AdministratorHillington£23,270Are you a driven individual looking for your next step as an administrator? How does working in a fast paced, forward thinking environment sound?Search are recruiting for a Contracts Administrator to join a fun, bubbly service team within the Facilities Management Industry. On a typical day you will liaise with engineers, allocate requirements, raise invoices for subcontractors, organise jobs via the requirement portal, assist with/organise reports for the month and support key accounts with administration.37.5 hours a week: Mon - Fri: 08:30 - 16:30Main duties include: Communicate with engineers to ensure efficient work Control contractor day sheets, timesheets and expenses Ensure purchase orders are raised correctly Managing holiday/absence reports for contractors Understand and explain client contracts The ideal candidate: Is an experienced administrator Has excellent communication skills Is capable of organising and prioritising personal workload Has good IT skills, including Microsoft packagesYou must be an experienced administrator for this role. This position will suit a candidate who is prepared to work in a fast paced environment, who works well under pressure and is keen to progress within a successful organisation. Please apply now or contact me on if you need any further information. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
May 05, 2024
Full time
AdministratorHillington£23,270Are you a driven individual looking for your next step as an administrator? How does working in a fast paced, forward thinking environment sound?Search are recruiting for a Contracts Administrator to join a fun, bubbly service team within the Facilities Management Industry. On a typical day you will liaise with engineers, allocate requirements, raise invoices for subcontractors, organise jobs via the requirement portal, assist with/organise reports for the month and support key accounts with administration.37.5 hours a week: Mon - Fri: 08:30 - 16:30Main duties include: Communicate with engineers to ensure efficient work Control contractor day sheets, timesheets and expenses Ensure purchase orders are raised correctly Managing holiday/absence reports for contractors Understand and explain client contracts The ideal candidate: Is an experienced administrator Has excellent communication skills Is capable of organising and prioritising personal workload Has good IT skills, including Microsoft packagesYou must be an experienced administrator for this role. This position will suit a candidate who is prepared to work in a fast paced environment, who works well under pressure and is keen to progress within a successful organisation. Please apply now or contact me on if you need any further information. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Repairs/Facilities Administrator Meyer Scott Ref: VR/08937 Salary: £13.50 per hour Location: Cambridge Type: Fixed Term Contract The Estates Division at the University of Cambridge is a multi-disciplinary organisation responsible for the development, management and maintenance of the University estate, along with the provision of a variety of related services. Our client is looking for a Team Administrator who will provide essential support to their Engineering Team, who are responsible for compliance, maintenance and remedials repairs relating to the following maintenance areas including Electrical Infrastructure, Electrical Safety Inspections, Pressure Systems and Lifting Equipment and Standby Generators. Role Overview The role holder will assist with record keeping and processing of information received from contractors and held in Micad, SharePoint and the Planet CAFM system. This will enable the team technical members to focus on the technical aspects of their roles to manage and maintain Estates Division assets across the operational estate. This is a temporary post for 9 months, full time, start date as soon as possible. Hours: Monday to Friday, 36.5 hours per week
May 05, 2024
Full time
Repairs/Facilities Administrator Meyer Scott Ref: VR/08937 Salary: £13.50 per hour Location: Cambridge Type: Fixed Term Contract The Estates Division at the University of Cambridge is a multi-disciplinary organisation responsible for the development, management and maintenance of the University estate, along with the provision of a variety of related services. Our client is looking for a Team Administrator who will provide essential support to their Engineering Team, who are responsible for compliance, maintenance and remedials repairs relating to the following maintenance areas including Electrical Infrastructure, Electrical Safety Inspections, Pressure Systems and Lifting Equipment and Standby Generators. Role Overview The role holder will assist with record keeping and processing of information received from contractors and held in Micad, SharePoint and the Planet CAFM system. This will enable the team technical members to focus on the technical aspects of their roles to manage and maintain Estates Division assets across the operational estate. This is a temporary post for 9 months, full time, start date as soon as possible. Hours: Monday to Friday, 36.5 hours per week
Davies and Partners Solicitors
Gloucester, Gloucestershire
Location: The successful candidate will be based in the Gloucester office. Salary: Competitive Contract: Full time, Permanent Davies and Partners Solicitors is a well-established law firm with over 30 years experience. It has a national reputation for excellence and strength in depth in a wide selection of legal services for businesses & individuals. There are 5 offices in London, Birmingham, Devon, Bristol and Gloucester. Reporting to Head of Department. MAIN RESPONSIBILITIES AND PURPOSE A Post Completion Paralegal in the Residential New Homes Department to assist with post completion requirements of the Department and to provide support to the Post Completion Team Leader. MAIN DUTIES To exhibit flexibility, particularly during peak times of the year; To review clients documents before submission to the Land Registry; Submit AP1s to the Land Registry; Update lender portals with OS2s and when AP1s have been submitted; To handle any requisitions that arise and liaising with third parties where necessary; Update lenders, including portals, on delayed registrations when requested; Submit OS2 searches on any cancelled application to protect lenders interest; Update the completions spreadsheet on OneDrive; To submit registrations to the NHBC/LABC etc obtain the insurance certificates and send to client (and lender if necessary); To send completed documents to clients, lenders and HTB where applicable; Ensure NHBC Certificates and OCEs/Filed Plans are stored electronically on DPS. To ensure that all balances are clear on completed matters; To archive completed matters; Dealing with post completion queries from clients; Dealing with old matter queries; The following tasks provide a general overview of the types of activity, the candidate will be expected to engage in or oversee on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible, dynamic and have the capacity to think creatively when presented with challenges. Your job title does not define or limit your duties and you may be required to carry out other work within your abilities from time to time at our request. As part of our compliance procedures, applicants are asked to note that: references will be followed up; all gaps in CVs must be explained satisfactorily; proof of identity and (where applicable) qualifications will be required; reference requests will ask specifically whetherthe applicant ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body. appropriate suitability checks may be required prior to confirmation of appointment. This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. This role will require applicants who are offered employment to be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions. Equal Opportunities Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities. You may have experience in the following: Post-Completion Coordinator, Residential Property Paralegal, Conveyancing Assistant, Property Administrator, New Homes Legal Assistant, Post-Completion Specialist, Property Transactions Clerk, Residential Conveyancing Officer, etc. REF- JBRP1_UKTJ
May 05, 2024
Full time
Location: The successful candidate will be based in the Gloucester office. Salary: Competitive Contract: Full time, Permanent Davies and Partners Solicitors is a well-established law firm with over 30 years experience. It has a national reputation for excellence and strength in depth in a wide selection of legal services for businesses & individuals. There are 5 offices in London, Birmingham, Devon, Bristol and Gloucester. Reporting to Head of Department. MAIN RESPONSIBILITIES AND PURPOSE A Post Completion Paralegal in the Residential New Homes Department to assist with post completion requirements of the Department and to provide support to the Post Completion Team Leader. MAIN DUTIES To exhibit flexibility, particularly during peak times of the year; To review clients documents before submission to the Land Registry; Submit AP1s to the Land Registry; Update lender portals with OS2s and when AP1s have been submitted; To handle any requisitions that arise and liaising with third parties where necessary; Update lenders, including portals, on delayed registrations when requested; Submit OS2 searches on any cancelled application to protect lenders interest; Update the completions spreadsheet on OneDrive; To submit registrations to the NHBC/LABC etc obtain the insurance certificates and send to client (and lender if necessary); To send completed documents to clients, lenders and HTB where applicable; Ensure NHBC Certificates and OCEs/Filed Plans are stored electronically on DPS. To ensure that all balances are clear on completed matters; To archive completed matters; Dealing with post completion queries from clients; Dealing with old matter queries; The following tasks provide a general overview of the types of activity, the candidate will be expected to engage in or oversee on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible, dynamic and have the capacity to think creatively when presented with challenges. Your job title does not define or limit your duties and you may be required to carry out other work within your abilities from time to time at our request. As part of our compliance procedures, applicants are asked to note that: references will be followed up; all gaps in CVs must be explained satisfactorily; proof of identity and (where applicable) qualifications will be required; reference requests will ask specifically whetherthe applicant ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body. appropriate suitability checks may be required prior to confirmation of appointment. This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. This role will require applicants who are offered employment to be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions. Equal Opportunities Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities. You may have experience in the following: Post-Completion Coordinator, Residential Property Paralegal, Conveyancing Assistant, Property Administrator, New Homes Legal Assistant, Post-Completion Specialist, Property Transactions Clerk, Residential Conveyancing Officer, etc. REF- JBRP1_UKTJ
Facilities Management, including ordering all office and warehouse equipment and supplies. General Administration Diary Management Arranging Travel and Hotels for overseas Directors Assisting HR Manager General Office Duties
May 05, 2024
Full time
Facilities Management, including ordering all office and warehouse equipment and supplies. General Administration Diary Management Arranging Travel and Hotels for overseas Directors Assisting HR Manager General Office Duties
Exciting opportunity! Premier Work Support are excited to be recruiting for a temporary Administrative Assistant for a prestigious Manufacturing client based in Flint . Duties & Responsibilities of the role: You will be reporting to the Site Leader, the Site Administrator and working closely with the Customer Support Co-ordinator ensuring pro-active administrative support. Diary management for key meetings, organising charity and community events, site communications, the purchasing of workwear, PPE, stationery, washroom facilities and hospitality requirements. Maintaining and keeping up to date the site Sharepoint, site notice boards, communications folders, newsletters and site distribution lists. Co-ordination of effective recognition on site by distributing vouchers, breakfasts / lunches, collections and cards. Maintaining documents for standard work and standard reports including crisis management contact lists, supporting Safety meetings and producing safety reports. Ensuring the distribution of all employee postal communications Qualifications required: Strong can do attitude. Strong communication skills both written and verbal. Good organisational skills to be able to co-ordinate activities across the business. Exceptional attention to detail and have a methodical approach to work. Strong IT skills, specifically in Microsoft office including Outlook diary management. The hours will be Monday to Friday 8:30am - 4:30pm This is an excellent opportunity for someone with a passion for Administration, if you hold the skills and experience for this position then please apply with your CV today!
