Executive Assistant We are pleased to be working on behalf our client based in Wickford. They are seeking to recruit a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO and Management Team. The successful candidate will play a critical role in ensuring smooth day-to-day operations and will have the opportunity to make a significant impact on the organisation's success. The role of the Executive Assistant is diverse and requires flexibility to meet the evolving requirements of the business. Responsibilities Prepare reports, presentations, and documents for the CEO and Management Team Efficiently handle confidential information with discretion and professionalism. Manage and maintain the CEO's schedules, appointments, and travel arrangements. Organise travel and accommodation for guests and produce travel itineraries. Coordinate and prepare materials for meetings, conferences, and events. Attend meetings as needed, take minutes, and follow up on action items. Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate. Draft and proofread correspondence, reports, and presentations on behalf of the CEO and Management team as required. Conducting research and preparing correspondence Assist in the planning and execution of company events, special projects and initiatives. Responsible for specific projects as designated by the CEO. Track project milestones and deadlines to ensure timely completion. Manage correspondence by answering emails and sorting mail. Organise and maintain files, records, and documents in both physical and electronic formats. Ensure confidentiality and security of sensitive information. Assist with preparation of ISO documentation and audits as required. Organise and maintain company compliance with regulations (i.e. workplace risk assessments, portable appliance testing, emergency light testing, etc) Negotiate and manage renewals for insurances, utilities and business services in a timely manner. Organise, issue and manage company phones (mobiles and landline) Act as liaison with the company IT, setting up new users and managing issues and faults. Manage and maintain all office consumables and order office supplies as needed Work closely with all members of the team to improve the quality of service Any other administrative duties as required for the smooth running of the business Skills and Competencies Required Proven experience as an Executive Assistant Strong IT skills, including proficiency with office productivity tools and collaboration software. Excellent organisational and multitasking abilities. Exceptional written and verbal communication skills. High level of discretion and proven ability to handle confidential information. Displays a high level of respect, diplomacy and tact when dealing with stakeholders. Proactive problem-solving and decision-making skills. Familiarity with project management concepts and tools. Job Type: Permanent Area: Wickford, Essex Hours: Monday to Friday 08:30am-16:30 Salary: Competitive If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on or forward your CV to or
May 04, 2024
Full time
Executive Assistant We are pleased to be working on behalf our client based in Wickford. They are seeking to recruit a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO and Management Team. The successful candidate will play a critical role in ensuring smooth day-to-day operations and will have the opportunity to make a significant impact on the organisation's success. The role of the Executive Assistant is diverse and requires flexibility to meet the evolving requirements of the business. Responsibilities Prepare reports, presentations, and documents for the CEO and Management Team Efficiently handle confidential information with discretion and professionalism. Manage and maintain the CEO's schedules, appointments, and travel arrangements. Organise travel and accommodation for guests and produce travel itineraries. Coordinate and prepare materials for meetings, conferences, and events. Attend meetings as needed, take minutes, and follow up on action items. Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate. Draft and proofread correspondence, reports, and presentations on behalf of the CEO and Management team as required. Conducting research and preparing correspondence Assist in the planning and execution of company events, special projects and initiatives. Responsible for specific projects as designated by the CEO. Track project milestones and deadlines to ensure timely completion. Manage correspondence by answering emails and sorting mail. Organise and maintain files, records, and documents in both physical and electronic formats. Ensure confidentiality and security of sensitive information. Assist with preparation of ISO documentation and audits as required. Organise and maintain company compliance with regulations (i.e. workplace risk assessments, portable appliance testing, emergency light testing, etc) Negotiate and manage renewals for insurances, utilities and business services in a timely manner. Organise, issue and manage company phones (mobiles and landline) Act as liaison with the company IT, setting up new users and managing issues and faults. Manage and maintain all office consumables and order office supplies as needed Work closely with all members of the team to improve the quality of service Any other administrative duties as required for the smooth running of the business Skills and Competencies Required Proven experience as an Executive Assistant Strong IT skills, including proficiency with office productivity tools and collaboration software. Excellent organisational and multitasking abilities. Exceptional written and verbal communication skills. High level of discretion and proven ability to handle confidential information. Displays a high level of respect, diplomacy and tact when dealing with stakeholders. Proactive problem-solving and decision-making skills. Familiarity with project management concepts and tools. Job Type: Permanent Area: Wickford, Essex Hours: Monday to Friday 08:30am-16:30 Salary: Competitive If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on or forward your CV to or
Role Title Commercial Management Accountant Stafford 55,000 - 65,000 + Benefits + Hybrid Working Role Profile The role operates in a busy environment with multiple demands on time and resources. The dynamic nature of the business requires adaptability and flexibility, whilst at the same time adhering to pre-defined deadlines, legislative and regulatory requirements. The role requires regular interaction with relevant stakeholders and representing the company in a professional capacity at all times. The applicant should be self-motivated, with a can-do attitude and bring enthusiasm, diligence & aptitude to the role. Continuation of study will be supported for the right candidate. Working within main FP&A department, covering broad range of commercial aspects, including but not limited to; Pricing / Margin : Maintain current pricing structure / price lists - ensuring tie to Commercial Contracts Assist with pricing for tender negotiations Support sign off of Trading Agreements. Prepare (& eventually lead) monthly pricing meeting with Commercial Teams (supported by FP&A Manager) Perform Pricing Analysis in all Business Streams; agree actions with Commercial Director / Rebates: Management of customer rebate process within SAP Raising of rebate credit documentation Reconciling Rebate provisions Liaison with commercial to ensure rebate contracts reviewed and aligned to SAP Reporting: Publish Summary Daily; Weekly & Monthly Sales & Margin Reports Promotional analysis / approval / tracking to ensure maintaining required margin Preparation and updating of Customer & Market levels P&L's monthly / as required Preparation of Balance Sheet Reconciliations Skills & Experience Minimum 2 years' experience in a finance role Working knowledge of SAP Part Qualified CIMA or equivalent Computer and IT literate with advanced knowledge of Microsoft Excel and the use of formulas A strong analytical mind-set Ability to work well under pressure and to prioritise effectively is essential. Ability to work across range of departments / levels of hierarchy Influencing and strong communication skills are also a pre-requisite Desirable : SAP BI knowledge Graduate calibre with focus on further financial based qualifications Experience of management accounts Previous experience in a similar industry Client information Exceptional high growth international manufacturing operation based in Staffordshire Remuneration 55,000 - 65,000 + Benefits + Hybrid Working Want to recruit a similar role? Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able
May 04, 2024
Full time
Role Title Commercial Management Accountant Stafford 55,000 - 65,000 + Benefits + Hybrid Working Role Profile The role operates in a busy environment with multiple demands on time and resources. The dynamic nature of the business requires adaptability and flexibility, whilst at the same time adhering to pre-defined deadlines, legislative and regulatory requirements. The role requires regular interaction with relevant stakeholders and representing the company in a professional capacity at all times. The applicant should be self-motivated, with a can-do attitude and bring enthusiasm, diligence & aptitude to the role. Continuation of study will be supported for the right candidate. Working within main FP&A department, covering broad range of commercial aspects, including but not limited to; Pricing / Margin : Maintain current pricing structure / price lists - ensuring tie to Commercial Contracts Assist with pricing for tender negotiations Support sign off of Trading Agreements. Prepare (& eventually lead) monthly pricing meeting with Commercial Teams (supported by FP&A Manager) Perform Pricing Analysis in all Business Streams; agree actions with Commercial Director / Rebates: Management of customer rebate process within SAP Raising of rebate credit documentation Reconciling Rebate provisions Liaison with commercial to ensure rebate contracts reviewed and aligned to SAP Reporting: Publish Summary Daily; Weekly & Monthly Sales & Margin Reports Promotional analysis / approval / tracking to ensure maintaining required margin Preparation and updating of Customer & Market levels P&L's monthly / as required Preparation of Balance Sheet Reconciliations Skills & Experience Minimum 2 years' experience in a finance role Working knowledge of SAP Part Qualified CIMA or equivalent Computer and IT literate with advanced knowledge of Microsoft Excel and the use of formulas A strong analytical mind-set Ability to work well under pressure and to prioritise effectively is essential. Ability to work across range of departments / levels of hierarchy Influencing and strong communication skills are also a pre-requisite Desirable : SAP BI knowledge Graduate calibre with focus on further financial based qualifications Experience of management accounts Previous experience in a similar industry Client information Exceptional high growth international manufacturing operation based in Staffordshire Remuneration 55,000 - 65,000 + Benefits + Hybrid Working Want to recruit a similar role? Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able
Bell Cornwall Recruitment
Nottingham, Nottinghamshire
Legal Personal Assistant Location: Nottingham Salary: £25,000-30,000 Bcr/OO/11078 Bell Cornwall Recruitment are pleased to present the role for a Legal Personal Assistant. Our client is a prestigious and reputable law firm with continuous growth across the UK. The successful candidate will have the opportunity to join the litigation team. Key Duties include: Providing support for the fee earners Covering staff when needed Preparing legal documentation for solicitors Preparing court bundles Managing tasks across various departments Supporting financial processes such as billing Organising and updating files and documents Working with the administration team General admin duties such as diary management and answering and managing telephone calls Being a liaison between clients and colleagues The ideal candidate: Experience in a similar legal personal assistant role Experience in a professional service/ corporate environment Very organised and has meticulous attention to detail Has knowledge and experience in different legal sectors Adaptability to work in different departments and liaise with internal staff and clients Microsoft Office skills Has a positive "can do" attitude to undertake various tasks For the opportunity to succeed in this new role as a Legal Personal Assistant, please apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 04, 2024
Full time
