferred or keen to learn and work towards ARLA qualification Full clean UK driving license and car preferred Have proficiency in letter writing, sending, and understanding protocol and regulations set by GDPR Be able to set up and maintain team calendars and make appointments using calendar invitations Be able to work on your own initiative and in a team, to attain joint goals Be willing to undertake administration tasks that are required by any team and or the Directors Proficient in collating factual and detailed information as and when required that may have a deadline Role: To work closely with the Head of Maintenance gaining knowledge and understanding of all the properties in our portfolio To maintain current recording systems and to create relevant new systems to ensure that property information is filed accurately and accessible at any time - this to include a filing system for landlord information, utility including water, gas, and electric information Work closely with the project team leader and head of property management to carry out tasks as and when required Responsible for house visits and property inspections as and when required To set up new files when properties are added to the portfolio To ensure that safety certificates including gas, electric and EPC certificates are filed appropriately and that a recording system is used to highlight renewal dates, ensuring that all certificates are always renewed and up to date To highlight and follow procedure of lease renewals To keep an updated list of contractors that we can call on to undertake repairs and maintenance as and when required Ensure that maintenance and repairs required are reported and recorded accurately and prioritised in order of urgency To ensure that any repairs and maintenance are completed within the scheduled time To ensure that all relevant staff are notified of the completion of repairs To ensure that all staff or clients are made aware of any works to be carried out and when To liaise with Landlords, engineers, and other workmen accordingly, to ensure that the repairs required are dealt with appropriately To undertake, together with the welfare and security coordinator, room, and house inspections twice a month reporting back any concerns or breaches to the Support Manager To purchase order furniture required for new properties and any replacement furniture by raising a purchase order, that will be authorised by the Managing Director To ensure that keys are replaced and or copies made as and when necessary To conduct quarterly house inspections, inspect properties to ensure that the properties are kept to a high standard reporting back to the head of department any concerns - Head of department will create reports from feedback from your visits To undertake any other tasks that ensures the smooth running of the property department Handle all administrative tasks that are required by the department On occasion you may need to stay longer than the contracted hours to complete a task that is on a deadline. Flexitime can be offered; but must be pre-authorised Please click the APPLY button to submit your CV for this role. Candidates with the relevant experience or job titles of: Property Maintenance, Property Manager, Tenancy, Property Director and Senior Property Manager may also be considered for this role.
Day Concierge/Receptionist Adullam has opportunities available to be part of our services in Bolton. Our offer to you? We are a friendly, people-focused organisation making sure to prioritise and take care of the overall wellbeing of our staff, whilst helping them strive for excellence and reach their full potential. There is training available to help you progress in your chosen career and friendly but focused management that will help oversee your growth.? This role is salaried at £23,400 per annum dependent on experience and skill set evidenced at interview. In addition to your salary, we also have a list of generous benefits and initiatives that will help support you and your family, both in and outside the workplace.? 25 days annual leave increasing to 30 days with service, plus Bank Holidays Two extra days leave for no unplanned absences each calendar year. Anniversary Payment of £500 upon being with us for a year Westfield Health Plan? Westfield Rewards?/ Discounts Pension Plan? Death in Service benefit Multidimensional wellbeing programmes and family friendly policies for staff About us? Adullam Homes Housing Association Ltd is a Community Benefit Society, an Association created to support vulnerable individuals and households. Adullam provides quality accommodation and support as an organisation motivated and informed by our Christian ethos.? We provide quality housing, deliver tailored support plans, training, education, and employment opportunities to help people achieve stable lives and realise their full potential.? About the role? The post holder will provide a reception service to keep the building safe and secure. They will also be a point of contact for service users who may require assistance. The post holder will be responsible for project standards, repairs monitoring and other administrative duties relevant to the role. They will be expected to deal with crisis