May 05, 2024
Full time
Exciting opportunity! Premier Work Support are excited to be recruiting for a temporary Administrative Assistant for a prestigious Manufacturing client based in Flint . Duties & Responsibilities of the role: You will be reporting to the Site Leader, the Site Administrator and working closely with the Customer Support Co-ordinator ensuring pro-active administrative support. Diary management for key meetings, organising charity and community events, site communications, the purchasing of workwear, PPE, stationery, washroom facilities and hospitality requirements. Maintaining and keeping up to date the site Sharepoint, site notice boards, communications folders, newsletters and site distribution lists. Co-ordination of effective recognition on site by distributing vouchers, breakfasts / lunches, collections and cards. Maintaining documents for standard work and standard reports including crisis management contact lists, supporting Safety meetings and producing safety reports. Ensuring the distribution of all employee postal communications Qualifications required: Strong can do attitude. Strong communication skills both written and verbal. Good organisational skills to be able to co-ordinate activities across the business. Exceptional attention to detail and have a methodical approach to work. Strong IT skills, specifically in Microsoft office including Outlook diary management. The hours will be Monday to Friday 8:30am - 4:30pm This is an excellent opportunity for someone with a passion for Administration, if you hold the skills and experience for this position then please apply with your CV today!
Are you an experienced Administrator looking for a new role? If so, read on to find out how to join the UK's leading FE recruiter with additional benefits, offers and referral schemes. Reed FE are a leading recruitment agency working with colleges, prisons, universities, and training providers across the West Midlands. We are always looking for talented/aspiring lecturers, tutors, and assessors to join our team and help us deliver high-quality education to learners of all ages and backgrounds, in different disciplines and levels. Job Title: Administrator Position: Full Time Hours Role type: Temporary Location: Birmingham Rate: £12.82 per hour including holiday pay The successful Administrator will have the following skills and qualifications: Experience of working as an Administrator in a fast paced environment Customer service skills Excellent administrative skills Level 2 or equivalent in English and Maths Excellent communication, interpersonal and organisational skills Current Enhanced DBS on the update service or willingness to apply for one through Reed Compliance Benefits of working for Reed Further Education/our client: Exclusive representation to leading FE colleges, prisons, and training providers in the area A specialist further education consultant who will search for jobs on your behalf A Health Cash Plan and Reed Discount Club Entitlement to Statutory Sick Pay, Statutory Maternity, Paternity and Adoption Pay, Parental Leave and Antenatal/Pre-Adoption Appointment Payment Access to Training and Development - Reed Assessment Centre - Reed Learning. Great referral bonus' Access to roles throughout the UK and online/remote learning At Reed, we believe that experience is just as important as qualifications. So, if you have experience in teaching others, we encourage you to start your registration today. You'll be joining a team of passionate professionals who provide the best possible education to the students of our clients. To apply for this role, please send us your updated CV by clicking 'Apply Now'. Not looking for teaching roles? We are also registering teaching assistants, learning support assistants, learning mentors and technicians through to other FE positions including HR, finance, facilities, administrators. We also have a specialist team of interim and senior management consultants with over 20 years' experience in the sector. Reed Further Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment by undergoing a 2 year' employment check and a DBS Application, completing mandatory training within 6 weeks of your first assignment and annually thereafter. Thank you for your interest in working with Reed Further Education. We look forward to hearing from you soon.
May 05, 2024
Full time
Are you an experienced Administrator looking for a new role? If so, read on to find out how to join the UK's leading FE recruiter with additional benefits, offers and referral schemes. Reed FE are a leading recruitment agency working with colleges, prisons, universities, and training providers across the West Midlands. We are always looking for talented/aspiring lecturers, tutors, and assessors to join our team and help us deliver high-quality education to learners of all ages and backgrounds, in different disciplines and levels. Job Title: Administrator Position: Full Time Hours Role type: Temporary Location: Birmingham Rate: £12.82 per hour including holiday pay The successful Administrator will have the following skills and qualifications: Experience of working as an Administrator in a fast paced environment Customer service skills Excellent administrative skills Level 2 or equivalent in English and Maths Excellent communication, interpersonal and organisational skills Current Enhanced DBS on the update service or willingness to apply for one through Reed Compliance Benefits of working for Reed Further Education/our client: Exclusive representation to leading FE colleges, prisons, and training providers in the area A specialist further education consultant who will search for jobs on your behalf A Health Cash Plan and Reed Discount Club Entitlement to Statutory Sick Pay, Statutory Maternity, Paternity and Adoption Pay, Parental Leave and Antenatal/Pre-Adoption Appointment Payment Access to Training and Development - Reed Assessment Centre - Reed Learning. Great referral bonus' Access to roles throughout the UK and online/remote learning At Reed, we believe that experience is just as important as qualifications. So, if you have experience in teaching others, we encourage you to start your registration today. You'll be joining a team of passionate professionals who provide the best possible education to the students of our clients. To apply for this role, please send us your updated CV by clicking 'Apply Now'. Not looking for teaching roles? We are also registering teaching assistants, learning support assistants, learning mentors and technicians through to other FE positions including HR, finance, facilities, administrators. We also have a specialist team of interim and senior management consultants with over 20 years' experience in the sector. Reed Further Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment by undergoing a 2 year' employment check and a DBS Application, completing mandatory training within 6 weeks of your first assignment and annually thereafter. Thank you for your interest in working with Reed Further Education. We look forward to hearing from you soon.