Legal Personal Assistant Location: Nottingham Salary: £25,000-30,000 Bcr/OO/11078 Bell Cornwall Recruitment are pleased to present the role for a Legal Personal Assistant. Our client is a prestigious and reputable law firm with continuous growth across the UK. The successful candidate will have the opportunity to join the litigation team. Key Duties include: Providing support for the fee earners Covering staff when needed Preparing legal documentation for solicitors Preparing court bundles Managing tasks across various departments Supporting financial processes such as billing Organising and updating files and documents Working with the administration team General admin duties such as diary management and answering and managing telephone calls Being a liaison between clients and colleagues The ideal candidate: Experience in a similar legal personal assistant role Experience in a professional service/ corporate environment Very organised and has meticulous attention to detail Has knowledge and experience in different legal sectors Adaptability to work in different departments and liaise with internal staff and clients Microsoft Office skills Has a positive "can do" attitude to undertake various tasks For the opportunity to succeed in this new role as a Legal Personal Assistant, please apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Motor Trade Assistant Handler PIB Insurance are looking to recruit an Assistant Account Handler for their Motor Trade team based/Reporting into their Croydon Office The roles offers a variety of duties and responsibilities as follows:To treat our customers fairly providing a professional, friendly and efficient service to clients contributing to growth of the accounts working within Group Broking Procedures and to company service standardsTo assist Account Executives with the retention of existing customers by continual development of relationships and delivery of customer service standardsAssist Account Executives to contribute to growth and development of the company with allocation of clients by identifying uninsured areas to ensure adequate and relevant insurance covers and risk management / loss adjuster services are provided to meet the risks faced by client business To ensure clients have adequate and appropriate insurance covers By assisting generation of new customers wherever possible with commitment, support and development of the business strategy. Provision of professional advice and service to client Provision of quotations as directed Renewal procedures to be followed per Group Broking Procedures provided Group accounts procedures and queries to be complied with Post processing within timescales, Group Broking procedures and to company standards Computer records, accurate creation and maintenance ensuring completeness Intelligent labelling of system entries Preparation and issue of risk registers / pre-renewal agendas/submission/renewal reports for issue to client/insurers Documentation checking prior to account executive signing off prior to subsequent issue File maintenance - general housekeeping of all records Contribution to overall efficient running of PIB Open communication and liaison with all other departments within PIB Securing payment from clients within timescales Diary / Tasks - accurate use and maintenance Accurate use of task bar and diary systems to ensure workload is managed and any problems reported to commercial manager Constant communication on file progress between you and the relevant Executive Continual professional development (self driven) within all relevant aspects of the industry Continued growth and expansion of product knowledge and technical expertise working towards chartered insurance qualifications as required Identify, report and resolve:- Breaches / complaints / E&O and to Respond positively to QA Other duties as and when required Further information As well as a competitive salary we offer the following benefits - Competitive holiday allowance with the annual option to buy additional days Death in Service benefit of x4 salary Company pension scheme Enhanced maternity and paternity leave packages A flexible benefits package which allows you to add additional benefits to your overall package Our benefits portal offers discounts on technology & electronics, cinemas, restaurants, days out, mortgage advice, travel and many more Referral schemes Discounted rates on PIB products We offer a first-class employee benefits and welfare package to support our employees with financial management, cycle to work scheme, counselling support, health screening, will writing, menopause support, books, stopping smoking and much more If supporting the local community, engaging with charities and having the opportunity to 'give something back' interests you, you have the opportunity to take an extra day to support this with a Volunteering day. We also offer a wide range of discounts including a kids pass - giving you discount to over 4500 attractions and activities, discounts at hairdressers and beauticians, climate change projects with lots of other options to choose PIB has a comprehensive learning & development framework, including professional study options and apprenticeships which are available to all employees, and which will support your career development Being a part of our PIB Community Trust, we support fundraising where you can apply for grants from PIB Group towards your chosen charity PIB Group are committed to improving their environmental impact in a responsible way. From the individual actions that our colleagues take every day through to installing the right facilities across our premises, there are many measures in place to help reduce PIB's carbon footprint. We are proud of our success and growth and have been recognised for many industry awards across our business. If you wish to work for a company that truly puts people at the heart of their organisation, then we would love to hear from you. PIB operates a flexible working policy, and our management teams will talk to you about how that would meet both your flexible working needs and those of the business and role you are applying for. We would love to hear from you if you want to hear more about opportunities in PIB. We are an equal opportunities employer, committed to hiring a diverse and inclusive workforce. We do not discriminate on the basis of race, colour, gender, religion, disability, age, sexual orientation or any other characteristic protected by law.REF-
May 03, 2024
Full time
Motor Trade Assistant Handler PIB Insurance are looking to recruit an Assistant Account Handler for their Motor Trade team based/Reporting into their Croydon Office The roles offers a variety of duties and responsibilities as follows:To treat our customers fairly providing a professional, friendly and efficient service to clients contributing to growth of the accounts working within Group Broking Procedures and to company service standardsTo assist Account Executives with the retention of existing customers by continual development of relationships and delivery of customer service standardsAssist Account Executives to contribute to growth and development of the company with allocation of clients by identifying uninsured areas to ensure adequate and relevant insurance covers and risk management / loss adjuster services are provided to meet the risks faced by client business To ensure clients have adequate and appropriate insurance covers By assisting generation of new customers wherever possible with commitment, support and development of the business strategy. Provision of professional advice and service to client Provision of quotations as directed Renewal procedures to be followed per Group Broking Procedures provided Group accounts procedures and queries to be complied with Post processing within timescales, Group Broking procedures and to company standards Computer records, accurate creation and maintenance ensuring completeness Intelligent labelling of system entries Preparation and issue of risk registers / pre-renewal agendas/submission/renewal reports for issue to client/insurers Documentation checking prior to account executive signing off prior to subsequent issue File maintenance - general housekeeping of all records Contribution to overall efficient running of PIB Open communication and liaison with all other departments within PIB Securing payment from clients within timescales Diary / Tasks - accurate use and maintenance Accurate use of task bar and diary systems to ensure workload is managed and any problems reported to commercial manager Constant communication on file progress between you and the relevant Executive Continual professional development (self driven) within all relevant aspects of the industry Continued growth and expansion of product knowledge and technical expertise working towards chartered insurance qualifications as required Identify, report and resolve:- Breaches / complaints / E&O and to Respond positively to QA Other duties as and when required Further information As well as a competitive salary we offer the following benefits - Competitive holiday allowance with the annual option to buy additional days Death in Service benefit of x4 salary Company pension scheme Enhanced maternity and paternity leave packages A flexible benefits package which allows you to add additional benefits to your overall package Our benefits portal offers discounts on technology & electronics, cinemas, restaurants, days out, mortgage advice, travel and many more Referral schemes Discounted rates on PIB products We offer a first-class employee benefits and welfare package to support our employees with financial management, cycle to work scheme, counselling support, health screening, will writing, menopause support, books, stopping smoking and much more If supporting the local community, engaging with charities and having the opportunity to 'give something back' interests you, you have the opportunity to take an extra day to support this with a Volunteering day. We also offer a wide range of discounts including a kids pass - giving you discount to over 4500 attractions and activities, discounts at hairdressers and beauticians, climate change projects with lots of other options to choose PIB has a comprehensive learning & development framework, including professional study options and apprenticeships which are available to all employees, and which will support your career development Being a part of our PIB Community Trust, we support fundraising where you can apply for grants from PIB Group towards your chosen charity PIB Group are committed to improving their environmental impact in a responsible way. From the individual actions that our colleagues take every day through to installing the right facilities across our premises, there are many measures in place to help reduce PIB's carbon footprint. We are proud of our success and growth and have been recognised for many industry awards across our business. If you wish to work for a company that truly puts people at the heart of their organisation, then we would love to hear from you. PIB operates a flexible working policy, and our management teams will talk to you about how that would meet both your flexible working needs and those of the business and role you are applying for. We would love to hear from you if you want to hear more about opportunities in PIB. We are an equal opportunities employer, committed to hiring a diverse and inclusive workforce. We do not discriminate on the basis of race, colour, gender, religion, disability, age, sexual orientation or any other characteristic protected by law.REF-
About Us We're an award-winning innovative tech consultancy - a team of creative problem solvers. Since 1993 we've been finding better, more sustainable ways to solve complex technology problems for some of the world's leading organisations and delivered solutions that millions of people use every day. In the last 30 years we won several awards, including a prestigious Queen's Award for Enterprise in the Innovation category for our Enterprise Agile delivery approach. Operating from 26 locations across the world, we bring together teams of creative experts with diverse backgrounds and experiences, who enjoy working and learning in our collaborative and open culture and are committed to world-class delivery. We want to continue to grow our team with people just like you! About the Role As part of our Commercial team you will be responsible for the first review and processing of commercial contracts from our clients. You will own the workflow and timely processing of said documents. You will support the Commercial Contracts Manager: Support and run a strong governance process for commercial contracts Review incoming customer contracts, highlighting key areas of risk Process documents through our internal review process Capture key metadata and ensure systems of record are accurate Help to implement a suite of reports on the performance of our processing of commercial documents Liaise with senior stakeholder (Directors, C-level) during the processing of documents and communicate the status of contracts under review Interface with our legal advisers as required This role can be based at either our Leeds, Edinburgh, Newcastle, Manchester or Glasgow Office. About You As Contracts Specialist you will be an integral member of our dynamic Commercial Operations team. You will play a key role in shaping contractual relationships with clients, partners and suppliers, whilst protecting the commercial interests of BJSS. You will work closely with the Commercial Contracts Manager to review and negotiate incoming contracts, identifying areas of risk and opportunity. An important aspect of the role will be ensuring compliance with internal processes but you will also help develop and improve processes to make contract review and governance as efficient and effective as possible. As a key liaison between the Commercial Operations team and senior stakeholders, including Directors and C-level executives, you will communicate the status of contracts under review with clarity and confidence. And when needed, you'll get involved in direct discussions to facilitate closing out contract negotiations. Alongside this, you will have: A proven track record of handling large volumes of processing, reacting to periods of higher volume where necessary Experience of reviewing customer contracts and identifying areas of risk Experience of supporting negotiations with clients Knowledge of a document and e-signature system of record such as DocuSign Experience of managing data within systems and the importance of accurate data as it flows through the workflow Demonstrable experience of stakeholder engagement and presentation/drafting skills Some of the Perks Flexible benefits allowance - you choose how to spend your allowance (additional pension contributions, healthcare, dental and more) Industry leading health and wellbeing plan - we partner with several wellbeing support functions to cater to each individual's need, including 24/7 GP services, mental health support, and other Life Assurance (4 x annual salary) 25 days annual leave plus bank holidays Hybrid working - Our roles are not fully remote as we take pride in the tight knit communities we have created at our local offices. But we offer plenty of flexibility and you can split your time between the office, client site and WFH Discounts - we have preferred rates from dozens of retail, lifestyle, and utility brands An industry-leading referral scheme with no limits on the number of referrals Flexible holiday buy/sell option Electric vehicle scheme Training opportunities and incentives - we support professional certifications across engineering and non-engineering roles, including unlimited access to O'Reilly Giving back - the ability to get involved nationally and regionally with partnerships to get people from diverse backgrounds into tech You will become part of a squad with people from different areas within the business who will help you grow at BJSS We have a busy social calendar that you can choose to join- quarterly town halls/squad nights out/weekends away with families included/office get togethers GymFlex gym membership programme
May 03, 2024
Full time