situations and ensure a good standard of professional service is given and will be required to work within the Associations Policies and Procedures. You will be expected to ensure effective working relationships with colleagues and contribute to the maintenance and development of the Associations values, culture and ethos. About you? We are looking for a day concierge/receptionist:? An awareness of issues relating to vulnerable individuals and those that have faced multiple disadvantages, Record keeping skills, An organised person who can multitask, Ability to identify and report repairs, Effective communication, both verbally and in writing, Ability to respond appropriately to challenging behaviour, An ability to demonstrate our values and behaviours and work within our Christian ethos.? Although lived experience is not essential, it is welcomed as part of our workforce. Adullam understands that lived experienced means people have valuable, direct knowledge of how it feels to be in receipt of support services, and what needs to change for the better. The closing date is 9am, Wednesday 29th May 2024. We reserve the right to bring forward the closing date in the event that we receive sufficient applications. We are passionate about actively encouraging applicants from all cultures, backgrounds, and identities. We are committed to treating our teams fairly and with respect, irrespective of their background, disability, or any other protected characteristic and this starts with our recruitment process. Adullam Homes Housing Association Ltd. is committed to safeguarding and promoting the welfare of children, young people and adults accessing our services. We expect all staff, volunteers, and workers to share this commitment. The successful candidate will be subject to Basic DBS check and satisfactory references. JBRP1_UKTJ
May 01, 2024
Full time
Day Concierge/Receptionist Adullam has opportunities available to be part of our services in Bolton. Our offer to you? We are a friendly, people-focused organisation making sure to prioritise and take care of the overall wellbeing of our staff, whilst helping them strive for excellence and reach their full potential. There is training available to help you progress in your chosen career and friendly but focused management that will help oversee your growth.? This role is salaried at £23,400 per annum dependent on experience and skill set evidenced at interview. In addition to your salary, we also have a list of generous benefits and initiatives that will help support you and your family, both in and outside the workplace.? 25 days annual leave increasing to 30 days with service, plus Bank Holidays Two extra days leave for no unplanned absences each calendar year. Anniversary Payment of £500 upon being with us for a year Westfield Health Plan? Westfield Rewards?/ Discounts Pension Plan? Death in Service benefit Multidimensional wellbeing programmes and family friendly policies for staff About us? Adullam Homes Housing Association Ltd is a Community Benefit Society, an Association created to support vulnerable individuals and households. Adullam provides quality accommodation and support as an organisation motivated and informed by our Christian ethos.? We provide quality housing, deliver tailored support plans, training, education, and employment opportunities to help people achieve stable lives and realise their full potential.? About the role? The post holder will provide a reception service to keep the building safe and secure. They will also be a point of contact for service users who may require assistance. The post holder will be responsible for project standards, repairs monitoring and other administrative duties relevant to the role. They will be expected to deal with crisis situations and ensure a good standard of professional service is given and will be required to work within the Associations Policies and Procedures. You will be expected to ensure effective working relationships with colleagues and contribute to the maintenance and development of the Associations values, culture and ethos. About you? We are looking for a day concierge/receptionist:? An awareness of issues relating to vulnerable individuals and those that have faced multiple disadvantages, Record keeping skills, An organised person who can multitask, Ability to identify and report repairs, Effective communication, both verbally and in writing, Ability to respond appropriately to challenging behaviour, An ability to demonstrate our values and behaviours and work within our Christian ethos.? Although lived experience is not essential, it is welcomed as part of our workforce. Adullam understands that lived experienced means people have valuable, direct knowledge of how it feels to be in receipt of support services, and what needs to change for the better. The closing date is 9am, Wednesday 29th May 2024. We reserve the right to bring forward the closing date in the event that we receive sufficient applications. We are passionate about actively encouraging applicants from all cultures, backgrounds, and identities. We are committed to treating our teams fairly and with respect, irrespective of their background, disability, or any other protected characteristic and this starts with our recruitment process. Adullam Homes Housing Association Ltd. is committed to safeguarding and promoting the welfare of children, young people and adults accessing our services. We expect all staff, volunteers, and workers to share this commitment. The successful candidate will be subject to Basic DBS check and satisfactory references. JBRP1_UKTJ