Refund Administrator Annual Salary: Up to £28,000 Location: Braintree Job Type: Full-time, Permanent We are seeking a Refund Administrator to join our clients Finance Department. The successful candidate will take full ownership of processing customer refunds. Day-to-day of the role: Work closely with Customer Services and Returns departments to ensure refunds are processed and recorded correctly on OrderWise. Handle all refund-related queries and CRM activities. Communicate with customers to process partial Chip and Pin refunds. Issue cheques to customers for payments made by cash or mail order. Apply the correct fees to refunds before processing. Collaborate with internal OrderWise trainers to enhance employee training regarding the processing and recording of refunds. Liaise with the Systems department to identify OrderWise developments to improve the refunds process. Assist the wider Finance team with ad hoc queries. Required Skills & Qualifications: Personable with the ability to communicate at all levels within the business. Demonstrable experience in a commercial environment, interacting with other departments. Capable of defining and implementing process improvements. Strong work ethic with a desire to challenge and be challenged. Benefits: Competitive salary up to £28,000, depending on experience. 30 days annual leave (includes bank holidays), with additional days for long-standing employees. Bespoke employee benefits programme. State-of-the-art staff facilities. Cycle to work scheme. Discounted or free food. Employee discount. Free parking. Health & wellbeing programme. On-site parking. Referral programme. Store discount. Schedule: Monday to Friday: 8.30am-5pm Additional Requirements: Administrative experience: 1 year (preferred). Please apply now if this role is of interest
May 05, 2024
Full time
Refund Administrator Annual Salary: Up to £28,000 Location: Braintree Job Type: Full-time, Permanent We are seeking a Refund Administrator to join our clients Finance Department. The successful candidate will take full ownership of processing customer refunds. Day-to-day of the role: Work closely with Customer Services and Returns departments to ensure refunds are processed and recorded correctly on OrderWise. Handle all refund-related queries and CRM activities. Communicate with customers to process partial Chip and Pin refunds. Issue cheques to customers for payments made by cash or mail order. Apply the correct fees to refunds before processing. Collaborate with internal OrderWise trainers to enhance employee training regarding the processing and recording of refunds. Liaise with the Systems department to identify OrderWise developments to improve the refunds process. Assist the wider Finance team with ad hoc queries. Required Skills & Qualifications: Personable with the ability to communicate at all levels within the business. Demonstrable experience in a commercial environment, interacting with other departments. Capable of defining and implementing process improvements. Strong work ethic with a desire to challenge and be challenged. Benefits: Competitive salary up to £28,000, depending on experience. 30 days annual leave (includes bank holidays), with additional days for long-standing employees. Bespoke employee benefits programme. State-of-the-art staff facilities. Cycle to work scheme. Discounted or free food. Employee discount. Free parking. Health & wellbeing programme. On-site parking. Referral programme. Store discount. Schedule: Monday to Friday: 8.30am-5pm Additional Requirements: Administrative experience: 1 year (preferred). Please apply now if this role is of interest
Purpose of the Role To represent Derbion in a front-line position, maintaining a professional approach at all times. To provide a professional and efficient administrative function to support the Centre Management Team and deal with general office duties and enquiries. Key Responsibilities To provide a presence on either the Centre's Reception Courteous communication skills are required to liaise with members of the public and retailers. Meet and greet visitors in a friendly and professional manner delivering world class service Maintaining a smart and well-groomed appearance meeting our uniform standards Manage the switchboard in a professional and effective manner answering all calls adhering to company policy Collect, read and distribute post, organise outgoing mail and couriers as required Maintain clean and tidy reception area Update telephone list and key holder register Prepare centre staff management movements report on a weekly basis Maintain the computer filing system, carrying out regular housekeeping and archiving Update centre management notice board Assist with community bookings and requests Manage uniform requests, orders and stock control Manage and maintain the car parking system and deal with any enquires, including daily and monthly reports, refunds and montoring the car park inbox Manage conferencing bookings and prepare meeting rooms. Including ensuring that rooms are paid for by issuing invoices and raising workflows. Booking travel arrangements on a adhoc basis for managers Be responsible for the monthly stationery order Updating job vacancies on the website Centre credit card receipting Ensuring a good knowledge of all facilities and processes in order to deal with customer's queries, complaints and compliments in line with company procedure Demonstrate the ability to deliver a first-class customer experience and have good written skills for social media and customer communication Ensure that customer comments are recorded and ensure that customer feedback is passed onto management Updating employee induction handbook and putting new starter induction packs together Assist with H&S recording of information for training, risk assessments, audits and administration of fire evacuation packs Assist with purchase order administration Being able to interpret customers' needs and deliver meaningful advice Taking the initiative in assisting customers To undertake ad hoc admin duties as required by Centre Management team Skills, Knowledge and Experience Reception and/or switchboard experience Proven practical office experience and excellent keyboard skills Sound level of education, good written skills Excellent customer relations and good communications skills Fully computer literate: Word, Excel, Outlook, PowerPoint (desirable but not essential) Competencies and Attributes: Highly professional and efficient Strong organisational and customer service skills Fast and responsive - working to strict deadlines Ability to multi-task, solve problems and work efficiently under pressure Ability to communicate effectively at all levels Motivated, proactive attitude, ability to work on own initiative Utmost discretion when dealing with all sensitive and confidential information Flexible, helpful attitude High standard of professional grooming Ability to listen and willingness to learn Committed, motivated and passionate about our people and our company Demonstrable background in Customer Service High level of integrity Experience in monitoring social media Working Hours - Monday - Friday 40hrs. 7 month FTC. Salary - £25,002.00 Please see our Benefits Booklet for more information.
May 04, 2024
Full time
Purpose of the Role To represent Derbion in a front-line position, maintaining a professional approach at all times. To provide a professional and efficient administrative function to support the Centre Management Team and deal with general office duties and enquiries. Key Responsibilities To provide a presence on either the Centre's Reception Courteous communication skills are required to liaise with members of the public and retailers. Meet and greet visitors in a friendly and professional manner delivering world class service Maintaining a smart and well-groomed appearance meeting our uniform standards Manage the switchboard in a professional and effective manner answering all calls adhering to company policy Collect, read and distribute post, organise outgoing mail and couriers as required Maintain clean and tidy reception area Update telephone list and key holder register Prepare centre staff management movements report on a weekly basis Maintain the computer filing system, carrying out regular housekeeping and archiving Update centre management notice board Assist with community bookings and requests Manage uniform requests, orders and stock control Manage and maintain the car parking system and deal with any enquires, including daily and monthly reports, refunds and montoring the car park inbox Manage conferencing bookings and prepare meeting rooms. Including ensuring that rooms are paid for by issuing invoices and raising workflows. Booking travel arrangements on a adhoc basis for managers Be responsible for the monthly stationery order Updating job vacancies on the website Centre credit card receipting Ensuring a good knowledge of all facilities and processes in order to deal with customer's queries, complaints and compliments in line with company procedure Demonstrate the ability to deliver a first-class customer experience and have good written skills for social media and customer communication Ensure that customer comments are recorded and ensure that customer feedback is passed onto management Updating employee induction handbook and putting new starter induction packs together Assist with H&S recording of information for training, risk assessments, audits and administration of fire evacuation packs Assist with purchase order administration Being able to interpret customers' needs and deliver meaningful advice Taking the initiative in assisting customers To undertake ad hoc admin duties as required by Centre Management team Skills, Knowledge and Experience Reception and/or switchboard experience Proven practical office experience and excellent keyboard skills Sound level of education, good written skills Excellent customer relations and good communications skills Fully computer literate: Word, Excel, Outlook, PowerPoint (desirable but not essential) Competencies and Attributes: Highly professional and efficient Strong organisational and customer service skills Fast and responsive - working to strict deadlines Ability to multi-task, solve problems and work efficiently under pressure Ability to communicate effectively at all levels Motivated, proactive attitude, ability to work on own initiative Utmost discretion when dealing with all sensitive and confidential information Flexible, helpful attitude High standard of professional grooming Ability to listen and willingness to learn Committed, motivated and passionate about our people and our company Demonstrable background in Customer Service High level of integrity Experience in monitoring social media Working Hours - Monday - Friday 40hrs. 7 month FTC. Salary - £25,002.00 Please see our Benefits Booklet for more information.