About Us We're an award-winning innovative tech consultancy - a team of creative problem solvers. Since 1993 we've been finding better, more sustainable ways to solve complex technology problems for some of the world's leading organisations and delivered solutions that millions of people use every day. In the last 30 years we won several awards, including a prestigious Queen's Award for Enterprise in the Innovation category for our Enterprise Agile delivery approach. Operating from 26 locations across the world, we bring together teams of creative experts with diverse backgrounds and experiences, who enjoy working and learning in our collaborative and open culture and are committed to world-class delivery. We want to continue to grow our team with people just like you! About the Role As part of our Commercial team you will be responsible for the first review and processing of commercial contracts from our clients. You will own the workflow and timely processing of said documents. You will support the Commercial Contracts Manager: Support and run a strong governance process for commercial contracts Review incoming customer contracts, highlighting key areas of risk Process documents through our internal review process Capture key metadata and ensure systems of record are accurate Help to implement a suite of reports on the performance of our processing of commercial documents Liaise with senior stakeholder (Directors, C-level) during the processing of documents and communicate the status of contracts under review Interface with our legal advisers as required This role can be based at either our Leeds, Edinburgh, Newcastle, Manchester or Glasgow Office. About You As Contracts Specialist you will be an integral member of our dynamic Commercial Operations team. You will play a key role in shaping contractual relationships with clients, partners and suppliers, whilst protecting the commercial interests of BJSS. You will work closely with the Commercial Contracts Manager to review and negotiate incoming contracts, identifying areas of risk and opportunity. An important aspect of the role will be ensuring compliance with internal processes but you will also help develop and improve processes to make contract review and governance as efficient and effective as possible. As a key liaison between the Commercial Operations team and senior stakeholders, including Directors and C-level executives, you will communicate the status of contracts under review with clarity and confidence. And when needed, you'll get involved in direct discussions to facilitate closing out contract negotiations. Alongside this, you will have: A proven track record of handling large volumes of processing, reacting to periods of higher volume where necessary Experience of reviewing customer contracts and identifying areas of risk Experience of supporting negotiations with clients Knowledge of a document and e-signature system of record such as DocuSign Experience of managing data within systems and the importance of accurate data as it flows through the workflow Demonstrable experience of stakeholder engagement and presentation/drafting skills Some of the Perks Flexible benefits allowance - you choose how to spend your allowance (additional pension contributions, healthcare, dental and more) Industry leading health and wellbeing plan - we partner with several wellbeing support functions to cater to each individual's need, including 24/7 GP services, mental health support, and other Life Assurance (4 x annual salary) 25 days annual leave plus bank holidays Hybrid working - Our roles are not fully remote as we take pride in the tight knit communities we have created at our local offices. But we offer plenty of flexibility and you can split your time between the office, client site and WFH Discounts - we have preferred rates from dozens of retail, lifestyle, and utility brands An industry-leading referral scheme with no limits on the number of referrals Flexible holiday buy/sell option Electric vehicle scheme Training opportunities and incentives - we support professional certifications across engineering and non-engineering roles, including unlimited access to O'Reilly Giving back - the ability to get involved nationally and regionally with partnerships to get people from diverse backgrounds into tech You will become part of a squad with people from different areas within the business who will help you grow at BJSS We have a busy social calendar that you can choose to join- quarterly town halls/squad nights out/weekends away with families included/office get togethers GymFlex gym membership programme
EA to Business Head 55k -60k- plus fantastic benefits Some hybrid working permitted but Monday's and Fridays must be office days. A leading global property investment firm is looking for a Senior Executive Assistant to support a high-profile Business Head. This is a 1:1 role for a highly motivated Senior Executive Assistant who can proactively manage a range of day-to-day tasks on behalf of the Business Head. A truly pivotal role, you will work as a "BusinessEA" in an ambassadorial capacity as well getting involved in projects and help develop the role both strategically and operationally. You will be heavily involved in all aspects of their work and their direct reports and assist in the seamless functioning of the office. Duties will include. Extensive 1:1 EA support, to be a natural extension of the Head's Day to day activities. Working exceptionally closely so as to be in a position to anticipate his needs and be able to prioritise his time. 1:1 Senior Executive assistance to Leadership Head - Preparation for meetings including research, preparing briefing materials, relevant documents, and pre-reading. Management of all Board and Strategy monthly meetings including production of board packs and taking and circulating minutes Corporate travel arrangements - Manage UK and overseas, plus preparing detailed itineraries and travel packs where necessary. Business Management Stakeholder Management Acting as Maintain collaborative relationships with clients, managers and employees. IT liaison to help troubleshoot system errors for Stakeholder. Provide ad-hoc assistance to other business support as and when required, coordinated and overseen by Senior EA to Divisional Head Programme / Project Management Event Management What we are looking for This super role would suit a highly accomplished Senior EA who has operated at senior level and who can evidence being in a growing role were they have helped implement processes and delivered change, and really demonstrate what you could bring to the role. It requires a PA with strong technical skills who is happy to take on the more traditional duties whilst having the desire to grow and develop the role and undertake projects when required. You will be used to building relationships across the business. You will have been a true Business Assistant in your previous roles and be adept at liaising with stakeholders and be able to make decisions and influence others on the Head's behalf. We require a true self starter who can hit the ground running and wants a role they can fully immerse themselves in.
May 03, 2024
Full time
EA to Business Head 55k -60k- plus fantastic benefits Some hybrid working permitted but Monday's and Fridays must be office days. A leading global property investment firm is looking for a Senior Executive Assistant to support a high-profile Business Head. This is a 1:1 role for a highly motivated Senior Executive Assistant who can proactively manage a range of day-to-day tasks on behalf of the Business Head. A truly pivotal role, you will work as a "BusinessEA" in an ambassadorial capacity as well getting involved in projects and help develop the role both strategically and operationally. You will be heavily involved in all aspects of their work and their direct reports and assist in the seamless functioning of the office. Duties will include. Extensive 1:1 EA support, to be a natural extension of the Head's Day to day activities. Working exceptionally closely so as to be in a position to anticipate his needs and be able to prioritise his time. 1:1 Senior Executive assistance to Leadership Head - Preparation for meetings including research, preparing briefing materials, relevant documents, and pre-reading. Management of all Board and Strategy monthly meetings including production of board packs and taking and circulating minutes Corporate travel arrangements - Manage UK and overseas, plus preparing detailed itineraries and travel packs where necessary. Business Management Stakeholder Management Acting as Maintain collaborative relationships with clients, managers and employees. IT liaison to help troubleshoot system errors for Stakeholder. Provide ad-hoc assistance to other business support as and when required, coordinated and overseen by Senior EA to Divisional Head Programme / Project Management Event Management What we are looking for This super role would suit a highly accomplished Senior EA who has operated at senior level and who can evidence being in a growing role were they have helped implement processes and delivered change, and really demonstrate what you could bring to the role. It requires a PA with strong technical skills who is happy to take on the more traditional duties whilst having the desire to grow and develop the role and undertake projects when required. You will be used to building relationships across the business. You will have been a true Business Assistant in your previous roles and be adept at liaising with stakeholders and be able to make decisions and influence others on the Head's behalf. We require a true self starter who can hit the ground running and wants a role they can fully immerse themselves in.
The Company Founded in 1766, Christie's is a world-leading art and luxury business with a presence in 46 countries throughout the Americas, Europe, Middle East, and Asia Pacific, and flagship international sales hubs in New York, London, Hong Kong, Paris and Geneva. Renowned and trusted for our expert live and online-only auctions, as well as bespoke Private Sales, Christie's unparalleled network of specialists offers our clients a full portfolio of global services, including art appraisal, art financing, international real estate and education. Christie's auctions span more than 70 art and luxury categories, at price points ranging from $500 to over $100 million. Christie's has sold 7 of the 10 most important single-owner collections in history, achieved the world record price for an artwork at auction, launched the first fully on-chain auction platform dedicated to exceptional NFT art and manages an investment fund to support innovative startups in the art market. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250-year-old company, steeped in history, bringing constant innovation whilst embodying our values: Integrity, Excellence, Innovation, Responsibility and Relationships. Colleagues across all departments are truly passionate about what they do, and it is constantly inspiring to work with industry leaders across all segments of the business. Christie's is also committed to advancing responsible culture throughout its business and communities worldwide. The Role The objective of the role is to deliver best in class creative campaigns across Christie's digital, print and exhibition platforms while creating a working environment that is positive, friendly, adaptable and digital first. The Head of Production and Studio will oversee the central hub of all design projects at Christie's EMEA, including scheduling, budgeting, resourcing, work flow and management of design assignments to ensure efficient and consistent operations which deliver on budget and to an industry-leading standard. The candidate will report directly into the Head of Marketing EMEA and work alongside the Head of Creative in the Studio team to work hand in hand with the entire EMEA Marketing team in the project management and execution of regional and global, multi-channel marketing campaigns for live auctions, e-commerce sales, private sales, exhibitions, events and all special projects An essential part of the role will require working in close collaboration with the Global Head of Creative (based in NYC) for all global campaigns and day to day sign offs. This role will manage a creative and dynamic team of in-house designers and commission freelance design where required. This role will ensure continual improvement to internal process mapping for optimum performance. The role will require close collaboration with colleagues across a wide array of functions: Marketing team, Art Specialists, Business Managers, Designers, Global Digital team, Client Insights, CRM, Editorial/Content, Press, Social Media, Proposals and other key stakeholders. The function will bring new creative ideas to Christie's and identify freelance creative talent from photographers to graphic designers. Specific duties & responsibilities will include but are not limited to: Project Management (Design, print and digital) Oversight of the production process on all projects, working and collaborating closely with the Marketing Management Executive team. Management of workflows to ensure all projects are delivered on time and at the highest standard Management of a work flow dashboard, tracking and monitoring the workflow for the EMEA Marketing team Liaison with the Marketing Strategy team to provide weekly updates on project status, clearly identifying any pressure points Help to maintain detailed records of project activity and budget tracking Ensure all work on brand and delivered in line with the Christie's brand guidelines Campaign Production Maintenance of strong cross-functional partnerships with stakeholders from across the business including department heads and heads of global content and creative Liaison between photographer's agents, model agents, crew talent, and internal teams to produce and manage productions. Creation and management of shoot budgets, oversight of call sheets, contractor agreements, and campaign shoot calendars. Team Management Management and monitoring of workloads of the print and design studio including allocating work to designers and maintaining oversight of design and production productivity across the whole team Provision of support and advice and management of all day to day staffing issues Management of staff performance, performance review (in conjunction with Creative Director) and development (including career training) Build roster of freelancers/agencies where required and manage their creative output Financial Management Management of the department Creative budget, keeping it on budget and tracking of all costs. Raising of all POs for the team and tracking all the freelance invoices with a close eye on costings Negotiation of fees and prices to ensure best value and identification of future cost savings in design and production The Candidate Essential Ability to work collaboratively