Electrical Maintenance Engineer £48,400 Deeside Alternative Continental shift (Average 42hrs pw) NO WEEKENDS gap technical are proud to be representing this global manufacturing business in their search for a Multi Skilled Engineer (Electrical Bias) to work at their facility based near Deeside Performance Objectives Repair and maintenance of all machinery on site including mechanical, electrical, hydraulic, pneumatic, electronic. To work with robots to ensure optimum performance level. Carry out modifications to machine controls and documents; update drawings as required. To undertake reactive and preventative maintenance on all plant and equipment in line with the maintenance plan. Work with Quality and Production to ensure continuous production to set quality targets. Carry out offline repairs to spare parts to ensure availability for continued production. Work with the Engineering Stores Administrator to ensure optimum stock levels of spare parts are maintained. Participate in or lead dedicated small projects as required. In conjunction with Engineering Stores development of machine specific parts schedules. Contribute and actively participate in continuous improvement activities. To participate in and contribute to other aspects of departmental addressing issues such as health and safety, quality, cost, efficiency, 5Ss, standardised work practices and effective communication. Responsible for site security when manufacturing Team Leaders are not on site including start up and shut down of machines, ensuring that site lock-up and alarm procedures are followed when opening and securing the site. Support any part of the business where required. Person Specification ONC in a related subject or equivalent experience Recognised apprenticeship Experience of working in an FMCG environment Electrical engineering Desirable HNC/Degree in a related subject Experience of working in the automotive industry. Welding Turning Fabrication PLC Robots Mechanical engineering Apply Please send your CV via the Apply now option on the website If you have any questions or are interested in any other opportunities we may have, please do not hesitate to get in touch This vacancy is being advertised on behalf of gap technical who are operating as an employment agency. gap technical are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Closing Date: 15/05/2024 "By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy."
May 01, 2024
Full time
Electrical Maintenance Engineer £48,400 Deeside Alternative Continental shift (Average 42hrs pw) NO WEEKENDS gap technical are proud to be representing this global manufacturing business in their search for a Multi Skilled Engineer (Electrical Bias) to work at their facility based near Deeside Performance Objectives Repair and maintenance of all machinery on site including mechanical, electrical, hydraulic, pneumatic, electronic. To work with robots to ensure optimum performance level. Carry out modifications to machine controls and documents; update drawings as required. To undertake reactive and preventative maintenance on all plant and equipment in line with the maintenance plan. Work with Quality and Production to ensure continuous production to set quality targets. Carry out offline repairs to spare parts to ensure availability for continued production. Work with the Engineering Stores Administrator to ensure optimum stock levels of spare parts are maintained. Participate in or lead dedicated small projects as required. In conjunction with Engineering Stores development of machine specific parts schedules. Contribute and actively participate in continuous improvement activities. To participate in and contribute to other aspects of departmental addressing issues such as health and safety, quality, cost, efficiency, 5Ss, standardised work practices and effective communication. Responsible for site security when manufacturing Team Leaders are not on site including start up and shut down of machines, ensuring that site lock-up and alarm procedures are followed when opening and securing the site. Support any part of the business where required. Person Specification ONC in a related subject or equivalent experience Recognised apprenticeship Experience of working in an FMCG environment Electrical engineering Desirable HNC/Degree in a related subject Experience of working in the automotive industry. Welding Turning Fabrication PLC Robots Mechanical engineering Apply Please send your CV via the Apply now option on the website If you have any questions or are interested in any other opportunities we may have, please do not hesitate to get in touch This vacancy is being advertised on behalf of gap technical who are operating as an employment agency. gap technical are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Closing Date: 15/05/2024 "By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy."