? Exciting Opportunity: Business Centre Administrator! ? Office Angels is delighted to be supporting our esteemed client, a leading facilities management company based in Sunderland, with the recruit of a Business Centre Administrator. ? In this role you will play a vital part in ensuring the smooth operation of the business centre, by providing top-notch customer service to contractors, tenants, and visitors. This dynamic role offers an opportunity to work in a professional environment with ample career development prospects. Location: Based in a modern office in the heart of Sunderland City Centre Contract Details: Permanent, office based, full time, Monday - Friday, 37.5 hours per week, between standard office hours Parking: Parking available within a 10-minute walk to a retail complex, close to all public transport links Salary: £23,400 Benefits & Perks: 25 days of holiday per year, plus bank holidays, and birthday leave (1 day of leave on your birthday) Participation in the company's pension scheme (5% employee, 3% employer contribution) Discretionary annual bonus scheme Employee Assistance Programme (EAP) Cycle-to-work scheme Range of discounts and offers, such as gym membership discounts and eye care vouchers Responsibilities: Manage the facilities for the business centre, providing information, advice, and guidance to contractors, tenants, their staff, and visitors through various communication channels Cover front-of-house duties and handle incoming calls and emails, ensuring messages are appropriately addressed Assist tenants with resolving problems by responding to help-desk inquiries and urgent maintenance calls Notify appropriate personnel of any security concerns or incidents Support team with operational tasks and responsibilities Assist with ESG tenant engagement activities and tenant events Conduct contractor site inductions and maintain documentation Attend contractor meetings, providing assistance as needed Manage petty cash for business expenses Coordinate contractors on site and assist in scheduling upcoming works and projects Weekly walk through and coordination with contractors Maintain awareness of building projects and events to provide optimal support to tenants Assist in maintaining compliance with health and safety regulations, including emergency preparedness and evacuation procedures Communicate fire risk assessments and H&S reports to tenants and clients Provide regular operational updates to the General Manager Demonstrate flexibility in working hours as required Perform other general and administrative tasks as required Training will be provided for this role, however previous experience of working in a Facilities Management, Property Administration, Operations Administration, Receptionist or Front of House capacity is highly beneficial to be considered for this opportunity. Knowledge, Skills, Qualifications, Experience: Experience in self-managed, front-of-house, or customer service role, coupled with exposure to facilities management services, or administration experience Enthusiasm, passion, and unwavering commitment to delivering exceptional customer service Accountable attitude, able to work independently and take initiative Confident, outgoing personality with a professional demeanour Strong prioritisation skills, ensuring timely completion of tasks Excellent verbal and written communication skills, with tact, diplomacy, and confidentiality Proficiency in Microsoft Office Suite and Outlook Familiarity with social media platforms such as Instagram, LinkedIn, and Facebook Strong planning, organisational, and communication abilities, capable of managing multiple tasks effectively Keen eye for detail and ability to thrive in a deadline-driven environment Due to the high volume of applicants, we are unable to provide individual feedback. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 04, 2024
Full time
? Exciting Opportunity: Business Centre Administrator! ? Office Angels is delighted to be supporting our esteemed client, a leading facilities management company based in Sunderland, with the recruit of a Business Centre Administrator. ? In this role you will play a vital part in ensuring the smooth operation of the business centre, by providing top-notch customer service to contractors, tenants, and visitors. This dynamic role offers an opportunity to work in a professional environment with ample career development prospects. Location: Based in a modern office in the heart of Sunderland City Centre Contract Details: Permanent, office based, full time, Monday - Friday, 37.5 hours per week, between standard office hours Parking: Parking available within a 10-minute walk to a retail complex, close to all public transport links Salary: £23,400 Benefits & Perks: 25 days of holiday per year, plus bank holidays, and birthday leave (1 day of leave on your birthday) Participation in the company's pension scheme (5% employee, 3% employer contribution) Discretionary annual bonus scheme Employee Assistance Programme (EAP) Cycle-to-work scheme Range of discounts and offers, such as gym membership discounts and eye care vouchers Responsibilities: Manage the facilities for the business centre, providing information, advice, and guidance to contractors, tenants, their staff, and visitors through various communication channels Cover front-of-house duties and handle incoming calls and emails, ensuring messages are appropriately addressed Assist tenants with resolving problems by responding to help-desk inquiries and urgent maintenance calls Notify appropriate personnel of any security concerns or incidents Support team with operational tasks and responsibilities Assist with ESG tenant engagement activities and tenant events Conduct contractor site inductions and maintain documentation Attend contractor meetings, providing assistance as needed Manage petty cash for business expenses Coordinate contractors on site and assist in scheduling upcoming works and projects Weekly walk through and coordination with contractors Maintain awareness of building projects and events to provide optimal support to tenants Assist in maintaining compliance with health and safety regulations, including emergency preparedness and evacuation procedures Communicate fire risk assessments and H&S reports to tenants and clients Provide regular operational updates to the General Manager Demonstrate flexibility in working hours as required Perform other general and administrative tasks as required Training will be provided for this role, however previous experience of working in a Facilities Management, Property Administration, Operations Administration, Receptionist or Front of House capacity is highly beneficial to be considered for this opportunity. Knowledge, Skills, Qualifications, Experience: Experience in self-managed, front-of-house, or customer service role, coupled with exposure to facilities management services, or administration experience Enthusiasm, passion, and unwavering commitment to delivering exceptional customer service Accountable attitude, able to work independently and take initiative Confident, outgoing personality with a professional demeanour Strong prioritisation skills, ensuring timely completion of tasks Excellent verbal and written communication skills, with tact, diplomacy, and confidentiality Proficiency in Microsoft Office Suite and Outlook Familiarity with social media platforms such as Instagram, LinkedIn, and Facebook Strong planning, organisational, and communication abilities, capable of managing multiple tasks effectively Keen eye for detail and ability to thrive in a deadline-driven environment Due to the high volume of applicants, we are unable to provide individual feedback. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Title: Contract AdministratorLocation: CreweSalary: Competitive, plus benefits and dependent on experienceJob Type: Full Time, Permanent, Office-basedHours: Monday to Friday 9.00am to 5.00pmJoin our client, an established and independent manufacturer located in Crewe, as a Contract Administrator. If you enjoy a fast-paced and dynamic work environment, then this is the perfect opportunity for you to become a valued member of their team.Job Description As a Contract Administrator, you will play a vital role in ensuring the smooth running of our client's operations. Your responsibilities will include:Inputting purchase contracts into the admin systemMaintaining group stock levels and recordsArranging collections and deliveries to various sitesLiaising with suppliers regarding claims and other mattersScanning and filing documents as requiredSkills and Experience:To excel in this role, you will need:Excellent communication skills, both written and verbalStrong organisational abilityWorking knowledge of Outlook and ExcelThe ability to carry out instructions quickly and accurately, with the confidence to ask for clarification when neededGood organisational skills, with the ability to work to deadlinesDesirable qualities include previous planning experience, experience working in a busy office environment, and the ability to organise your workload in a consistent and methodical way. Additionally, you should be meticulous in your approach, IT literate, and numerate.If you are a flexible, enthusiastic, and self-motivated individual looking for a new opportunity, then we would love to hear from you. Join our client's team and play a crucial role in their ongoing success.This is a full-time, permanent position based in Crewe, conveniently located near parking facilities and within walking distance from the train station.Don't miss out on this exciting opportunity! Apply now with your updated CV and cover letter, highlighting your relevant skills and experience. Our client offers a competitive salary, along with attractive benefits tailored to you.Note: Only shortlisted candidates will be contacted. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 04, 2024
Full time