and with integrity; embody a corporate standard of strong, capable and professional leadership Strong demonstrable experience in photo shoot production & casting, ideally within the luxury / fashion / arts industries Considerable leadership experience working with large-scale websites, marketing, and/or advertising agencies Highly organised and a multi-taker. Experience of managing workflows and a variety of jobs within the team to oversee a high volume of jobs, including project scheduling and trafficking Ability to be resourceful, juggle business demands and respond to production and business needs quickly. Excellent attention to detail, including meticulous project management Ability to communicate effectively with internal 'clients' and external suppliers at all levels, including managing both internal and external relationships and expectations Ability to manage and motivate a team. Excels in a fast-paced environment & able to quickly adapt to change Deep industry knowledge and partnerships with photographers, videographers, model agencies and creative agencies A deep understanding of the art, fashion, and luxury industries on a highly detailed level including a network of photographers, videographers, model and creative agencies Strong proficiency in MS Excel, MS Word, PPT Fluent in English Desirable BA Hons degree in Arts/Fine Arts/Graphics Experience of managing an IT-dependent Mac environment Familiarity with the Christie's brand Interest in art and good general knowledge of artists/art history Knowledge of and passion for fine and decorative arts, furniture, and luxury items BENEFITS Discretionary Bonus Target: (dependent on the business and employee performance payable in March each year) Christie's office closure (guaranteed between 25th Dec - 2nd Jan) 25 days annual leave + 1 day Birthday leave + 1 day volunteering leave Additional 1 week's annual leave in the anniversary year (5, 10, 15 etc years' service) Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable) Life Assurance AXA Private Health Insurance - no employee contribution needed, subsidised for other family members (taxable benefit) Unum Dental Care - (may be added at personal cost) Guaranteed income insurance in the event of sickness, personal injury and occupational injury Employee Assistance Programme - access to personal advice and support services including counselling Eyecare vouchers (once a year) Cycle to Work Christie's Extras - discounts on over 800 retailers, holiday packages, dinners and weekly shops Closing date: 5th May
May 03, 2024
Full time
The Company Founded in 1766, Christie's is a world-leading art and luxury business with a presence in 46 countries throughout the Americas, Europe, Middle East, and Asia Pacific, and flagship international sales hubs in New York, London, Hong Kong, Paris and Geneva. Renowned and trusted for our expert live and online-only auctions, as well as bespoke Private Sales, Christie's unparalleled network of specialists offers our clients a full portfolio of global services, including art appraisal, art financing, international real estate and education. Christie's auctions span more than 70 art and luxury categories, at price points ranging from $500 to over $100 million. Christie's has sold 7 of the 10 most important single-owner collections in history, achieved the world record price for an artwork at auction, launched the first fully on-chain auction platform dedicated to exceptional NFT art and manages an investment fund to support innovative startups in the art market. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250-year-old company, steeped in history, bringing constant innovation whilst embodying our values: Integrity, Excellence, Innovation, Responsibility and Relationships. Colleagues across all departments are truly passionate about what they do, and it is constantly inspiring to work with industry leaders across all segments of the business. Christie's is also committed to advancing responsible culture throughout its business and communities worldwide. The Role The objective of the role is to deliver best in class creative campaigns across Christie's digital, print and exhibition platforms while creating a working environment that is positive, friendly, adaptable and digital first. The Head of Production and Studio will oversee the central hub of all design projects at Christie's EMEA, including scheduling, budgeting, resourcing, work flow and management of design assignments to ensure efficient and consistent operations which deliver on budget and to an industry-leading standard. The candidate will report directly into the Head of Marketing EMEA and work alongside the Head of Creative in the Studio team to work hand in hand with the entire EMEA Marketing team in the project management and execution of regional and global, multi-channel marketing campaigns for live auctions, e-commerce sales, private sales, exhibitions, events and all special projects An essential part of the role will require working in close collaboration with the Global Head of Creative (based in NYC) for all global campaigns and day to day sign offs. This role will manage a creative and dynamic team of in-house designers and commission freelance design where required. This role will ensure continual improvement to internal process mapping for optimum performance. The role will require close collaboration with colleagues across a wide array of functions: Marketing team, Art Specialists, Business Managers, Designers, Global Digital team, Client Insights, CRM, Editorial/Content, Press, Social Media, Proposals and other key stakeholders. The function will bring new creative ideas to Christie's and identify freelance creative talent from photographers to graphic designers. Specific duties & responsibilities will include but are not limited to: Project Management (Design, print and digital) Oversight of the production process on all projects, working and collaborating closely with the Marketing Management Executive team. Management of workflows to ensure all projects are delivered on time and at the highest standard Management of a work flow dashboard, tracking and monitoring the workflow for the EMEA Marketing team Liaison with the Marketing Strategy team to provide weekly updates on project status, clearly identifying any pressure points Help to maintain detailed records of project activity and budget tracking Ensure all work on brand and delivered in line with the Christie's brand guidelines Campaign Production Maintenance of strong cross-functional partnerships with stakeholders from across the business including department heads and heads of global content and creative Liaison between photographer's agents, model agents, crew talent, and internal teams to produce and manage productions. Creation and management of shoot budgets, oversight of call sheets, contractor agreements, and campaign shoot calendars. Team Management Management and monitoring of workloads of the print and design studio including allocating work to designers and maintaining oversight of design and production productivity across the whole team Provision of support and advice and management of all day to day staffing issues Management of staff performance, performance review (in conjunction with Creative Director) and development (including career training) Build roster of freelancers/agencies where required and manage their creative output Financial Management Management of the department Creative budget, keeping it on budget and tracking of all costs. Raising of all POs for the team and tracking all the freelance invoices with a close eye on costings Negotiation of fees and prices to ensure best value and identification of future cost savings in design and production The Candidate Essential Ability to work collaboratively and with integrity; embody a corporate standard of strong, capable and professional leadership Strong demonstrable experience in photo shoot production & casting, ideally within the luxury / fashion / arts industries Considerable leadership experience working with large-scale websites, marketing, and/or advertising agencies Highly organised and a multi-taker. Experience of managing workflows and a variety of jobs within the team to oversee a high volume of jobs, including project scheduling and trafficking Ability to be resourceful, juggle business demands and respond to production and business needs quickly. Excellent attention to detail, including meticulous project management Ability to communicate effectively with internal 'clients' and external suppliers at all levels, including managing both internal and external relationships and expectations Ability to manage and motivate a team. Excels in a fast-paced environment & able to quickly adapt to change Deep industry knowledge and partnerships with photographers, videographers, model agencies and creative agencies A deep understanding of the art, fashion, and luxury industries on a highly detailed level including a network of photographers, videographers, model and creative agencies Strong proficiency in MS Excel, MS Word, PPT Fluent in English Desirable BA Hons degree in Arts/Fine Arts/Graphics Experience of managing an IT-dependent Mac environment Familiarity with the Christie's brand Interest in art and good general knowledge of artists/art history Knowledge of and passion for fine and decorative arts, furniture, and luxury items BENEFITS Discretionary Bonus Target: (dependent on the business and employee performance payable in March each year) Christie's office closure (guaranteed between 25th Dec - 2nd Jan) 25 days annual leave + 1 day Birthday leave + 1 day volunteering leave Additional 1 week's annual leave in the anniversary year (5, 10, 15 etc years' service) Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable) Life Assurance AXA Private Health Insurance - no employee contribution needed, subsidised for other family members (taxable benefit) Unum Dental Care - (may be added at personal cost) Guaranteed income insurance in the event of sickness, personal injury and occupational injury Employee Assistance Programme - access to personal advice and support services including counselling Eyecare vouchers (once a year) Cycle to Work Christie's Extras - discounts on over 800 retailers, holiday packages, dinners and weekly shops Closing date: 5th May
Gowen & Stevens Solicitors are a well-established legal Firm, and they are seeking a Solicitor/Legal Executive to join their busy Private Client team. They are actively involved with the local and business community and are committed to building strong relationships and providing the highest quality service to their clients. This is an outstanding opportunity for someone looking to progress their career or broaden their knowledge base in private client matters. What you will do: Supporting the Firm's clients with undertaking wills, lasting powers of attorney, court of protection applications and estate administration. Preparing, managing and processing matters in line with the Lexcel Practice Management Standard. Providing exceptional customer service to the Firm's clients in person, and staying connected via telephone, email and post. Ensuring your time (chargeable and non-chargeable) is recorded in a timely manner. Providing support across the team with duties such as client liaison, taking and acting on instructions and preparing legal documentation for clients About you: Relevant experience within a similar role and legal practice/Firm. 2-4 years PQE experience. Previous experience using LEAP case management system would be an advantage. Excellent communication and organisation skills Ability to prioritise effectively First rate customer service skills Good IT skills Self-motivated with the ability to use own initiative The ability to multi-task and work under pressure Job details: Solicitor/Legal Executive - Private Client Location: Sutton, Surrey Salary: £25,000 to £45,000 per annum, depending on experience. Benefits include: 4 weeks holiday (plus bank holidays), support with professional subscriptions, auto enrolment pension scheme and professional development opportunities. Full Time - Monday to Friday, 9.00am to 5:30pm If you have the right skills and experience for this role, we would like to hear from you. NB. Due to large volumes of applications, we cannot always contact all applicants. If you do not hear from us within 10 days of your application, please assume that you have been unsuccessful on this occasion.
May 03, 2024
Full time
Gowen & Stevens Solicitors are a well-established legal Firm, and they are seeking a Solicitor/Legal Executive to join their busy Private Client team. They are actively involved with the local and business community and are committed to building strong relationships and providing the highest quality service to their clients. This is an outstanding opportunity for someone looking to progress their career or broaden their knowledge base in private client matters. What you will do: Supporting the Firm's clients with undertaking wills, lasting powers of attorney, court of protection applications and estate administration. Preparing, managing and processing matters in line with the Lexcel Practice Management Standard. Providing exceptional customer service to the Firm's clients in person, and staying connected via telephone, email and post. Ensuring your time (chargeable and non-chargeable) is recorded in a timely manner. Providing support across the team with duties such as client liaison, taking and acting on instructions and preparing legal documentation for clients About you: Relevant experience within a similar role and legal practice/Firm. 2-4 years PQE experience. Previous experience using LEAP case management system would be an advantage. Excellent communication and organisation skills Ability to prioritise effectively First rate customer service skills Good IT skills Self-motivated with the ability to use own initiative The ability to multi-task and work under pressure Job details: Solicitor/Legal Executive - Private Client Location: Sutton, Surrey Salary: £25,000 to £45,000 per annum, depending on experience. Benefits include: 4 weeks holiday (plus bank holidays), support with professional subscriptions, auto enrolment pension scheme and professional development opportunities. Full Time - Monday to Friday, 9.00am to 5:30pm If you have the right skills and experience for this role, we would like to hear from you. NB. Due to large volumes of applications, we cannot always contact all applicants. If you do not hear from us within 10 days of your application, please assume that you have been unsuccessful on this occasion.