JOB DESCRIPTION To manage all aspects of material control, co-ordination, purchasing and expediting for Apache Assets/Platforms and ensure compliance with all relevant company & industry safety regulations. To be part of a multi-skilled service operation that can deliver the core platform logistic and service requirements including deck operations, and any required helideck operations and ER support. 3 weeks on 3 weeks off rotation. Currently required for sick cover. First trip will be mobilising the 11th April •Management and control of materials & logistics. Work with Deck Team Leader to pre-plan for vessel arrival and ensure in-coming materials are effectively distributed, and off-going materials back loaded. Ensure operational priorities are identified and materials expedited. •Ensure that all equipment and materials arrive on the platform with the appropriate documentation. •Portable temporary equipment & hired equipment to be distributed to the OSM or relevant responsible party •Distribute cargo manifest information to consignees (update materials issued log) •Update SAP as required to ensure accuracy of data and material status. •Ensure backload equipment and materials are manifested with correct documentation, SAP Material Master/Project numbers and correct vendors address. Highlight High-Cost Rental Equipment where appropriate. •Maintain RSR register for tracking of materials backloaded for overhaul/repairs •Source and purchase stock equipment and consumables as per min stock replenishment policy and as advised by Operations Team Leaders. •Maintain platform stores management system including stock control, issues, receipts and order tracking. •Focal point for Material Master additions & amendments in liaison with Aberdeen Materials. •Liaise with both onshore and offshore personnel to prioritise out bound shipments to the installation. •Maintain & distribute the supply vessel lookahead and Maintain the 48hrs and 24hr load-out notification lists •Administrate the Air-freight request system •Handling of dangerous goods by air & sea, ensuring the company is fully compliant with waste management legislation. •Ensure that purchases are made as per the Procurement processes and delivery dates details issued to the supplier. •Complete regular stock audits of materials, spares, hired/ temporary equipment held on the platform. Re-order stock quantities as appropriate •Expedite the return of hired equipment (to minimise costs) •Maintain platform lube & seal oil stocks and gas cylinder registers. Complete weekly stock checks to maintain correct stock levels •Maintain an auditable procurement system for the asset. DESIRED QUALITIES / QUALIFICATIONS •Strong SAP knowledge and previous SAP experience •Well-developed communication and organisational skills •Team Player •Proactive •Operationally and customer focused •Effective time management •Self-motivated •Ability to work under pressure •Reliable •Focuses on attention to detail •Knowledgeable in Microsoft Office: Excel, Word and PowerPoint •Good general knowledge of offshore equipment Mandatory Training /Certification Basic: •FOET w/ CA EBS •MIST •OGUK Medical Materials & Logistics: •Dangerous Goods by Sea and Air Certification
May 01, 2024
Full time
JOB DESCRIPTION To manage all aspects of material control, co-ordination, purchasing and expediting for Apache Assets/Platforms and ensure compliance with all relevant company & industry safety regulations. To be part of a multi-skilled service operation that can deliver the core platform logistic and service requirements including deck operations, and any required helideck operations and ER support. 3 weeks on 3 weeks off rotation. Currently required for sick cover. First trip will be mobilising the 11th April •Management and control of materials & logistics. Work with Deck Team Leader to pre-plan for vessel arrival and ensure in-coming materials are effectively distributed, and off-going materials back loaded. Ensure operational priorities are identified and materials expedited. •Ensure that all equipment and materials arrive on the platform with the appropriate documentation. •Portable temporary equipment & hired equipment to be distributed to the OSM or relevant responsible party •Distribute cargo manifest information to consignees (update materials issued log) •Update SAP as required to ensure accuracy of data and material status. •Ensure backload equipment and materials are manifested with correct documentation, SAP Material Master/Project numbers and correct vendors address. Highlight High-Cost Rental Equipment