Job Title: Contract AdministratorLocation: CreweSalary: Competitive, plus benefits and dependent on experienceJob Type: Full Time, Permanent, Office-basedHours: Monday to Friday 9.00am to 5.00pmJoin our client, an established and independent manufacturer located in Crewe, as a Contract Administrator. If you enjoy a fast-paced and dynamic work environment, then this is the perfect opportunity for you to become a valued member of their team.Job Description As a Contract Administrator, you will play a vital role in ensuring the smooth running of our client's operations. Your responsibilities will include:Inputting purchase contracts into the admin systemMaintaining group stock levels and recordsArranging collections and deliveries to various sitesLiaising with suppliers regarding claims and other mattersScanning and filing documents as requiredSkills and Experience:To excel in this role, you will need:Excellent communication skills, both written and verbalStrong organisational abilityWorking knowledge of Outlook and ExcelThe ability to carry out instructions quickly and accurately, with the confidence to ask for clarification when neededGood organisational skills, with the ability to work to deadlinesDesirable qualities include previous planning experience, experience working in a busy office environment, and the ability to organise your workload in a consistent and methodical way. Additionally, you should be meticulous in your approach, IT literate, and numerate.If you are a flexible, enthusiastic, and self-motivated individual looking for a new opportunity, then we would love to hear from you. Join our client's team and play a crucial role in their ongoing success.This is a full-time, permanent position based in Crewe, conveniently located near parking facilities and within walking distance from the train station.Don't miss out on this exciting opportunity! Apply now with your updated CV and cover letter, highlighting your relevant skills and experience. Our client offers a competitive salary, along with attractive benefits tailored to you.Note: Only shortlisted candidates will be contacted. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Company And Role Overview - Our client is seeking a Sports Hall Administrator to deliver efficient and effective administrative assistance, specifically focusing on supporting the provision and operation of the school's sports facilities. Main Responsibilities - Serving as the initial contact point for parents via the administrative email account Procuring and managing sports equipment in collaboration with the Director of Sport Regularly inspecting first aid kits, replenishing used items, and ordering supplies as needed Conducting weekly departmental risk assessments and submitting reports to the Director of Sport and Estates Manager Managing minibus sign-ins and outs, as well as distributing minibus keys Engaging actively and fully in the school community's activities Requirements - Strong proficiency in Microsoft Word, Excel, and database software Familiarity with health and safety practices in a sports setting Excellent personal presence and presentation skills Demonstrated experience in providing efficient and organized administrative support Benefits - Competitive annual leave package (33 days inclusive of UK bank holidays) Employer-matched pension contribution scheme of up to 10% and life insurance coverage Complimentary lunches provided
May 04, 2024
Full time
Company And Role Overview - Our client is seeking a Sports Hall Administrator to deliver efficient and effective administrative assistance, specifically focusing on supporting the provision and operation of the school's sports facilities. Main Responsibilities - Serving as the initial contact point for parents via the administrative email account Procuring and managing sports equipment in collaboration with the Director of Sport Regularly inspecting first aid kits, replenishing used items, and ordering supplies as needed Conducting weekly departmental risk assessments and submitting reports to the Director of Sport and Estates Manager Managing minibus sign-ins and outs, as well as distributing minibus keys Engaging actively and fully in the school community's activities Requirements - Strong proficiency in Microsoft Word, Excel, and database software Familiarity with health and safety practices in a sports setting Excellent personal presence and presentation skills Demonstrated experience in providing efficient and organized administrative support Benefits - Competitive annual leave package (33 days inclusive of UK bank holidays) Employer-matched pension contribution scheme of up to 10% and life insurance coverage Complimentary lunches provided
Job description Administrator £11.44 per hourJob Types: Full-time, Temporary ongoing contract Location: Northallerton Are you looking for a career in Administration? We have the opportunity for you!This is an office-based role supporting a connections-based team The Administrator role: Collating data to update spreadsheets Creating purchase order numbers Processing applications for work to be completed (entering data onto an internal system) Daily use of MS office (Word, Excel, Outlook) and trained to use an internal system. Maintenance of and updating any other related documents. Working as part of a team to ensure all work is completed to deadlines / SLAs Occasional Customer Service overflow support We are looking for someone with a good phone manner, attention to detail, ideally previous office experience and someone who is looking for long term work.Monday to Friday: 8:30-16:30 although they tend to offer flexi time.The site offers free parking, kitchen facilities, friendly team environment, open plan office, free tea & coffee etc, weekly holiday in accrual and more!Benefits: Free parking Schedule: Monday to Friday Work Location: In personInterested? Please click apply now!
May 04, 2024
Full time
Job description Administrator £11.44 per hourJob Types: Full-time, Temporary ongoing contract Location: Northallerton Are you looking for a career in Administration? We have the opportunity for you!This is an office-based role supporting a connections-based team The Administrator role: Collating data to update spreadsheets Creating purchase order numbers Processing applications for work to be completed (entering data onto an internal system) Daily use of MS office (Word, Excel, Outlook) and trained to use an internal system. Maintenance of and updating any other related documents. Working as part of a team to ensure all work is completed to deadlines / SLAs Occasional Customer Service overflow support We are looking for someone with a good phone manner, attention to detail, ideally previous office experience and someone who is looking for long term work.Monday to Friday: 8:30-16:30 although they tend to offer flexi time.The site offers free parking, kitchen facilities, friendly team environment, open plan office, free tea & coffee etc, weekly holiday in accrual and more!Benefits: Free parking Schedule: Monday to Friday Work Location: In personInterested? Please click apply now!
Swift Placements are working with a client based in Bradford who are seeking a competent and organised Senior Office Administrator to join their team in the housing sector. The ideal candidate will play a key role in ensuring smooth office operations and providing administrative support to the housing team. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Package: Monday to Friday Full time Permanent position Location: Bradford Salary on offer: £24,000-£26,000 DOE Immediate start available 20 days holidays+ 8 Bank Holidays Fully office based. Responsibilities: Greet and assist visitors to the office. Answer and direct phone calls in a professional manner. Manage incoming and outgoing correspondence (e.g., emails, letters, packages). Coordinate appointments and meetings for the directors and maintain calendars. Prepare documents, reports as and when needed. Handle Confidential and sensitive information with discretion. Maintain office supplies and equipment, place orders when necessary. Organise and schedule maintenance of office facilities. Assist in organising company events and team-building activities. Maintain electronic and paper filing systems. Update and maintain databases and records. Requirements: Proven experience as an office administrator, office assistant, or similar role. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong organisational skills with the ability to prioritise tasks. Excellent verbal and written communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Experience in the housing is preferred. We are looking for a reliable and proactive individual who can contribute to the efficiency and effectiveness of the housing team. If you meet the above qualifications and are interested in joining a dynamic team candidates should apply for the role with a copy of their CV or alternatively contact Swift Placements at our Bradford Office.
May 04, 2024
Full time
Swift Placements are working with a client based in Bradford who are seeking a competent and organised Senior Office Administrator to join their team in the housing sector. The ideal candidate will play a key role in ensuring smooth office operations and providing administrative support to the housing team. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Package: Monday to Friday Full time Permanent position Location: Bradford Salary on offer: £24,000-£26,000 DOE Immediate start available 20 days holidays+ 8 Bank Holidays Fully office based. Responsibilities: Greet and assist visitors to the office. Answer and direct phone calls in a professional manner. Manage incoming and outgoing correspondence (e.g., emails, letters, packages). Coordinate appointments and meetings for the directors and maintain calendars. Prepare documents, reports as and when needed. Handle Confidential and sensitive information with discretion. Maintain office supplies and equipment, place orders when necessary. Organise and schedule maintenance of office facilities. Assist in organising company events and team-building activities. Maintain electronic and paper filing systems. Update and maintain databases and records. Requirements: Proven experience as an office administrator, office assistant, or similar role. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong organisational skills with the ability to prioritise tasks. Excellent verbal and written communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Experience in the housing is preferred. We are looking for a reliable and proactive individual who can contribute to the efficiency and effectiveness of the housing team. If you meet the above qualifications and are interested in joining a dynamic team candidates should apply for the role with a copy of their CV or alternatively contact Swift Placements at our Bradford Office.