Executive Assistant We are pleased to be working on behalf our client based in Wickford. They are seeking to recruit a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO and Management Team. The successful candidate will play a critical role in ensuring smooth day-to-day operations and will have the opportunity to make a significant impact on the organisation's success. The role of the Executive Assistant is diverse and requires flexibility to meet the evolving requirements of the business. Responsibilities Prepare reports, presentations, and documents for the CEO and Management Team Efficiently handle confidential information with discretion and professionalism. Manage and maintain the CEO s schedules, appointments, and travel arrangements. Organise travel and accommodation for guests and produce travel itineraries. Coordinate and prepare materials for meetings, conferences, and events. Attend meetings as needed, take minutes, and follow up on action items. Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate. Draft and proofread correspondence, reports, and presentations on behalf of the CEO and Management team as required. Conducting research and preparing correspondence Assist in the planning and execution of company events, special projects and initiatives. Responsible for specific projects as designated by the CEO. Track project milestones and deadlines to ensure timely completion. Manage correspondence by answering emails and sorting mail. Organise and maintain files, records, and documents in both physical and electronic formats. Ensure confidentiality and security of sensitive information. Assist with preparation of ISO documentation and audits as required. Organise and maintain company compliance with regulations (i.e. workplace risk assessments, portable appliance testing, emergency light testing, etc) Negotiate and manage renewals for insurances, utilities and business services in a timely manner. Organise, issue and manage company phones (mobiles and landline) Act as liaison with the company IT, setting up new users and managing issues and faults. Manage and maintain all office consumables and order office supplies as needed Work closely with all members of the team to improve the quality of service Any other administrative duties as required for the smooth running of the business Skills and Competencies Required Proven experience as an Executive Assistant Strong IT skills, including proficiency with office productivity tools and collaboration software. Excellent organisational and multitasking abilities. Exceptional written and verbal communication skills. High level of discretion and proven ability to handle confidential information. Displays a high level of respect, diplomacy and tact when dealing with stakeholders. Proactive problem-solving and decision-making skills. Familiarity with project management concepts and tools. Job Type: Permanent Area: Wickford, Essex Hours: Monday to Friday 08:30am-16:30 Salary: Competitive If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on (phone number removed) or forward your CV to (url removed) or (url removed)
May 03, 2024
Full time
Executive Assistant We are pleased to be working on behalf our client based in Wickford. They are seeking to recruit a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO and Management Team. The successful candidate will play a critical role in ensuring smooth day-to-day operations and will have the opportunity to make a significant impact on the organisation's success. The role of the Executive Assistant is diverse and requires flexibility to meet the evolving requirements of the business. Responsibilities Prepare reports, presentations, and documents for the CEO and Management Team Efficiently handle confidential information with discretion and professionalism. Manage and maintain the CEO s schedules, appointments, and travel arrangements. Organise travel and accommodation for guests and produce travel itineraries. Coordinate and prepare materials for meetings, conferences, and events. Attend meetings as needed, take minutes, and follow up on action items. Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate. Draft and proofread correspondence, reports, and presentations on behalf of the CEO and Management team as required. Conducting research and preparing correspondence Assist in the planning and execution of company events, special projects and initiatives. Responsible for specific projects as designated by the CEO. Track project milestones and deadlines to ensure timely completion. Manage correspondence by answering emails and sorting mail. Organise and maintain files, records, and documents in both physical and electronic formats. Ensure confidentiality and security of sensitive information. Assist with preparation of ISO documentation and audits as required. Organise and maintain company compliance with regulations (i.e. workplace risk assessments, portable appliance testing, emergency light testing, etc) Negotiate and manage renewals for insurances, utilities and business services in a timely manner. Organise, issue and manage company phones (mobiles and landline) Act as liaison with the company IT, setting up new users and managing issues and faults. Manage and maintain all office consumables and order office supplies as needed Work closely with all members of the team to improve the quality of service Any other administrative duties as required for the smooth running of the business Skills and Competencies Required Proven experience as an Executive Assistant Strong IT skills, including proficiency with office productivity tools and collaboration software. Excellent organisational and multitasking abilities. Exceptional written and verbal communication skills. High level of discretion and proven ability to handle confidential information. Displays a high level of respect, diplomacy and tact when dealing with stakeholders. Proactive problem-solving and decision-making skills. Familiarity with project management concepts and tools. Job Type: Permanent Area: Wickford, Essex Hours: Monday to Friday 08:30am-16:30 Salary: Competitive If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on (phone number removed) or forward your CV to (url removed) or (url removed)
Role : Executive Assistant Location : Edinburgh Salary : 30,000- 35,000 Pertemps are recruiting an Executive Assistant to work with our Edinburgh based client. Responsibilities : Serve as the primary point of contact for executives, managing their schedules, appointments, and travel arrangements Coordinate meetings, conferences, and events, including agenda preparation and logistics management Prepare and distribute correspondence, reports, and presentations on behalf of executives Conduct research, compile data, and prepare briefing materials as needed Manage executive expenses and assist with budget tracking and financial reporting Maintain confidentiality and discretion in handling sensitive information and matters Act as a liaison between executives and internal/external stakeholders, fostering positive relationships and clear communication channels About You : Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment Excellent communication and interpersonal skills, with a professional and polished demeanor Proficiency in Microsoft Office suite and other relevant software applications Discretion and confidentiality in handling sensitive information and matters Flexibility and adaptability to changing priorities and situations
May 03, 2024
Full time
Role : Executive Assistant Location : Edinburgh Salary : 30,000- 35,000 Pertemps are recruiting an Executive Assistant to work with our Edinburgh based client. Responsibilities : Serve as the primary point of contact for executives, managing their schedules, appointments, and travel arrangements Coordinate meetings, conferences, and events, including agenda preparation and logistics management Prepare and distribute correspondence, reports, and presentations on behalf of executives Conduct research, compile data, and prepare briefing materials as needed Manage executive expenses and assist with budget tracking and financial reporting Maintain confidentiality and discretion in handling sensitive information and matters Act as a liaison between executives and internal/external stakeholders, fostering positive relationships and clear communication channels About You : Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment Excellent communication and interpersonal skills, with a professional and polished demeanor Proficiency in Microsoft Office suite and other relevant software applications Discretion and confidentiality in handling sensitive information and matters Flexibility and adaptability to changing priorities and situations
Marketing Executive Cleckheaton- Office based Salary: £28,000 - £30,000 per annum depending on experience Annual leave: 25 days plus bank holidays. Additional holidays for length of service. Pension Scheme: Salary sacrifice. 3% employer contribution and 5% employee contribution. Death In Service benefit & EAP Howarths is an award-winning 2nd generation family business with an exciting opportunity for a passionate and proactive Marketing Executive to join the team. We are a team of specialist Employment Law, HR and Health and Safety advisors that work with over 600 client companies throughout England. We love what we do and we genuinely want to add value to our SME client base. We are an ambitious company with a brilliant track record of year-on-year growth, profitability and development. We place significance on values such as graft, together, heart and grit. These core principles run right through our business and as a result, in all our dealings with clients. Our vision is to grow year on year, however we want to do this in the right way, maintaining our values and adding stability to the business. Building a great reputation is paramount and something that has been key to our business strategy from day one. We have been in business 21 years and we are a team of real people. We encourage individuality and personality and channel this into creating a standout experience for our clients. We are keen to add a marketing enthusiast to the team and are looking for someone who can hit the ground running. This is an exciting opportunity and the right person will be able to take our marketing to the next level. The role will be most suited to a marketing generalist who can turn their hand and eye, to social media, design, email/direct marketing campaigns, potentially copywriting, and a willingness to experiment with short videography and photography. The role will report into the Brand Ambassador and will work closely with the Board of Directors. As an employer we value the benefits of a good work life balance and promote a positive working environment. We genuinely care about each member of our team and their contribution the business and our clients. Equally, we have made a commitment to our community and set-up our own charity The Howarth Foundation, supporting people who have been homeless or are at the risk of becoming homeless in Leeds and Kirklees, to take the next step back into employment. Up to 15% of our profits are donated to the charity each year. THE ROLE Contribute to the ideation of the marketing strategy and lead on the implementation. Coordinate all marketing activity and campaigns in line with overall strategy and ensuring deadlines are met. To attract potential clients through innovative marketing campaigns and generating leads and/or event bookings. To market and promote Howarths events (client and non-clients). Work collaboratively with Client Success to create marketing material for the purpose of client retention and renewal upgrades, demonstrating value and showcasing products and services. To have full responsibility for Howarths online social media and website activity, ensuring we have a strong presence that is current, interesting, professional and in keeping with Howarths brand values. Email marketing including the development of email cadences and sector specific campaigns. To develop and maintain Howarths CRM for marketing purposes. Direct liaison with external marketing, design and PR agencies to ensure all activity meets with Howarths business strategy, brand guidelines, values and ensure all communication is current, relevant and interesting. To produce and distribute (email) monthly marketing updates to the Howarths team, maintaining effective internal communication. To analyse and evaluate SEO activity and present findings and recommendations to the directors, upon request. To provide assistance and support with the smooth running of the office and administrative team. To provide excellent consistent client experience every time To support with creating a positive supporting and family culture within the Howarths team. THE CANDIDATE The successful candidate for the position of Marketing Executive will possess the following qualifications, experience and qualities: Qualification and Experience: Previous experience working in a marketing role is essential. Marketing Diploma or degree desirable. Core competencies: Proficient in Microsoft office packages and design software such as Canva Excellent communicator (written, verbal and listening) Effective time management/organisational skills and ability to work to multiple deadlines, under pressure Sound analytical and project management skills Strong work ethic and reliability Proactive, innovative and creative thinker Ability to use own initiative Team player Excellent attention to detail Personal qualities: Innovative Personable Focused Driven Reliable Positive and proactive Resilient PAY & BENEFITS Annual Salary: £28,000 - £30,000 (Mon-Fri 9.00am - 5.00pm) Holidays: 25 days + bank hols (Additional Holidays for length of service). Pension Scheme: Salary sacrifice pension scheme 5% employee and 3% employer contribution Death in Service benefit 3x annual salary EAP HOW TO APPLY Please send your CV by return Closing date for applications is Sunday 16th June 2024 For details of how we will use your information and of our privacy policy please refer to our website INDLS
May 03, 2024
Full time