where appropriate. •Maintain RSR register for tracking of materials backloaded for overhaul/repairs •Source and purchase stock equipment and consumables as per min stock replenishment policy and as advised by Operations Team Leaders. •Maintain platform stores management system including stock control, issues, receipts and order tracking. •Focal point for Material Master additions & amendments in liaison with Aberdeen Materials. •Liaise with both onshore and offshore personnel to prioritise out bound shipments to the installation. •Maintain & distribute the supply vessel lookahead and Maintain the 48hrs and 24hr load-out notification lists •Administrate the Air-freight request system •Handling of dangerous goods by air & sea, ensuring the company is fully compliant with waste management legislation. •Ensure that purchases are made as per the Procurement processes and delivery dates details issued to the supplier. •Complete regular stock audits of materials, spares, hired/ temporary equipment held on the platform. Re-order stock quantities as appropriate •Expedite the return of hired equipment (to minimise costs) •Maintain platform lube & seal oil stocks and gas cylinder registers. Complete weekly stock checks to maintain correct stock levels •Maintain an auditable procurement system for the asset. DESIRED QUALITIES / QUALIFICATIONS •Strong SAP knowledge and previous SAP experience •Well-developed communication and organisational skills •Team Player •Proactive •Operationally and customer focused •Effective time management •Self-motivated •Ability to work under pressure •Reliable •Focuses on attention to detail •Knowledgeable in Microsoft Office: Excel, Word and PowerPoint •Good general knowledge of offshore equipment Mandatory Training /Certification Basic: •FOET w/ CA EBS •MIST •OGUK Medical Materials & Logistics: •Dangerous Goods by Sea and Air Certification
Operations Coordinator Maternity Contract Fleet £28,000-£30,000 Our client, based in Fleet, have a wonderful opportunity for a highly experienced and competent Administrator to join their small and incredibly friendly team. The successful applicant will be covering the current team member's work, who is due to go on maternity leave later this year. Applicants MUST have a well-rounded, strong office-support background. We are ideally looking to engage with candidates who have previously worked within a technical, service-based organisation, however, we are also open to engaging with candidates from other backgrounds. The Role: Communicating with customers and maintaining both the internal CRM and database systems. Ensuring both office and site compliance at all times - including organisation of annual testing of fire extinguishers and PAT testing, liaising with ISO compliance, H&S Manager and general compliance. Assisting with H&S RAMS in coordination with H&S Manager. Updating calendars, work schedules and schedules boards for all departments. Inducting new employees - both site and office-based. Supporting colleagues during holidays, sickness, busy periods. Repair quoting and follow up, liaising with clients and organisation of engineers and subcontractors. Raising purchase orders for the procurement of service/repair parts/sub-contractors. Assisting projects with O&M manuals and project organisation. Raising invoices, when requested, for Repairs and Projects using Quickbooks accounting software Perform related duties as assigned by Manager/Director. Maintain compliance with all company policies and procedures. Education/ and or work experience requirements: Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Excellent computer proficiency (MS Office, Excel and Outlook). Preferred experience in Quickbooks or similar accounting package. Qualifications in English and Math's preferred, but relevant job experience can also be suitable. Preferred experience in service delivery, office organisation, office organisation and business processes. Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Physical requirements: Ability to safely and successfully perform the essential job functions consistent with high levels of concentration Ability to maintain regular and punctual attendance. Must be able to lift and carry small packages. Must be able to communicate effectively with clients and colleagues. In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Due to the high number of applications we are receiving, we are unable to respond to every application individually. If you do not hear from us within 5 days, please assume that your application has not been successful.