We are currently looking for a Facilities Administrator to work with an established building services provider at their site near Stockton On Tees. This is a great opportunity for someone to develop their knowledge within the facilities management sector. The core responsibilities for this role are: General data entry Provide administration support where necessary to all users Follow appropriate policies in respect of GDPR / Health and Safety etc Preparing reports, tenders, manuals and handbooks Coordination of building services tasks and organising engineers The ideal candidate will possess the following skills: Understanding of basic IT programmes (Word / Excel) Ability to communicate comfortably at all levels Good time management skills Ability to work under own initiative and under pressure Experience scheduling jobs and works Hours of work are Monday to Friday 8am - 5pm. Due to the location of the site, the ideal candidate will need to rely on their own transport . For this role the client offers a salary of up to £24,000 with benefits and a structured route for progression.If you are interested in this role, please apply or get in touch with Laura on for more information on .
May 04, 2024
Full time
We are currently looking for a Facilities Administrator to work with an established building services provider at their site near Stockton On Tees. This is a great opportunity for someone to develop their knowledge within the facilities management sector. The core responsibilities for this role are: General data entry Provide administration support where necessary to all users Follow appropriate policies in respect of GDPR / Health and Safety etc Preparing reports, tenders, manuals and handbooks Coordination of building services tasks and organising engineers The ideal candidate will possess the following skills: Understanding of basic IT programmes (Word / Excel) Ability to communicate comfortably at all levels Good time management skills Ability to work under own initiative and under pressure Experience scheduling jobs and works Hours of work are Monday to Friday 8am - 5pm. Due to the location of the site, the ideal candidate will need to rely on their own transport . For this role the client offers a salary of up to £24,000 with benefits and a structured route for progression.If you are interested in this role, please apply or get in touch with Laura on for more information on .
Health Case Management Limited (HCML)
Croydon, Surrey
Credit Controller/Billing Assistant Location: Croydon - hybrid working 2 days in the office Salary: £23,000-23,400K per annum plus company benefits Status: Full-time, 12 month FTC Hours: 9.00am - 17:30pm Come and join our dedicated Credit Control team. We have a wealth of experience working across our client accounts and are looking for an effective team player who will be excited to convert our sales into cash. Your responsibility of this role is to manage assigned accounts and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. The focus of this role is to primarily concentrate on the 120 days debt with the objective of reducing this balance to a minimum. About the Role Manage assigned main ledger accounts and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. Manage excel medical and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. Manage and chase payment for all outstanding invoices that have fallen outside our agreed payment terms with clients. Raise and issue invoices to our clients customers for patient liability and excesses. Send via email/load into portal any invoices that require specialized consideration. Chase and liaise with internal departments and case managers to expedite the clearance of queries. Distribution of monthly customer statements and follow-up with customers regarding any queries Code, post, and allocate cash collected in the relevant bank accounts, and PayPal. Code, post, and allocate cheques received. Raise transfer between accounts and ensure correctly posted into financials. Raise remittance requests, especially for our clients payments. Scan and electronically file all our clients statement of accounts. Manage unallocated cash levels across all accounts. Complete write-off requests quarterly for excel medical and QMH. Run end of month reports Complete excel medical bank reconciliation at the end of every month. Cover colleague and manager in their absence, completing all expected work and assisting in queries. Benefits 25 days annual leave Your birthday off 6% company pension contribution Bike to Work Scheme Medicash Health plan Enhanced Maternity/Paternity/Adoption and Shared Parental leave 2 voluntary days per year Long Service Awards Employee Wellbeing Seminars CPD opportunities Professional memberships paid for (role dependent) Essential Skills One year's experience in a Credit Control function in a medium-sized business Experience working in a Finance team Intermediate Excel skills (ability to use vlookups) Experience working with shared Inboxes Strong IT skills including advanced Excel Demonstrable experience working with operational teams to resolve queries. Working with an accounting package and online banking facilities High degree of flexibility and ability to adapt quickly. Can do attitude and team player. Desirable Skills Experience working with Microsoft Dynamics and Business Central Experience within the insurance, healthcare or legal sector We are looking for an enthusiastic, committed and target driven individual with good IT skills to join our team. This role would suit someone who worked as a Finance administrator, Billing administrator, Credit Analyst or Payments handler. About Company HCML was established in 2003 and is a leading service provider in the rehabilitation and case management arena. Providing services to the insurance, corporate and legal sectors, HCML assists injured and ill individuals to recover and return to work or their pre-injury condition. We are passionate about ensuring that everyone who requires rehabilitation in the UK has access to quality, effective, co-ordinated services. We deliver added value to our clients by facilitating both speedy recovery and strong clinical outcomes, including managing appropriate treatment and care. DE&I HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships
May 04, 2024
Full time
Credit Controller/Billing Assistant Location: Croydon - hybrid working 2 days in the office Salary: £23,000-23,400K per annum plus company benefits Status: Full-time, 12 month FTC Hours: 9.00am - 17:30pm Come and join our dedicated Credit Control team. We have a wealth of experience working across our client accounts and are looking for an effective team player who will be excited to convert our sales into cash. Your responsibility of this role is to manage assigned accounts and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. The focus of this role is to primarily concentrate on the 120 days debt with the objective of reducing this balance to a minimum. About the Role Manage assigned main ledger accounts and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. Manage excel medical and chase payment for all outstanding invoices that have fallen outside our agreed payment terms. Manage and chase payment for all outstanding invoices that have fallen outside our agreed payment terms with clients. Raise and issue invoices to our clients customers for patient liability and excesses. Send via email/load into portal any invoices that require specialized consideration. Chase and liaise with internal departments and case managers to expedite the clearance of queries. Distribution of monthly customer statements and follow-up with customers regarding any queries Code, post, and allocate cash collected in the relevant bank accounts, and PayPal. Code, post, and allocate cheques received. Raise transfer between accounts and ensure correctly posted into financials. Raise remittance requests, especially for our clients payments. Scan and electronically file all our clients statement of accounts. Manage unallocated cash levels across all accounts. Complete write-off requests quarterly for excel medical and QMH. Run end of month reports Complete excel medical bank reconciliation at the end of every month. Cover colleague and manager in their absence, completing all expected work and assisting in queries. Benefits 25 days annual leave Your birthday off 6% company pension contribution Bike to Work Scheme Medicash Health plan Enhanced Maternity/Paternity/Adoption and Shared Parental leave 2 voluntary days per year Long Service Awards Employee Wellbeing Seminars CPD opportunities Professional memberships paid for (role dependent) Essential Skills One year's experience in a Credit Control function in a medium-sized business Experience working in a Finance team Intermediate Excel skills (ability to use vlookups) Experience working with shared Inboxes Strong IT skills including advanced Excel Demonstrable experience working with operational teams to resolve queries. Working with an accounting package and online banking facilities High degree of flexibility and ability to adapt quickly. Can do attitude and team player. Desirable Skills Experience working with Microsoft Dynamics and Business Central Experience within the insurance, healthcare or legal sector We are looking for an enthusiastic, committed and target driven individual with good IT skills to join our team. This role would suit someone who worked as a Finance administrator, Billing administrator, Credit Analyst or Payments handler. About Company HCML was established in 2003 and is a leading service provider in the rehabilitation and case management arena. Providing services to the insurance, corporate and legal sectors, HCML assists injured and ill individuals to recover and return to work or their pre-injury condition. We are passionate about ensuring that everyone who requires rehabilitation in the UK has access to quality, effective, co-ordinated services. We deliver added value to our clients by facilitating both speedy recovery and strong clinical outcomes, including managing appropriate treatment and care. DE&I HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships
Nursing Home Administrator needed in Gillingham Howard Finley Care are currently recruiting for a care home administrator to work within our clients Nursing home in Gillingham This position is a great opportunity to learn clerical duties within the care home and be the heart and soul of the operations of the home alongside the Registered Manager and the Facilities Manager. Vacancy Details: £11.45 per hour (depending on experience) Part Time (Mon - Fri) / Every other weekend 9:00am - 5:00pm Permanent contract Job Description: To be able to answer and manage phone calls in a professional manner, taking and reporting messages to relevant persons/departments. Sort and distribute incoming post and organising and sending outgoing post. Ordering and maintaining stationary. To report immediately any complaints from relatives and residents to the person in charge. To report any accidents to residents or staff to the person in charge. Attend and head meetings, taking minutes and keeping notes. To maintain confidentiality at all times. To undertake any other duties as and when required. Complete daily, weekly and monthly wages to a high standard. Complete and send to head office the monthly supplier bills in the order required. Maintain the petty cash with the supervision of the facilities manager. Maintain the resident personal money. Person Specification: Excellent written and verbal English communication skills. Ability to understand and fulfill the financial duties of the role - experience within pay roll is essential. Ability to multi-task under pressure. Good IT skills. High organisational and presentation standards. Desired candidate should have experience in an administrative environment. Work authorisation: United Kingdom (required) If you are interested in this role, please apply with your most up to date CV. Alternatively, contact Daniel on to discuss the vacancy further. Howard Finley acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. As part of our recruitment process, we will retain your CV for a period of one year to enable us to consider you for future roles. After this period your CV will be deleted.