Marketing Executive Cleckheaton- Office based Salary: £28,000 - £30,000 per annum depending on experience Annual leave: 25 days plus bank holidays. Additional holidays for length of service. Pension Scheme: Salary sacrifice. 3% employer contribution and 5% employee contribution. Death In Service benefit & EAP Howarths is an award-winning 2nd generation family business with an exciting opportunity for a passionate and proactive Marketing Executive to join the team. We are a team of specialist Employment Law, HR and Health and Safety advisors that work with over 600 client companies throughout England. We love what we do and we genuinely want to add value to our SME client base. We are an ambitious company with a brilliant track record of year-on-year growth, profitability and development. We place significance on values such as graft, together, heart and grit. These core principles run right through our business and as a result, in all our dealings with clients. Our vision is to grow year on year, however we want to do this in the right way, maintaining our values and adding stability to the business. Building a great reputation is paramount and something that has been key to our business strategy from day one. We have been in business 21 years and we are a team of real people. We encourage individuality and personality and channel this into creating a standout experience for our clients. We are keen to add a marketing enthusiast to the team and are looking for someone who can hit the ground running. This is an exciting opportunity and the right person will be able to take our marketing to the next level. The role will be most suited to a marketing generalist who can turn their hand and eye, to social media, design, email/direct marketing campaigns, potentially copywriting, and a willingness to experiment with short videography and photography. The role will report into the Brand Ambassador and will work closely with the Board of Directors. As an employer we value the benefits of a good work life balance and promote a positive working environment. We genuinely care about each member of our team and their contribution the business and our clients. Equally, we have made a commitment to our community and set-up our own charity The Howarth Foundation, supporting people who have been homeless or are at the risk of becoming homeless in Leeds and Kirklees, to take the next step back into employment. Up to 15% of our profits are donated to the charity each year. THE ROLE Contribute to the ideation of the marketing strategy and lead on the implementation. Coordinate all marketing activity and campaigns in line with overall strategy and ensuring deadlines are met. To attract potential clients through innovative marketing campaigns and generating leads and/or event bookings. To market and promote Howarths events (client and non-clients). Work collaboratively with Client Success to create marketing material for the purpose of client retention and renewal upgrades, demonstrating value and showcasing products and services. To have full responsibility for Howarths online social media and website activity, ensuring we have a strong presence that is current, interesting, professional and in keeping with Howarths brand values. Email marketing including the development of email cadences and sector specific campaigns. To develop and maintain Howarths CRM for marketing purposes. Direct liaison with external marketing, design and PR agencies to ensure all activity meets with Howarths business strategy, brand guidelines, values and ensure all communication is current, relevant and interesting. To produce and distribute (email) monthly marketing updates to the Howarths team, maintaining effective internal communication. To analyse and evaluate SEO activity and present findings and recommendations to the directors, upon request. To provide assistance and support with the smooth running of the office and administrative team. To provide excellent consistent client experience every time To support with creating a positive supporting and family culture within the Howarths team. THE CANDIDATE The successful candidate for the position of Marketing Executive will possess the following qualifications, experience and qualities: Qualification and Experience: Previous experience working in a marketing role is essential. Marketing Diploma or degree desirable. Core competencies: Proficient in Microsoft office packages and design software such as Canva Excellent communicator (written, verbal and listening) Effective time management/organisational skills and ability to work to multiple deadlines, under pressure Sound analytical and project management skills Strong work ethic and reliability Proactive, innovative and creative thinker Ability to use own initiative Team player Excellent attention to detail Personal qualities: Innovative Personable Focused Driven Reliable Positive and proactive Resilient PAY & BENEFITS Annual Salary: £28,000 - £30,000 (Mon-Fri 9.00am - 5.00pm) Holidays: 25 days + bank hols (Additional Holidays for length of service). Pension Scheme: Salary sacrifice pension scheme 5% employee and 3% employer contribution Death in Service benefit 3x annual salary EAP HOW TO APPLY Please send your CV by return Closing date for applications is Sunday 16th June 2024 For details of how we will use your information and of our privacy policy please refer to our website INDLS
EXECUTIVE ASSISTANT TO SALES DIRECTOR Pertemps Crawley are working on behalf of our client, a specialist installation and maintenance company dedicated to delivering exceptional products and service, looking for an Executive Assistant to support the company Sales Director. As Executive Assistant, you will be providing administrative support and contributing to the smooth functioning of the sales department. This is an exciting opportunity for an ambitious individual who is eager to learn, grow, and become an integral part of a dynamic team. The Role: Efficiently manage the Sales Director's calendar, scheduling meetings, appointments and travel arrangements to ensure optimal time management. Act as a liaison between the Sales Director and internal/external stakeholders, handling emails, phone calls, and other forms of communication Prepare and edit documents, reports, and presentations as needed, ensuring accuracy and attention to detail Coordinate and organize meetings, including preparing agendas, taking notes, and ensuring follow-up actions are tracked and actioned Diligently maintain databases and records Arrange travel itineraries, accommodation and other logistics for the Sales Director's business trips. Conduct research on industry trends, competitors, and potential clients to support strategic decision-making. Provide additional support to the sales team and other departments, preparing quotations, answering calls and handling enquired as necessary. The Person: Personable team player Proactive and self-motivated Detail-focused and organised Ability to multitask and reprioritise as required The Package: Salary of up to 28,000 (dependent on relevant experience) Working hours of Monday to Friday 8-4.30 23 days annual leave Exciting opportunity to join a successful, growing business with great scope for progression. If you have the required experience and feel you could be a success in the role, apply now or call (phone number removed) to discuss
May 03, 2024
Full time
EXECUTIVE ASSISTANT TO SALES DIRECTOR Pertemps Crawley are working on behalf of our client, a specialist installation and maintenance company dedicated to delivering exceptional products and service, looking for an Executive Assistant to support the company Sales Director. As Executive Assistant, you will be providing administrative support and contributing to the smooth functioning of the sales department. This is an exciting opportunity for an ambitious individual who is eager to learn, grow, and become an integral part of a dynamic team. The Role: Efficiently manage the Sales Director's calendar, scheduling meetings, appointments and travel arrangements to ensure optimal time management. Act as a liaison between the Sales Director and internal/external stakeholders, handling emails, phone calls, and other forms of communication Prepare and edit documents, reports, and presentations as needed, ensuring accuracy and attention to detail Coordinate and organize meetings, including preparing agendas, taking notes, and ensuring follow-up actions are tracked and actioned Diligently maintain databases and records Arrange travel itineraries, accommodation and other logistics for the Sales Director's business trips. Conduct research on industry trends, competitors, and potential clients to support strategic decision-making. Provide additional support to the sales team and other departments, preparing quotations, answering calls and handling enquired as necessary. The Person: Personable team player Proactive and self-motivated Detail-focused and organised Ability to multitask and reprioritise as required The Package: Salary of up to 28,000 (dependent on relevant experience) Working hours of Monday to Friday 8-4.30 23 days annual leave Exciting opportunity to join a successful, growing business with great scope for progression. If you have the required experience and feel you could be a success in the role, apply now or call (phone number removed) to discuss
Personal Assistant to Heads of Department Birmingham, UK (Flexible Working) 28,000 - 30,000 per annum Are you a highly organised individual with a knack for navigating fast-paced environments? Are you adept at understanding and fulfilling the preferences and expectations of senior executives? If so, we have an exciting opportunity for you! We are currently seeking a dynamic and proactive Personal Assistant to support our Birmingham client and several Heads of Departments. This role offers flexible working arrangements, with the expectation of being present in the Birmingham office 2-3 days per week. Key Responsibilities: Provide comprehensive administrative support to Heads of Department, including managing calendars, scheduling meetings, and handling correspondence. Act as a liaison between the Heads of Department and internal/external stakeholders, ensuring smooth communication and coordination. Anticipate the needs and preferences of the Directors, proactively addressing issues and ensuring their efficiency and effectiveness. Conduct various research tasks, to support with reporting, board packs and presentations. Maintain confidentiality and discretion in handling sensitive information and communications. Thrive in a fast-paced working environment, managing multiple tasks and priorities with ease and efficiency. Build strong and trusting working relationships with Heads of Departments, understanding and adapting to their individual preferences and working styles. Requirements: Previous experience as a Personal Assistant or similar role, preferably supporting senior executives. Exceptional organisational and time management skills, with the ability to prioritise effectively. Strong communication and interpersonal skills, with a professional and approachable demeanour. Ability to work independently and take initiative, while also functioning effectively within a team. Discretion and confidentiality in handling sensitive information. Proficiency in MS Office Suite and other relevant software applications. Benefits: Salary of 28,000 - 30,000 per annum. Flexible working arrangements, with the opportunity for remote work and 2-3 days per week in our Birmingham office. Opportunity for professional development and growth within a wider Business Support Team. A collaborative and inclusive work environment with a diverse team of professionals. The chance to build valuable relationships with various Heads of Departments and contribute to the success of this organisation. If you thrive in a fast-paced environment, excel at anticipating the needs of others, and are looking for an opportunity to grow and develop within a supportive team, we want to hear from you! At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
May 02, 2024
Full time
Personal Assistant to Heads of Department Birmingham, UK (Flexible Working) 28,000 - 30,000 per annum Are you a highly organised individual with a knack for navigating fast-paced environments? Are you adept at understanding and fulfilling the preferences and expectations of senior executives? If so, we have an exciting opportunity for you! We are currently seeking a dynamic and proactive Personal Assistant to support our Birmingham client and several Heads of Departments. This role offers flexible working arrangements, with the expectation of being present in the Birmingham office 2-3 days per week. Key Responsibilities: Provide comprehensive administrative support to Heads of Department, including managing calendars, scheduling meetings, and handling correspondence. Act as a liaison between the Heads of Department and internal/external stakeholders, ensuring smooth communication and coordination. Anticipate the needs and preferences of the Directors, proactively addressing issues and ensuring their efficiency and effectiveness. Conduct various research tasks, to support with reporting, board packs and presentations. Maintain confidentiality and discretion in handling sensitive information and communications. Thrive in a fast-paced working environment, managing multiple tasks and priorities with ease and efficiency. Build strong and trusting working relationships with Heads of Departments, understanding and adapting to their individual preferences and working styles. Requirements: Previous experience as a Personal Assistant or similar role, preferably supporting senior executives. Exceptional organisational and time management skills, with the ability to prioritise effectively. Strong communication and interpersonal skills, with a professional and approachable demeanour. Ability to work independently and take initiative, while also functioning effectively within a team. Discretion and confidentiality in handling sensitive information. Proficiency in MS Office Suite and other relevant software applications. Benefits: Salary of 28,000 - 30,000 per annum. Flexible working arrangements, with the opportunity for remote work and 2-3 days per week in our Birmingham office. Opportunity for professional development and growth within a wider Business Support Team. A collaborative and inclusive work environment with a diverse team of professionals. The chance to build valuable relationships with various Heads of Departments and contribute to the success of this organisation. If you thrive in a fast-paced environment, excel at anticipating the needs of others, and are looking for an opportunity to grow and develop within a supportive team, we want to hear from you! At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Executive Team Administrator Location: Staines-upon-Thames Salary: 30,500 + Bonus Benefits Include : - Company Pension Scheme (8.6% ER / 4% minimum EE) - Private Healthcare - Dental Insurance - Subsidised Gym membership - Death in Service - Permanent Health Insurance - Potential Bonus 2 x per annum - Annual Private Health Screen - 35 hours per week (Mon - Fri with one hour for lunch) Office Angels Staines are delighted to be partnering with this impressive Technology business with modern offices based in central Staines. If you are an experienced Team Administrator, able to demonstrate experience of working as part of a team to provide comprehensive PA / Administrative support - then we'd love to hear from you! This is a great opportunity to join a fantastic team and play an integral role within this global business, About you: You will be able to demonstrate strong administrative, communication and organisational skills. An aptitude for working with / collating financial information with excellent attention to detail. Be adaptable and able to work independently as well as within a team. Friendly, patient, flexible with a willingness to learn and grow. Some key duties of the role: Financial Project Support: Manage creditor invoicing, supporting the verification and authorisation processes. Interfacing with Accounts Department for payment processing. Accounts Liaison: Collaborate with Accounts Department to ensure timely payment of invoices. Purchase Order Processing System: Assist in new customer/supplier registration process. International Travel Arrangements: Handle all travel bookings, including flights, accommodations, and visas, in accordance with Company Policy. Extensive Diary / Calendar Management: Maintain online calendars for each team. Expenses Administration: Manage online Expense Claim system. Documentation Preparation: Assist in preparing tender documents. General Administration & Compliance: Manage filing systems, arrange couriers, ensure compliance with client tendering portals, coordinate events, maintain staff attendance / HR records. Safety and Compliance Responsibilities: Ensure compliance with OH&S management system and report any issues or hazards. Adhere to corporate policies and programs, participating in training and related activities. Contribute to product and process improvement initiatives. Next Steps To find out more about this exciting opportunity please contact Sylvia White at Office Angels Staines email or call (phone number removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 02, 2024