Apr 30, 2024
Full time
Operations Coordinator Maternity Contract Fleet £28,000-£30,000 Our client, based in Fleet, have a wonderful opportunity for a highly experienced and competent Administrator to join their small and incredibly friendly team. The successful applicant will be covering the current team member's work, who is due to go on maternity leave later this year. Applicants MUST have a well-rounded, strong office-support background. We are ideally looking to engage with candidates who have previously worked within a technical, service-based organisation, however, we are also open to engaging with candidates from other backgrounds. The Role: Communicating with customers and maintaining both the internal CRM and database systems. Ensuring both office and site compliance at all times - including organisation of annual testing of fire extinguishers and PAT testing, liaising with ISO compliance, H&S Manager and general compliance. Assisting with H&S RAMS in coordination with H&S Manager. Updating calendars, work schedules and schedules boards for all departments. Inducting new employees - both site and office-based. Supporting colleagues during holidays, sickness, busy periods. Repair quoting and follow up, liaising with clients and organisation of engineers and subcontractors. Raising purchase orders for the procurement of service/repair parts/sub-contractors. Assisting projects with O&M manuals and project organisation. Raising invoices, when requested, for Repairs and Projects using Quickbooks accounting software Perform related duties as assigned by Manager/Director. Maintain compliance with all company policies and procedures. Education/ and or work experience requirements: Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Excellent computer proficiency (MS Office, Excel and Outlook). Preferred experience in Quickbooks or similar accounting package. Qualifications in English and Math's preferred, but relevant job experience can also be suitable. Preferred experience in service delivery, office organisation, office organisation and business processes. Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Physical requirements: Ability to safely and successfully perform the essential job functions consistent with high levels of concentration Ability to maintain regular and punctual attendance. Must be able to lift and carry small packages. Must be able to communicate effectively with clients and colleagues. In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Due to the high number of applications we are receiving, we are unable to respond to every application individually. If you do not hear from us within 5 days, please assume that your application has not been successful.
We are recruiting for an Aftersales Coordinator to join the team of our client who are based in Milton Keynes. The role is part of the Aftersales team whose primary function is to assist their field-based inspectors and engineers. Our client's goal is to create healthier and happier communities through outdoor play and fitness solutions. This role is a key point of contact for the office team and the home-based engineers and takes responsibility to effectively manage and coordinate the diaries and work orders of the engineers booking in their repairs across the country. Key responsibilities for an After Sales Coordinator Support in quoting for repair works carried out by field-based engineers To assist with any invoicing issues linked to the maintenance works Creating, checking, and loading work orders to the Microsoft outlook diaries Ensuringpartsfortheengineersareinthecorrectlocation Checking work completions from the engineers and forwarding to the customers and other team members. Worksimultaneouslyonmultipleprojects Deal withtheEngineersonthephone Ensuring accurate information is regularly available Experience and skills for an After Sales Coordinator Experienceofworkinginasupportrole Goodgeographicalknowledgeanduseofplanningtools,googlemaps,trackers etc Experience in Word, Excel, Microsoft Suite, and an ERP system Experienceofworkingwithinaconstruction,maintenanceorserviceengineers business may be an advantage, but training will be given to the right candidate Anaturalmulti-tasker Is trustworthy and takes responsibility for managing deadlines Abletolearnquickly
Apr 29, 2024
Full time
We are recruiting for an Aftersales Coordinator to join the team of our client who are based in Milton Keynes. The role is part of the Aftersales team whose primary function is to assist their field-based inspectors and engineers. Our client's goal is to create healthier and happier communities through outdoor play and fitness solutions. This role is a key point of contact for the office team and the home-based engineers and takes responsibility to effectively manage and coordinate the diaries and work orders of the engineers booking in their repairs across the country. Key responsibilities for an After Sales Coordinator Support in quoting for repair works carried out by field-based engineers To assist with any invoicing issues linked to the maintenance works Creating, checking, and loading work orders to the Microsoft outlook diaries Ensuringpartsfortheengineersareinthecorrectlocation Checking work completions from the engineers and forwarding to the customers and other team members. Worksimultaneouslyonmultipleprojects Deal withtheEngineersonthephone Ensuring accurate information is regularly available Experience and skills for an After Sales Coordinator Experienceofworkinginasupportrole Goodgeographicalknowledgeanduseofplanningtools,googlemaps,trackers etc Experience in Word, Excel, Microsoft Suite, and an ERP system Experienceofworkingwithinaconstruction,maintenanceorserviceengineers business may be an advantage, but training will be given to the right candidate Anaturalmulti-tasker Is trustworthy and takes responsibility for managing deadlines Abletolearnquickly