May 04, 2024
Full time
Nursing Home Administrator needed in Gillingham Howard Finley Care are currently recruiting for a care home administrator to work within our clients Nursing home in Gillingham This position is a great opportunity to learn clerical duties within the care home and be the heart and soul of the operations of the home alongside the Registered Manager and the Facilities Manager. Vacancy Details: £11.45 per hour (depending on experience) Part Time (Mon - Fri) / Every other weekend 9:00am - 5:00pm Permanent contract Job Description: To be able to answer and manage phone calls in a professional manner, taking and reporting messages to relevant persons/departments. Sort and distribute incoming post and organising and sending outgoing post. Ordering and maintaining stationary. To report immediately any complaints from relatives and residents to the person in charge. To report any accidents to residents or staff to the person in charge. Attend and head meetings, taking minutes and keeping notes. To maintain confidentiality at all times. To undertake any other duties as and when required. Complete daily, weekly and monthly wages to a high standard. Complete and send to head office the monthly supplier bills in the order required. Maintain the petty cash with the supervision of the facilities manager. Maintain the resident personal money. Person Specification: Excellent written and verbal English communication skills. Ability to understand and fulfill the financial duties of the role - experience within pay roll is essential. Ability to multi-task under pressure. Good IT skills. High organisational and presentation standards. Desired candidate should have experience in an administrative environment. Work authorisation: United Kingdom (required) If you are interested in this role, please apply with your most up to date CV. Alternatively, contact Daniel on to discuss the vacancy further. Howard Finley acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. As part of our recruitment process, we will retain your CV for a period of one year to enable us to consider you for future roles. After this period your CV will be deleted.
Senior Compliance Administrator (Construction) Chelmsford, Essex Do you have previous compliance, auditing or accreditation experience within the construction sector? Are you looking for that next step in your career? Bigger company? Career progression? An exciting opportunity has arisen to work for a leading construction company based near Chelmsford. Due to the continued growth of this company, they're now looking to recruit a Senior level Administrator. You will be reporting to their HR Manager / Compliance Manager. The Role: Assist with completion and review of personal accident and incident report forms, including reporting to the appropriate organisation if required i.e. HSE, Insurance Company Assist with answering the telephone and reception duties Administration for audit / accreditation preparation, including gathering evidence, review of standards, collating audit files, management of QMS forms, online profiles and portals, assistance with external auditors Review and update of Company generic Risk Assessments Weekly timesheet review, logging sickness and holiday, updating and chasing relevant paperwork Assistance in booking of training when required CITB administration, ensuring grants and funding are applied for and training logged Chasing of required weekly / monthly paperwork i.e. Supervisor site inspection records, Point of work risk assessments, Toolbox talks - review, log and file Administration on plant equipment including arranging calibration, servicing, renewal of ESIS and LOLER documentation Assisting with the onboarding process including carrying out inductions, ordering IT requirements, PPE issue, issue of DSE assessment HR Administration support including, creating induction packs, archiving personnel files, annual leave requests, roll out of company appraisal system, note taking during hearings. Log and report sickness / absence / Return to Work forms Maintaining and issuing of policies & procedures Diary management Assist with facilities Management i.e external IT / Telecoms support where required Organisation of team corporate events Assistance to Compliance Manager / Director as required General ad-hoc duties as required Other such reasonable duties as instructed by the manager/director The Candidate: GCSE/NVQ You MUST have previous construction experience Previous compliance / auditing experience / ISO standards experience (within construction) Knowledge of basic HR procedures would be beneficial aComputer literate in Microsoft office applications (Word, Outlook, Excel) Hours of Work: Monday - Friday 8:30am - 5pm Benefits: Pension 28 days holiday (inc BH) Free Parking / Beautiful Location Subsidised Kitchen Corporate Team Events Ongoing Training / Career Progression
May 04, 2024
Full time
Senior Compliance Administrator (Construction) Chelmsford, Essex Do you have previous compliance, auditing or accreditation experience within the construction sector? Are you looking for that next step in your career? Bigger company? Career progression? An exciting opportunity has arisen to work for a leading construction company based near Chelmsford. Due to the continued growth of this company, they're now looking to recruit a Senior level Administrator. You will be reporting to their HR Manager / Compliance Manager. The Role: Assist with completion and review of personal accident and incident report forms, including reporting to the appropriate organisation if required i.e. HSE, Insurance Company Assist with answering the telephone and reception duties Administration for audit / accreditation preparation, including gathering evidence, review of standards, collating audit files, management of QMS forms, online profiles and portals, assistance with external auditors Review and update of Company generic Risk Assessments Weekly timesheet review, logging sickness and holiday, updating and chasing relevant paperwork Assistance in booking of training when required CITB administration, ensuring grants and funding are applied for and training logged Chasing of required weekly / monthly paperwork i.e. Supervisor site inspection records, Point of work risk assessments, Toolbox talks - review, log and file Administration on plant equipment including arranging calibration, servicing, renewal of ESIS and LOLER documentation Assisting with the onboarding process including carrying out inductions, ordering IT requirements, PPE issue, issue of DSE assessment HR Administration support including, creating induction packs, archiving personnel files, annual leave requests, roll out of company appraisal system, note taking during hearings. Log and report sickness / absence / Return to Work forms Maintaining and issuing of policies & procedures Diary management Assist with facilities Management i.e external IT / Telecoms support where required Organisation of team corporate events Assistance to Compliance Manager / Director as required General ad-hoc duties as required Other such reasonable duties as instructed by the manager/director The Candidate: GCSE/NVQ You MUST have previous construction experience Previous compliance / auditing experience / ISO standards experience (within construction) Knowledge of basic HR procedures would be beneficial aComputer literate in Microsoft office applications (Word, Outlook, Excel) Hours of Work: Monday - Friday 8:30am - 5pm Benefits: Pension 28 days holiday (inc BH) Free Parking / Beautiful Location Subsidised Kitchen Corporate Team Events Ongoing Training / Career Progression
Are you looking for a reception / front of house role which includes administration? Do you enjoy being the first point of contact for visitors and providing excellent customer service? We're looking for an organised and reliable Receptionist/Administrator to take responsibility for: Greeting visitors Ensuring the reception area and meeting rooms are tidy and well presented Ensuring meeting rooms are prepared for the start of meetings and cleared afterwards Checking calendars to be aware of expected visitors and meetings Preparing for larger meetings accordingly Assisting with incoming and outgoing post Organising events including seminars, hospitality and networking events Administrative duties Ordering stationery and office supplies Assisting with facilities queries Managing archiving of files Assisting with mailings Front of house or reception experience is required along with good customer service skills and a professional telephone manner. Time management and planning skills are important in this busy role along with being confident using Microsoft Word, Excel, PowerPoint and Outlook. Attention to detail and having good judgement and initiative especially around deadlines is key. This is a great opportunity to join a company which offer excellent training, support, development opportunities and benefits. Location: Cambridge Hours: Monday-Friday 8:30am-5pm Salary: Negotiable EA First Ltd are acting as an Employment Agency for this permanent vacancy.