Full time
Executive Team Administrator Location: Staines-upon-Thames Salary: 30,500 + Bonus Benefits Include : - Company Pension Scheme (8.6% ER / 4% minimum EE) - Private Healthcare - Dental Insurance - Subsidised Gym membership - Death in Service - Permanent Health Insurance - Potential Bonus 2 x per annum - Annual Private Health Screen - 35 hours per week (Mon - Fri with one hour for lunch) Office Angels Staines are delighted to be partnering with this impressive Technology business with modern offices based in central Staines. If you are an experienced Team Administrator, able to demonstrate experience of working as part of a team to provide comprehensive PA / Administrative support - then we'd love to hear from you! This is a great opportunity to join a fantastic team and play an integral role within this global business, About you: You will be able to demonstrate strong administrative, communication and organisational skills. An aptitude for working with / collating financial information with excellent attention to detail. Be adaptable and able to work independently as well as within a team. Friendly, patient, flexible with a willingness to learn and grow. Some key duties of the role: Financial Project Support: Manage creditor invoicing, supporting the verification and authorisation processes. Interfacing with Accounts Department for payment processing. Accounts Liaison: Collaborate with Accounts Department to ensure timely payment of invoices. Purchase Order Processing System: Assist in new customer/supplier registration process. International Travel Arrangements: Handle all travel bookings, including flights, accommodations, and visas, in accordance with Company Policy. Extensive Diary / Calendar Management: Maintain online calendars for each team. Expenses Administration: Manage online Expense Claim system. Documentation Preparation: Assist in preparing tender documents. General Administration & Compliance: Manage filing systems, arrange couriers, ensure compliance with client tendering portals, coordinate events, maintain staff attendance / HR records. Safety and Compliance Responsibilities: Ensure compliance with OH&S management system and report any issues or hazards. Adhere to corporate policies and programs, participating in training and related activities. Contribute to product and process improvement initiatives. Next Steps To find out more about this exciting opportunity please contact Sylvia White at Office Angels Staines email or call (phone number removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Bell Cornwall Recruitment
Nottingham, Nottinghamshire
Legal Personal Assistant Location: Nottingham Salary: (phone number removed) Bcr/OO/11078 Bell Cornwall Recruitment are pleased to present the role for a Legal Personal Assistant. Our client is a prestigious and reputable law firm with continuous growth across the UK. The successful candidate will have the opportunity to join the litigation team. Key Duties include: Providing support for the fee earners Covering staff when needed Preparing legal documentation for solicitors Preparing court bundles Managing tasks across various departments Supporting financial processes such as billing Organising and updating files and documents Working with the administration team General admin duties such as diary management and answering and managing telephone calls Being a liaison between clients and colleagues The ideal candidate: Experience in a similar legal personal assistant role Experience in a professional service/ corporate environment Very organised and has meticulous attention to detail Has knowledge and experience in different legal sectors Adaptability to work in different departments and liaise with internal staff and clients Microsoft Office skills Has a positive "can do" attitude to undertake various tasks For the opportunity to succeed in this new role as a Legal Personal Assistant, please apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 02, 2024
Full time
Legal Personal Assistant Location: Nottingham Salary: (phone number removed) Bcr/OO/11078 Bell Cornwall Recruitment are pleased to present the role for a Legal Personal Assistant. Our client is a prestigious and reputable law firm with continuous growth across the UK. The successful candidate will have the opportunity to join the litigation team. Key Duties include: Providing support for the fee earners Covering staff when needed Preparing legal documentation for solicitors Preparing court bundles Managing tasks across various departments Supporting financial processes such as billing Organising and updating files and documents Working with the administration team General admin duties such as diary management and answering and managing telephone calls Being a liaison between clients and colleagues The ideal candidate: Experience in a similar legal personal assistant role Experience in a professional service/ corporate environment Very organised and has meticulous attention to detail Has knowledge and experience in different legal sectors Adaptability to work in different departments and liaise with internal staff and clients Microsoft Office skills Has a positive "can do" attitude to undertake various tasks For the opportunity to succeed in this new role as a Legal Personal Assistant, please apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
A fantastic international law firm with an office based in Birmingham City Centre, is looking for an experienced Billing Assistant for a brand new opportunity. Working in a busy team, you must have a strong working knowledge of professional billing processes alongisde extensive people managment experience ideally within a professional services environment and have solid billing experience and understanding of the process. This firm boasts a fantastic working environment and excellent benefits package working only 1 day a week in one of their offices and 4 days a week from home. You will be responsible for the following: LWorking closely with the legal advisers and other fee earners in order to ensure compliance and adherence to policies throughout the financial billing process Processing of invoices, preparation of monthly reports and liaison with clients Regular billing runs in order to ensure effective management of client accounts including communication with international offices and management of ebilling systems Expert database and email inbox management in order to ensure efficient closure of files and chasing of any outstanding payments Prior People Managment experience is essential for this role and candidates who are not able to demonostrate this experience will not be considered. You must be experienced in the above listed tasks and possess a passion for the provision of first class support within a professional capacity. Ideally you will have exposure to professional services and be capable with high volumes roles. Salary is dependent upon experience. If you think this is the role for you, please apply online or call Bard on to find out more information. Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018 and in line with the Employment Agencies and Employment Businesses Regulations 2003. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
May 02, 2024
Full time
A fantastic international law firm with an office based in Birmingham City Centre, is looking for an experienced Billing Assistant for a brand new opportunity. Working in a busy team, you must have a strong working knowledge of professional billing processes alongisde extensive people managment experience ideally within a professional services environment and have solid billing experience and understanding of the process. This firm boasts a fantastic working environment and excellent benefits package working only 1 day a week in one of their offices and 4 days a week from home. You will be responsible for the following: LWorking closely with the legal advisers and other fee earners in order to ensure compliance and adherence to policies throughout the financial billing process Processing of invoices, preparation of monthly reports and liaison with clients Regular billing runs in order to ensure effective management of client accounts including communication with international offices and management of ebilling systems Expert database and email inbox management in order to ensure efficient closure of files and chasing of any outstanding payments Prior People Managment experience is essential for this role and candidates who are not able to demonostrate this experience will not be considered. You must be experienced in the above listed tasks and possess a passion for the provision of first class support within a professional capacity. Ideally you will have exposure to professional services and be capable with high volumes roles. Salary is dependent upon experience. If you think this is the role for you, please apply online or call Bard on to find out more information. Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018 and in line with the Employment Agencies and Employment Businesses Regulations 2003. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
Bell Cornwall Recruitment
Lichfield, Staffordshire
Part-Time Legal Assistant (Private Client) 21,000 - 24,000 BCR/JH/11034 Lichfield Are you an experienced Legal Assistant looking for a new challenge in the private client sector? Bell Cornwall Recruitment is currently recruiting for a Private Client Legal Assistant to join our client's busy team in Lichfield. If you possess excellent organisational and communication skills, along with a minimum of 3 years experience in a private client setting, we want to hear from you. Key Duties: As a Private Client Legal Assistant, your responsibilities will include: Diary and File Management: Efficiently manage diaries, make appointments, and organise meetings. Take charge of file management, including opening and closing files, maintaining filing systems accurately, and managing email correspondence. Client Liaison: Proactively liaise with clients, take messages, pass on information, and handle simple queries to ensure excellent client service. Collaborative Support : Work collaboratively with other secretarial support to provide responsive and professional secretarial assistance to fee earners and clients. Billing and Financial Support: Manage and coordinate fee earner's billing and financial requirements, ensuring accuracy and efficiency. Document Production: Perform audio and copy typing of legal documentation and correspondence to a high standard. Organise the production of all documents from initiation to delivery back to the relevant fee earner. Administrative Tasks : Undertake various administrative tasks, including organising conference or meetings calls, preparing client engagement letters, and handling filing and storing of important documents. Key Skills & Experience: The successful candidate will have: Experience: A minimum of 3 years experience as a Legal Assistant/Secretary within a private client team is essential. Organisational Skills: Excellent diary management, organisation, and prioritisation skills. Communication Skills: Ability to communicate effectively and build strong relationships with clients and staff within the firm. Technical Proficiency: Sound technical skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), proven document or case management skills, and experience using a legal computerised finance system. If you meet the requirements and are ready to contribute your skills to a dynamic private client team, apply today. Don't miss out on this opportunity to take your career to the next level with Bell Cornwall Recruitment. For more information on other vacancies we have available, please visit our website where you can submit your CV for consideration. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 02, 2024
Full time
Part-Time Legal Assistant (Private Client) 21,000 - 24,000 BCR/JH/11034 Lichfield Are you an experienced Legal Assistant looking for a new challenge in the private client sector? Bell Cornwall Recruitment is currently recruiting for a Private Client Legal Assistant to join our client's busy team in Lichfield. If you possess excellent organisational and communication skills, along with a minimum of 3 years experience in a private client setting, we want to hear from you. Key Duties: As a Private Client Legal Assistant, your responsibilities will include: Diary and File Management: Efficiently manage diaries, make appointments, and organise meetings. Take charge of file management, including opening and closing files, maintaining filing systems accurately, and managing email correspondence. Client Liaison: Proactively liaise with clients, take messages, pass on information, and handle simple queries to ensure excellent client service. Collaborative Support : Work collaboratively with other secretarial support to provide responsive and professional secretarial assistance to fee earners and clients. Billing and Financial Support: Manage and coordinate fee earner's billing and financial requirements, ensuring accuracy and efficiency. Document Production: Perform audio and copy typing of legal documentation and correspondence to a high standard. Organise the production of all documents from initiation to delivery back to the relevant fee earner. Administrative Tasks : Undertake various administrative tasks, including organising conference or meetings calls, preparing client engagement letters, and handling filing and storing of important documents. Key Skills & Experience: The successful candidate will have: Experience: A minimum of 3 years experience as a Legal Assistant/Secretary within a private client team is essential. Organisational Skills: Excellent diary management, organisation, and prioritisation skills. Communication Skills: Ability to communicate effectively and build strong relationships with clients and staff within the firm. Technical Proficiency: Sound technical skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), proven document or case management skills, and experience using a legal computerised finance system. If you meet the requirements and are ready to contribute your skills to a dynamic private client team, apply today. Don't miss out on this opportunity to take your career to the next level with Bell Cornwall Recruitment. For more information on other vacancies we have available, please visit our website where you can submit your CV for consideration. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Executive Assistant Cheltenham £30,000 - £35,000 Permanent Our client is looking for an organised, executive assistant to support the Operations Director and to play a crucial art in streamlining the business operations. Key Responsibilities Executive Assistant To Manage the Operations Director's diary, organise meetings, run communications on phone, email and messages and prepare essential documents to ensure their day-to-day schedule runs smoothly. To act as the point of contact between the Operations Director and internal/external stakeholders, ensuring clear and effective communication. Assisting in the planning and execution of projects by coordinating with relevant teams and ensuring that all project documentation is up to date. Identify opportunities for process improvements within the operational workflow and assist in implementing these changes to enhance efficiency. Oversee the management of documents and files related to the Operations Director's projects, ensuring that everything is accurately recorded and easily accessible. Organise and coordinate projects, teams and specific customer liaison if required, to assist with logistical aspects needed to meet the company's operational goals. Qualifications & Requirements Executive Assistant Proven experience as a Personal Assistant or in a similar administrative role supporting senior management. Strong organisational and planning skills, with the ability to manage multiple tasks simultaneously. Excellent communication skills, both written and verbal, with the ability to interact professionally with a wide range of stakeholders. Proficiency in Microsoft Office Suite and experience with project management tools. A proactive approach to problem-solving and the ability to work independently. An interest in sustainability and green energy solutions is desirable. For more information on this role, please contact Zoey Bunn on (phone number removed) or send a copy of your CV to (url removed) Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. Candidates who are currently a personal assistant, executive assistant, office coordinator, senior administrator may be suitable for this position For details of other opportunities available within your chosen field please visit our website (url removed) Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
May 02, 2024
Full time
Executive Assistant Cheltenham £30,000 - £35,000 Permanent Our client is looking for an organised, executive assistant to support the Operations Director and to play a crucial art in streamlining the business operations. Key Responsibilities Executive Assistant To Manage the Operations Director's diary, organise meetings, run communications on phone, email and messages and prepare essential documents to ensure their day-to-day schedule runs smoothly. To act as the point of contact between the Operations Director and internal/external stakeholders, ensuring clear and effective communication. Assisting in the planning and execution of projects by coordinating with relevant teams and ensuring that all project documentation is up to date. Identify opportunities for process improvements within the operational workflow and assist in implementing these changes to enhance efficiency. Oversee the management of documents and files related to the Operations Director's projects, ensuring that everything is accurately recorded and easily accessible. Organise and coordinate projects, teams and specific customer liaison if required, to assist with logistical aspects needed to meet the company's operational goals. Qualifications & Requirements Executive Assistant Proven experience as a Personal Assistant or in a similar administrative role supporting senior management. Strong organisational and planning skills, with the ability to manage multiple tasks simultaneously. Excellent communication skills, both written and verbal, with the ability to interact professionally with a wide range of stakeholders. Proficiency in Microsoft Office Suite and experience with project management tools. A proactive approach to problem-solving and the ability to work independently. An interest in sustainability and green energy solutions is desirable. For more information on this role, please contact Zoey Bunn on (phone number removed) or send a copy of your CV to (url removed) Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. Candidates who are currently a personal assistant, executive assistant, office coordinator, senior administrator may be suitable for this position For details of other opportunities available within your chosen field please visit our website (url removed) Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
Personal Assistant Up to 50,000 DOE Location - Westend, London Full-Time, Permanent Full time role with working hours: 9am - 6pm, Monday - Friday (one day working from home) Is this the role for you: Are you a highly organised and detail-oriented individual looking for an exciting opportunity? Join our client at a prestigious Mining firm located in the Westend. We're seeking a proactive professional to provide comprehensive administrative support to our client's CEO, CFO, and Head of HR. In this role, you'll play a vital part in ensuring the smooth operation of executive-level activities. What you will do: Join our client as a dynamic Executive Assistant, providing comprehensive support to two VPs and one GM at our esteemed firm. Your role will involve acting as the CEO's liaison, managing multiple diaries and inboxes, organising meetings, and handling various administrative tasks. From preparing documents and reports to coordinating events and travel arrangements, your contributions will be crucial to the smooth operation of their executive team. If you're adept at prioritising tasks, thrive in a fast-paced environment, and possess excellent communication skills, we invite you to apply. Take this opportunity to join a dynamic team! What you will need: We're seeking an individual with a friendly yet professional demeanour, possessing strong organisational skills to manage multiple tasks with a positive, flexible, and proactive approach. You should demonstrate excellent attention to detail, the ability to prioritise tasks, and see them through to completion. Discretion is essential, as is reliability and a positive attitude towards work. Effective communication skills and the ability to liaise with internal and external networks at various levels are critical. If you thrive under pressure and maintain a calm and professional demeanour, we invite you to apply for this exciting opportunity. If you are a proactive and highly motivated individual with a passion for delivering exceptional Personal Assistant support, we would like to hear from you. Apply now for consideration.
May 02, 2024
Full time
Personal Assistant Up to 50,000 DOE Location - Westend, London Full-Time, Permanent Full time role with working hours: 9am - 6pm, Monday - Friday (one day working from home) Is this the role for you: Are you a highly organised and detail-oriented individual looking for an exciting opportunity? Join our client at a prestigious Mining firm located in the Westend. We're seeking a proactive professional to provide comprehensive administrative support to our client's CEO, CFO, and Head of HR. In this role, you'll play a vital part in ensuring the smooth operation of executive-level activities. What you will do: Join our client as a dynamic Executive Assistant, providing comprehensive support to two VPs and one GM at our esteemed firm. Your role will involve acting as the CEO's liaison, managing multiple diaries and inboxes, organising meetings, and handling various administrative tasks. From preparing documents and reports to coordinating events and travel arrangements, your contributions will be crucial to the smooth operation of their executive team. If you're adept at prioritising tasks, thrive in a fast-paced environment, and possess excellent communication skills, we invite you to apply. Take this opportunity to join a dynamic team! What you will need: We're seeking an individual with a friendly yet professional demeanour, possessing strong organisational skills to manage multiple tasks with a positive, flexible, and proactive approach. You should demonstrate excellent attention to detail, the ability to prioritise tasks, and see them through to completion. Discretion is essential, as is reliability and a positive attitude towards work. Effective communication skills and the ability to liaise with internal and external networks at various levels are critical. If you thrive under pressure and maintain a calm and professional demeanour, we invite you to apply for this exciting opportunity. If you are a proactive and highly motivated individual with a passion for delivering exceptional Personal Assistant support, we would like to hear from you. Apply now for consideration.
Exciting Opportunity: Executive Assistant for a Visionary Entrepreneur Our client, a down-to-earth and self-made entrepreneur deeply passionate about talent development, is seeking an exceptional Executive Assistant to join their team. This hybrid role, based in Location , offers the chance to organize key aspects of our client's professional life, with occasional international travel opportunities. Responsibilities: Task and Project Coordination: Assist in planning and executing various business-related and personal projects and initiatives. Track deadlines, deliverables, and action items to ensure timely completion of tasks. Relationship Management: Cultivate positive relationships with clients, partners, and stakeholders on behalf of the business owner. Represent the business owner professionally at meetings, events, and networking functions. Information Management: Maintain confidentiality and discretion when handling sensitive information and documents. Organize and maintain digital and physical files for easy access to essential documents and resources. Problem Solving and Anticipation: Anticipate the needs of the business owner and proactively address potential challenges or obstacles. Exercise sound judgment and decision-making skills in unexpected situations. Calendar Management: Effectively manage the business owner's schedule, including meetings, appointments, and travel arrangements. Prioritize appointments and resolve scheduling conflicts to ensure efficient use of time. Communication Liaison: Act as the primary point of contact for the business owner, promptly and professionally handling emails, calls, and inquiries. Facilitate communication between the business owner and internal/external stakeholders. Administrative Support: Provide administrative support such as drafting correspondence, preparing presentations, and managing documentation. Assist with personal errands and tasks, from household management to personal appointments. Qualifications: Previous experience as a Personal Assistant or Executive Assistant, preferably in a fast-paced, entrepreneurial environment. Strong communication skills to support, offer advice, and act as a business partner to the entrepreneur. Exceptional organizational and time management skills, with the ability to prioritize effectively. Proficiency in Microsoft Office Suite, Google Workspace, and calendar management software. Discretion and trustworthiness, handling confidential information with sensitivity. Flexibility and adaptability to changing priorities and dynamic work environments. Proven ability to work independently with minimal supervision, while also thriving in a team environment. Benefits and Salary: Up to 70k base salary, commensurate with experience. Discretionary bonuses. 25 days annual leave plus bank holidays. Exciting opportunity for occasional international travel. If you are ready to embark on a fulfilling role supporting a visionary entrepreneur and playing a pivotal part in their success story, we invite you to apply. Join our client's team and be part of an environment that values growth, innovation, and collaboration.
May 02, 2024
Full time
Exciting Opportunity: Executive Assistant for a Visionary Entrepreneur Our client, a down-to-earth and self-made entrepreneur deeply passionate about talent development, is seeking an exceptional Executive Assistant to join their team. This hybrid role, based in Location , offers the chance to organize key aspects of our client's professional life, with occasional international travel opportunities. Responsibilities: Task and Project Coordination: Assist in planning and executing various business-related and personal projects and initiatives. Track deadlines, deliverables, and action items to ensure timely completion of tasks. Relationship Management: Cultivate positive relationships with clients, partners, and stakeholders on behalf of the business owner. Represent the business owner professionally at meetings, events, and networking functions. Information Management: Maintain confidentiality and discretion when handling sensitive information and documents. Organize and maintain digital and physical files for easy access to essential documents and resources. Problem Solving and Anticipation: Anticipate the needs of the business owner and proactively address potential challenges or obstacles. Exercise sound judgment and decision-making skills in unexpected situations. Calendar Management: Effectively manage the business owner's schedule, including meetings, appointments, and travel arrangements. Prioritize appointments and resolve scheduling conflicts to ensure efficient use of time. Communication Liaison: Act as the primary point of contact for the business owner, promptly and professionally handling emails, calls, and inquiries. Facilitate communication between the business owner and internal/external stakeholders. Administrative Support: Provide administrative support such as drafting correspondence, preparing presentations, and managing documentation. Assist with personal errands and tasks, from household management to personal appointments. Qualifications: Previous experience as a Personal Assistant or Executive Assistant, preferably in a fast-paced, entrepreneurial environment. Strong communication skills to support, offer advice, and act as a business partner to the entrepreneur. Exceptional organizational and time management skills, with the ability to prioritize effectively. Proficiency in Microsoft Office Suite, Google Workspace, and calendar management software. Discretion and trustworthiness, handling confidential information with sensitivity. Flexibility and adaptability to changing priorities and dynamic work environments. Proven ability to work independently with minimal supervision, while also thriving in a team environment. Benefits and Salary: Up to 70k base salary, commensurate with experience. Discretionary bonuses. 25 days annual leave plus bank holidays. Exciting opportunity for occasional international travel. If you are ready to embark on a fulfilling role supporting a visionary entrepreneur and playing a pivotal part in their success story, we invite you to apply. Join our client's team and be part of an environment that values growth, innovation, and collaboration.