May 04, 2024
Full time
Are you looking for a reception / front of house role which includes administration? Do you enjoy being the first point of contact for visitors and providing excellent customer service? We're looking for an organised and reliable Receptionist/Administrator to take responsibility for: Greeting visitors Ensuring the reception area and meeting rooms are tidy and well presented Ensuring meeting rooms are prepared for the start of meetings and cleared afterwards Checking calendars to be aware of expected visitors and meetings Preparing for larger meetings accordingly Assisting with incoming and outgoing post Organising events including seminars, hospitality and networking events Administrative duties Ordering stationery and office supplies Assisting with facilities queries Managing archiving of files Assisting with mailings Front of house or reception experience is required along with good customer service skills and a professional telephone manner. Time management and planning skills are important in this busy role along with being confident using Microsoft Word, Excel, PowerPoint and Outlook. Attention to detail and having good judgement and initiative especially around deadlines is key. This is a great opportunity to join a company which offer excellent training, support, development opportunities and benefits. Location: Cambridge Hours: Monday-Friday 8:30am-5pm Salary: Negotiable EA First Ltd are acting as an Employment Agency for this permanent vacancy.
Facilities Administrator Are you an experienced Facilities Administrator looking for your next opportunity? Our client, a dynamic and forward-thinking organisation, is seeking a Facilities Administrator to join their team on a temporary basis in West Kensington. Hourly rate : £13.00 Hours : 9:00am-6:00pm (fully on site) Location : West Kensington Contract Type : Ongoing Temporary Key Responsibilities: Take charge of reception and ensure smooth client arrivals and sign-in processes. Support the Facilities team in day-to-day office operations, welfare zones, and company calls. Deliver exceptional customer service to clients, visitors, and colleagues. Maintain a professional office environment to the highest standards. Manage meeting room reservations, setups, catering, and cleaning services. Act as a First Aider and Fire Marshall. Address internal and external enquiries related to facilities, supplies, and workspace concerns. Manage office supplies inventory, including stationary, vending supplies, and kitchen consumables. Coordinate maintenance and repairs, schedule repairs, and manage contractor relationships. Collaborate with facility service providers for cleaning, maintenance, and security. Implement and maintain office administrative systems. Provide support for company engagement activities and meeting room setups. Minimum Requirements: Minimum 2 years' experience in Facilities administration or office management. Experience working in a team and managing service contracts. Excellent verbal communication and interpersonal skills. Strong organisation skills and attention to detail. Proactive problem-solving abilities and task management. Ability to work under pressure, prioritise workload, and meet deadlines. Effective communication at all levels with both internal and external stakeholders. If you are a Facilities Administrator seeking an exciting opportunity with a supportive organisation, apply now! We look forward to hearing from you. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. : Monday - Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 04, 2024
Full time
Facilities Administrator Are you an experienced Facilities Administrator looking for your next opportunity? Our client, a dynamic and forward-thinking organisation, is seeking a Facilities Administrator to join their team on a temporary basis in West Kensington. Hourly rate : £13.00 Hours : 9:00am-6:00pm (fully on site) Location : West Kensington Contract Type : Ongoing Temporary Key Responsibilities: Take charge of reception and ensure smooth client arrivals and sign-in processes. Support the Facilities team in day-to-day office operations, welfare zones, and company calls. Deliver exceptional customer service to clients, visitors, and colleagues. Maintain a professional office environment to the highest standards. Manage meeting room reservations, setups, catering, and cleaning services. Act as a First Aider and Fire Marshall. Address internal and external enquiries related to facilities, supplies, and workspace concerns. Manage office supplies inventory, including stationary, vending supplies, and kitchen consumables. Coordinate maintenance and repairs, schedule repairs, and manage contractor relationships. Collaborate with facility service providers for cleaning, maintenance, and security. Implement and maintain office administrative systems. Provide support for company engagement activities and meeting room setups. Minimum Requirements: Minimum 2 years' experience in Facilities administration or office management. Experience working in a team and managing service contracts. Excellent verbal communication and interpersonal skills. Strong organisation skills and attention to detail. Proactive problem-solving abilities and task management. Ability to work under pressure, prioritise workload, and meet deadlines. Effective communication at all levels with both internal and external stakeholders. If you are a Facilities Administrator seeking an exciting opportunity with a supportive organisation, apply now! We look forward to hearing from you. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. : Monday - Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Overview: As a General Administrator, you will be responsible for providing administrative support to the Office Manager to ensure efficient operation of the organisation. Duties will include managing office supplies, organising company records, coordinating meetings, and assisting in daily office needs. Responsibilities: Maintain office efficiency by organising office operations and procedures. Manage office supplies inventory and place orders when necessary Ensure the smooth running of office equipment Maintain and update company databasesOrganize and maintain physical and electronic files and records. Manage incoming and outgoing correspondence, including emails and phone calls. Schedule and coordinate meetings, appointments, and travel arrangements for staff Prepare meeting agendas and take meeting minutes when required. Arrange facilities and equipment for meetings as needed Assist in the preparation of reports and presentations. Handle sensitive information in a confidential manner. Provide general administrative support to staff as needed. Serve as the point of contact for internal and external stakeholders. Liaise with other departments and external partners to coordinate administrative activities. Communicate effectively and professionally with colleagues and clients. Qualifications: Proven experience as an administrator, office assistant, or relevant administrative role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Excellent organisational and time management skills. Strong attention to detail and problem-solving skills. Excellent written and verbal communication skills. Ability to multitask and prioritize tasks effectively.
May 04, 2024
Full time
Job Overview: As a General Administrator, you will be responsible for providing administrative support to the Office Manager to ensure efficient operation of the organisation. Duties will include managing office supplies, organising company records, coordinating meetings, and assisting in daily office needs. Responsibilities: Maintain office efficiency by organising office operations and procedures. Manage office supplies inventory and place orders when necessary Ensure the smooth running of office equipment Maintain and update company databasesOrganize and maintain physical and electronic files and records. Manage incoming and outgoing correspondence, including emails and phone calls. Schedule and coordinate meetings, appointments, and travel arrangements for staff Prepare meeting agendas and take meeting minutes when required. Arrange facilities and equipment for meetings as needed Assist in the preparation of reports and presentations. Handle sensitive information in a confidential manner. Provide general administrative support to staff as needed. Serve as the point of contact for internal and external stakeholders. Liaise with other departments and external partners to coordinate administrative activities. Communicate effectively and professionally with colleagues and clients. Qualifications: Proven experience as an administrator, office assistant, or relevant administrative role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Excellent organisational and time management skills. Strong attention to detail and problem-solving skills. Excellent written and verbal communication skills. Ability to multitask and prioritize tasks effectively.